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Current Openings 

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  • Wednesday, June 08, 2022 9:47 PM | Laura DeMuro (Administrator)

    Temporary Archives Assistant 

    (June 8, 2022)

    Position Title- Temporary Archives Assistant

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $20 - $25


    Located in Beacon, New York, Dia Beacon presents Dia Art Foundation’s renowned collection of art from the 1960s to the present as well as special exhibitions, new commissions, and educational and public programs. Occupying a former box-printing factory on the banks of the Hudson River, the contemporary art museum spans nearly 300,000 square feet and features installations of works by some of the most significant artists of the last half century.

    Position Summary:

    Supervised by the Archivist, the Temporary Archives Assistant will join the Archives at Dia Beacon for approximately 10­–12 weeks to address immediate needs identified by the Archivist and to assist in laying the groundwork for ongoing research, processing, and digitization to support the processing and perseveration of photographic collections documenting Dia’s history of exhibitions, public programming, and artist projects.

    Essential Job Duties and Responsibilities:

    • Assessing unprocessed photography collections for conservation needs
    • Developing a processing plan and identifying items at high risk
    • Determining extents of various photographic formats and making recommendations for rehousing supplies
    • Conducting targeted rehousing of at-risk items; developing workflow for collection-wide rehousing
    • Digitizing photographic documentation of exhibitions, public programs, and artist projects
    • Embedding metadata in preservation masters and access copies
    • Uploading and managing assets in NetX assets management system

    General Job Duties and Responsibilities:

    • Assist the Archivist in assessing the extent and condition of photographic collections in Dia’s archives
    • Address the immediate needs of items identified as at risk due to age, condition, or format
    • Lay the groundwork for ongoing processing and digitization of the collections

    Education, Certification, Experience:

    • Coursework or equivalent experience towards an MLIS or MSIS in Archives and Preservation
    • Familiarity with standards and best practices for handling and preserving photographic media
    • Familiarity with creating FADGI-compliant digital preservation masters and embedding descriptive, preservation, administrative, and rights metadata
    • Experience using Adobe Creative Suite and MS Office
    • Experience using NetX, Qi, and/or ArchivesSpace is a plus
    • Background in museum studies and art history, particularly of the late-twentieth century and on is a plus
    • Currently enrolled and recently graduated students of archives graduate programs are encouraged to apply

    Working Conditions and Physical Demands:

    • This is a temporary position based in Dia Beacon’s offices in Beacon, New York
    • Work done in a standard office environment, with up to one remote day per week, as well as the archives area located in the building’s basement; the current archive facility climate is generally cold (60–65 degrees Fahrenheit).
    • Computer work which may require repetitive motion and prolonged periods of sitting
    • Lifting, bending, and filing

    Please note that to provide a safe workplace free of recognized hazards and to take every possible step to reduce the transmission of COVID among our employees, Dia requires proof of COVID-19 vaccination and booster upon hire, except for those who obtain an exemption due to a medical condition, religious belief, or pregnancy.

    Qualified candidates are invited to apply by emailing a letter of interest and resume to archives@diaart.org with “Temporary Archives Assistant” as the subject heading.

    Dia Art Foundation is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, Dia will provide reasonable accommodations for qualified individuals with disabilities and supports a neurodiverse workplace.


    Qualified candidates are invited to apply by emailing a letter of interest and resume to archives@diaart.org with “Temporary Archives Assistant” as the subject heading.

  • Monday, June 06, 2022 8:59 PM | Laura DeMuro (Administrator)

    Processing Archivist 

    (June 6, 2022)

    Position Title - Processing Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Accessioning Archivist

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $66,000 - $75,000

    Processing Archivist at New York University

    Position Summary

    The Archival Collections Management Department at New York University seeks a skilled and knowledgeable professional for a Processing Archivist position. The position is based in the Archival Collections Management Department (ACM) of Knowledge Access and Resource Management Services (KARMS), a unified archival technical services department supporting NYU's archival repositories. The Processing Archivist will accession, process, and describe new and existing collections in NYU Special Collections.

    Under the general supervision of the Accessioning Archivist, the successful candidate will:

    -Arrange or oversee the arrangement of archival records in accordance with accepted archival standards. Describe or oversee the description of archival collections according to archival standards in the repository's collections management database and publish EAD-encoded finding aids on the web. Prepare records for export in MARC format to the library's online public access catalog.

    -Accession new collection materials. Faithfully and independently represent administrative, legal, and descriptive information about new materials in collection management systems according to documented standard practices. Provide professional judgment for appraising the ongoing research value of new collections. Assign routine accessioning tasks to graduate students and supervise their work. Stabilize materials and provide description in a timely manner.

    -Ensure completion of collections management and control activities, including collections assessment, stacks maintenance, coordinating preservation and reformatting activities with appropriate library departments, and collecting workflow, use, and other statistics about the collections.

    -Participate in unit-wide meetings and planning; other duties as assigned. Provide expert research assistance to faculty, students, external visitors, and library staff (e.g. present archival materials to scholars; provide information on holdings) in-person and via email, telephone, and mail.


    Required Education:

    Master's degree in Library & Information Science or Archival Studies

    Required Experience:

    -Minimum 2 years of experience in arranging and describing archival collections, preferably in an archive of special collections in an academic or research library setting.

    -Minimum 2 years of experience in the expert use, maintenance, and support of automated archival collections management systems (ArchivesSpace or other systems).

    Required Skills, Knowledge and Abilities:

    -Demonstrated expertise in archival theory and practice; minimum of 2 years of experience applying this expertise in description and processing work, including applying minimal and basic processing strategies

    -2 years of experience showing mastery in the use and application of DACS, ISAD (G), EAD, ISAAR-CPF, EAC-CPF, MODS, METS, MARC, LCSH, LCNA, AACR2, RDA, and other library and archival descriptive and content standards.

    -Knowledge of basic preservation and conservation issues as they relate to archival collections.

    -Knowledge of rights administration and management issues for archival collections.

    -Superior written and verbal communication skills; excellent interpersonal skills, demonstrated ability to work collegially within and across organizations

    -Great attention to detail

    -Demonstrated ability to manage time and tasks and complete projects in a timely manner.

    Preferred Skills, Knowledge and Abilities:

    -Strong working knowledge of EAD and XML, including experience with XML schemas and the use of XML editors, and the manipulation of metadata across systems and platforms, is highly preferred.

    -Familiarity with current approaches to accessioning and processing and description of born-digital holdings preferred.

    -Subject expertise in one of the collecting foci of NYU's Special Collections is highly preferred.

    -1-2 years of experience in providing excellent reference services for archival collections and knowledge of current reference practice in the field.

    Compensation: $69,000 yearly


    To Apply: Please send resume, cover letter to rachel.searcy@nyu.edu

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