• Monday, May 18, 2015 10:07 AM | Anonymous

    Join the celebration of International Archives Day 2015 and promote your archive service!

    All around the world archivists will unite on 9th June 2015 to celebrate the significance and achievements of our profession. Send us a copy of a document drawn from your collections which shows the locality served by your archive service; tell us about the image and, if you wish, provide us with a short message and the web address of your archive. The section for local, municipal and territorial archives of the International Council on Archives has prepared a site to display all the images and messages sent to us

    To participate, please send a jpeg image (max 800x800 px) of your chosen document, together with a short description of it in your own language by the 30th May 2015 to: m.langelaar@rotterdam.nl . If you offered an image in 2014, why not add a second one for 2015 – the website will accommodate a growing number of images over the years to come?

    Like our Facebook page at:  https://www.facebook.com/pages/ICA-Section-Local-Municipal-and-Territorial-Archives/183455228363014Follow us@ICArchiv #IAD15

    We look forward to sharing your treasures with colleagues everywhere in the world.

    Happy International Archives Day!

  • Tuesday, April 21, 2015 3:49 PM | Anonymous

    Action Alert: Urge Congress to Support NHPRC Funding (By May 15)!

    Action Needed: Urge the members of the House Appropriations Subcommittee on Financial Services and General Government to provide $10 million in funding for the National Historical Publications and Records Commission for federal FY 2016.

    The Issue: The President’s proposed budget for Fiscal Year 2016 recommends funding of only $5 million for the National Historical Publications and Records Commission (NHPRC). This is a 35% reduction in NHPRC’s budget in just the past five years. With Congress’s current interest in defunding programs entirely, it is imperative that NHPRC be funded at $10 million to ensure a program that can effectively serve the needs of historical records programs in all states.  

    For more on this see SAA's website:


  • Wednesday, April 15, 2015 10:05 AM | Anonymous

    This is an important week for arts education in the Senate!

    The Health, Education, Labor, and Pensions (HELP) committee will consider a new bipartisan draft bill to re-authorize the Elementary and Secondary Education Act (ESEA), our nation’s education law. Entitled the Every Child Achieves Act of 2015, the draft bill would update ESEA, and the arts community wants the arts to be included and ensured a place in every child’s education.

    Your senator serves on the HELP committee and needs to hear from you this week as the committee discusses numerous amendments being introduced to the bill. Urge your senator to protect arts education in ESEA.

    An early draft of this bill authored by Sen. Lamar Alexander (R-TN) addressed four key points:

    • Retaining the definition of "core academic subjects" which includes the arts.
    • Restoring the 21st Century Community Learning Centers program which funds afterschool and summertime learning programs which include the arts.
    • Requiring states to give an annual report on student access to arts education.

    The new draft being considered this week does retain the definition of core academic subjects including the arts! This is a win: this designation makes arts education programs eligible for federal funding such as Title I.  The bill does not, though, include direct support for afterschool or summertime learning programs or the Arts in Education program at the U.S. Department of Education.

    Follow the below URL to contact your senator THIS WEEK and tell him or her to support the arts in ESEA. Speak up and share your story of the importance of arts education!


  • Monday, April 13, 2015 11:08 AM | Anonymous

    The following letter to A.R.T. membership was originally sent via email to all members on April 13, 2015.


    A Letter to the A.R.T. Membership

    Happy spring!

    Thank you to all our members that took the time to complete the 2015 Member Survey form. We were gratified to receive 115 responses!

    We discussed the survey results at our last Board meeting. The A.R.T. Board values your thoughtful and constructive feedback, along with suggestions for improvement. Looking towards the future, we are committed to enhancing the value of your A.R.T. membership. As a result of this initiative, we are pleased to announce the following:

    Addition of the Director of the Advocacy Committee

    Since 2013, this Board position has been merged with the Outreach Committee, with one Director serving both committees. Over the past few years, membership interest in both Advocacy and Outreach has grown steadily. To provide enhanced volunteer opportunities for members and to strengthen the impact of these Committees, the Board structure will expand to include a Director of the Advocacy Committee.

    This position is the Advocacy Committee’s voting representative for the A.R.T. Board, serving a two-year term (June 2015 - June 2017). Tiffany Nixon, currently the Director of the Outreach and Advocacy Committees, will continue on as Director of the Outreach Committee through June 2016.

    Creation of the Development Committee

    Many of the survey responses expressed a desire for A.R.T. to provide more cost-effective, cross-disciplinary programming with additional networking opportunities, as well as exhibition visits and other exciting ideas. To properly support these initiatives, an A.R.T. Development Committee will begin in June 2015.

    This committee will be comprised of a non-voting Director, and at minimum 3 committee members. The Director will be appointed by the Board each year in June. There is an option for renewal of up to 3 years, at the Board’s discretion. The Director’s responsibilities will include: generating resources for A.R.T. programs and events; conducting strategic planning for identifying potential funding sources; and actively communicating with the A.R.T. Board on committee actions and activities.

    In preparation for the A.R.T. Board elections and end-of-year program, to be held at the Museum of Modern Art on June 15th, we will be adding the Director of the Advocacy Committee position along with the other open positions: Vice-President/President Elect, Secretary, Treasurer, Director of the Advocacy Committee, and Director of the Education Committee.

    Nomination forms can be accessed here.  The deadline for nominations is May 29, 2015. Self-nominations are encouraged! Stay tuned for additional announcements regarding the elections and the end-of-year program.

    Please feel free to contact me with any questions or comments you may have.



    Ryan Anthony Donaldson                                                                                          






  • Monday, April 13, 2015 10:55 AM | Anonymous

    The Archivists Round Table of Metropolitan New York, Inc. (A.R.T.) is now accepting nominations for the A.R.T. Board for the 2015 - 2016 election year. Terms shall commence at the conclusion of the A.R.T. Annual Meeting, to be held June 15, 2015, at the Museum of Modern Art (MoMA), with the announcement of the election results.

    Deadline for nomination submissions is Friday, 29 May 2015, midnight EST.

    All current A.R.T. members are eligible for nomination. Nominations from colleagues and self-nominations are both welcomed.

    Serving on the A.R.T. Board is a unique volunteer opportunity. As an A.R.T. Board member, you will gain skills and expertise beyond the scope of your past and present work commitments. Local leadership, project management, and networking are a few of the key benefits. Most importantly, you are serving as a representative for your colleagues and all A.R.T. membership.

    The following positions are open:

    Vice President (1 Year Term: 1 year Vice President/President Elect, 1 Year President)

    Secretary (1 Year Term)

    Treasurer (2 Year Term)

    Director of the Advocacy Committee (2 Year Term)

    Director of the Education Committee (2 Year Term)

    Director of the Communications Committee (1 Year Term)

    Positions are two-year terms, with the exception of the Vice President, which is a one-year term, following which the Vice President becomes President without an election; Secretary, and Director of the Communications Committee. After the nominations period closes, each candidate confirming acceptance of the nomination will be required to provide a short biography, candidate statement, and headshot for the ballot, due by Wednesday, 3 June 2015, midnight EST. 

    Please access the following link for the nomination form:



  • Saturday, April 11, 2015 1:52 PM | Anonymous

    The Association of Research Libraries (ARL) has released the following regarding the House of Representatives budget proposal eliminating IMLS funding (among other budget cuts such as eliminating the NEH):


    To see the full impact IMLS funding has on communities around the country, see their annual report:


    Contact your representatives today to let them know how such cuts would imapct your archives and the community you serve:



  • Monday, March 30, 2015 5:38 PM | Anonymous

    Statement regarding public officials using private email to conduct official business

    The Board of Directors and the Advocacy Committee of the Archivists Round
    Table of Metropolitan New York, Inc., expresses concern at recent news
    reports that public officials at different levels of government have used
    private email accounts to routinely communicate and conduct official

    Use of non-official systems to send and receive email, except in extreme
    circumstances (i.e. emergency situations where government systems are not
    available) increases the likelihood that messages which meet the legal
    definition of a public record are not captured or managed in accordance
    with existing laws and regulations.  Public records, whether email
    messages or paper documents, not captured in official records management
    systems diminish the historical record, decrease government efficiency and
    effectiveness, and impede the public¹s ability to hold government
    officials accountable.

    The Board of Directors and the Advocacy Committee urge governments to
    adopt records regulations that prohibit the use of non-official email
    systems except in extreme, emergency situations.  Furthermore, the Board
    of Directors and the Committee urge that stricter rules regarding the use
    of official email accounts for official business be implemented and
    enforced to ensure preservation of the historic record and to foster
    greater transparency and accountability at all levels of government.


    The statement can be downloaded at the following link [PDF]:


  • Thursday, March 26, 2015 4:33 PM | Anonymous

    ALA President responds to House proposal to eliminate IMLS

    The budget resolution released this week by the U.S. House Budget Committee proposes to eliminate the Institute of Museum and Library Services (IMLS), the agency that administers federal funding support for more than 123,000 libraries in virtually every community in the nation. American Library Association (ALA) President Courtney Young today released the following statement in response:


  • Wednesday, March 25, 2015 1:12 PM | Anonymous

    Change.org petition on the state of funding for the Iowa State Archives and Historical Society:

    Restore Funding for the State Historical Society of Iowa Libraries and Archives. Keep physical records of Iowa history accessible to all.

    Budget cuts and reorganization plans for the State Historical Society of Iowa (SHSI) endanger the preservation of Iowa history contained in diaries, letters, photographs, maps, oral histories and other materials housed at the Society's two libraries in Des Moines and Iowa City.     

    Drastic reductions in operating hours and staff, the diversion of resources to unrelated activities, and recommendations to "streamline" the SHSI libraries threaten public access to the state's history.  Iowans risk being severed from their past.   


  • Thursday, March 19, 2015 9:40 PM | Anonymous

    “By failing to prepare, you are preparing to fail.” -- Benjamin Franklin

    Ideas for MayDay Activities

    • Create or Update Your Contact Lists
    • Review or Establish Basic Emergency Procedures
    • Conduct a Disaster Drill
    • Conduct Scenario Exercises
    • Invite Your Local Firefighters to Visit Your Repository
    • Survey the Building for Risks
    • Make Sure All Collections Are in Boxes
    • Make Sure Boxes Are Off the Floor
    • Identify the Most Critical, Essential, Important Records
    • Inventory Emergency Supplies
    • Review Your Emergency Preparedness Plan

    For more on these ideas:

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