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Friends of Lorenzo State Historic Site

Monday, January 25, 2021 9:34 PM | Laura DeMuro (Administrator)

Contract Archivist

(January 25, 2021)

Position Title - Contract Archivist

Position Type - Full-time, term

Benefits - No

Hourly wage range - $25 - $30

Contract Archivist

The Lorenzo State Historic site, located in Cazenovia, NY, is seeking a contract employee to establish intellectual control over its archival holdings.

The archive consists of about 280 linear feet of material, including land records from the Holland Land Company and family records covering more than 150 years of continuous residence at the mansion. Those include photos, maps, letters, clippings, cook books, and other materials.

Project Description

Incumbent will arrange the collections into usable record groups or collections to facilitate intellectual control and facilitate future digitization efforts. The incumbent will create EAD finding aids and make them available through EmpireADC for all archival holdings and the Friends website. These will serve as the primary access points for researchers to discover Lorenzo’s unique holdings. These tasks will involve:

1. Establishing record groups/collection titles for archival materials to provide a hierarchical arrangement useful for cataloging and discovery.

2. Establishing intellectual arrangements (does not require physically moving materials) for these record groups/collections to provide context among the records and create usable inventories.

3. Creating inventories for the record groups/collections to at least the series level, but without going to the item level. Series or folder titles will be sufficient for the purposes of this project and arrangement and description work is most efficiently done at these levels. Item level description should be left for future digitization efforts.

4. Creating Encoded Archival Description (EAD) finding aids for these Record Groups/Collections, using their free encoding tool. These finding aids can be hosted on the Friends of Lorenzo website and indexed in the EmpireADC for increased discoverability. Using a structural standard like EAD means these finding aids can be shared, migrated, and mined as data by many computer systems and for multiple uses.

5. Identifying record groups/collections with sufficient informational and/or historical value to qualify for future digitization efforts.

Email cover letter and vitae, including 3 professional references, to Lorenzo Director Michael Roets no later than February 15. Michael.Roets@parks.ny.gov

Please write ARCHIVIST in the subject line. Applications must include a preliminary proposal covering timing and costs to complete the work described above. Applications will be considered on a rolling basis



questions? communications@nycarchivists.org

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