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NAACP Legal and Educational Defense Fund

Thursday, July 21, 2022 8:27 PM | Laura DeMuro (Administrator)

Archives Project Manager 

(July 21, 2022)

Position Title - Archives Project Manager

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Donna Gloeckner

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $76,000 - $85,000

Archives Project Manager (NYC or Washington DC)-- experienced PMP, ideally with nonprofit or archives experience, to manage digitization, oral history, and website projects.

The NAACP Legal Defense & Educational Fund, Inc. (LDF) is the country’s first and foremost civil and human rights law organization. Founded in 1940 under the leadership of Thurgood Marshall, who subsequently became the first Black U.S. Supreme Court Justice, LDF was launched at a time when the nation’s aspirations for equality and due process of law were stifled by widespread state-sponsored racial inequality. From that era to the present, LDF’s mission has been transformative–to achieve racial justice, equality, and an inclusive society.

LDF’s litigation, policy advocacy, organizing, and public education programs in the substantive areas of criminal justice, economic justice, education and political participation seek to ensure the fundamental and basic human rights of all people to quality education, economic opportunity, the right to vote and fully participate in democracy, and the right to a fair and just judicial system. This work is undergirded by LDF’s Thurgood Marshall Institute, a multidisciplinary center within LDF that complements the organization’s traditional litigation, strengthening it through innovative research and publications, targeted advocacy, and public education campaigns.

Housed within the Institute, the Archives and Records Department serves three major functions: building and managing an archival repository of LDF’s historic records, providing library services including research support, and coordinating the process by which records become part of the LDF Archives. LDF is undertaking a major effort to organize, preserve, digitize, and create a website featuring a substantial portion of our 8,000 boxes of rich historical case files and institutional records. LDF is also launching an oral history initiative. Under the supervision of the Director of Archives and Records, the Archives Project Manager keeps projects such as the digitization, website, and oral history projects on track by coordinating workflows among project teams, managing timelines, securing resources, monitoring budgets, facilitating meetings, and documenting progress.

As of March 7, 2022, LDF transitioned to a hybrid work environment. Any candidate selected for this position should be prepared to work in the office location assigned at least two days per week.


Create long and short-term plans to ensure the projects meet their goals and deadlines;

Assess risk and provide strategies to avoid or mitigate identified risks;

Facilitate meetings related to the projects, including preparing the agenda, circulating materials, leading the conversation, and recording key takeaways and action items;

Record and assign project tasks, deliverables, staff assignments and deadlines in appropriate project management tracking tool;

Document and evaluate workflows/procedures for archival processing, digitization, document review, and website content creation;

Provide progress reports for LDF leadership and funders;

Assess project timelines and adjust and document when deliverable schedules change;

With Archives team, manage relationships with project contractors, including the oral history partner, digitization vendor, and website vendor;

Assist with recruiting Archives staff and contractors;

Secure project tools and resources and ensure that they are used to the highest potential;

Guide all project-related contracts through LDF’s contract review process;

Liaise with other LDF departments including Communications, Development, and Litigation;

Collaborate with the Library of Congress, which holds a portion of LDF’s archival records;

Provide quality control review of all project deliverables;

Guide periodic review of project goals;

Lead project evaluations and assessments;

Other responsibilities as assigned.


Project Management Professional certification;

5+ years of relevant experience, preferably managing projects in a non-profit setting;

Bachelor’s degree and/or its equivalent;

Commitment to the racial justice mission of LDF;

Proven success working with all levels of management;

Familiarity with civil rights history, archives, digital collections, and/or publication;

Excellent written and oral communication skills;

Experience coordinating and collaborating with colleagues from different departments and at different levels in the organization;

Excellent organizational and project management skills, including risk assessment and attention to detail;

Self-motivated and goal oriented, with the ability to work independently and with a team;

Experience in legal or cultural heritage sectors preferred; and

Experience with project management software preferred.

This is not an exhaustive list of all responsibilities, duties, skills, efforts or requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This description does not constitute a contract of employment and LDF may exercise its employment-at-will rights at any time.

Please note that LDF requires all employees to be fully vaccinated, including a booster shot against COVID-19 as a condition of employment. Accordingly, successful candidates must be fully vaccinated, including the booster shot against COVID-19, and submit proof of vaccination prior to the commencement of employment unless they qualify for a reasonable accommodation for bona fide medical or religious reasons.


Please submit resume/CV and cover letter to archives@naacpldf.org

questions? communications@nycarchivists.org

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