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BIG Architecture

Tuesday, June 15, 2021 7:04 PM | Laura DeMuro (Administrator)

Archives & Digital Asset Management Assistant 

(June 15, 2021)

Position Title - Archives & Digital Asset Management Assistant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

Position Type - Full-time, Permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

BIG is seeking an Archives & Digital Asset Management Assistant to collect, upload, curate, and tag digital assets in OpenAsset, BIG’s digital asset management system alongside the Archivist, IT, Communications, and Business Development departments. The candidate will communicate with BIGsters in all offices to acquire files in a timely manner, tag with accurate metadata, and execute special projects to enhance the usability of the platform. Assistant will also contribute to establishing and documenting protocols for metadata schema and content standard, fielding user feedback, and training. The Archives is also responsible for maintaining the inventory and physical care of the 3-dimensional models both on- and off-site and establishing best practices in other BIG offices. The right person will be an effective communicator with a strong understanding of managing digital assets and paper/artifact archival materials according to professional practice, is detail-oriented, and organized.

Join us on this mission if you are an information professional who has:

A degree(s) in Library & Information Science, Archival Management, Digital Asset Management, Architecture, or equivalent degree / professional experience

1-2 years’ experience working with digital asset and/or content management tools

Knowledge of archival standards, digital standards, and collections management

High level of comfort and understanding of various digital file formats and utilizing various Adobe Creative Suite software

Understanding of the design-built environment; familiarity with diagrams, drawing types, building characteristics and concepts.

Excellent attention to detail, highly organized, and experience working on a discrete project

Experience supporting or implementing new processes and systems

Excellent interpersonal skills and ability to work both independently and as part of a team

Exceptional oral and written communication skills, great listener, diplomacy skills, tact and sensitivity

Skilled at creating a collaborative approach across all departments and teams

Ability to balance multiple priorities, working flexibly, and ongoing scheduled tasks

Fluent proficiency in English; Danish and Spanish is a plus


Work directly with archivist, stakeholders, and vendor to maintain standards and workflows of the digital asset management system

Contribute to best practices and provide quality control for all metadata, tagging, and filenaming to ensure accuracy and consistency

Work with archivist and stakeholders to create taxonomies within digital asset management system

Communicate system issues and bugs to vendor

Collect, upload, and tag digital assets

Contribute to documentation, cataloging, and user manuals

Assist with user training

Maintain model archive inventory and description on- and off-site

Other Ad hoc projects as needed

At BIG, we value and encourage the following qualities:

Be proactive – take initiative, do research and don’t be afraid to try new things; prevent issues rather than just fix them

Be reliable – be someone leadership can trust to deliver on any task

Be accountable – from the big picture to the day to day, from production and team morale to liaising with Ops, own the decisions you make

Be consistent – prove you can do it, and then do it again and again

Be tenacious – be committed, show up, contribute with passion, do your best, get stuff done and don’t give up

Be independent – don’t be afraid to ask questions but be able to take a task or project and run with it

Be clever – be smart, know your stuff, think critically, keep the big picture in mind, figure things out and look up new knowledge, stay updated and be curious

Be nice – be a team player and a good colleague, be honest, respect your colleagues, don’t take yourself too seriously and have fun!

Be generous – share your knowledge and skills with other BIGsters and mentor others when you can

Please apply online via our website here: https://big.emply.net/recruitment/vacancyAd.aspx?publishingId=e7d011fe-1cbc-4214-ac06-7bf4985c6dc6

Diversity has been part of our DNA since BIG’s foundation. A multitude of cultures and backgrounds creates a new point of reference which leads to amazing insights. At BIG, we celebrate and support diversity because it makes our team, work and the built environment better. We are proud to be an equal opportunity workplace and take affirmative action to employ equally regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.


questions? communications@nycarchivists.org

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