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Music Library Association

Friday, February 05, 2021 9:20 PM | Laura DeMuro (Administrator)

MLA Archivist (Volunteer) 

(February 5, 2021)

Organization: Music Library Association

Date Posted: 2/1/2021

Country: United States

Primary Category: Open

Description & Details

The Music Library Association is seeking qualified candidates for the position of MLA Archivist. The MLA Archivist is a special officer of MLA whose principal responsibility is to oversee MLA’s archives activities. Please read description below for further details.


Serve as MLA’s official contact with the Interim Curator of Special Collections in Performing Arts (SCPA), University of Maryland, College Park, owner and custodian of the MLA Archives;

Collaborate with the Interim Curator of SCPA in the development of MLA policies and practices regarding the association’s archives program and the maintenance of its archives;

While processing the MLA Archive will take place at UMD under local supervision, implement the policies & approach recommended by SCPA, with input from the archivist;

Take the lead on encouraging the transfer electronic records generated by past and present officers, chairs, and others acting in an official capacity for MLA.

Lead an outreach initiative to fill in record gaps by previous officers, chairs, and other official records creators.

In the context of the association’s documents retention guidelines, assure that documents are assembled by the responsible incumbents and are conveyed to the MLA Archives within the time periods specified. “Documents” refers to any format in which the information may be stored: print, electronic or other;

Prepare grant proposals in collaboration with the Interim Curator of SCPA, the MLA Board of Directors, and the MLA Development Officer, and when appropriate serve as principal investigator or its equivalent.

Submit regular reports to the MLA Board (three “quarterly” and one annual report).



Familiarity with archives work adequate to the duties of the position; experience with and knowledge of archival processing practices for digital and non-digital records, reference services, and web archiving; and awareness of national issues and trends in archives;

Demonstrated leadership experience, the ability to meet deadlines, and effective communication skills;

A thorough familiarity with MLA’s activities and administrative organization;

Current membership in MLA


Professional experience in an archival setting,

Knowledge of MLA’s history,

An earned Master’s degree from an ALA-accredited institution and/or a Master’s degree or certification in Archival Studies,

Web content management experience,

Grant-writing experience


The special officer position receives gratis regular member MLA membership; gratis early registration for annual conference; and support for expenses necessary to carry out the responsibilities of the position including travel for an initial visit to the MLA Archives, subject to CDC COVID-19 recommendations for travel and University of Maryland operations restrictions during the COVID-19 pandemic.


The duration of appointment is one year, beginning immediately following the upcoming MLA Annual Meeting, with annual reappointment possible (pending board approval) for a total of four years.

Commitment to Diversity, Equity, and Inclusion

The Music Library Association is strongly committed to diversity and seeks candidates who will contribute creatively to the Association's initiatives to increase diversity, equity, and inclusion in the field of music librarianship.

How to Apply / Contact

Deadline: February 18, 2021. The successful candidate will be announced on March 5, 2021.


Please send the following by email attachment to Elizabeth Surles, elizabeth.surles@rutgers.edu:

Letter of application


List of three professional references

Diversity, Equity, and Inclusion statement (250-500 words), including how DEI relates to this position

Other search committee members include:

Matt Snyder, matthewsnyder@nypl.org

Jen Wochner, wochnerj@mailbox.sc.edu

questions? communications@nycarchivists.org

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