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Dia Art Foundation

Friday, July 28, 2023 10:09 PM | Laura DeMuro (Administrator)

Archives Assistant, 50th Anniversary Digitization Project 

(July 28, 2023)

Position Title - Archives Assistant, 50th Anniversary Digitization Project

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

Position Type - Part-time, term

Benefits - Yes

Hourly wage range - $25 - $30

Temporary part-time position based in New York, New York

$25 per hour, 15 hours per week, 40 weeks


Based in New York, Dia Art Foundation is committed to advancing, realizing, and preserving the vision of artists. A nonprofit founded in 1974, Dia collects the work of some of the most renowned artists of the last half century; presents long-term, site-specific projects; executes new commissions; and produces scholarly publications related to its exhibitions and collection.

Position Summary

The Archives Assistant supports the digitization and cataloging of archival materials to expand the breadth and depth of visual materials available to the institution, and enhances access and searchability in support of the Dia’s 50th-anniversary programming, publicity, and projects.

By scanning in accordance with preservation standards and adding descriptive metadata into NetX, the project ensures the preservation of key resources and will significantly amplify the Archives’ capacity to respond quickly to internal and external research requests.

The digitization project will focus on photographs that document Dia’s exhibitions and sites.

Essential Job Duties and Responsibilities:

  • Cleaning and prepping photographic materials and scanning equipment
  • Scanning materials to meet preservation standards (minimum FADGI 3-star)
  • Making minimal adjustments to preservation masters, such as straightening and cropping
  • Embedding IPTC/Dublin Core descriptive and preservation metadata in files
  • Administering bulk imports and metadata extraction in NetX, while ensuring their quality
  • Coordinating color correction with appropriate parties and uploading approved files to NetX
  • Creating alt text to enhance accessibility of public-facing images
  • Rehousing photographic originals in archival housings, as needed

Education, Certifications, and Experience

  • MLS/MSIS in archives and/or library science, comparable professional experience, or coursework toward a degree
  • Art-historical research background, with an emphasis on postwar and contemporary art, preferred

Knowledge, Skills, and Abilities

  • Demonstrated experience in archiving photography collections and digital archiving
  • Proficiency in streamlining digitization workflows while maintaining preservation standards
  • Proficiency in IPTC/Dublin Core metadata editing and transformation in enterprise DAMS; demonstrated experience working in NetX, a plus
  • Experience editing photography and/or video in Adobe Creative Suite, a plus
  • Experience conducting rights research and administering copyright and reproductions permissions, a plus
  • Experience drafting alt text in a visual and/or performing arts context, a plus
  • Excellent communication skills and ability to work collaboratively with multiple stakeholders
  • Ability to manage project deadlines and deliverables

Working Conditions and Physical Demands

Work is performed in-person in the Chelsea office; typically, prolonged periods of sitting and use of computers and standard office equipment are required to accomplish work objectives.

Please note that to provide a safe workplace free of recognized hazards and to take every possible step to reduce the transmission of COVID-19 among our employees, Dia requires proof of COVID-19 vaccination upon hire, except for those who obtain an exemption due to a medical condition, a religious belief, or pregnancy.

Qualified candidates are invited to apply by completing the online job application and attaching a resume and letter of interest.

Dia Art Foundation is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, Dia will provide reasonable accommodations for qualified individuals with disabilities and supports an equitable, inclusive, and neurodiverse workplace.


Apply at https://diaart.wufoo.com/forms/z17b6o6n1ck19ys/

Questions? communications@nycarchivists.org

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