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ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

Current Openings 

  • Wednesday, September 22, 2021 5:22 PM | Laura DeMuro (Administrator)

    Historian of Life Sciences

    (September 22, 2021)

    Position Title - Historian of Life Sciences

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Executive Director of Library and Archives

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $66,000 - $75,000

    The Cold Spring Harbor Laboratory Archives, with the support of the Goelet Family Trust, seeks to fill a two-year Historian of Sciences position (with a possibility of extension) to assess historical collections of original materials in our Archive, participate in writing grants for history of science projects, and contribute to the activities of our Center for Humanities & History of Modern Biology.

    Cold Spring Harbor Laboratory has been home to research in the life sciences since 1890 and the CSHL Archives (https://www.cshl.edu/archives/) houses a rich repository of materials documenting this work. In addition, the collection includes materials relating to the development of molecular biology and genetics, among them are the papers of major figures in recent development of genetics, for example, those of Sydney Brenner, Carol Greider, Matthew Meselson and James Watson. These materials provide deep insight into the history of molecular biology, genetics, and biotechnology.

    We are focused on creating a “living history” of important aspects of molecular biology and genetics research that blend the traditional discussions of current scientific research with lectures on the history of science; scholarly works; using our collections in public exhibitions; and scientific meetings in which the pioneers of the field interact with the current scientific community.

    The Center for Humanities and the History of Modern Biology promotes humanistic understandings of modern biology and medicine and offers a variety of educational programs. We organize public events, host virtual and physical exhibitions, and create and publish resources for popular and scholarly audiences.

    Duties and Responsibilities:

    - Survey the Archives’ collections and assess their historical, cultural, and scientific importance and contribute to expansion of the Guide to the CSHL Historical Collections.

    - Participate in collective planning for the Archives and the CSHL Center for Humanities & History of Modern Biology and in writing grant applications to support these plans.

    - Contribute to the activities of the Center by participating in the educational programs

    - Presenting scholarly talks at meetings and preparing publications that highlight the contents of the CSHL collection, and carry out research

    - Develop college-level teaching materials that employ CSHL historical collections.

    Education: a Ph.D. in History of Science (or a related field) is required.

    Experience: 1-3 years of professional experience. Preference will be given to candidates with a background in life sciences. Experience in writing for both general and scholarly audiences is required.

    Required skills: Historical research and analysis. Excellent written and oral communication skills. Experience applying for grants and/or fellowships.

    Please apply for the position via the CSHL careers website at:


    Position Number 00492-E

    Applications will be reviewed as soon as they arrive. We hope to appoint the chosen candidate as soon as they are available.

    For any questions about the position, please email Ludmila Pollock, Executive Director of CSHL Library and Archives.

    We offer a competitive salary and a comprehensive benefits package.

    The CSHL Archives ( http://library.cshl.edu/archives ) has been recognized consistently over the last three decades through substantial support from our institution, government agencies, foundations, and private donors for its programs and projects. Through this generous support, we have been able to preserve our collections, create exhibitions, initiate and successfully complete many digital projects, and develop outstanding educational and academic programs.

    For more information about CSHL, please visit us at www.cshl.edu.

    You are required to be fully vaccinated for COVID-19 as a condition to your employment at the Laboratory, except in instances where you have a qualifying medical condition or sincerely held religious belief, practice, or observance that is contrary to receiving the vaccine. You will be required to provide proof of your vaccination on your first day of employment. For those individuals, who are unable to receive a vaccine due to access issues, they will be expected to receive the vaccine upon arrival in New York.

    CSHL is an EO/AA Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability or protected veteran status.

    VEVRAA Federal Contractor

  • Sunday, September 05, 2021 4:22 PM | Laura DeMuro (Administrator)

    Oskar Diethelm Library Fall Internship 

    (September 5, 2021)

    Position Title - Oskar Diethelm Library Fall Internship

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Special Collections Librarian and Archivist

    Position Type - Unpaid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly wage range - This is an unpaid internship or volunteer position

    Oskar Diethelm Library Internship

    The Oskar Diethelm Library at Weill Cornell Medical College in New York City is seeking an intern for the Fall 2021 semester.

    Founded in 1936, the Diethelm Library houses, preserves, and provides access to printed books and serials, archives and manuscripts, photographs, prints, sound and video recordings, and other ephemera and is part of Weill Cornell Medical College's DeWitt Wallace Institute of Psychiatry: History, Policy, & the Arts. The library’s rare book collection contains approximately 35,000 titles dating back to the 15th century dealing with psychiatry, psychology, psychoanalysis, mesmerism, spiritualism, phrenology, witchcraft, and related topics. World-renowned individuals and organizations are represented in the approximately 1500 linear feet of archives, including Donald W. Winnicott, Thomas Salmon, and the American Psychoanalytic Association. See https://psychiatry.weill.cornell.edu/research-institutes/dewitt-wallace-institute-psychiatry/oskar-diethelm-library to learn more about the library.

    A variety of projects are currently available at the library, depending on the interests of the intern; these include:

    -creating an EAD finding aid through the Empire ADC system for an unprocessed collection (https://www.empireadc.org/search/repositories/nnod?name1=Archives+and+Manuscripts&type1=2Active)

    -cataloging rare books and journals in WorldCat and the Surpass book catalog (https://oskardiethelm.library.site/)

    -cataloging and digitizing asylum reports

    Prospective interns should be enrolled in an advanced degree program in Library and Information Science or Archival Administration. Previous experience in libraries or archives is preferred, but not required. Reliability, attention to detail, and the ability to work independently are essential. The internship will be on weekdays between 9am to 5pm, at least 6 hours per week preferred, and COVID-19 vaccination is required. A travel stipend will be provided, and the internship can be done for course credit.

    Please email a statement of interest and resume to:

    Nicole Topich

    Special Collections Librarian and Archivist


    Oskar Diethelm Library

    Weill Cornell Medical College

    525 E. 68th Street

    New York, NY 10065


  • Monday, August 30, 2021 9:29 PM | Laura DeMuro (Administrator)

    Executive Director/Archivist

    (August 30, 2021)

    Position Title - Executive Director/Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - President, Century Association Archives Foundation

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $66,000 - $75,000

    Executive Director/Archivist

    The Century Association Archives Foundation

    7 West 43rd Street

    New York, New York 10036

    The foundation (https://centuryarchives.org/) an independent 501 (c) (3) not-for-profit entity supported by contributions, serves the public interest by being the custodian of the documentary history of the Century Association, a club founded in 1847 whose membership is characterized by a significant personal affinity with the arts, and continues to include leaders in cultural, civic and scientific affairs. The collections feature correspondence, minutes of meetings, records of programs, archival drawings, photographs and film; some works of art by members, ephemera and other entries. Taken together, these materials offer a rich and ever-expanding portrait of life at the association over its almost 175-year history.

    Under the direction of the President of the Century Association Archives Foundation and its Board of Trustees, the Executive Director/Archivist conducts the foundation’s day-to-day activities to the benefit of the general public as well as the members and staff of the Century Association.

    The Executive Director/Archivist manages the archival collections and provides access to them for the association’s members and the general public, in particular such researchers as historians, biographers, critics, journalists and others interested in the members’ contributions to their fields of endeavor.

    The Executive Director/Archivist:

    -oversees and manages the foundation’s office and collections.

    -collects, processes and preserves archival material as defined by the foundation’s custodial agreement with the Century Association.

    -determines priorities for processing Association records; creates collections, finding aids and takes inventories.

    -digitizes archival material and ensures public access via the foundation’s website.

    -maintains, improves and adds information to existing data bases.

    -responds to reference queries and provides remote or physical access to relevant records as appropriate.

    -plans and leads the development and maintenance of the foundation’s website.

    -reports regularly to the foundation’s Board of Trustees on finances, activities and plans, programs and service enhancements.

    -assists the Century Association with archives-related programs, publications and exhibitions.

    -participates in planning and executing fundraising programs, events and activities.

    -maintains the foundation’s financial accounts, including recording and acknowledging donations, regularly filing financial and tax-related documents and other record-keeping required of a 501 (c) (3) entity.

    -operates and is responsible for the occasional maintenance and software upgrades of a Bookeye scanner.

    -lifts waist-high or moves boxes and objects of up to 40 pounds within the repository.

    -participates in professional development organizations and activities, attends conferences and maintains contacts with colleagues in similar institutions.

    -supervises, when warranted, volunteers, interns and part-time assistants.

    -assumes other related responsibilities, when necessary.

    Requirements and Qualifications:

    Experience and Skills

    -Five years of professional experience in an archives or special collections library.

    -Strong oral and written communications skills.

    -Demonstrated knowledge of Describing Archives: A Content Standard (DACS), Encoded Archival Description (EAD) and other professional standards.

    Educational Credentials:

    MS in Information/Library Science, or MA in History with Archival Management Certificate.


    $70,000-$75,000/year plus benefits


    Please respond to Linda Seckelson, Secretary of the Board, The Century Association Archives Foundation, seckelson@gmail.com


    To Apply please sent Resume, cover letter to seckelson@gmail.com

  • Tuesday, August 24, 2021 7:14 PM | Laura DeMuro (Administrator)

    Ruth Bass Archives Internship 

    (August 24, 2021)

    Position Title - Ruth Bass Archives Internship

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Head of Archives

    Position Type - Unpaid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly wage range - This is an unpaid internship or volunteer position

    Internship at Bronx Community College Archives

    The Bronx Community College Archives seeks applications for a part-time, unpaid intern to work with the Archives beginning in Fall 2021. The collection consists of 10 linear feet containing papers and objects, (medallions, plaques, busts, newsprint, etc.) bequeathed by the family of Dr. Ruth Bass, former Chair of Bronx Community College’s Department of Art and Music. Materials found include memoranda and personal correspondence, art publications, research files, publicity materials, and more.

    The intern will report to the Archivist of the BCC Archives & Special Collections, a unit of Library. Assisted by a student worker from college, the Intern will work on processing prioritized record groups and series, and assist in producing a finding aid that will be made available to researchers and the general public.

    The intern’s duties will include:

    Processing collection utilizing MPLP approach and rehousing material in new archival folders and boxes.

    Address basic physical preservation needs and make recommendations for

    materials requiring further conservation work.

    Provide description and enter into CMS for finding aid, in accordance with DACS and other professional standards.

    Prepare materials for potential exhibit, time permitting.

    Prospective interns should be currently enrolled in or have recently completed a graduate program focusing on archival practice and be familiar with the basic tenets of archival processing and digitization, as well as being able to provide research services. Technical requirements include MS Office; CMS and other non-proprietary database knowledge are encouraged.

    Spring internships require a minimum commitment of 2 days per week. Can provide academic credit.

    Prospective applicants please email a cover letter, resume, list of relevant coursework, and names of three professional/academic references to: Cynthia.Tobar [at]bcc.cuny.edu (with “Bass Archives Internship” in the subject line) no later than September 29, 2021.


  • Tuesday, August 17, 2021 7:18 PM | Laura DeMuro (Administrator)

    Project Archivist 

    (August 17, 2021)

    Position Title - Project Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Archivist

    Position Type - Part-time, term

    Benefits - Yes

    Hourly wage range - $20-$25

    The LaGuardia and Wagner Archives was established in 1982 to collect, preserve, and make available primary materials documenting the social and political history of New York City. The Archives serves a broad array of researchers: journalists, students, scholars, exhibit planners and policy makers examining the history of Greater New York. The Archives also produces public programs exploring that history.

    The LaGuardia and Wagner Archives seeks to hire two part-time Project Archivists to perform the following duties:

    -Under the supervision of the Archivist, assist with the accessioning of records from outgoing New York City Council Members, including selecting, boxing, and moving records.

    -Arrange, describe and preserve archival materials in a variety of formats.

    -Perform preservation work as needed.

    -Perform various clerical, administrative, and/or other tasks as assigned.


    -Demonstrated knowledge of current archival and/or records management practices.

    -Ability to collaborate as part of a team as well as work independently.

    -Ability to lift and move boxes up to 40 lbs.

    Preferred Qualifications:

    -Demonstrated experience processing and/or accessioning complex archival collections.

    -Knowledge of digital file formats and digital preservation concerns.

    -Bachelor’s Degree.

    -Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Access).

    -Basic knowledge of New York City politics and/or political history.

    Application deadline: September 20, 2021 (9/20/2021)

    Please email a cover letter and resume to David Mezick: dmezick@lagcc.cuny.edu


    To Apply: Please send Cover letter and resume to dmezick@lagcc.cuny.edu

  • Tuesday, August 17, 2021 7:11 PM | Laura DeMuro (Administrator)

    Barnard Archives Fellowship 2021-22: Archival Processing and Pedagogy

    (August 17, 2021)

    Position Title - Barnard Archives Fellowship 2021-22: Archival Processing and Pedagogy

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Associate Director and Director, Archives and Special Collections

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly wage range - $26 - $30

    We'll be hiring two graduate students to work in paid, part-time positions as part of a cohort. Participants in this year's fellowship will learn about and work on archival processing, as well as create independent projects focused on primary source pedagogy and teaching with archives.

    Please apply via the Barnard job website: https://careers.barnard.edu/postings/5808.

    Position Title Barnard Archives Fellowship 2021-22: Archival Processing and Pedagogy

    Type of Position Administrative

    Job Function

    The Barnard Archives and Special Collections offers fellowships working under the supervision of the Directors of the Archives and Special Collections, in a two-person fellowship cohort. This year, the Archives Processing and Pedagogy Fellows will gain hands-on experience in an academic institutional archives and special collections, focusing on processing archival collections and teaching with archives.

    Department Library - Archives

    Reports to Title Director and Associate Director, Barnard Archives and Special Collections

    Full or Part Time Part Time

    Number Of Months 10

    Work Schedule

    Scheduling is flexible but typically 10 hours a week during the academic year (September 2021-April 2022); 20 hours/week for 9 weeks in early summer 2022 (May-June 2022)

    Position End Date (if temporary) 06/30/2022

    Posting Number 2021 -01953- AS

    Essential Duties Summary

    As in previous years of the Barnard Archives fellowship, participants will start their time at Barnard by processing collections and accruals using ArchivesSpace. We tailor this work together based on participant interests in learning specific skills, working with specific types of materials, or focusing on topical areas.

    Collections management and processing work may include:

    Accessioning and processing (appraisal, basic conservation, arrangement, and description) of institutional papers, manuscript collections, photographs and A/V materials, and web archives in analog, paper and digital formats

    Revision and creation of processing workflows documentation

    Processing accruals and updating existing finding aids

    After building a foundation in archival processing, participants in the fellowship will conceive of and complete independent projects with the support of Directors and other archives and library staff. This year, independent projects in the fellowship will focus on teaching with archives and developing resources for archival and primary source pedagogy at Barnard.

    Teaching and pedagogy projects will be self-directed by fellowship participants and may include:

    Creating outreach materials to reach the general public (inclusive of but not limited to Barnard and Columbia undergraduates, staff, and faculty; local K-12 students and teachers; graduate students and other researchers) and promote teaching and learning with archival materials

    Developing lesson plans, assignments, and teaching resources (such as research guides or instructional videos) for teaching with materials from the Barnard Archives or with Barnard Archives audiences

    Conducting outreach to student groups and activists and providing instruction in archiving group activities, documentation and records and personal digital archiving

    Teaching and consultation with students, researchers, and broader public audience

    Participating in teaching and outreach activities for exhibits in the archives and the Milstein Center, including Undesign the Redline at Barnard

    Other activities as defined by participants, with support and collaboration from Archives Directors, Archives Student Associates, Barnard personal librarians and Instruction Working Group members, and faculty and staff across Barnard and Columbia

    The overall structure of the fellowship will be determined by the participants in conjunction with the Directors of the Barnard Archives. Participants in the fellowship will plan and direct their own independent projects.

    NOTE: Preference will be given for candidates who apply before August 27, 2021.

    Knowledge, Skills, and Abilities

    Preferred demonstrable skills include: desire to work both collaboratively and independently; excellent organizational, research, and communication skills; critical analysis of archives or the archives profession (e.g. bringing a critical race, feminist, disability justice, and/or queer theoretical lens to archival work); and strong attention to detail. We welcome applicants to discuss how these preferred skills have been utilized and honed in areas of their life outside of their professional or academic work.

    Required Qualification Summary

    Must be currently enrolled in a graduate-level program in archival management, library sciences, or related fields.

    Must be available to work weekdays.

    Must make a commitment to work, on average, 10 hours of work a week, with time off for winter and spring vacation, and increased hours if desired in early summer or throughout the fellowship. Work schedules are flexible and can be adjusted as needed.

    Preferred Qualification Summary

    Physical Demands Summary

    Salary Range $30/hour; may include professional development funding as budgets permit

    Preference will be given for candidates who apply before August 27, 2021.

    Please apply via the Barnard job website: https://careers.barnard.edu/postings/5808. Any questions can be directed to Martha Tenney (mtenney@barnard.edu) and/or Archives Associate Director Obden Mondésir (omondesir@barnard.edu).

  • Wednesday, August 11, 2021 7:35 PM | Laura DeMuro (Administrator)

    Research Informationist in Life Science and Science Data

    (August 11, 2021)

    Position Title - Research Informationist in Life Science and Science Data

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Executive Director of Library and Archives

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    Are you a trained scientist looking to step away from the bench, but want to stay involved with the research community? The Cold Spring Harbor Laboratory (CSHL) Library & Archives seeks a highly motivated, collaborative, and enthusiastic Research Informationist in Life Science & Science Data to join our team of information professionals supporting research at the forefront of cancer, neuroscience, genomics, quantitative biology, and plant biology. We are seeking a candidate that has a passionate interest in current life sciences research and experience in science communication.

    The candidate will work with CSHL researchers to provide expert guidance and instruction on research data management including implementation in grant proposals, the creation and application of metadata standards, data analysis and data visualization.

    The ideal applicant will become an effective asset to our research teams and improve research output at CSHL. The Research Informationist in Life Science & Science Data reports to the Executive Director of the Library & Archives.

    Duties and responsibilities:

    · Lead the Laboratory’s Open Science and Open Access initiatives

    · Create and support the campus infrastructure for findability, accessibility, interoperability, and reusability (FAIR) standards for scientific data

    · Support rigor, reproducibility and integrity efforts

    · Train and consult with researchers on research data management plans

    · Investigate research practices and remain current with information resources related to data planning, use, organization, management, storage, and curation

    · Provide metrics on CSHL scholarly output

    · Create and maintain external and internal institutional faculty profiles such as Elements, ORCID, Google Scholar, etc.

    · Serve as liaison to our research laboratories by forging relationships with faculty and researchers

    · Provide services throughout the research life cycle in all 5 of CSHL’s key subject areas

    · Provide expertise in utilizing databases such as PubMed, NCBI, Scopus, and Web of Science

    · Participate in a new project incorporating artificial intelligence and our library

    · Help facilitate science journal club program for high school students

    · Supervise and mentor interns

    · Other duties and responsibilities as assigned


    · Advanced degree in life science, data science, or computer science


    · 1-3 years’ experience working in an academic environment


    · Familiarity with research and teaching information needs in the life sciences

    · Must be strongly computer literate

    · Knowledge of the publication process in the sciences

    · Familiarity and skill with, and the ability to train others on the various platforms provided by the Library, including research information management systems, databases (PubMed, Scopus, etc.), etc.

    · Ability to work with people from diverse cultural backgrounds

    · Excellent interpersonal, multitasking, verbal, and written communication skills

    · Demonstrated strength in statistical analysis and methods

    Highly desired:

    · Data visualization skills

    · Knowledge of programming languages such as R, SPSS, or Python

    · Familiarity with a variety of life-science topics

    · Experience in machine learning

    Interested candidates should apply via the CSHL Careers website at: https://cshl.peopleadmin.com/postings/17929

  • Friday, August 06, 2021 8:00 PM | Laura DeMuro (Administrator)

    Processing Archivist 

    (August 6, 2021)

    Position Title - Processing Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Archivist

    Position Type - Full-time, term

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    Dear colleagues,

    We’re hiring at the Medical Historical Library, part of the Cushing/Whitney Medical Library at Yale University! Join us for a 1-year processing archivist position to help arrange and describe archival collections related to plastic surgery and medicine. This is a great position for someone wanting to branch into medical archives and who wants more experience working in ArchivesSpace. Please go to the website for full information about the position and to apply. Feel free to share this announcement with others.

    Under the supervision of the Lead Archivist, you would:

    -Process archival collections in the field of plastic surgery and medicine, including developing a project plan for accomplishing the work in the allotted time and estimates of resources needed.

    -Identify potentially sensitive and HIPAA protected material.

    -Prepare EAD encoded finding aids according to established local practice using ArchivesSpace.

    -Create or update MARC catalog records in accordance with archival and library standards for entry into national and local databases.

    -Plan, direct, and review work of staff and student assistants.

    -Assist in the preservation assessment of collections, in the selection of materials for conservation treatment, and coordinating the copying or reformatting of materials for preservation and access.

    This position will be assigned a rank of Librarian 1 to Librarian 2. Librarian ranking information can be found at http://bit.ly/YULRanksPromotions.

    The pay range is $61,000 – $69,000, dependent on skills and experience.

    Please send any questions to your colleagues at the Historical Library at historical.library@yale.edu

    To Apply: Please go to https://bit.ly/3iphtS9

  • Saturday, July 24, 2021 2:56 PM | Laura DeMuro (Administrator)

    Processing Archivist
    (July 24, 2021)

    Position Title - Processing Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Consulting Archivist

    Position Type - Part-time, Term

    Benefits - No

    Hourly wage range - $25 - $30

    Processing Archivist

    JOB TYPE: Part-Time (6 month position with the possibility for extension)

    NYC-based with in-person and remote work

    SALARY: $30/hour for 20-30 hours/week

    SITI is currently in the process of a comprehensive Legacy Plan which seeks to preserve the Company’s body of work for future generations. SITI Company is committed to anti-racism, diversity, equity, inclusion, and the creation of safe spaces for all artists to create work; and for all artists and employees to work in an environment that respects all aspects of their identity including, age, race, sex, gender, religion, national origin, sexual orientation, marital status, and ability. In furtherance of these goals, SITI highly encourages candidates from diverse backgrounds to apply.


    SITI Company seeks a detail-oriented and dynamic individual to work closely SITI Archive Consultant, along with SITI’s Producing Director and Executive Director on Phase 1 of the SITI Living Archive.


    The successful candidate will have the ability to work independently, take initiative, prepare professional quality documents, and advance the Company’s mission through their everyday work on the SITI Living Archive. Strong analytical and organizational skills, attention to detail, the ability to work with imagination and determination when facing obstacles, impeccable written and verbal communication skills, and computer literacy are essential.


    • A genuine interest in SITI’s artistic work and legacy to the field;
    • Master of Library and Information Sciences or Archival Studies from an ALA-accredited institution;
    • Minimum 2 years of related experience;
    • Practical knowledge of archival theory and best practice;
    • Knowledge of professional principles and best practices;
    • Ability to work independently and meet deadlines, as well as manage multiple projects simultaneously;
    • Excellent organizational, time, and project management skills;
    • Ability to learn and use dynamic database, as well as a basic understanding of Microsoft Office Suite;
    • The willingness and curiosity to engage in the life and activities of SITI Company;
    • Familiarity with current trends, issues, and ever-evolving standards and best practices in the field.


    • Demonstrated project management experience;
    • Working understanding of performance-based archives;
    • Knowledge of web based relational databases used for description;
    • Understanding of SITI training methodologies and work.

    To apply, please email a letter of interest, resume, and a sample finding aid (each in Word or PDF format) to: SITI Search Team at jobs@siti.org. Please put Processing Archivist in the subject line. SITI is looking to fill the position in August 2021.

  • Saturday, July 10, 2021 9:38 AM | Laura DeMuro (Administrator)

    Director of Archives and Records Management 

    (July 10, 2021)

    Position - Director of Archives and Records Management

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Deputy Chief Information Officer, Icahn School of Medicine at Mount Sinai

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $96,000 - $105,000

    Mount Sinai IT

    Director of Archives & Records Management

    June 23, 2021

    HR Title: Director of Archives & Records Management

    Department: Academic Research and Informatics, IT

    Group: Management and Professional

    Term: Ongoing / Full time

    Reporting to Deputy Chief Information Officer, the Director of The Arthur H. Aufses, Jr., MD Archives & Mount Sinai Records Management Program leads the classification and management of both physical and digital records within the Mount Sinai Health System and Icahn School of Medicine at Mount Sinai, as well as the identification and preservation of institutional records of archival value. The Director of the Aufses Archives & Records Management programs supports a variety of mission critical initiatives including oversight of the management of all Mount Sinai records throughout their lifecycle, while directly supporting senior leadership and the broader institution by providing historical knowledge management. This role possesses a strong commitment to innovative access to the archival collection for business support, research and scholarly pursuits.


    1. Identifies and establishes goals and objectives of the Archives and Records programs to support the missions of the Mount Sinai Health System and Icahn School of Medicine.

    2. Provides a management role for assigned staff, leading various personnel activities, including performance evaluations, weekly staff meetings, and team development. Evaluates staff career development plans through periodic reviews and provides mentoring to improve staff effectiveness and skills.

    3. Works with Records Manager to ensure the creation, management, scheduled retention, and appropriate disposition, including permanent retention of comprehensive, reliable, and authentic archival records.

    4. Acquires, preserves, and maintains intellectual control over Mount Sinai’s historical records, regardless of format, using an online archival management system and ensure these tools adhere to archival and IT best practices for access and security. Provides reference services about Mount Sinai history to internal and outside researchers.

    5. Manages archival records that are in an electronic format and develop a digital-forward archival strategy. Current state includes a web archiving component, as well as a back-end preservation system for electronic material.

    6. Provides expertise and advice to the organization to maintain records compliance and promote efficiencies through the use of the Records Management and Archives programs, and champions the programs to senior management to heighten their awareness of information management as a key business function.

    7. Plans and implements all outreach programs for the Aufses Archives as a foundation for teaching and discovery, including creating exhibitions, writing articles, blog and social media posts, and making presentations on Mount Sinai history.

    8. Develops appropriate metrics and creates periodic reports related to the Archives and Records Management programs.

    9. Maintains current knowledge of trends in archival management related to the preservation, access, organization and digitization of source materials, including metadata schemas, digital media processes, institutional repositories, and other open access initiatives.

    10. Maintains current knowledge of trends in records and information management including but not limited to the role of technology in information creation, storage, access and disposition.

    11. Participates in institutional events and committees as requested.

    12. Plans for and manages the process for acquiring goods and services needed by the Records and Archives programs, including specialized software and hardware needs.

    13. Performs other duties as assigned.


    • Excellent oral and written communication, organizational, and planning skills
    • Excellent interpersonal skills, with ability to work independently and in a collaborative team environment
    • Possess the ability to work with staff from all levels of the organization
    • Excellent analytical, problem-solving and decision-making skills
    • Excellent ability to multi-task, keeping priorities aligned
    • Excellent customer service and support skills.
    • Intermediate knowledge of Microsoft products as well as web-based and enterprise-class business applications
    • Intermediate knowledge of archival management systems with a preference for AtoM and Archivematica, as well as library cataloging systems.

    Educational and other requirements

    • Graduate degree (Masters/PhD) in information/library sciences, history or a related field, with specialized training in archival management.
    • Knowledge of preservation issues and techniques for paper and non-paper media.
    • A strong track record of managing teams.


    • At least 6 years’ experience and a proven track record of managing an archives program.
    • Experience with records management principles and programs.

    To Apply: Please send Cover letter and resume to Thi.Trinh@mssm.edu

questions? communications@nycarchivists.org

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