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The Winthrop Group

Thursday, March 05, 2020 10:55 PM | Laura DeMuro (Administrator)

Lead Archivist--Manuscript Processing (New Haven, CT) 

(March 5, 2020)

Position Type: Full time term

Benefits: Yes

Salary Range: $66,000 - $75,000

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.): Senior Archivist

The Lead Archivist will supervise a team of archivists during a large-scale processing project to arrange and describe unique manuscript collections dating from the 19th to the 21st century. Work will take place in a state-of-the-art archives and library facility in New Haven, Connecticut. The Lead Archivist and her/his colleagues will process manuscript collections which include papers, photographs, original artworks, and scrapbooks of among others, avant-garde writers, contemporary poets, and children’s book illustrators and authors. This full-time, salaried, two-year contract position includes medical, dental, and vision benefits. Winthrop also provides employees with paid time off and funding for professional development. Salary range: $66,000 to $70,000 per year.


Archival processing:

Appraises and processes archival materials in ArchivesSpace at a baseline level.

Creates collection-level MARC records in the Voyager cataloging module.

Acts as primary liaison with curators and other relevant department managers.

Performs regular quality assurance reviews of archivists’ work.

Identifies materials requiring conservation treatment and/or specialized housing

Project management:

Develops workflows and improves efficiency while adapting to variations in collections’ conditions and time requirements.

Analyzes and tracks workflows. Develops work plans and other documentation.

Communicates and documents processes and procedures.

Collaborates with team members and on-site support staff.


Schedules, sets appropriate goals/deadlines, and prioritizes workloads for a team of archivists.

Assigns and monitors progress on assignments and special projects to ensure timely completion of work.

Advises senior management on operational, administrative, and personnel matters.

Communicates regularly with Senior Archivist based in New York City.


Master’s degree from an ALA-accredited library school or equivalent accredited degree with formal training in or demonstrated knowledge of archival theory and practice.

Experience arranging and describing manuscript and/or archival collections.

Demonstrated knowledge of EAD, DACS, and other standards and structures.

Experience with basic preservation and conservation standards for archival and manuscript collections.

Excellent oral, written, and interpersonal communications and analytical ability.

Experience working collaboratively and independently within a complex organization.

Demonstrated proficiency in use of ArchivesSpace content management system and Microsoft Excel.

Familiarity with MARC cataloging.

3 years of professional level archives work.

1 or more years of formal or informal supervisory experience.


3 or more years of supervisory experience.

4+ years of professional level archives work.

Broad knowledge in the humanities, as demonstrated through academic degrees or an equivalent combination of training or experience.

Good reading ability in one or more modern European languages.

Experience managing large-scale processing projects.

Knowledge of standard and emerging library technologies.

To apply, please send a resume, cover letter, and three references to Rachel Greer, Lead Archivist and Project Manager: rgreer@winthropgroup.com with the subject line “Lead Archivist—Manuscript Processing”.

questions? communications@nycarchivists.org

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