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Robert Rauschenberg Foundation

Monday, July 25, 2022 9:45 PM | Laura DeMuro (Administrator)

Assistant Archivist 

(July 25, 2022)

Position Title- Assistant Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Director of Archives

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

As part of its stewardship of Rauschenberg’s artistic legacy, the Robert Rauschenberg Foundation cares for, manages, and provides access to the Robert Rauschenberg Foundation Archives, which consists of several collection forming the most comprehensive body of information on the artist’s life and career. The Assistant Archivist, working under and in collaboration with the Director of Archives, assists in the preservation of, the cataloging of, providing access to, and promoting use of the Archives, with a focus on supporting research and Foundation initiatives. Upcoming projects include the first catalogue raisonné dedicated to the sixty-year career of this protean artist whose practice is marked his use of wide-ranging and often unconventional art materials, domestic and international museum exhibitions planned to celebrate the artist’s centennial in 2025, and the reopening of the archives for outside research including the Archives Research Residency program which sponsors up to eight international researchers for two-week research intensives. The ideal candidate will have a good understanding of archives and archival theory, strong written and verbal skills, attention to detail, experience with researchers/the public, and an interest in all aspects of archival practice.


Archives & Library Collection Care

-Assist in arranging and describing archival materials in all formats; re-housing and applying basic preservation measures when appropriate; creating database records and finding aids.

-Assists in standardizing legacy database records, including adding additional descriptive information, adding components and storage locations, researching rights, and linking related records.

-Maintains the library including the ordering, cataloguing, and processing library books.

-Assists with on demand and outsourced digitization projects, including the preparation of selected materials; the creation of item level catalogue records; and onsite scanning of materials, as needed.

-Monitors and purchases archival supplies.

Research Support

-Supports in-house staff research, including an expanding catalogue raisonné team, by providing hands-on research assistance, answering reference questions, and providing staff access to materials.

-Assists in providing onsite reference services to external researchers and participants in the Archives Research Residency program including responding to queries, supervising researchers on-site, providing access to materials, maintaining calendar for research visits, and fulfilling digitization requests.

-Assists in providing remote reference services including responding to queries, researching within the collection, and digitizing materials for remote access.

-Researches and provides digitized archival materials and content for website, online initiatives, and social media; liaises with appropriate staff as needed.

-Assists in licensing requests for artwork under RRF’s fair use policy and archival materials including research, permissions, and agreements.

-Assists with research and loan of archival materials related to exhibitions and other initiatives, as appropriate.

-Assists with class visits and tours to the archives as needed.


-Under the guidance of the Director of Archives, supervises interns including project overviews, regular check-ins, and timesheets.


Master’s degree in Library and Information Science or a related field and at least one years’ experience in a professional setting.

Knowledge of professional standards and best practices for archives; understanding of metadata standards such as Dublin Core, VRA Core, MARC, EAD, DACS, and controlled vocabularies such as LCSH and Getty AAT.

Knowledge of 20th Century art and art historical research methodologies.

Proficiency and ease with Mac-based computer systems; experience with ArchivesSpace and FileMaker Pro databases a plus.

Proficiency with image scanning and digitization; experience with digital asset management and Photoshop a plus.

Ability to plan and execute long-term projects without extensive supervision.

Excellent written and oral communication skills; excellent time management skills; detail-oriented approach.

Please note that the Rauschenberg Foundation has instituted protocols to ensure the health and safety of everyone who comes onsite, including a requirement that all staff and visitors be fully vaccinated against COVID-19, other than accommodations required by law for religious or disability objections.


Requires the ability to use a computer and office equipment traditionally found in office settings.

The ability to move items weighing up to 40 lbs for various needs.

The ability to traverse stairs and ladders.

Requires the ability to work in multiple locations.


As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Rauschenberg Foundation strives to attract a diverse mix of talented people. Individuals from historically underrepresented backgrounds in arts organizations are strongly encouraged to apply.


Compensation is expected to be between $55,000 – $65,000, commensurate with experience, and includes a competitive benefit package.


The Robert Rauschenberg Foundation expands the legacy of artist Robert Rauschenberg (1925–2008) who believed strongly in the power of art as a catalyst for social change. The Foundation delivers on its mission through ongoing research and support for exhibitions, while sustaining the well-being of innovative artists and the work of socially engaged institutions that embody the same risk-taking, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors.

The Foundation primarily supports small to midsize arts and socially engaged organizations that are contrarian and experimental, even courageous, in driving towards equity. In addition, the Foundation amplifies the creative life of artists and scholars across the disciplines through residencies, commissions, and accessible public platforms. Finally, the Foundation supports research, exhibitions, publications, academic partnerships, and special projects across the globe that promote the legacy of Rauschenberg’s joyful, responsive, and irreverent approach to making work while living an empathetic and meaningful life.


Please email letters of interest, including salary expectations, along with your cover letter, resume, and three professional references to employment@rauschenbergfoundation.org. Please indicate “Application for Assistant Archivist” in the subject of your email.

The application deadline is Friday, August 19, 2022. Qualified applicants will be contacted in September.


questions? communications@nycarchivists.org

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