Full Position Descriptions

The Center of Book Arts - Digitization Technician part-time

(May 17, 2017)

Digitization Technician, part-time

The Center for Book Arts seeks a part-time digitization technician to work on a grant-funded

project to scan and catalog ephemera from the Center’s archives.

Under the supervision of the Collections Manager, the digitization technician will create digital

surrogates of archival materials, create catalog records, and upload content onto the CMS and

website.

This position is scheduled to start in May or June of 2017 and last approximately 4 to 6 months.

The salary is $17 per hour.

Required qualifications:

 Graduate student or recent graduate in library and information science, archival studies,

history, art history, or American studies

 An interest in special collections

 Commitment to accurate, detailed, and efficient work

Desired qualifications:

 Experience working on digital projects, particularly scanning and creating metadata/catalog

records

 Knowledge of digital standards, particularly Dublin Core

 Experience working with CollectiveAccess preferred or other CMS software

Time requirements: Position is flexible. We ask for a commitment of at least one full day per week,

Monday through Saturday, 10:00 a.m. – 6:00 p.m. The position will last approximately 4 to 6 months,

or a total of 300 hours, depending on schedule.

To apply please email cover letter and resume to:

Theo Roth, Collections Manager

collections@centerforbookarts.org

About the Center: The Center for Book Arts is one of few contemporary arts organizations dedicated to

the art of the book, and the only location in New York City at which visitors can view book arts

exhibitions in the context of an active, working studio. The Center is dedicated to exploring and

cultivating contemporary aesthetic interpretations of the book as an art object, while preserving the

traditional practices of the art of the book. The Center seeks to facilitate communication between the

book arts community and the larger spheres of contemporary art and literature through exhibitions,

classes, public programming, literary presentations, opportunities for artists and writers, publications,

and collecting.


The American Museum of Natural History - Field Book Project Intern

(May 11, 2017)

Overview:

The CLIR Biodiversity Heritage Library (BHL) Field Notes Project is a collaborative among nine natural history institutions to digitize approximately 450,000 new pages of primary field note material such as journals, field catalogs and specimen lists. AMNH has so far contributed over 18,000 pages to this project and seeks interns to scan and process the remaining material.

Description:

Interns will be given the opportunity to pilot records through the entire digitization workflow. They will gain experience working with a range of scanning equipment, cataloging and asset management systems, online repositories, file formats, and digitization and metadata standards. Additionally, they will receive experience physically handling original material in various formats and conditions.

Qualifications:

  • Intern must be a current student in an MLS program from an accredited institution.
  • Must have familiarity with Microsoft Office applications, namely Excel and Word.
  • Experience handling fragile documents and/or rare books preferred.
  • Open communication skills and attention to detail.

Timeline:

Applications will be accepted until May 29, 2017. Interns will ideally begin the week of June 19 and last through December. It will require a commitment of at least one day a week.

To apply:

Send a cover letter and resume to Kendra Meyer, Field Book Project Archivist, at kmeyer@amnh.org. Cover letter should include days and hours available. Please feel free to reach out with any questions about the project.


The New Museum - Archives Research and Metadata Intern

(May 8, 2017)

The New Museum seeks a Archives Research and Metadata Intern in preparation for the re-launch of the Museum’s Digital Archive, to coincide with its 40th Anniversary programs. This is a 10-week, full time position starting May 22, 2017. Reporting to the New Museum Archivist, the Archives Research & Metadata Intern will assist with all aspects of the Digital Archive re-launch, with tasks including:

  • Auditing image records in the Digital Archive database and performing metadata clean up on description and captioning fields. Correcting formatting errors.
  • Performing historical research referencing records held in the Museum’s Archives.
  • Identifying subjects and events in archival photographs.
  • Performing batch edits in the Collective Access backend database to add metadata to newly configured fields.
  • Adding custom subject headings to selected exhibition and event records.
  • Assisting with digitization workflows, as needed.

Preferred Qualifications:

  • Experience performing archival research and familiarity with handling of archival photos and documents.
  • Background in art history, particularly contemporary art and performance.
  • Experience cataloguing in a content management system or OPAC, especially Collective Access.
  • Familiarity with digitization specifications and media formats.
  • Ability to work in a fast-paced production environment and make workflow changes on the fly.
  • Bachelor’s degree or graduate coursework in Art History or Library/Archival Science, preferred but not required.
  • Editorial and academic writing/publishing experience, a plus. Experience with Adobe Creative Suite, also a plus.

Application review will commence immediately. Interested candidates should send a cover letter, list of three references, and current resume with links to portfolios and writings to archive@newmuseum.org with subject line “Research & Metadata Intern.” Letters of recommendation will be considered, but are not required.

This is a temporary internship paid through a monthly stipend. Course credit may be arranged.


The Riverside Church of New York - Undergraduate Intern

(May 5, 2017)

Job Title: Archives – Paid Intern (Undergraduate Student)

Reports to: Archivist

Department: The Riverside Church Archives

Date: Summer 2017

The Riverside Church Archives:

Covering 175 years of progressive church history, The Riverside Church Archives serves as the repository for Riverside’s institutional archives and that of its predecessor churches. Types of materials include photographs, moving images, audio recordings, newsletters and other publications, records of church programs and events, and senior clergy sermons and papers. The Archives also contains several rare books, reaching as far back as 1493. The Archives is dedicated to ensuring that Riverside’s history of social justice and action, benevolence, cultural endeavors, and commitment to open and inclusive theological thought and expression is made available for research and kept safe in perpetuity.

Internship Summary:

The Riverside Church Archives is looking for an intern to assist our archivist in entering container level descriptive information into our collection management database. This is an excellent opportunity to learn skills used in the field and to put these lessons into practice.

Responsibilities:

  • Inventorying archival containers.
  • Writing summaries of contents.
  • Listing name and subject terms.
  • Moving boxes and rehousing materials as needed.

Experience and Educational Requirements:

  • Must be a currently enrolled undergraduate student.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office (Word and Excel).
  • Extremely organized, detail-oriented.
  • Able to lift boxes (up to 40 lbs.)
  • Ability to work independently and ensure work is accomplished in a timely and accurate manner.
  • The ideal candidate will have studied subject matter related to one of the following areas: 20th century American history; library & archives; theology; civil rights; and social justice.

This internship runs through summer 2017. If interested, please send a cover letter and resume to: rmoskowitz@trcnyc.org.

Compensation:

Internship can be paid or applied to course credit.


The Riverside Church of New York - Graduate Intern

(May 5, 2017)

Job Title: Archives Paid Intern (Graduate Student)

Reports to: Archivist

Department: The Riverside Church Archives

Date: Summer 2017

The Riverside Church Archives:

Covering 175 years of progressive church history, The Riverside Church Archives serves as the repository for Riverside’s institutional archives and that of its predecessor churches. Types of materials include photographs, moving images, audio recordings, newsletters and other publications, records of church programs and events, and senior clergy sermons and papers. The Archives also contains several rare books, reaching as far back as 1493. The Archives is dedicated to ensuring that Riverside’s history of social justice and action, benevolence, cultural endeavors, and commitment to open and inclusive theological thought and expression is made available for research and kept safe in perpetuity.

Internship Summary:

The Riverside Church Archives is looking for an intern to process the Riverside Radio (WRVR), 1961-1976 documents collection. WRVR’s broadcast history included theological and religious programming, along with a considerable amount of public affairs programming with discussions involving civil rights, social justice, the Vietnam War, politics, science, literature, and popular culture. The internship emphasizes archival arrangement and description, including writing a scope & content note, series descriptions, and establishing physical control for the collection. The intern will produce a finding aid. This is an excellent opportunity to learn skills used in the field and to put these lessons into practice.

Responsibilities:

  • Arrangement and description of the WRVR materials.
  • Indexing name and subject terms, using controlled vocabularies.
  • Basic conservation and preservation practices, such as rehousing.

Experience and Educational Requirements:

  • Must be a currently enrolled graduate student in a library/archives or related program.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office (Word and Excel).
  • Extremely organized, detail-oriented.
  • Ability to work independently and ensure work is accomplished in a timely and accurate manner.
  • The ideal candidate will have studied subject matter related to one of the following areas: 20th century American history; library & archives; theology; civil rights; and social justice.

This internship runs through summer 2017. If interested, please send a cover letter, resume, and a short writing sample to: rmoskowitz@trcnyc.org.

Compensation:

Internship can be paid or applied to course credit.


Rockefeller Archives Center - Archival Assistant

(May 1, 2017)

Overview:

The Rockefeller Archive Center is seeking a recent college graduate to join its Collections Management team as an Archival Assistant. The primary duties of this position will be to assist with accessioning, including the preparation of inventories, and with vault and location management. Other duties may relate to preservation, donor requests, and reference services. This position is full-time, paid on an hourly basis, and reports to the Assistant Director, Head of Collections Management.

Qualifications:

Minimally, the candidate must possess a B.A. degree in a relevant field. The candidate must be able to work on multiple projects and possess the ability to adjust to frequent changes and reprioritizations. The candidate must be detail-oriented, professional and willing to learn and take on new projects as assigned. Excellent written, verbal, analytical, time management, organizational and interpersonal skills are required. The candidate must possess a willingness and desire to take initiative. Familiarity with Microsoft Office and computer applications preferred.

About Us:

The Rockefeller Archive Center, an operating foundation with its own substantial endowment, is an independent archive and research center dedicated to the study of philanthropy and the diverse domains it shapes. It was established in 1974 to assemble, preserve, and make accessible the records of the Rockefeller family and the foundations and nonprofits established by the family, including the Rockefeller Foundation, the Rockefeller Brothers Fund and the Rockefeller University. Today, the Center's growing holdings include materials from numerous foundations, including the Ford Foundation and the Commonwealth Fund, as well as from many nonprofit organizations. It is also a major repository for the personal papers of leaders of the philanthropic community, Nobel Prize laureates, and world-renowned investigators in science and medicine.

Located 20 miles north of New York City in Westchester County on a former Rockefeller estate, the Archive Center is easily accessible from major highways and by train on the Metro-North Hudson Line. The Rockefeller Archive Center is an equal opportunity employer. The Center is committed to the support and encouragement of a multicultural environment and seeks candidates who can make positive contributions in a context of ethnic and cultural diversity.

To apply, please send a letter explaining your interest in the position and qualifications along with a resume via email or mail to:

Rockefeller Archive Center

15 Dayton Ave

Sleepy Hollow, NY 10591

careers@rockarch.org


Anna Deavere Smith Pipeline Project - Project Archivist

(April 28, 2017)

The Anna Deavere Smith Pipeline Project (www.annadeaveresmith.org) is seeking an archivist, with a specialty in audio and visual content to lead in the preservation and organization of over 300 hours of research interviews on video and on audio and other project materials.

The Pipeline Project is Anna Deavere Smith’s newest endeavor. Its centerpiece is her play, Notes from the Field. Using her signature form of theater, based on interviews with hundreds of individuals, the play shines a light on the lack of opportunity and resources for young people living in poverty and often suffering with regard to their physical and mental health, and how these circumstances often lead them into the criminal justice system.

This position will coordinate all preliminary aspects of the archive project. The individual will be responsible for assessing content, and organizing all content into a system that can be easily followed by others.

RESPONSIBILITIES:

  • Lead the inventory, cataloging, and description of AV and non-AV collections.
  • Facilitate the assemblage of all project content and advise on the appropriate archive

structure and storage method.

  • Ensure all content is ready for film production, following the direction of consultants.

Materials must be and easily referenceable for ongoing project activities. Identifying

and Applying metadata to digital assets.

  • Provide on-going progress reports to the Project Director, Managing Director and

Development Coordinator; maintain detailed records and contribute to reporting to

funders.

QUALIFICATIONS:

  • Degree in Library Science, Archives or related filed.
  • Familiarity with analog video formats and digital file formats, with knowledge of

audiovisual and digital preservation standards and best practices and digital asset

management

  • Strong grasp of metadata and cataloging standards
  • Excellent communication skills and attention to detail
  • Previous experience leading an archive project
  • Ability to work independently and collaboratively with excellent time management

skills

APPLICATIONS:

Résumé outlining your education and professional experience

Cover letter summarizing your relevant qualifications for this position

Please send to margaret@annadeaveresmithpipeline.org

Pace Gallery - Records and Archives Department Intern

(April 26, 2017)

Pace Gallery, Research & Archives department is seeking summer interns to assist with a variety of library and archives projects. Internships are available to students enrolled in an accredited Master’s Degree program in Library and Information Science. Interns must commit to two full days a week and be self-motivated and detail-oriented, and must be able to work both independently and with a team.

Candidates should have knowledge of basic library service and archival principles; bibliographic research and cataloging, digitization projects, archival processing, and organization. Interest in modern and contemporary art helpful.

Library intern:

  • Course work or experience in original and copy cataloging
  • Familiarity with AACR2, RDA and current cataloging practices
  • Researching and compiling artist exhibition history and bibliographies
  • Administrative tasks as assigned

Archive intern

  • Digitize records according to established protocols
  • Enter data into archival management system
  • Research and record metadata
  • Review for quality control

Application Instructions

Interested candidates please submit a cover letter and resume to jobs@pacegallery.com, subject line: Pace R&A Intern. No phone calls please.

The Pace Gallery is an Equal Opportunity Employer.


Lincoln Center of the Performing Arts - Records Manager

(April 25, 2017)

DEPARTMENT

Archives

OVERVIEW

Lincoln Center for the Performing Arts (LCPA) serves three primary roles: it is the world’s leading presenter of superb artistic programming, is a national leader in arts education and community relations, and functions as the manager of the Lincoln Center campus.

The Records Management program is part of the Information Resources Office, which is dedicated to the maintenance and use of records throughout their lifecycle. The position reports to the Archivist, who manages the Information Resources Office.

This Records Manager is responsible for the effective and appropriate management of the records management program. The Records Manager will maintain records management policies and provide overall management and coordination of Lincoln Center for the Performing Arts’ Records Management Program.

The Records Manager is responsible for all activities connected with the life cycle of records including the development and implementation of active physical/electronic filing systems; the preservation and storage and disposal of inactive records, assistance in controlling cost associated with physical/electronic creation, storage, and retrieval; and other aspects of records and electronic management as required. This role is also responsible for providing customer focused service and building positive and constructive relationships with stakeholders, by understanding their needs, problems, and providing timely communication and service.

PRIMARY RESPONSIBILITIES

  • Develops Records Management Procedures.
  • Develops and conducts instructional programs and trains employees in sound document, records, and electronic management practices and the use of documentation and records management systems.
  • Track organization’s compliance with Records Management Procedures.
  • Manages the processing of records to and from off-site storage and related vendor contracts.
  • Manage transition from paper to electronic records.
  • Provide document and records systems support for non-technical issues.
  • Analyze and evaluate records and electronic management throughout the agency and recommend cost effective improvement strategies.
  • Organize the identification and disposal of records that are at the end of their life-cycle.
  • Work with General Counsel to execute, track, and lift legal holds on records.
  • Update records retention schedules meet current records requirements.
  • Develop and update reports, manuals, and presentations.
  • Stay current with archival records management/records management technology, as well as legal concerns that may impact the organization’s records.
  • Work on cross-functional teams to promote and foster systematic and efficient records and electronic management initiatives. And to support the application of procedures for managing document and records management.
  • Perform other duties as required or assigned in support of Lincoln Center’s goals and the Information Management Office’s vision, mission, and objectives aligned to these goals.
  • Position requires occasional work off-site at storage vendor.

QUALIFICATIONS

  • 1 – 3 years of experience working with institutional records (paper and electronic) within a records management/electronic records management program
  • Comprehensive knowledge of current records management – paper and electronic, and archival methods, procedures, tools, and techniques, including preservation trends and applications required
  • Certified Records Manager or Information Governance Professional preferred
  • Experience with digital repositories and/or special collections; experience with digitization projects and database management systems strongly preferred
  • Technical skills and knowledge including current metadata schemes and standards relevant to the archival control of digital collections, long-term storage planning and digital asset management systems
  • Excellent organizational, communication, and project management skills
  • MLIS from an ALA-accredited program with an emphasis in records management or Masters in archival management with a CRM desired

SUBMISSION PROCEDURE

Please submit a resume and cover letter (with salary requirements and outlining your interest in Lincoln Center) to the humanresources@lincolncenter.org inbox. Submissions without cover letters will not be reviewed.

Please list: Records Manager in the subject line.

Internal Candidates should contact a member of the Human Resources Department directly.

Lincoln Center is an equal opportunity employer.


Archives of the Archdiocese of New York - Intern

(April 18, 2017)

Position: Archives Intern (paid)

The archives of the Roman Catholic religious community of the Sisters of Our Lady of the Christian Doctrine (RCD) are housed at the Archives of the Archdiocese of New York, located in Yonkers, New York. The RCDs were founded as a community in 1910, establishing Madonna House, a settlement house in New York City’s Lower East Side. Madonna House offered childcare, citizenship classes, and other community services. A second location, Ave Maria House, was opened in the Bronx. As the value of the work the Sisters were doing became more apparent, the community sent sisters to South Carolina, Florida, and New Hampshire, among other places. In 1924, the Sisters bought property in Nyack, New York, to be used as a camp for children and the poor from Manhattan.

Project Description: About 10 years ago, some records of the community were transferred to the Archives at Fordham University, while others remained at the community’s Nyack location. Now, all the records are going to be merged into one collection at the Archives of the Archdiocese of New York.

The Archives is looking for an intern to:

  • Re-house the collection into acid-free boxes and folders
  • Create an organizational structure and finding aid for the material
  • If time permits, begin to sort through the extensive photograph collection

To Apply: Please send Resume and cover letter to kate.feighery@archny.org


Rockburne Studio - Intern

(April 14, 2017)

Rockburne Studio is looking for an archivist intern to help inventory artwork and materials relating to the artwork (i.e. inventory cards (both digital and physical), interviews, general writings etc.) for possible donation to an archive to preserve an artist legacy.

Items include but are not limited to inventory cards, biographical files from museums/ galleries, writings/ interviews, digital/ slide photographs, lectures/ talks, and artwork (contemporary paintings & drawings).

The intern will work in collaboration with a studio assistant & artist in the artist’s studio in SoHo NYC.

Work is unpaid and/ or for school credit (must be approved by the student’s supervisor).

Numbers of days/ hours are flexible within the timeframe of 10am to 6pm, Tuesday through Friday (1-3 days a week)- work will start as soon as possible.

A background in art history in archival processing preferred.

Please Contact: Cydney Williams

To apply please send Resume and Cover Letter to d.g.m.rockburne@gmail.com


The American Joint Distribution Committee - 2017 Summer JDC Archives Artifacts Opportunity

(April 7, 2017)

The American Jewish Joint Distribution Committee (JDC) Archives is offering an exciting experiential education opportunity to assist with artifact cataloguing and preservation. Train on best preservation and storage practices, while understanding how to house and handle items from our special collections. The JDC Archives collection of artifacts and ephemera contains hundreds of works ranging from posters and illuminated records to precious artwork and gifts from Jewish communities around the world. These treasures offer a rich historical overview of JDC’s relief activities over the past century in 90 countries.

Responsibilities include:

  • Rehouse and describe unprocessed artifacts
  • Conduct contextual research using the Archives.
  • Database cleanup, such as completing preexisting records and conducting quality control on file names, translations, and attachments

Duration:

  • 1 - 2 days a week
  • 4 - 6 month commitment beginning this spring/summer

Qualifications:

Familiarity with database procedures; detail-oriented with an interest in art history, museum studies, Jewish history, or archives.

All opportunities are unpaid, but may be taken for course credit. Please send your resume and cover letter including information on availability to archivesinterns@jdc.org, subject ‘Archives Artifacts Interns – Full Name’. Applications are accepted on a rolling basis.


Serra Studio - Project Archivist-Cataloger

(April 7, 2017)

Job Title: Project Archivist - Cataloging

Status: Temporary, Part-time, 2-3 days per week

Duration: 6 weeks beginning in May 2017

Reporting: Reports to Studio Archivist

Overview

Working under and in collaboration with the Studio Archivist, the Project Archivist is responsible for assisting in the cataloging and preservation of original materials from the artist’s archive.

Responsibilities

  • Assist in photographing, cataloging, describing, and re-housing original materials in accordance with professional standards and best practices, including the creation of database records.

Qualifications, Knowledge Skill Required

  • Master’s degree candidate in Library and Information Science or a related field.
  • Knowledge of basic archives and preservation measures including the physical handling of delicate materials
  • Familiarity and ease with Window OS as well as FileMaker Pro databases; experience with digital asset management a plus
  • Familiarity with metadata standards such as MARC, DACS, and controlled vocabularies
  • Proficiency with image scanning and editing; experience with Photoshop and Bridge
  • Knowledge of 20th Century art

Salary: $20 per hour. This is a temporary, part-time position lasting 6 weeks with the possibility for renewal.

Please email a cover letter and resume to Caroline Gabrielli caroline@rserra.com by April 30, 2017. Please, include the position title in the subject line.


Robert Rauschenberg Foundation - Assistant/Associate Archivist

(April 3, 2017)

Job Title: Assistant/Associate Archivist

Status: Full-Time

Reporting: Reports to Director of Archives and Scholarship

Overview: Working under and in collaboration with the Director of Archives and Scholarship, the Assistant/Associate Archivist is responsible for assisting in the preservation of, cataloging of, providing access to, and promoting use of the Robert Rauschenberg Foundation Archives.

Responsibilities

- Assist in re-housing, arranging, and describing archival materials in all formats in accordance with professional standards and best practices, including the creation of database records and finding aids.

- Support in-house staff research by providing hands-on research assistance, answering reference questions, and providing staff access to materials.

- Provide external reference services including responding to queries remotely and in-person, supervising researchers on-site, providing researchers access to materials, fulfilling reference copy requests, and maintaining calendar for research visits.

- Field licensing requests for archival materials including research, permissions, and agreements.

- Research and provide digitized archival materials for website, online initiatives, and social media; liaise with appropriate staff for content.

- Assist with planning, research, and loan of archival materials related to exhibitions and other initiatives, as appropriate.

- Digitize and/or photograph archival materials as needed.

- Assist with class visits and tours to the archives as needed.

- Monitor and purchase archival supplies as needed.

- Supervise interns as needed.

Qualifications, Knowledge Skill Required

- Master’s degree in Library and Information Science or a related field and at least three years’ experience in a professional setting; at least five years’ for Associate level

- Working knowledge of professional standards and best practices for archives including the physical handling of delicate materials and general knowledge of basic preservation measures

- Knowledge of 20th Century art and art historical research methodologies

- Familiarity and ease with Mac based computer systems as well as ArchivesSpace and FileMaker Pro databases; experience with digital asset management a plus

- Familiarity with metadata standards such as Dublin Core, MARC, EAD, DACS, and controlled vocabularies.

- Intermediate to advanced proficiency with image scanning and editing; experience with Photoshop

- Ability to plan and execute long-term projects without extensive supervision. Skill in organizing resources and establishing priorities. A thorough and detail-oriented approach to all tasks

- Excellent written and oral communication skills; excellent time management skills

- Ability to periodically work from RRF off-site warehouse in Southern Westchester, lift 50 lbs., and stand/sit for long periods of time

How to Apply: Please email a cover letter describing your interest and qualifications along with your resume to employment@rauschenbergfoundation.org by April 21, 2017. Include the position title in the subject line. No phone calls please.


Alvin Ailey Foundation Inc. - Digital Assets Management Intern

(March 31, 2017)

The Information Technology department seeks a highly motivated, inquisitive self-starter with a positive attitude looking to help preserve the cultural legacy of one of the most prominent dance companies in the world. We are looking for a graduate student who can work 20-30 hours a week. Candidate must be enrolled in an MLIS program and have demonstrated experience in metadata management and creation. Subject matter expertise or interest in modern dance and performance is preferred but not required.

The Digital Asset Management Intern will report to the Director of Information Technology and will work closely with the Archivist, the External Affairs department, and others.

Responsibilities:

  • Preparation and ingestion of photos, videos, and documents into DAM
  • Adding metadata to visual assets for a historical repository
  • Batch cleanup of existing asset metadata
  • Helping to develop and refine digital asset taxonomy and controlled vocabularies

This position will also assist with other asset management projects, including creating documentation and training materials.

Requirements:

  • Enrolled in an MLIS program
  • Demonstrated archival work and metadata entry
  • Experience working with DAM systems
  • Attention to detail and accuracy
  • Excellent organization and time management skills

To apply, please provide the following:

  • Cover letter detailing your interest in an internship at Alvin Ailey American Dance Theater
  • Resume & contact information of two references
  • Please send all materials by email to: itjobs@alvinailey.org

New York Transit Museum - Paid Intern - Archives Assistant

March 25, 2017)

The New York City Transit Museum Archives Department seeks a paid intern to begin as soon as possible.

The New York Transit Museum Archives collects historical documents relating to New York City mass transit from the mid-nineteenth century to the present. These records and documents include photographs, moving image materials, maps, posters, engineering drawings, books and serial publications, reports, proposals, records of legal proceedings, correspondence, and other materials. The archives preserves and catalogs these materials and makes them available to researchers from the public, from the New York Transit Museum, and from within the NYCTA and other MTA agencies. The archives provide reference services by telephone and mail, conducts research, supports all Museum staff functions (exhibitions, programs, development, retail operations, outreach) and initiates publications that provide historical information to the public.

Primary job responsibilities:

Assist in the processing of incoming collections of historical records including maps, posters, photographs and the inventory of library materials; catalog collection and series level records for incoming donations in the archives PastPerfect collection management database; create paper based collection descriptions and finding aids for record series’; scan images for image management database, and assist with reference inquiries from both internal MTA personnel as well as the general public.

Qualifications and experience:

Applicants must be enrolled in a graduate program for the Spring and Fall 2017 semesters. Work is available 28 hours per week during the school year and 35 hours during the summer and winter breaks only. The pay rate is based on the semester you are in and includes a free Metrocard. Students in archives management, library and information science, records management, museum studies, conservation/preservation, history, or urban studies who have had coursework or experience in archives and artifact management, art handling, cataloging and classification, and historical research methods are encouraged to apply.

Resume Submission Deadline: March 31, 2017

Due to high volume of applicants only those candidates chosen for interviews will be contacted.

To Apply please send Resume and Cover Letter to desiree.alden@nyct.com


Elland Road Partners -  DAM Manager Position

(March 18, 2017)

DAM Manager Position

Position will service a premier privately held real estate development company through Elland Road Partners, an editorial consulting firm

Key Qualifications

· Demonstrated success working with digital assets

· Demonstrated commitment going above and beyond to help customers, system users, and patrons

· Proven success as a key member of a team

· Able to apply sound judgment while working independently within tight deadlines

· Outstanding attention to detail and commitment to excellence

· Possession of articulate communication skills; ability to forge trusting relationships within a diverse team

· Fanatical about creating order from disorder

· Hands-on technical experience with library systems, content management systems (CMSs), or other large searchable databases used in the creation of web pages, media, or research

· Knowledge of Adobe Creative Cloud products

· MSLIS degree from accredited institution or comparable experience (2-5 years)

Responsibilities

· Become immersed in workplace environment to gain a thorough understanding of business needs

· Identify unique ways to organize and manage the entire digital asset life cycle from creation to distribution, production, and archiving

· Demonstrate understanding of legal issues around asset use and create solutions that serve business, creative, and legal requirements

· Assist with the creation of case studies/user stories and reporting/user acceptance testing (UAT) to identify and prioritize requirements and workflow

· Participate in the development and maintenance of asset metadata models incorporating industry standards and organization’s unique requirements

· Understand tools available internally and externally to devise flexible solutions while making our process more efficient

· Develop a thorough understanding of overall user needs to suggest solutions that work for individual stakeholders

· Conduct DAM user training for different audiences, both internal and external

· Participate in larger DAM enterprise direction and solutions

· Present products of work and reporting to Digital Asset Manager or Supervisor

· Support outside vendors and contractors working with DAM

· Provide excellent service and support to those using DAM, arranging, describing, preserving, and providing easy and efficient access to digital assets

Please respond with resume, references and LinkedIn profile to Elland Road Partners: neil@ellandroadpartners.com


New York City Health and Hospital - The Fund - Archive Project Assistant

(March 6, 2017)

New York City Health + Hospitals is the nation's preeminent public health system. Including its antecedent forms, it has served the City for almost 300 years. The Fund for Health + Hospitals has initiated a Heritage Project to identify, gather, and organize into an archive materials related to the public hospital system serving New York City. This repository will trace the individual development and contributions of each facility and ensure ongoing visibility of their many contributions to public health.

The Heritage Project for New York City’s Health + Hospitals is currently looking for an experienced Archive Project Assistant to help support daily office operations and collection processing. The ideal candidate will be required to:

❖ Organize and maintain documents related to the Heritage Project

❖ Conduct research on historical artifacts using traditional and electronic search methods

❖ Coordinate project-related meetings

❖ Ensure the timely procurement and delivery of project supplies

❖ Assist the project director with coordinating all intern activity including related

paperwork and schedules

❖ Create project updates for posting on social media sites

❖ Assist with collection processing

❖ Assist with all areas of project as requested

Minimum Requirements:

 Experience processing archival collections

❖ Prior administrative/office experience

❖ Extremely organized and detail-oriented.

❖ Strong interpersonal skills

❖ Demonstrated ability to work independently and keep multiple assignments moving

forward

❖ Very strong verbal and written communication skills

❖ Effective teamwork and coordinating skills.

Position Duration:

This position is full time with a 1 year contract.

Salary

Compensation is competitive.

Application Process: Review of applications will begin immediately and continue until the position is filled. For immediate consideration please submit cover letter and resume to dinningd@nychhc.org. Archive Project Assistant in the subject line


Maryknoll Fathers and Brothers - Archivist

(March 2, 2017)

The Maryknoll Mission Archives seeks a creative and professional Archivist to maintain historic materials. This includes appraising and accessioning new materials, arrangement and description of collections, identification of preservation issues, assisting visiting researchers, responding to queries of offsite patrons, and conducting outreach activities (exhibits, tours, newsletter articles) to promote interest in the history and legacy of the Maryknoll Fathers and Brothers, Maryknoll Sisters Congregation and Maryknoll Lay Missioners. Must have ALA-accredited MLS or MA in history with archives concentration and 2-3 years experience. Knowledge of archival theory and practice, with processing experience. Strong organizational, analytical, written and interpersonal skills; ability to handle multiple tasks; can work independently and as team member; detail-oriented; knowledge of computer applications in Archives. Experience with Microsoft Access, databas es and cataloging a plus. Knowledge of Catholic Church history and global issues an asset.

We offer an outstanding work environment, opportunities for career development and competitive benefits. EOE. Interested and qualified applicants should forward their resume to: hr@maryknoll.org


LuEsther T Mertz Library - Transcription Coordinator

(March 2, 2017)

Transcription Coordinator

This is a temporary part-time grant funded position. The Transcription Coordinator will work 21 hours per week and will recruit, train and manage local volunteers and crowdsourced volunteers. The Transcription Coordintator will describe the project and its goals in ways that stimulate the interest of potential volunteers. These volunteers will transcribe the digitized, handwritten papers of John Torrey, a prominent, early American botanist. He/She will:

DUTIES AND RESPONSIBILITIES:

Work with the NYBG volunteer office to recruit local volunteers

Work with various social media channels to recruit volunteers

Community management of all project volunteers

Identify best practice transcription guidelines used on similar project

Write detailed transcription guidelines for use on Torrey Papers project

Actively engage with volunteers on social media channels such as Twitter and Facebook

Gather transcription statistics

Perform quality assurance on all transcription activities

Upload transcribed text into target repositories

Report problems experienced with the transcription portal, if any

REQUIREMENTS:

Bachelor’s degree or equivalent

Library school degree or some library school coursework are preferred

Some familiarity with digital humanities is preferred

Experience engaging with others on Twitter, Facebook and other social media channels on behalf of an organization

Excellent organizational skills and the ability to work accurately and indepemdently in busy environment

Strong interpersonal and communication skills

Interest in writing a report and one or more blog posts on the transcription component of the project

To Apply please send cover letter and resume to ssinon@nybg.org


American Jewish Joint Distribution Committee - Archives Project Specialist

(March 1, 2017)

JDC NYHQ is seeking an Archives Project Specialist to join the dynamic, active JDC Archives team for a position with responsibility for several special projects.

Responsibilities:

--Co-edit the JDC Archives Quarterly e-Newsletter

o Plan, write, and edit content

o Liaise with Marketing and Communications Department

o Review user analytics and statistics

--Assist in the Selection Process of JDC Archives Fellowship and Grants Programs

o Conduct global outreach to publicize the fellowships and Grants

o Handle applicant inquiries and manage the application process

o Prepare materials for the Fellowship Advisory Committee and the Documentary Film Grant Advisory Committee

--Organize Public Programs and Speaker Events

o Identify and partner with institutional co-sponsors to plan programs

o Liaise with fellows and speakers for presentation preparation

o Arrange for recording/filming of events

--Administer the JDC Archives Facebook Page

--Coordinate JDC Archives Academic Workshops

--Other assignments, as needed

Qualifications and Key Competencies:

 BA degree required; Master’s degree preferred

 Minimum 1-3 years of work experience

 Interest in history and in playing a role in a dynamic, active Archives team

 Knowledge of and interest in modern Jewish history preferred

 Well-organized and detail-oriented

 Strong verbal, writing and editing skills

 Proficiency with Microsoft Office and Outlook and with social media

 Great interpersonal skills

To apply please send Resume, cover letter and salary expectations to careers@jdc.org


New York Historical Society - Archives Intern (Paid Internship)

February 27, 2017)

Archives Intern (Paid Internship)

The Archives Intern will work under the guidance of a staff archivist to process one or more manuscript collections held in the Library of the New-York Historical Society. The internship emphasizes archival description, including writing historical, scope, arrangement, and other notes for the collection; identifying significant content in the archival material; establishing name and subject access terms with controlled vocabularies; documenting the records in the collection management system; and generating a DACS-compliant, online finding aid using that system. The internship will also involve physical processing, including arrangement of the materials and basic conservation practices, such as rehousing. The intern will produce a final product, a finding aid, that will be both a culmination of their academic and internship experience and a concrete sample of work done that can be used as they seek jobs or continue their academic careers.

To be eligible for the internship, the candidate must be currently enrolled in, or a recent graduate of, an MLIS or equivalent program with a concentration in archives; must have completed at least an introductory archival course; and have a general familiarity with and interest in U.S. history.

The New-York Historical Society Internship Program

The New-York Historical Society is offering full-time summer internships in both our museum and library divisions. College and graduate interns will experience unparalleled career development and cultivate fruitful professional relationships. Each week, interns will participate in a lunchtime meeting featuring lectures from various New-York Historical Society employees, and attend an outing to other cultural institutions in the New York area. Participants are required to work 35 hours a week, Monday-Friday, 9:00-5:00. The Summer Internship Program runs for eight weeks, from June 5th to July 28th. The successful applicant for the Archival Intern position will be paid a $3,000.00 stipend.

Application Deadline: Friday, March 24th, 2017 at 3 pm. Please go to http://www.nyhistory.org/education/internships/college-and-graduate-internships for further information about the program, application requirements and the on-line application process.

For questions about the internship program, please contacts internships@nyhistory.org.


American Jewish Historical Society - Processing Archivist

(February 23, 2017)

AMERICAN JEWISH HISTORICAL SOCIETY

JOB DESCRIPTION

Date: February 22, 2017

Department: Library & Archives

Title: Hebrew Immigrant Aid Society (HIAS) Collection – Processing Archivist

Schedule: Full Time through end of project, December 2018

FLSA Status: Non-exempt

Supervisor’s Title: Senior Project Archivist

Salary: TBD depending on experience, with benefits

SUMMARY: Performs arrangement, rehousing and basic preservation of the HIAS Records and encodes finding aid. This is a temporary (21 month) position funded by a grant from HIAS, at the American Jewish Historical Society in Manhattan.

ESSENTIAL FUNCTIONS (approx. 80%):

- Processing of institutional papers with 2 other archivists

- All work performed according to MPLP* standards. (required) Processing rate for this project between 4 and 6 bankers boxes per week.

- Arrange records according to series and subseries lists developed by the Senior Archivist in consultation with members of the project team. Establish order of folders as directed. (required)

- Write complete, well-edited historical notes, scope notes and other documentation for series as they are processed. (required)

- Create folder-level contents lists for inclusion in the finding aid. (as needed)

- Prepare records for archival storage by performing preservation procedures as appropriate, such as refoldering and reboxing of the materials into acid-free folders and boxes, and selective fastener removal; mark boxes for later preservation photocopying as needed. (required)

- Identify and separate oversize items, photographs, audio, film and video materials and artifacts within the collections to ensure preservation and proper archival storage. (required)

- Contribute content to collection finding aid, with major responsibility for Encoded Archival Description (EAD). (required)

- Must be able to lift full bankers boxes (up to 40 pounds), and pull them on and off the shelves

- Perform other duties as required. .

ADDITIONAL RESPONSIBILITIES (approx. 20%):

- Work with other members of the project team to coordinate the arrival of unprocessed boxes from off-site storage and the transfer of processed boxes to off-site storage.

- Contribute to refinement of project workflow. (desired )

- Contribute to project blog as well as webpage content on a regular basis. (desired)

- Assist with selecting visual materials from the collection for scanning, for project website AJHS publications, exhibits and special events. (required)

MINIMUM QUALIFICATIONS

Education and Training: MLS from an accredited school. Experience in processing archival collections required.

Work Experience: Two years’ experience in archival processing and experience encoding finding aids using Oxygen.

Skills and Abilities:

- Familiarity with archival theory and techniques, specifically in using *MPLP - More Product/Less Process (Minimal Processing) - to work with very large collections.

- Proven ability to understand hierarchical relationships between series and subseries within a collection, and to survey numerous boxes to discover the original order, if one exists, of a complete group of boxes. Previous experience working with large collections and/or organizational records. (desired)

- Proficiency in MS Word and Excel (required). Proficiency in Oxygen

- Ability to work both independently and collaboratively.

- Reliability and accuracy in maintaining records.

- Excellent communication skills and good rapport with colleagues.

- Ability to complete tasks in a reasonable amount of time and organize own time.

- Capable of learning new skills.

WORKING CONDITIONS:

Physical Demands: Ability to lift 40 pounds.

Special Environmental Factors: Periodic exposure to dusty and moldy materials.

Please send resume and cover letter by March 10, 2017 to:

jobs@ajhs.org / Subject: HIAS processing archivist position


Lincoln Center of Performing Arts - Temporary Records Manager

(February 21, 2017)

POSITION

Temporary Records Manager

DEPARTMENT

Information Resources

OVERVIEW

Lincoln Center for the Performing Arts (LCPA) serves three primary roles: it is the world’s leading presenter of superb artistic programming, is a national leader in arts education and community relations, and functions as the manager of the Lincoln Center Campus.

The Records Management program is part of the Information Resources Office, which is dedicated to the maintenance and use of records throughout their lifecycle. The position reports to the Archivist, who manages the Information Resources Office.

The Temporary Records Manager will maintain records management policies and provide overall management and coordination of Lincoln Center for the Performing Arts’ Records Management Program.

This role is responsible for all activities connected with the life cycle of records including the development and implementation of active physical/electronic filing systems; the preservation and storage and disposal of inactive records, assistance in controlling cost associated with physical/electronic creation, storage, and retrieval; and other aspects of records and electronic management as required. This role is also responsible for providing customer focused service and building positive and constructive relationships with stakeholders, by understanding their needs, problems, and providing timely communication and service.

PRIMARY RESPONSIBILITES

  • Develops Records Management Procedures.
  • Develops and conducts instructional programs and trains employees in sound document, records, and electronic management practices and the use of documentation and records management systems.
  • Track organization’s compliance with Records Management Procedures.
  • Manages the processing of records to and from off-site storage and related vendor contracts.
  • Manage transition from paper to electronic records.
  • Provide document and records systems support for non-technical issues.
  • Analyze and evaluate records and electronic management throughout the agency and recommend cost effective improvement strategies.
  • Organize the identification and disposal of records that are at the end of their life-cycle.
  • Work with General Counsel to execute, track, and lift legal holds on records.
  • Update records retention schedules meet current records requirements.
  • Develop and update reports, manuals, and presentations.
  • Stay current with archival records management/records management technology, as well as legal concerns that may impact the organization’s records.
  • Work on cross-functional teams to promote and foster systematic and efficient records and electronic management initiatives. And to support the application of procedures for managing document and records management.
  • Perform other duties as required or assigned in support of Lincoln Center’s goals and the Information Management Office’s vision, mission, and objectives aligned to these goals.

QUALIFICATIONS

Education and Training: MLIS from an ALA-accredited program with an emphasis in records management or Masters in archival management with a CRM desired. Comprehensive knowledge of current records management – paper and electronic, and archival methods, procedures, tools, and techniques, including preservation trends and applications.

Work experience: 1 – 3 years of experience working with institutional records (paper and electronic) within a records management/electronic records management program.

Preferred Skills

  • Certified Records Manager or Information Governance Professional
  • Experience with digital repositories and/or special collections. Experience with digitization projects and database management systems.
  • Excellent organizational, communication, and project management skills.

Technical skills and knowledge including current metadata schemes and standards relevant to the archival control of digital collections, long-term storage planning and digital asset management systems.

SUBMISSION PROCEDURE

Please submit a resume and cover letter (with salary requirements and outlining your interest in Lincoln Center) to the humanresources@lincolncenter.org inbox. Submissions without cover letters will not be reviewed.

Please list: Temporary Records Manager in the subject line.

Internal Candidates should contact a member of the Human Resources Department directly. Lincoln Center is an equal opportunity employer.


Seamen's Church Institute - Digital Project Archivist (One Year)

February 15, 2017)

To support the SCI archives program, by redesigning, updating and adding content to SCI’s digital archives resources.

Design a digital platform to facilitate digital collaboration with other New York Maritime heritage organizations.

Develop a new Omeka platform to host digital content.

Review existing technical metadata, and draft a digitization manual for best practices.

Develop data visualization tools.

Review and revise existing descriptive metadata.

Assist and lead digital archives workshops with collaborative partners.

Requirements:

MLS Degree.

Experience with digital archives and user experience design.

Excellent computer and organizational skills.

Ability to interact with people from diverse background.

To Apply: Please send Cover Letter and Resume to humanresources@seamenschurch.org


Seamen's Church Institute - Part-time Temporary Archives Fellow (Eight Months)

(February 15, 2017)

The Archives Fellow will support the SCI archives program, by conducting surveys of archival holdings related to New York City maritime history. Conducting site visits to archives in New York City and beyond. Assessing collections related to New York City Maritime history.

Drafting survey reports.

Aggregating data for use in SCI’s digital archives projects.

Requirements:

BA in Library Science, Archival Management.

Excellent computer and organizational skills

Ability to interact with people from diverse background

Represent the organization in a professional manner

To Apply: Please send Cover Letter and Resume to humanresources@seamenschurch.org


The Grolier Club - Part-time Archivist

(February 14, 2017)

PART-TIME ARCHIVIST OPPORTUNITY, GROLIER CLUB LIBRARY

The Grolier Club of New York, America’s oldest and largest society for bibliophiles and enthusiasts in the graphic arts, is seeking a trained archivist to assist on a part-time basis (20-24 hours/week) in the processing of its archival and manuscript collections.

Responsibilities include physically arranging and describing manuscript and archival materials; preparing electronic finding aids according to professionally accepted standards and best practices; assisting in the conversion of electronic finding aids to MARC format for entry into OCLC and the library’s local online catalog (VIRTUA); and encoding finding aids for posting onto the Grolier Club’s website. Additional duties include assessing the preservation and conservation needs of the library’s archival collection (approximately 1,500 linear feet); recommending appropriate housing and/or treatments; and working with the Librarian to develop guidelines for processing levels and institutional records management policies.

The ideal candidate holds an M.L.S. from an ALA-accredited library school (or equivalent) plus one to three years experience arranging and describing archival collections in a cultural heritage environment (or the equivalent combination of education and experience). Familiarity with DACS, EAD, MARC, LCSH, AACR2, and other LC cataloging standards are required, as is proficiency in basic Microsoft office applications and automated library systems. Attention to detail and excellent organizational skills are also a must. Additional preferred qualifications include knowledge of basic preservation and conservation standards for archival and manuscript collections; and familiarity with institutional records management best practices. Candidates must be able to work in conditions where dust is frequently encountered, lift boxes weighing up to 30 lbs; push and pull loaded book carts and other library equipment and materials; and work for prolonged periods in standing, bending, and stooping positions.

Hours: 20-24 hours/week

Salary: $20/hour

Candidates are encouraged to email a cover letter, resume, and an example of a finding aid they have created to the attention of Meghan R. Constantinou, Librarian mconstantinou@grolierclub.org.


Columbia University Libraries - Ivy Plus Web Collection Librarian

(February 13, 2017) 

Columbia University Libraries

Ivy Plus Web Resources Collection Librarian (Three-Year Temporary Appointment)

Search Reopened

Columbia University Libraries is seeking an experienced information professional to build, maintain and promote collaborative web resources collections supporting the Ivy Plus partnership of academic research libraries. Since starting web archiving activity in 2008, Columbia has established a permanent web resources collection program and built rich thematic web archives in human rights, historic preservation/urban planning, and New York City religious institutions, as well as preserving much of Columbia’s own content and web resources related to existing special collections. Several other Ivy Plus partner institutions also have new or established web archiving programs, and the group now plans to collaboratively build some thematic web collections together, independent of (but informed by) each institution’s own web archiving activities. A completed project at Columbia tested a model for Ivy Plus web resources collection collaboration and created two pilot collections.

The Ivy Plus Web Resources Collection Librarian will perform the hands-on work of building the shared collections--including running web crawls, managing permission requests, quality assurance, description and organization, assessment and outreach for public use--while working closely with Ivy Plus stakeholders to help coordinate the collaborative web collection program. The position thus requires a candidate equally suited and committed to in-depth hands-on web collection building and high-profile collaborative outreach with Ivy Plus participants and the research library community.

The Ivy Plus Web Resources Collection Librarian will be organizationally based at Columbia University, reporting to Columbia’s Web Resources Collection Coordinator and working closely with other Ivy Plus stakeholders through the Ivy Plus Web Collection Advisory Group and other outreach.

This is a 3-year position with the possibility of extension. Preference will be given to applications received before March 10, 2017.

Position Qualifications

Minimum Qualifications:

  • MLS or equivalent advanced degree and experience
  • Demonstrated hands-on web archiving experience
  • Demonstrated project management skills
  • Demonstrated ability to clearly communicate verbally and in writing, and experience and comfort with professional presentations
  • Experience with software tools used in libraries, archives, or museums

Preferred Qualifications:

  • Knowledge of MARC and non-MARC metadata schemas
  • Active engagement in professional organizations, e.g. with focus on web archiving, digital materials and/or digital preservation
  • 2-3 years of work experience in research libraries or archives
  • Experience with Archive-It web archiving software

About Columbia University Libraries

The Columbia University Libraries have a longstanding commitment to diversity rooted in values of inclusion and social justice, a commitment reflected in our staff, in our collections and services, and in the ways we work. We welcome applications from candidates who share these values and who will foster their contribution to the University's educational mission. We offer a salary commensurate with qualifications and experience and excellent benefits including assistance with University housing.

About the Ivy Plus Libraries

The Ivy Plus Libraries are Brown, Chicago, Columbia, Cornell, Dartmouth, Duke, Harvard, Johns Hopkins, MIT, Princeton, University of Pennsylvania, Stanford, and Yale; most of them are participating in the joint Web Resources Collection Program. Borrow Direct, a resource sharing network, was the Ivy Plus Libraries’ first cooperative initiative and its success established the foundation for collective collections and other cooperative efforts. For more information about Borrow Direct, visit the website.

For immediate consideration, please apply online at:

https://academicjobs.columbia.edu/applicants/Central?quickFind=64123

Columbia University is an EEO/Affirmative Action Employer



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