Full Position Descriptions

Wayne State University - Archivist I/II Labor and Urban Affairs Collection

(June 17, 2017)

Wayne State University seeks a service-orientated individual to take a lead role in arranging, describing, and making accessible its print and digital collections. This position reports to the Director of the Walter P. Reuther Library, Archives of Labor and Urban Affairs. This is an AAUP-AFT represented position on Employment Security Status (ESS) track with eligibility for promotion. The successful candidate will be hired at the rank of Archivist I, or II, based on qualifications and experience.

The Walter P. Reuther Library, Archives of Labor and Urban Affairs is the largest labor archives in North America and is home to the collections of numerous unions and labor-related organizations. Its collection strengths extend to the political and community life of urban and metropolitan Detroit, the civil rights movement in Michigan and nationally, and women's struggles in the workplace. The Reuther Library is home to the Wayne State University Archives, established by the Board of Governors in 1958 in recognition of the importance and permanent value of the University's official files, records, and documents.

Wayne State University is a premier, public, urban research university located in the heart of Detroit where students from all backgrounds are offered a rich, high quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity, and inclusion creates exceptional educational opportunities preparing students for success in a diverse, global society. WSU encourages applications from women, people of color, and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.

Essential Functions (Job Duties):

Provides access to collections through the preservation and processing of records, both print and electronic, primarily through arrangement and description in accordance with DACS and other archival standards and managing collections’ description in ArchivesSpace including exporting finding aids and MARC records;

Promotes collections through blog posts and subject guides;

Assists donors with preparation for and transfer of born-digital collections, and processes and facilitates access to born-digital records;

Creates and manages digital content of labor and urban affairs archival records for the Reuther Library’s online environment;

Trains and oversees students, volunteers, and interns assigned to work with collections;

Participates in reading room and reference services, and develops and maintains knowledge of labor and urban affairs collections;

Participates in the shared decision-making for library planning, resource management, and program and policy development;

Represents the library through participation in professional associations and University committees.


Master’s degree from an accredited institution in library/information science, archival administration, history, or a related field, with graduate archival study;

One to two years professional experience in an archives, special collections, or records repository arranging and describing print and electronic collections, or an equivalent combination of education and experience, which must include demonstrated production of descriptive outputs applying appropriate archival or library standards, such as DACS, EAD, EAC-CPF, LCSH, MARC, Dublin Core, and METS;

Ability to develop processing priorities and implement processing programs;

Experience using archival collection management software such as ArchivesSpace, Archivist’s Toolkit, or Archon;

Excellent interpersonal, organizational, written, and oral communication skills;

Ability to manage multiple priorities and tasks, and work effectively and collaboratively in a team-based, production-oriented environment;

Demonstrated initiative, self-direction, and a commitment to innovation, creativity, and excellence;

Dedication to expanding skills and professional growth;

Ability to meet expectations for promotion and ESS as part of the Reuther Library academic staff;

Ability to lift 40 lbs.

Preferred Qualifications:

Experience processing manuscript collections in excess of 100 linear feet;

Demonstrated commitment to advancing professional knowledge, through formal training, continuing education, or professional certification, such as Digital Archives Specialist (DAS), Arrangement & Description (A&D), or Certified Archivist (CA).

Application Procedure:

Nominations or questions regarding this position may be directed via email to Search Committee Chair, Deborah Rice at drice@wayne.edu. For consideration, please submit electronically a complete resume and letter of interest including contact information for at least 3 professional references to posting #042815 on Wayne State University’s ONLINE HIRING SYSTEM at https://jobs.wayne.edu.

Applications will be accepted through July 10, 2017.

Weeksville Heritage Center - Archives/Oral History Intern

(June 5, 2017)


Weeksville Heritage Center, steward of a 19th century African American historic site located in Brooklyn, is seeking undergraduate and graduate students of color for a grant-funded internship.

The mission of Weeksville Heritage Center is to promote an appreciation of the African American legacy in Brooklyn and beyond and to foster community empowerment and lifelong learning through research, interpretation and presentation of Weeksville history. In addition to three historic houses with period furnishings interpreted for the general public, Weeksville Heritage Center’s collections include archaeological and historical artifacts, historical photographs, books, papers and oral histories.

The Archives Intern will work under the supervising archivist to process the records of The Society for the Preservation of Weeksville and Bedford Stuyvesant History. Students should have completed introductory coursework in Archival Theory and Methods, or have prior experience working with archival materials. The Archives Intern will gain experience in all aspects of archival processing and will produce a finding aid for the collection he or she work on.

The Oral History Intern will work under the supervising oral historian to process previously donated oral histories. Students should have completed undergraduate or graduate level coursework in library science, history, anthropology, or sociology. The Oral History Intern will gain hands-on experience in the collection and processing of oral histories, including research, transcription and auditing, and indexing with the possibility of interviewing.

These internships have been generously funded through the Andrew W. Mellon Foundation.

Students interested in pursuing a career the fields of Library Science, Archives, Museum Studies, Public History, and Oral History are encouraged to apply. Applicants should be proficient in MS Office, have excellent organizational, research, and communication skills and be comfortable working independently. An interest in Brooklyn and New York City history, familiarity with African American history, and experience working within a non-profit setting are appreciated.

Interns are expected to work at least 8-12 hours a week for 10 weeks and will be offered a stipend.

To Apply: Application deadline is June 16th. Please Submit resume, cover letter, and list of 2 references to: obden@weeksvillesociety.org

Brooklyn Historical Society - Senior Archivist

(June 2, 2017)

Senior Archivist

The Senior Archivist will play a significant role in the Library & Archives Department consisting of 5 full-time, 2 part-time professionals, and several interns. He/she will supervise interns and archival assistants, manage projects and project staff as assigned, serve on BHS committees, participate in public programs, and represent BHS and his/her archival perspective and expertise in professional regional and national organizations such as A.R.T., MARAC, and SAA. The Senior Archivist will oversee the descriptive program by maintaining professional best practice, revising policy based on resources and opportunities, work toward improving policy and procedure for born-digital materials, and collaborate with professional colleagues on various description-related activities. The Senior Archivist reports directly to the Managing Director of Library and Archives.

Job Responsibilities

The Senior Archivist is responsible for processing, arranging, and describing unprocessed collections in the archives of Brooklyn Historical Society. Using ArchivesSpace to create EAD finding aids according to the standards set forth in BHS’s archival processing manual and Describing Archives: a Content Standard (DACS), the Senior Archivist will also be responsible for exporting records to a variety of other systems for public access; updating and maintaining procedures and policies; and providing information for reports to the Board of Trustees, grant and processing projects, and strategic planning purposes. He/she will accession new collections by coordinating with donors, preparing collections for evaluation at the Collections Committee, and drafting and finalizing deeds of gift. The Senior Archivist will also perform reference services during the library’s open hours, including at least 1 Saturday per month, and other responsibilities as assigned, including occasio nal events in the evening and weekends. Required work schedule is 9:30 am – 5:30 pm, Monday – Friday and 1 Saturday reference shift per month.

Required Qualifications:

  • Masters in Library and Information Science, with a specialization in archival studies and completion of a library cataloging course
  • Demonstrated understanding of archival collections and principles of arrangement and description through a completed finding aid or other description tool
  • Strong oral and written communication skills
  • Ability to work as both independently and as part of a team
  • Strong organization and time-management skills; attention to accuracy and detail is essential
  • Familiarity with MARC and EAD; AACR2 and DACS; and with the use and application of standardized vocabularies
  • Supervisory experience, either within an archive or another work setting
  • Ability to lift, bend, and reach boxes or volumes weighing up to 40 lbs repeatedly, including handling these materials while standing on rolling ladders and stepstools.
  • Ability to work in library stacks in cold temperatures (60-65 degrees Fahrenheit) for up to an eight-hour workday, five days a week
  • Demonstrated reliable attendance to ensure successful and timely project completion
  • Experience manipulating datasets for access purposes

Preferred Qualifications:

  • 3-5 years post-MLS processing experience.
  • Previous archival processing and description experience, including an understanding of pragmatic and efficient processing procedures.
  • Undergraduate degree in history. A working knowledge of U. S. history is needed, to determine how collections fit into state and national issues for purposes of cataloging; knowledge of legal processes and terminology; and knowledge of Brooklyn or New York history is preferred.
  • Experience handling and providing basic preservation treatments for historic materials.
  • Experience supporting curatorial and exhibition projects.
  • Experience instructing students on the use of primary resources within a classroom setting.


Salary is commensurate with experience. Benefits include medical and dental insurance, paid vacation, 401k, and support for professional development. BHS staff ID grants free entrance to museums around New York City.

To Apply

Please send a cover letter, resume, links/attachments to authored finding aids, and salary requirement to library@brooklynhistory.org. The subject line of the email should read: [last name] – Senior Archivist. Applications will be reviewed immediately. No phone calls please.

About Brooklyn Historical Society and The Othmer Library

BHS' Othmer Library and archives house the most comprehensive col¬lection of Brooklyn-related materials in the world. In 1993, the U.S. Department of Education designated the Othmer Library as a “major research library” under Title II-C of the Higher Education Act. Today the collection includes more than 100,000 books and pamphlets, 60,000 photographs and prints, 2,000 feet of archival collections, and more than 2,000 maps and atlases. These materials include family histories, rare books, periodicals, serials, journals, personal papers, institutional records, and oral histories that document Brooklyn's many different ethnic groups and neighborhoods.

We draw from these holdings to create interpretive exhibitions that prompt students, scholars and members of the general public to reconsider the fundamental facts of history in light of primary source documents and artifacts. BHS serves almost 80,000 people annually

by providing opportunities for civic dialogue and community engagement for children and adults through exhibit tours, public programming, research opportunities, educational programs for New York City students, and professional development workshops and written curricula for teachers.

The Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.


Alice Austen House - Part-time Lead Photo Archivist

(May 28, 2017)

The Alice Austen House seeks an experienced and responsible Lead Photo Archivist to examine, assess and catalog the museum’s primary collection of Alice Austen’s photographs and related works on paper. The preferred candidate will be responsible for daily oversight of this term collections project including adherence to collections management protocol and will be supported in this endeavor by the Assistant Archivist. The culmination of this project will be a fully completed item level catalog of the museum’s photographic materials utilizing PastPerfect collections software, including identification of specific photographic process and item condition documentation. This position is project-based and grant-funded, and requires an availability to work on-site on Staten Island. The Lead Photo Archivist reports to the Executive Director.

Please see job url for full posting with responsibilities and requirements.


Email specific cover letter stating your interest and qualifications and your resume to the attention of Janice Monger, Executive Director apply@aliceausten.org

Center for Jewish History - Senior Manager for Collections Services

(May 28, 2017)

The Center for Jewish History (NYC | cjh.org) is home to five in-house partners—American Jewish Historical Society, American Sephardi Federation, Leo Baeck Institute, Yeshiva University Museum, and YIVO Institute for Jewish Research. When the Center opened its doors sixteen years ago, it made a commitment to preserve the collections housed within its walls and make them accessible to scholars, students, and diverse audiences by implementing a unique, shared services model across all five partners.

In keeping with this mission, the Center for Jewish History seeks a Senior Manager for Collection Services to join a dynamic team of colleagues dedicated to preserving and providing access to the collections. These collections total more than 30,000 linear feet of archival materials, 500,000 volumes, thousands of art and artifacts, and 40 TB of digital assets. 

The Senior Manager will report to the Director of Archive and Library Services and oversee all operations in Collection Services, which is comprised of three departments: Archival Services, Digital and Creative Services, and Preservation Services. 


• Oversee the Archival Services, Digital and Creative Services, and Preservation Services Departments, totaling 14 full- and part-time staff. This includes facilitating collaboration among the departments; guiding the development of new services (including exhibition-related services); and continually evaluating and fine-tuning workflows. 

• Determine and monitor spending in the three departmental budgets; invoice for work performed by Collection Services for in-house partners and external institutions; and track payments.

• Collaborate across Center departments and with partner and external organizations to design, develop, and execute large-scale projects that may include Collection Services, Metadata and Discovery Services, Reference and Outreach Services, and Building Operations functions.

• Complete tasks associated with grant-funded projects, including proposing and helping to shape new projects; building and controlling all project budgets; supplying information to Finance and Development departments; collaborating with the Development department in writing both narrative and financial grant reports; and managing the writing of proposal sections that are to be drafted by Collection Services staff (as determined by the Director of Archive and Library Services).

• Promote and advocate for the crucial work undertaken by Collection Services, including participating in coordinated outreach efforts and maintaining statistics on output.

• Participate in other mission-driven, institution-wide projects as directed by the Director of Archive and Library Services.

• Stay current on professional trends and participate in professional organizations, and attend relevant conferences and other events/workshops as appropriate.

Required Qualifications:

• American Library Association-accredited graduate degree or graduate degree in another appropriate discipline (e.g., archival science, digital preservation and curation, or conservation).

• Minimum of 2-3 years experience managing staff.

• Minimum of 2-3 years experience managing projects from planning to completion—preferably in digitization, archival processing, digital preservation, and/or conservation areas.

• Familiarity with current standards used in libraries, archives and museums for description, preservation, and digitization.

• Commitment to fostering a collaborative work environment and presenting diplomatic and practical approaches to problem-solving.

• Demonstrated ability to prioritize and meet tight deadlines.

• Excellent communication and writing skills.

Preferred Qualifications:

• Dedicated interest in and awareness of Jewish history.

• Familiarity with at least one language represented in the multilingual Partner collections, such as Yiddish, Hebrew, German, or Russian. 

The Center for Jewish History is committed to diversity and inclusion. Qualified individuals who bring diverse perspectives to the workplace are especially encouraged to apply.

Review of applications will begin immediately. Applications will be accepted until the position is filled. Send cover letter and resume to Rachel Miller, Director of Archive and Library Services, at rcmiller@cjh.org. No phone calls, please.

The Center of Book Arts - Digitization Technician part-time

(May 17, 2017)

Digitization Technician, part-time

The Center for Book Arts seeks a part-time digitization technician to work on a grant-funded

project to scan and catalog ephemera from the Center’s archives.

Under the supervision of the Collections Manager, the digitization technician will create digital

surrogates of archival materials, create catalog records, and upload content onto the CMS and


This position is scheduled to start in May or June of 2017 and last approximately 4 to 6 months.

The salary is $17 per hour.

Required qualifications:

 Graduate student or recent graduate in library and information science, archival studies,

history, art history, or American studies

 An interest in special collections

 Commitment to accurate, detailed, and efficient work

Desired qualifications:

 Experience working on digital projects, particularly scanning and creating metadata/catalog


 Knowledge of digital standards, particularly Dublin Core

 Experience working with CollectiveAccess preferred or other CMS software

Time requirements: Position is flexible. We ask for a commitment of at least one full day per week,

Monday through Saturday, 10:00 a.m. – 6:00 p.m. The position will last approximately 4 to 6 months,

or a total of 300 hours, depending on schedule.

To apply please email cover letter and resume to:

Theo Roth, Collections Manager


About the Center: The Center for Book Arts is one of few contemporary arts organizations dedicated to

the art of the book, and the only location in New York City at which visitors can view book arts

exhibitions in the context of an active, working studio. The Center is dedicated to exploring and

cultivating contemporary aesthetic interpretations of the book as an art object, while preserving the

traditional practices of the art of the book. The Center seeks to facilitate communication between the

book arts community and the larger spheres of contemporary art and literature through exhibitions,

classes, public programming, literary presentations, opportunities for artists and writers, publications,

and collecting.

The American Museum of Natural History - Field Book Project Intern

(May 11, 2017)


The CLIR Biodiversity Heritage Library (BHL) Field Notes Project is a collaborative among nine natural history institutions to digitize approximately 450,000 new pages of primary field note material such as journals, field catalogs and specimen lists. AMNH has so far contributed over 18,000 pages to this project and seeks interns to scan and process the remaining material.


Interns will be given the opportunity to pilot records through the entire digitization workflow. They will gain experience working with a range of scanning equipment, cataloging and asset management systems, online repositories, file formats, and digitization and metadata standards. Additionally, they will receive experience physically handling original material in various formats and conditions.


  • Intern must be a current student in an MLS program from an accredited institution.
  • Must have familiarity with Microsoft Office applications, namely Excel and Word.
  • Experience handling fragile documents and/or rare books preferred.
  • Open communication skills and attention to detail.


Applications will be accepted until May 29, 2017. Interns will ideally begin the week of June 19 and last through December. It will require a commitment of at least one day a week.

To apply:

Send a cover letter and resume to Kendra Meyer, Field Book Project Archivist, at kmeyer@amnh.org. Cover letter should include days and hours available. Please feel free to reach out with any questions about the project.

The New Museum - Archives Research and Metadata Intern

(May 8, 2017)

The New Museum seeks a Archives Research and Metadata Intern in preparation for the re-launch of the Museum’s Digital Archive, to coincide with its 40th Anniversary programs. This is a 10-week, full time position starting May 22, 2017. Reporting to the New Museum Archivist, the Archives Research & Metadata Intern will assist with all aspects of the Digital Archive re-launch, with tasks including:

  • Auditing image records in the Digital Archive database and performing metadata clean up on description and captioning fields. Correcting formatting errors.
  • Performing historical research referencing records held in the Museum’s Archives.
  • Identifying subjects and events in archival photographs.
  • Performing batch edits in the Collective Access backend database to add metadata to newly configured fields.
  • Adding custom subject headings to selected exhibition and event records.
  • Assisting with digitization workflows, as needed.

Preferred Qualifications:

  • Experience performing archival research and familiarity with handling of archival photos and documents.
  • Background in art history, particularly contemporary art and performance.
  • Experience cataloguing in a content management system or OPAC, especially Collective Access.
  • Familiarity with digitization specifications and media formats.
  • Ability to work in a fast-paced production environment and make workflow changes on the fly.
  • Bachelor’s degree or graduate coursework in Art History or Library/Archival Science, preferred but not required.
  • Editorial and academic writing/publishing experience, a plus. Experience with Adobe Creative Suite, also a plus.

Application review will commence immediately. Interested candidates should send a cover letter, list of three references, and current resume with links to portfolios and writings to archive@newmuseum.org with subject line “Research & Metadata Intern.” Letters of recommendation will be considered, but are not required.

This is a temporary internship paid through a monthly stipend. Course credit may be arranged.

The Riverside Church of New York - Undergraduate Intern

(May 5, 2017)

Job Title: Archives – Paid Intern (Undergraduate Student)

Reports to: Archivist

Department: The Riverside Church Archives

Date: Summer 2017

The Riverside Church Archives:

Covering 175 years of progressive church history, The Riverside Church Archives serves as the repository for Riverside’s institutional archives and that of its predecessor churches. Types of materials include photographs, moving images, audio recordings, newsletters and other publications, records of church programs and events, and senior clergy sermons and papers. The Archives also contains several rare books, reaching as far back as 1493. The Archives is dedicated to ensuring that Riverside’s history of social justice and action, benevolence, cultural endeavors, and commitment to open and inclusive theological thought and expression is made available for research and kept safe in perpetuity.

Internship Summary:

The Riverside Church Archives is looking for an intern to assist our archivist in entering container level descriptive information into our collection management database. This is an excellent opportunity to learn skills used in the field and to put these lessons into practice.


  • Inventorying archival containers.
  • Writing summaries of contents.
  • Listing name and subject terms.
  • Moving boxes and rehousing materials as needed.

Experience and Educational Requirements:

  • Must be a currently enrolled undergraduate student.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office (Word and Excel).
  • Extremely organized, detail-oriented.
  • Able to lift boxes (up to 40 lbs.)
  • Ability to work independently and ensure work is accomplished in a timely and accurate manner.
  • The ideal candidate will have studied subject matter related to one of the following areas: 20th century American history; library & archives; theology; civil rights; and social justice.

This internship runs through summer 2017. If interested, please send a cover letter and resume to: rmoskowitz@trcnyc.org.


Internship can be paid or applied to course credit.

The Riverside Church of New York - Graduate Intern

(May 5, 2017)

Job Title: Archives Paid Intern (Graduate Student)

Reports to: Archivist

Department: The Riverside Church Archives

Date: Summer 2017

The Riverside Church Archives:

Covering 175 years of progressive church history, The Riverside Church Archives serves as the repository for Riverside’s institutional archives and that of its predecessor churches. Types of materials include photographs, moving images, audio recordings, newsletters and other publications, records of church programs and events, and senior clergy sermons and papers. The Archives also contains several rare books, reaching as far back as 1493. The Archives is dedicated to ensuring that Riverside’s history of social justice and action, benevolence, cultural endeavors, and commitment to open and inclusive theological thought and expression is made available for research and kept safe in perpetuity.

Internship Summary:

The Riverside Church Archives is looking for an intern to process the Riverside Radio (WRVR), 1961-1976 documents collection. WRVR’s broadcast history included theological and religious programming, along with a considerable amount of public affairs programming with discussions involving civil rights, social justice, the Vietnam War, politics, science, literature, and popular culture. The internship emphasizes archival arrangement and description, including writing a scope & content note, series descriptions, and establishing physical control for the collection. The intern will produce a finding aid. This is an excellent opportunity to learn skills used in the field and to put these lessons into practice.


  • Arrangement and description of the WRVR materials.
  • Indexing name and subject terms, using controlled vocabularies.
  • Basic conservation and preservation practices, such as rehousing.

Experience and Educational Requirements:

  • Must be a currently enrolled graduate student in a library/archives or related program.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office (Word and Excel).
  • Extremely organized, detail-oriented.
  • Ability to work independently and ensure work is accomplished in a timely and accurate manner.
  • The ideal candidate will have studied subject matter related to one of the following areas: 20th century American history; library & archives; theology; civil rights; and social justice.

This internship runs through summer 2017. If interested, please send a cover letter, resume, and a short writing sample to: rmoskowitz@trcnyc.org.


Internship can be paid or applied to course credit.

Rockefeller Archives Center - Archival Assistant

(May 1, 2017)


The Rockefeller Archive Center is seeking a recent college graduate to join its Collections Management team as an Archival Assistant. The primary duties of this position will be to assist with accessioning, including the preparation of inventories, and with vault and location management. Other duties may relate to preservation, donor requests, and reference services. This position is full-time, paid on an hourly basis, and reports to the Assistant Director, Head of Collections Management.


Minimally, the candidate must possess a B.A. degree in a relevant field. The candidate must be able to work on multiple projects and possess the ability to adjust to frequent changes and reprioritizations. The candidate must be detail-oriented, professional and willing to learn and take on new projects as assigned. Excellent written, verbal, analytical, time management, organizational and interpersonal skills are required. The candidate must possess a willingness and desire to take initiative. Familiarity with Microsoft Office and computer applications preferred.

About Us:

The Rockefeller Archive Center, an operating foundation with its own substantial endowment, is an independent archive and research center dedicated to the study of philanthropy and the diverse domains it shapes. It was established in 1974 to assemble, preserve, and make accessible the records of the Rockefeller family and the foundations and nonprofits established by the family, including the Rockefeller Foundation, the Rockefeller Brothers Fund and the Rockefeller University. Today, the Center's growing holdings include materials from numerous foundations, including the Ford Foundation and the Commonwealth Fund, as well as from many nonprofit organizations. It is also a major repository for the personal papers of leaders of the philanthropic community, Nobel Prize laureates, and world-renowned investigators in science and medicine.

Located 20 miles north of New York City in Westchester County on a former Rockefeller estate, the Archive Center is easily accessible from major highways and by train on the Metro-North Hudson Line. The Rockefeller Archive Center is an equal opportunity employer. The Center is committed to the support and encouragement of a multicultural environment and seeks candidates who can make positive contributions in a context of ethnic and cultural diversity.

To apply, please send a letter explaining your interest in the position and qualifications along with a resume via email or mail to:

Rockefeller Archive Center

15 Dayton Ave

Sleepy Hollow, NY 10591


Anna Deavere Smith Pipeline Project - Project Archivist

(April 28, 2017)

The Anna Deavere Smith Pipeline Project (www.annadeaveresmith.org) is seeking an archivist, with a specialty in audio and visual content to lead in the preservation and organization of over 300 hours of research interviews on video and on audio and other project materials.

The Pipeline Project is Anna Deavere Smith’s newest endeavor. Its centerpiece is her play, Notes from the Field. Using her signature form of theater, based on interviews with hundreds of individuals, the play shines a light on the lack of opportunity and resources for young people living in poverty and often suffering with regard to their physical and mental health, and how these circumstances often lead them into the criminal justice system.

This position will coordinate all preliminary aspects of the archive project. The individual will be responsible for assessing content, and organizing all content into a system that can be easily followed by others.


  • Lead the inventory, cataloging, and description of AV and non-AV collections.
  • Facilitate the assemblage of all project content and advise on the appropriate archive

structure and storage method.

  • Ensure all content is ready for film production, following the direction of consultants.

Materials must be and easily referenceable for ongoing project activities. Identifying

and Applying metadata to digital assets.

  • Provide on-going progress reports to the Project Director, Managing Director and

Development Coordinator; maintain detailed records and contribute to reporting to



  • Degree in Library Science, Archives or related filed.
  • Familiarity with analog video formats and digital file formats, with knowledge of

audiovisual and digital preservation standards and best practices and digital asset


  • Strong grasp of metadata and cataloging standards
  • Excellent communication skills and attention to detail
  • Previous experience leading an archive project
  • Ability to work independently and collaboratively with excellent time management



Résumé outlining your education and professional experience

Cover letter summarizing your relevant qualifications for this position

Please send to margaret@annadeaveresmithpipeline.org

Pace Gallery - Records and Archives Department Intern

(April 26, 2017)

Pace Gallery, Research & Archives department is seeking summer interns to assist with a variety of library and archives projects. Internships are available to students enrolled in an accredited Master’s Degree program in Library and Information Science. Interns must commit to two full days a week and be self-motivated and detail-oriented, and must be able to work both independently and with a team.

Candidates should have knowledge of basic library service and archival principles; bibliographic research and cataloging, digitization projects, archival processing, and organization. Interest in modern and contemporary art helpful.

Library intern:

  • Course work or experience in original and copy cataloging
  • Familiarity with AACR2, RDA and current cataloging practices
  • Researching and compiling artist exhibition history and bibliographies
  • Administrative tasks as assigned

Archive intern

  • Digitize records according to established protocols
  • Enter data into archival management system
  • Research and record metadata
  • Review for quality control

Application Instructions

Interested candidates please submit a cover letter and resume to jobs@pacegallery.com, subject line: Pace R&A Intern. No phone calls please.

The Pace Gallery is an Equal Opportunity Employer.

Lincoln Center of the Performing Arts - Records Manager

(April 25, 2017)




Lincoln Center for the Performing Arts (LCPA) serves three primary roles: it is the world’s leading presenter of superb artistic programming, is a national leader in arts education and community relations, and functions as the manager of the Lincoln Center campus.

The Records Management program is part of the Information Resources Office, which is dedicated to the maintenance and use of records throughout their lifecycle. The position reports to the Archivist, who manages the Information Resources Office.

This Records Manager is responsible for the effective and appropriate management of the records management program. The Records Manager will maintain records management policies and provide overall management and coordination of Lincoln Center for the Performing Arts’ Records Management Program.

The Records Manager is responsible for all activities connected with the life cycle of records including the development and implementation of active physical/electronic filing systems; the preservation and storage and disposal of inactive records, assistance in controlling cost associated with physical/electronic creation, storage, and retrieval; and other aspects of records and electronic management as required. This role is also responsible for providing customer focused service and building positive and constructive relationships with stakeholders, by understanding their needs, problems, and providing timely communication and service.


  • Develops Records Management Procedures.
  • Develops and conducts instructional programs and trains employees in sound document, records, and electronic management practices and the use of documentation and records management systems.
  • Track organization’s compliance with Records Management Procedures.
  • Manages the processing of records to and from off-site storage and related vendor contracts.
  • Manage transition from paper to electronic records.
  • Provide document and records systems support for non-technical issues.
  • Analyze and evaluate records and electronic management throughout the agency and recommend cost effective improvement strategies.
  • Organize the identification and disposal of records that are at the end of their life-cycle.
  • Work with General Counsel to execute, track, and lift legal holds on records.
  • Update records retention schedules meet current records requirements.
  • Develop and update reports, manuals, and presentations.
  • Stay current with archival records management/records management technology, as well as legal concerns that may impact the organization’s records.
  • Work on cross-functional teams to promote and foster systematic and efficient records and electronic management initiatives. And to support the application of procedures for managing document and records management.
  • Perform other duties as required or assigned in support of Lincoln Center’s goals and the Information Management Office’s vision, mission, and objectives aligned to these goals.
  • Position requires occasional work off-site at storage vendor.


  • 1 – 3 years of experience working with institutional records (paper and electronic) within a records management/electronic records management program
  • Comprehensive knowledge of current records management – paper and electronic, and archival methods, procedures, tools, and techniques, including preservation trends and applications required
  • Certified Records Manager or Information Governance Professional preferred
  • Experience with digital repositories and/or special collections; experience with digitization projects and database management systems strongly preferred
  • Technical skills and knowledge including current metadata schemes and standards relevant to the archival control of digital collections, long-term storage planning and digital asset management systems
  • Excellent organizational, communication, and project management skills
  • MLIS from an ALA-accredited program with an emphasis in records management or Masters in archival management with a CRM desired


Please submit a resume and cover letter (with salary requirements and outlining your interest in Lincoln Center) to the humanresources@lincolncenter.org inbox. Submissions without cover letters will not be reviewed.

Please list: Records Manager in the subject line.

Internal Candidates should contact a member of the Human Resources Department directly.

Lincoln Center is an equal opportunity employer.

Archives of the Archdiocese of New York - Intern

(April 18, 2017)

Position: Archives Intern (paid)

The archives of the Roman Catholic religious community of the Sisters of Our Lady of the Christian Doctrine (RCD) are housed at the Archives of the Archdiocese of New York, located in Yonkers, New York. The RCDs were founded as a community in 1910, establishing Madonna House, a settlement house in New York City’s Lower East Side. Madonna House offered childcare, citizenship classes, and other community services. A second location, Ave Maria House, was opened in the Bronx. As the value of the work the Sisters were doing became more apparent, the community sent sisters to South Carolina, Florida, and New Hampshire, among other places. In 1924, the Sisters bought property in Nyack, New York, to be used as a camp for children and the poor from Manhattan.

Project Description: About 10 years ago, some records of the community were transferred to the Archives at Fordham University, while others remained at the community’s Nyack location. Now, all the records are going to be merged into one collection at the Archives of the Archdiocese of New York.

The Archives is looking for an intern to:

  • Re-house the collection into acid-free boxes and folders
  • Create an organizational structure and finding aid for the material
  • If time permits, begin to sort through the extensive photograph collection

To Apply: Please send Resume and cover letter to kate.feighery@archny.org

Rockburne Studio - Intern

(April 14, 2017)

Rockburne Studio is looking for an archivist intern to help inventory artwork and materials relating to the artwork (i.e. inventory cards (both digital and physical), interviews, general writings etc.) for possible donation to an archive to preserve an artist legacy.

Items include but are not limited to inventory cards, biographical files from museums/ galleries, writings/ interviews, digital/ slide photographs, lectures/ talks, and artwork (contemporary paintings & drawings).

The intern will work in collaboration with a studio assistant & artist in the artist’s studio in SoHo NYC.

Work is unpaid and/ or for school credit (must be approved by the student’s supervisor).

Numbers of days/ hours are flexible within the timeframe of 10am to 6pm, Tuesday through Friday (1-3 days a week)- work will start as soon as possible.

A background in art history in archival processing preferred.

Please Contact: Cydney Williams

To apply please send Resume and Cover Letter to d.g.m.rockburne@gmail.com

The American Joint Distribution Committee - 2017 Summer JDC Archives Artifacts Opportunity

(April 7, 2017)

The American Jewish Joint Distribution Committee (JDC) Archives is offering an exciting experiential education opportunity to assist with artifact cataloguing and preservation. Train on best preservation and storage practices, while understanding how to house and handle items from our special collections. The JDC Archives collection of artifacts and ephemera contains hundreds of works ranging from posters and illuminated records to precious artwork and gifts from Jewish communities around the world. These treasures offer a rich historical overview of JDC’s relief activities over the past century in 90 countries.

Responsibilities include:

  • Rehouse and describe unprocessed artifacts
  • Conduct contextual research using the Archives.
  • Database cleanup, such as completing preexisting records and conducting quality control on file names, translations, and attachments


  • 1 - 2 days a week
  • 4 - 6 month commitment beginning this spring/summer


Familiarity with database procedures; detail-oriented with an interest in art history, museum studies, Jewish history, or archives.

All opportunities are unpaid, but may be taken for course credit. Please send your resume and cover letter including information on availability to archivesinterns@jdc.org, subject ‘Archives Artifacts Interns – Full Name’. Applications are accepted on a rolling basis.

Serra Studio - Project Archivist-Cataloger

(April 7, 2017)

Job Title: Project Archivist - Cataloging

Status: Temporary, Part-time, 2-3 days per week

Duration: 6 weeks beginning in May 2017

Reporting: Reports to Studio Archivist


Working under and in collaboration with the Studio Archivist, the Project Archivist is responsible for assisting in the cataloging and preservation of original materials from the artist’s archive.


  • Assist in photographing, cataloging, describing, and re-housing original materials in accordance with professional standards and best practices, including the creation of database records.

Qualifications, Knowledge Skill Required

  • Master’s degree candidate in Library and Information Science or a related field.
  • Knowledge of basic archives and preservation measures including the physical handling of delicate materials
  • Familiarity and ease with Window OS as well as FileMaker Pro databases; experience with digital asset management a plus
  • Familiarity with metadata standards such as MARC, DACS, and controlled vocabularies
  • Proficiency with image scanning and editing; experience with Photoshop and Bridge
  • Knowledge of 20th Century art

Salary: $20 per hour. This is a temporary, part-time position lasting 6 weeks with the possibility for renewal.

Please email a cover letter and resume to Caroline Gabrielli caroline@rserra.com by April 30, 2017. Please, include the position title in the subject line.

Robert Rauschenberg Foundation - Assistant/Associate Archivist

(April 3, 2017)

Job Title: Assistant/Associate Archivist

Status: Full-Time

Reporting: Reports to Director of Archives and Scholarship

Overview: Working under and in collaboration with the Director of Archives and Scholarship, the Assistant/Associate Archivist is responsible for assisting in the preservation of, cataloging of, providing access to, and promoting use of the Robert Rauschenberg Foundation Archives.


- Assist in re-housing, arranging, and describing archival materials in all formats in accordance with professional standards and best practices, including the creation of database records and finding aids.

- Support in-house staff research by providing hands-on research assistance, answering reference questions, and providing staff access to materials.

- Provide external reference services including responding to queries remotely and in-person, supervising researchers on-site, providing researchers access to materials, fulfilling reference copy requests, and maintaining calendar for research visits.

- Field licensing requests for archival materials including research, permissions, and agreements.

- Research and provide digitized archival materials for website, online initiatives, and social media; liaise with appropriate staff for content.

- Assist with planning, research, and loan of archival materials related to exhibitions and other initiatives, as appropriate.

- Digitize and/or photograph archival materials as needed.

- Assist with class visits and tours to the archives as needed.

- Monitor and purchase archival supplies as needed.

- Supervise interns as needed.

Qualifications, Knowledge Skill Required

- Master’s degree in Library and Information Science or a related field and at least three years’ experience in a professional setting; at least five years’ for Associate level

- Working knowledge of professional standards and best practices for archives including the physical handling of delicate materials and general knowledge of basic preservation measures

- Knowledge of 20th Century art and art historical research methodologies

- Familiarity and ease with Mac based computer systems as well as ArchivesSpace and FileMaker Pro databases; experience with digital asset management a plus

- Familiarity with metadata standards such as Dublin Core, MARC, EAD, DACS, and controlled vocabularies.

- Intermediate to advanced proficiency with image scanning and editing; experience with Photoshop

- Ability to plan and execute long-term projects without extensive supervision. Skill in organizing resources and establishing priorities. A thorough and detail-oriented approach to all tasks

- Excellent written and oral communication skills; excellent time management skills

- Ability to periodically work from RRF off-site warehouse in Southern Westchester, lift 50 lbs., and stand/sit for long periods of time

How to Apply: Please email a cover letter describing your interest and qualifications along with your resume to employment@rauschenbergfoundation.org by April 21, 2017. Include the position title in the subject line. No phone calls please.

Alvin Ailey Foundation Inc. - Digital Assets Management Intern

(March 31, 2017)

The Information Technology department seeks a highly motivated, inquisitive self-starter with a positive attitude looking to help preserve the cultural legacy of one of the most prominent dance companies in the world. We are looking for a graduate student who can work 20-30 hours a week. Candidate must be enrolled in an MLIS program and have demonstrated experience in metadata management and creation. Subject matter expertise or interest in modern dance and performance is preferred but not required.

The Digital Asset Management Intern will report to the Director of Information Technology and will work closely with the Archivist, the External Affairs department, and others.


  • Preparation and ingestion of photos, videos, and documents into DAM
  • Adding metadata to visual assets for a historical repository
  • Batch cleanup of existing asset metadata
  • Helping to develop and refine digital asset taxonomy and controlled vocabularies

This position will also assist with other asset management projects, including creating documentation and training materials.


  • Enrolled in an MLIS program
  • Demonstrated archival work and metadata entry
  • Experience working with DAM systems
  • Attention to detail and accuracy
  • Excellent organization and time management skills

To apply, please provide the following:

  • Cover letter detailing your interest in an internship at Alvin Ailey American Dance Theater
  • Resume & contact information of two references
  • Please send all materials by email to: itjobs@alvinailey.org

New York Transit Museum - Paid Intern - Archives Assistant

March 25, 2017)

The New York City Transit Museum Archives Department seeks a paid intern to begin as soon as possible.

The New York Transit Museum Archives collects historical documents relating to New York City mass transit from the mid-nineteenth century to the present. These records and documents include photographs, moving image materials, maps, posters, engineering drawings, books and serial publications, reports, proposals, records of legal proceedings, correspondence, and other materials. The archives preserves and catalogs these materials and makes them available to researchers from the public, from the New York Transit Museum, and from within the NYCTA and other MTA agencies. The archives provide reference services by telephone and mail, conducts research, supports all Museum staff functions (exhibitions, programs, development, retail operations, outreach) and initiates publications that provide historical information to the public.

Primary job responsibilities:

Assist in the processing of incoming collections of historical records including maps, posters, photographs and the inventory of library materials; catalog collection and series level records for incoming donations in the archives PastPerfect collection management database; create paper based collection descriptions and finding aids for record series’; scan images for image management database, and assist with reference inquiries from both internal MTA personnel as well as the general public.

Qualifications and experience:

Applicants must be enrolled in a graduate program for the Spring and Fall 2017 semesters. Work is available 28 hours per week during the school year and 35 hours during the summer and winter breaks only. The pay rate is based on the semester you are in and includes a free Metrocard. Students in archives management, library and information science, records management, museum studies, conservation/preservation, history, or urban studies who have had coursework or experience in archives and artifact management, art handling, cataloging and classification, and historical research methods are encouraged to apply.

Resume Submission Deadline: March 31, 2017

Due to high volume of applicants only those candidates chosen for interviews will be contacted.

To Apply please send Resume and Cover Letter to desiree.alden@nyct.com

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