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Binghamton University

Tuesday, December 06, 2022 7:42 PM | Laura DeMuro (Administrator)

Archival Processing Manager 

(December 6, 2022)

Position Title - Archival Processing Manager

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Special Collections and Library Preservation

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

Job Description:

Binghamton University Libraries offers an exciting opportunity for a motivated, skilled, imaginative and highly organized archives professional to be a crucial member of a Special Collections team to undertake new projects and capitalize on recent successes. The archival processing manager will be responsible for providing guidance and management for a user-centered processing program. They will help to shape the way in which Special Collections arranges, describes, manages, provides access to, and facilitates the discovery of its archival and manuscript collections. The successful candidate will oversee and coordinate the processing and description work of staff, students, and interns.

Duties and Responsibilities:

Develop a processing strategy to expand access and discovery, and facilitate the use of collections by students, faculty and other researchers

Take the lead in the creation of policies, procedures, workflows, and standards compliance in archival arrangement and description - implementing technologies and strategies to support these activities

Arrange and describe complex manuscript and archival collections in all formats, including born-digital

Provide leadership in setting priorities, training and supervising student assistants and interns, and coordinating processing work within the department in collaboration with the other archivists and Special Collections librarians on staff

Integrate best practices, professional standards and processes into workflows and operations

Create online descriptive guides using ArchivesSpace

Prepare statistical and narrative reports

Explore and implement a sustainable and efficient approach to processing born-digital collections in collaboration with relevant library and university partners

Work closely with the Cataloging, Digital Initiatives and Preservation departments to provide long-term access to archival collections

Participate in records surveys and appraisal, collections acquisitions and accessioning, and donor relations

Share in remote and in-person reference services with other Special Collections staff

Assist in identifying, applying for, and managing grants

Contribute to outreach activities such as instruction, exhibitions, public programming, and creating social media posts, as needed

Participate in library and University committees

Expand professional expertise by attending conferences and continuing education opportunities

Participate in a work culture that promotes diversity and anti-racism and actively works to eliminate or mitigate the effects of systemic racism and bias


Graduate degree in archival studies, library and information science, history, public history, or a related field with a focus on archives management; or a combination of a Bachelor's degree and equivalent archival work experience

Working experience with archival content management systems, particularly ArchivesSpace

Experience in surveying, appraising, accessioning, arranging, and describing archival collections of varying sizes and complexity according to best practices

Familiarity with the use and application of archival processing approaches such as MPLP and iterative/extensible processing

Demonstrated organizational skills in project management and working collaboratively in a team, including setting, tracking and meeting goals and deadlines as well as evaluating outcomes

Strong written, verbal and interpersonal communication skills, and attention to detail

Ability to work effectively both independently and collaboratively

Strong computer skills and knowledge of emerging technologies within the field

Demonstrated commitment to promoting diversity and anti-racism and working to advance a culture that strives to eliminate or mitigate the effects of systemic racism and bias

Visa sponsorship is not available for this position


Two or more years of applied archival processing experience

Supervisory experience and the ability to successfully train and direct the work of student assistants and staff

Working knowledge of current and developing strategies, technologies, and best practices in digital collection management

Knowledge of preservation, conservation, legal/copyright, and ethical issues related to archival material

Physical Requirements & Working Conditions:

Lift/carry/push/pull heavy boxes up to 50 pounds and fully loaded library carts


Frequent desk-based computer tasks

Exposure to dust and mold

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:


Equal Opportunity/Affirmative Action Employer

The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Full job ad can be found at: https://binghamton.interviewexchange.com/jobofferdetails.jsp?JOBID=156386

Application Instructions:

All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=156386

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Cover letters may be addressed "To the Search Committee."

Please submit:


Cover letter, and

Contact information for three professional references

questions? communications@nycarchivists.org

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