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Jazz at Lincoln Center

Saturday, March 18, 2023 9:49 AM | Laura DeMuro (Administrator)


(March 18, 2023)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director, Music Library and Archives

Position Type - Full-time, Permanent

Benefits - No

Salary Range - $45,000 - $55,000

From our first downbeat as a summer concert series at Lincoln Center in 1987, to the fully orchestrated achievement of opening the world’s first venue designed specifically for jazz in 2004, we have celebrated this music and these landmarks with an ever-growing audience of jazz fans from around the world. Over the past four decades, Jazz at Lincoln Center (JALC) has become an important advocate for jazz, culture, and arts education globally.

Jazz at Lincoln Center seeks an experienced Archivist to facilitate assembling its Archives department. The Archivist will report to the Director of Music Library and Archives and will collaborate with departments organization-wide to achieve a successful adoption of archival and records management practices that will support JALC’s mission, goals, and objectives.


Assess and implement archival policies, protocols, and workflows for JALC materials in conventional and digital formats.

Draft and maintain clear documentation of Archive policies.

Oversee archival ingest, access, and preservation workflows.

Identify, process, and catalogue the backlog of JALC’s archival documentation in conventional and digital formats, including the accessioning and de-accessioning of archival materials

Coordinate with the cross-departmental staff to achieve standardized, loss-less, reliable, and effective preservation of and access to born digital and digitized assets (including visual and moving images and audio recordings) regardless of original format.

Prioritize work to support internal and public access to JALC Archives and historical data.

Interface with staff, researchers, musicians, and the general public, providing reference and research services for activities related to achieving work associated with JALC’s mission.

Supervise volunteers, interns, and part-time staff working on archive projects.

Work closely with Music Library and Archives and Development staff to shape additional grant-funded projects and assist with drafting proposals and reports.

Develop annual and multi-year work plans. Create a rubric for assessing the plan and report on outcomes each year.

Manage data capture concerning the Archives’ collections for inclusion in JALC’s information management program.

Manage physical security and preservation of the Archives collections.

Revise policies, procedures, and standards in order to sustain the Archives’ collections and make them available as needed in support of JALC’s mission.

Manage the preservation and administration of archival records at all levels across organization and in any form, including the collection of artistic, administrative, legal, and fiscal documents, not currently in use.

Collaborate as needed to provide the adoption of basic records management protocols.

Facilitate ongoing preparation and updating of inventories, guides, and other retrieval aids in accord with accepted archival standards.


Graduate degree in Archives Management or MLIS with archival focus, or other graduate degree with a Certificate in Archives Management.

Demonstrated project management experience, including concurrent management of multiple projects with multiple stakeholders.

Knowledge of archival and preservation needs of a variety of materials, including paper documents and materials, photographs, audio-visuals, and digital born assets.

Minimum of 6 years of experience in archival work and management, including experience in file and document organization and management, electronic databases and documents, and database management.

Minimum of 2 years digital asset management experience or comparable databases, including asset ingest, export, and metadata creation.

Academy of Certified Archivists Certification a plus.

Ability to work both independently and part of a team.

Familiarity with user rights matters preferred.

Familiarity with jazz preferred.


To apply please send Resume, cover letter to careers@jazz.org

questions? communications@nycarchivists.org

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