(September 29, 2023)
Position Title - Records Coordinator
Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Records Managment Officer
Position Type - Full-time, permanent
Beneuts - Yes
Salary Range - $56,000 - $65,000
Please apply through the posting link.
The Records Management team is responsible for developing uniform standards and procedures for the handling of Agency Records within the framework of the City's statutory requirements. Reporting to the Records Management Officer, the Records Coordinator will assist in the development and promulgation of standards and procedures for the timely maintenance, preservation, servicing, and disposal or transfer of all records created by the Agency.
The Records Coordinator, with great latitude for independent judgement and action, will assist the Records Management Officer with:
- The creation, maintenance, and revision of the records retention and disposition schedule.
- Management of the Agency's off-site records storage accounts, as well as maintenance contracts for microform equipment and supplies.
- The implementation of an Electronic Records Management System, Records365. This includes attending interagency and vendor led meetings as well as, coordinating with IT and selected DOB units.
- Specialized grant related project work, including but not limited to research, writing, and performing grant funded project work.
- Clearing through the backlog of specialized projects to ensure that records sent offsite maintain their accessibility by bringing them up to date with standards, correcting historical errors, and performing specialized research.
- Supervising ad hoc project work as needed. Including but not limited to temporarily supervising unit staff such as college aides and temps, digitization projects, data cleaning, data imports, preparation of reports on the unit's operations, and improving standard operating procedures.
- Liaising with external agencies as necessary. Including but not limited to the Department of Records and Information Services and the Law Department.
- The preparation of reports on the unit's operations.
- Performing duties of operational Records Coordinator as needed.
1. A master's degree from an accredited college in Library Science, Archival Science, American History, Political Science or a related area, plus two years of full-time experience in archival or library science, one year of which must have been in a supervisory capacity of incumbents performing at a professional level; or
2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree from an accredited college and the one year of supervisory experience as described in "1" above.