Log in

Posting a Job

To post an employment opportunity, please use our Paid Employment Submission Form.

To post an internship or volunteer opportunity, please use our Intern/Volunteer Submission Form.

For any inquiries about your listing, contact: jobs@nycarchivists.org. 

As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.


For Advertisers

Please make your announcements as concise as possible.

Please update your information with us when necessary – if a position has been filled, kindly inform the jobs list coordinator so the posting can be removed. If three months has expired since your job was posted, and you would like to continue to advertise the job, let us know.  Please contact the jobs list coordinator with any new information or other issues at jobs@nycarchivists.org.

ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!


Current Openings 

  • Monday, October 19, 2020 10:26 PM | Laura DeMuro (Administrator)

    Research Coordinator 

    (October 19, 2020)

    Position Type - Part-time, Term

    Benefits - No

    Hourly wage range - $25 - $30

    The Landmarks Preservation Commission (LPC) is the largest municipal preservation agency in the nation. It is responsible for protecting New York City's architecturally, historically, and culturally significant buildings and sites by granting them landmark or historic district status and regulating them after designation. The agency is comprised of a panel of 11 commissioners who are appointed by the Mayor and supported by a staff of approximately 80 preservationists, researchers, architects, historians, attorneys, archaeologists, and administrative employees. There are more than 37,000 designated buildings and sites in New York City, most of which are located in 149 historic districts and in all five boroughs.

    Working at the Landmarks Preservation Commission provides a great opportunity to cultivate intellectual inspiration and professional development.

    The Position

    LPC seeks a Research Coordinator to support a special project to coordinate a multi-phased grant-funded project to inventory, digitize, and publish an online database of photographs of LPC-designated properties. Beyond improving LPC records access and creating a system by which the archive can be more easily shared within the agency, LPC will offer the materials within a public-facing image database. Reporting to the Director of Special Projects and Strategic Planning, this position will also work closely with staff from multiple departments, including the Research Department, towards this goal.

    Please note that initial work on the project will be conducted remotely. A schedule for transition to on-site work will be determined at a later date.

    Responsibilities include but are not limited to:

    • Coordinate previous standard operating procedure (SOP) research notes and recommendations into final document to unify multiple catalogs and filing systems, describing how images will be identified, organized, and prepared for digitization;
    • Coordinate and assist with training, trouble-shooting, and technical support for LPC staff to ensure consistent internal application of SOP;
    • Prepare all existing digital images based on SOP; and following completion existing digital images, prepare and digitize of all other LPC image media for use within the web-based archive;
    • Finalize first phase of project for all existing digital images in the agency’s photographic collection;
    • Coordinate related development of other digital media projects using the archive, including the NYC Discover Landmarks Map.

    Minimum Qual Requirements

    1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or

    2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or

    3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

    Preferred Skills

    PREFERRED QUALIFICATIONS;

    The ideal candidate will have experience in the following:

    • One year of full-time experience in library sciences, or a related field; or
    • Strong skills in Access and experience using other relational database systems, such as SQL and Oracle;
    • Demonstrable experience with data management; including developing and managing web-based digital media collections software, such as Luna, Canto Cumulus, or Collection Space.
    • Knowledge of New York City architectural history and styles;
    • Familiarity with archival resources in New York City;
    • Experience with project management and presentations;
    • Strong customer service approach;
    • Ability to work collaboratively as well as independently;
    • Excellent interpersonal, verbal, and written communication skills;
    • Strong skills in Adobe Creative Cloud Suite;
    • Experience with the full Esri desktop suite (ArcMap, ArcCatalog, ArcGIS Pro) is desirable;
    • Experience in or familiarity with land use, preservation, and planning issues in New York City is desirable;
    • A strong track record as an implementer who thrives on managing a variety of key initiatives concurrently;
    • Ability to multi-task, set priorities, and meet deadlines;
    • Self-starter, ability to work independently;
    • Detail oriented.

    The Landmarks Preservation Commission will only respond to qualified candidates.

    To Apply

    Please submit resume and cover letter to:

    NYC Careers at https://a127-jobs.nyc.gov

    Or find posting by searching for “landmarks” on the NYC Jobs page.

    Current City Employees should apply through ESS.

    While we appreciate every applicant's interest, only those under consideration will be contacted.

    If you were educated in a foreign school, you must be able to submit an evaluation of your foreign education from an approved organization.

    Final appointment is subject to approval by the Office of Management and Budget.

    Residency Requirement

    New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.


  • Monday, October 19, 2020 10:24 PM | Laura DeMuro (Administrator)

    Archives Intern

    (October 19, 2020)

    Position Title - Archives Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists. - The Rona Roob Head of Archives Services

    The Rona Roob Head of Archives Services - Paid Internship

    Does this position satisfy requirements for course credits? - No

    Hourly wage range - $18- $25

    DESCRIPTION: This internship is a unique opportunity for a candidate with an interest in art history to be trained in archival work. The Archives includes over 6,000 linear feet of important primary source material and responds to over 4,000 research requests annually. The intern would focus on a project to expand the current online archive of MoMA press releases, which is a resource heavily used by scholars around the world. This would involve working with the Archives and Press Office staff to locate -- and in some cases scan -- releases from the years 1997 to the present. The intern would also assist with select unprocessed collections of archival documents, preparing inventories, and performing routine preservation measures. Other responsibilities would include assisting the Archives staff with compiling information on modern art and institutional history, as well as assisting with the overall day-to-day activities of an extremely active department. Reports to The Rona Roob Head of Archives Services.

    REQUIREMENTS: Coursework in art history and familiarity with modern art, strong organizational skills, research and writing skills, computer proficiency, and an interest in learning about the Museum and acquiring professional archival skills. Attention to detail is crucial.

    ELIGIBILITY: Recent graduates of bachelor’s or master’s degree programs. The Museum encourages candidates from diverse backgrounds and academic disciplines to apply. Applicants must be authorized to work lawfully in the United States for the duration of the program.

    ABOUT MoMA INTERNSHIPS

    Full-time, 7-month internships with stipends are offered for recent graduates of bachelor’s or master’s degree programs interested in pursuing a museum career. Interns will be provided focused departmental training, complemented with regular activities designed for this cohort to receive greater exposure to the museum and art fields. At this time, interns are expected to begin the program on a rotational basis between onsite and remote work. The Museum will evaluate this periodically according to internal health and safety guidelines.

    DATES OF TERM: February 8—September 3, 2021

    APPLICATION DEADLINE: November 8, 2020, 11:59 PM EST

    DECISION NOTIFICATION: December 18, 2020

    REQUIRED COMMITMENT: Full time (Monday–Friday, 9:30 a.m–5:30 p.m.)

    For more information and to apply:

    https://recruiting.ultipro.com/MUS1002MOMA/JobBoard/9dbfa465-a36a-46c3-b31e-4929830ab266/OpportunityDetail?opportunityId=aecc0f93-975b-493b-80be-03a0710e7318


  • Thursday, September 24, 2020 7:00 PM | Laura DeMuro (Administrator)

    Archives & Collections Manager

    (September 24, 2020)

    Position Type: Full-time, Permanent

    Benefits: Yes

    Salary Range: $45,000 - $55,000

    Reports to: Executive Director, Stepping Stones Foundation

    Position Overview: Utilizing professional preservation standards and experience, manager will:

    (1) oversee the care, storage, and preservation of a manuscript archive (approximately 100,000 documents) and historic object collection (approximately 10,000 items), including serving as a liaison to consulting conservators,

    (2) manage building and grounds projects related to the care and protection of collections,

    (3) manage an online archive and its volunteers,

    (4) lead the research, writing and creation of reports, presentations and articles,

    (5) be primary contact for researchers and related agreements,

    (6) be a cross-trained team member of the historic landmark.

    Primary Responsibilities:

    Oversee preservation, protection, and tracking of manuscripts and objects,

    Identify, obtain estimates from, and recommend specialists for select projects,

    Identify items for appraisal and manage appraisal and insurance process,

    Implement recommendations of assessments and preservation plans,

    Organize process and write or compile updated assessments and plans,

    Conduct general and specialized archival research,

    Recruit, train, and manage archive volunteers,

    Plan, schedule, and manage projects,

    Represent organization at events and to potential funders in a professional manner,

    Conduct policy, vendor, and process research and make recommendations,

    Continually assess collections risks and identifies appropriate actions,

    Maintain and disseminate disaster preparedness plan and lead response team,

    Organize and process new acquisitions,

    Maintain catalog and condition report objects in PastPerfect,

    Develop, design, and give presentations,

    Record, process, and report all vendor and archive user transactions and requests,

    Write reports, research findings, plans, and recommendations,

    Follow professional protocols for maintaining, protecting, and securing property,

    Stay abreast trends and best practices in preservation and records retention

    Participate in planning and attends events, trainings, and meetings,

    Lead site tours and hosts visitors delivering an exceptional visitor experience,

    Cultivate understanding, giving, volunteerism, and advocacy for the site,

    Develop expert-level knowledge about the Wilsons, the site, and 12-Step recovery,

    Cultivate relationships in the museum, history, and preservation fields for the site,

    Ensure that safety protocols for the handling and disposal of materials and products are followed,

    Liaise with online archive vendor on the development of the online archive project,

    Develops story ideas with archival content and images based on newsletter themes; conduct relevant research and write articles and other items as assigned,

    Proofread mass communications of the organization,

    Honor confidentiality of all business records,

    Identify appropriate archive, packing, and storage supplies,

    Attend board and committee meetings when requested and give reports,

    Use great care in handling, delivery, and storage of all material,

    Maintain photographic record of projects, objects, etc.,

    Monitors space conditions for optimal storage and display of objects and archives,

    Oversee integrated pest management for the entire site and archives both through hands on proactive management of risks and liaising with vendors/suppliers,

    Participate in monitoring and maintenance of security systems,

    Performs light maintenance and repairs using common tools and uses household solvents and chemicals,

    As part of the historic housekeeping team, manages team schedule and actively participates in cleaning and treating historic materials, historic spaces, and archive including, but not limited to vacuuming, dusting, washing, mopping, and sweeping and moving objects to gain access to areas requiring cleaning,

    Cross-train to have the ability to assist with or manage operations in the absence of colleagues,

    Other duties as assigned.

    Physical Components of the Position:

    Requires the ability to lift, carry, and move objects and materials (examples: moving historic furniture with colleagues, hanging framed objects, storing objects, moving and carrying boxed objects or manuscripts, setting up event equipment, etc.).

    Involves bending, standing, sitting, kneeling, crouching, and computer work.

    Requires the ability to move safely over uneven hilly, rocky, and wooded terrain and frequently move up and down narrow and other staircases.

    Requires the ability to move in a confined space (example: organizing a small storage closet).

    It requires the ability to see and respond to dangerous situations, the ability to safely climb a short ladder or step stool while carrying an object, the ability to respond quickly to sounds, and the ability to wear personal protective gear part of each day.

    Office may be located in a shared space.

    Schedule: In addition to weekdays, this position involves some evening, night, and weekend hours.

    Required:

    5 or more years of professional experience in archives and collections

    Bachelor’s Degree

    Automobile in good working condition for transport of objects, errands, etc.

    Preferred:

    Master’s Degree or other advanced degree(s) or certifications in related areas of study

    10 or more years of archives and collections management in a museum or historic site

    Knowledge or strong interest in 12-Step recovery history

    Proximity to Town of Bedford; ideal candidate lives in or within 20 minutes of Bedford/Katonah

    Bilingual (English and Spanish)

    Apply with and email and PDF attachment of resume to Sally A. Corbett-Turco, Executive Director, Stepping Stones Foundation, info@steppingstones.org


  • Saturday, September 19, 2020 1:26 PM | Laura DeMuro (Administrator)

    Archivist 
    (September 19, 2020)

    Position Type Full-time, Term

    Benefits No

    Hourly wage range $25-$30

    POSTING DATE: September 18, 2020

    JOB TITLE: Archivist

    POSITIONS AVAILABLE: 1 (Full Time-Temporary)

    LENGTH OF POSITION: grant project (approx. October 2020 – June 2023)

    HOURS OF WORK: 9:00 AM – 5:00 PM Monday – Friday - Flexible schedule as required

    SUMMARY:

    Friends of the New York Transit Museum is hiring an Archivist for a cataloging, survey, and digitization collections care grant project awarded by the Robert D.L. Gardiner Foundation. The grant project will be in two parts, the first will focus on scanning and cataloging a collection of Early Long Island Railroad Real Estate Maps and records. The second part will focus on surveying museum collections with Long Island Transportation related materials and flagging items from these collections to catalog and digitize. The goal is to add roughly an additional 3000 individualized catalog records to the museums database and online portal focusing on the Long Island Region for internal use by the museum for exhibition purposes and for greater researcher access.

    The New York Transit Museum collects, preserves, and presents material relating to the region’s public transportation, past and present, focusing on the agencies of the Metropolitan Transportation Authority and their predecessor companies. Established in 1976, the Transit Museum currently holds a collection of more than 5300+ linear feet of historical records and approximately 8,000+ artifacts, including historical vehicles.

    QUALIFICATIONS AND REQUIREMENTS

    • The Archivist should have a Master’s degree in museum studies, library &

    information science, archival studies, history or a closely related field.

    • Experience working with archival, photographic, and/or museum collections
    • Skilled in processing, cataloging, digitizing collections and creating finding aids
    • Knowledge of best practices in handling and preservation of archival material
    • Computer skills in Microsoft Office, Photoshop, and familiarity with Collection Management Systems
    • Knowledge and an interest in New York history, preferably transportation history
    • Excellent interpersonal, written, and verbal communication skills
    • Ability to work productively, both independently and in teams
    • Strong organizational skills, multi-tasking ability, and impeccable attention to detail

    ABOUT THE TRANSIT MUSEUM:

    The New York Transit Museum is the largest museum in the United States devoted to urban public transportation history, and one of the premier institutions of its kind in the world. The Museum explores the development of the greater New York metropolitan region through the presentation of exhibitions, tours, educational programs, and workshops dealing with the cultural, social, and technological history of public transportation. Since its inception 40 years ago, the Museum, housed in a historic 1936 IND subway station in Downtown Brooklyn, has grown in scope and popularity. As custodian and interpreter of the region's extensive public transportation networks, the Museum strives to share, through its public programs, this rich and vibrant history with local, regional, and international audiences.

    Salary and Project Timeline: The position will be 37.5 hours per week at $27.05/hour, from approximately October 2020 through June 2023.

    Application:

    Qualified individuals interested in this job opening must apply by e-mail. Resume and cover letter should be sent as .doc or PDF to Desiree Alden-Gonzalez, Collections Manager: desiree.alden@nyct.com. Specify subject as Archivist Posting. Due to high volume of applicants, only those who qualify for an interview will be contacted.

    Submission Deadline: September 30, 2020

    Friends of the New York Transit Museum is an equal opportunity employer.


  • Monday, July 27, 2020 10:35 PM | Laura DeMuro (Administrator)

    Digital Projects and Metadata Librarian

    (July 27, 2020)

    Located in New York City, the Metropolitan New York Library Council (METRO) is a non-profit organization working to develop and maintain essential library services throughout New York City and Westchester County. The METRO membership consists of a diverse group of over 200 libraries, archives, and information organizations ranging from New York’s largest libraries to small community archives. METRO provides professional development and continuing education opportunities for our membership, in addition to digitization, metadata, hosting and support services for digital collections plus the development of custom digital projects.

    POSITION OVERVIEW:

    Reporting to the Assistant Director for Digital Strategy, the Digital Projects and Metadata Librarian manages data, metadata, media imports and exports including transformations and quality assurance across all METRO supported platforms.

    The Digital Projects and Metadata Librarian works side by side with METRO’s software development team to incorporate critical Metadata and Linked Data expertise. This person will gather local use cases and help to devise innovative solutions to challenging cataloging and workflow issues, in order to grow and support METRO’s digital repositories

    As an active member of the Archipelago Commons Open Source project team, the Librarian will discuss, evaluate and propose improved workflows, existing and new functionality to leverage the platform’s philosophy and to support METRO partner institution’s metadata needs. The work will also include public community engagement, knowledge sharing, and collaboration.

    The Digital Projects and Metadata Librarian takes a lead role in developing and applying workflows and procedures for processing metadata and associated digital resources into METRO repositories and performs a variety of administrative tasks related to ingest, migrations and partner communication.

    Candidates should be enthusiastic about supporting and expanding access to digital resources from New York GLAM institutions of all sizes and to make learning a constant and iterative process. Creativity, flexibility, critical thinking, self driven research, and the ability to question everything while following and anticipating emerging technologies will be essential.

    This a remote position; there is no residency requirement. Some travel required.

    IF YOU FILL THIS POSITION, YOU WILL BE ASKED TO:

    Support METRO digital repositories and hosted collections by performing related metadata, data and media tasks (ingest, export, transformation) in METRO’s Archipelago and Islandora repositories.

    Be an active member of the Archipelago Commons development team and help test and release new features and versions.

    Support METRO in metadata, data, and media migrations between systems.

    Train and assist partners who are creating metadata for digital objects.

    Participate actively in Github discussions and our Community forums.

    Create webforms, Twig templates, and workflows for editing, ingesting, exposing and exporting digital resources in Archipelago and Islandora.

    Ingest simple and complex objects into Archipelago and Islandora using a variety of tools and workflows.

    Create and maintain guidelines, documentation, training materials and workflows in Github.

    Maintain content and perform basic administration of repositories.

    Coordinate statewide Metadata and Semantic working groups to support and promote metadata quality and shareability in New York State.

    Serve as liaison to other New York City and state digital collaborations (ESLN, WikiData, WikiMedia, WikiPedia, others).

    THE IDEAL CANDIDATE WILL HAVE:

    Master’s Degree in Library and Information Science or a related degree.

    Demonstrated success working a remote and distributed environment.

    Knowledge and experience working with metadata standards/ontologies such as Dublin Core, MARCXML, MODS, Schema.org, Europeana Data Model, the various IIIF APIs.

    Knowledge and experience working with Linked Data technologies (RDF, JSON-LD) and Querying Languages like GraphQL, Gremlin, SPARQL.

    Deep practical understanding of JSON, including JMESPATH and JSONPATHS.

    Experience working with digital collections systems and frameworks including CONTENTdm, Islandora, Samvera, CollectiveAccess, ArchiveSpace, DSpace and Omeka/Omeka-S.

    Knowledge working with CMS systems like Drupal 7/8/9 and WordPress.

    Basic understanding of programming languages like Python, PHP and Javascript and markup languages like HTML and associated technologies like CSS, markdown and pseudo languages like TWIG.

    Comfortable reading software code.

    Understanding of cloud service providers and technologies.

    Understanding of relational databases, document stores and fast indexes and their underlying technologies like SQL Solr, ElasticSearch.

    Comfortable using Linux/Unix terminals (sh/bash/zsh).

    Understanding of the state of open source communities and their software such as Islandora, Fedora, Samvera.

    Understanding of what Archipelago Commons, our development platform and repository is, does, and does not do.

    Knowledge of XML and related technologies like XSLT, XPath and XQuery.

    Experience with mapping and transforming a range of metadata schemas and standards.

    Knowledge of metadata harvesting protocols like OAI-PMH,OAI-ORE, JSON API, IIIF Collection and Search APIs and in general HTTP based API interactions via command lines.

    Experience with metadata cleanup utilities such as OpenRefine, Catmandu.

    Knowledge of file formats and common compression methods for Public access and preservation. Includes best practices and EXIF manipulation.

    Comfortable speaking in public and leading meetings and training sessions.

    Comfortable defending ideas in software development teams.

    Comfortable presenting publicly at conferences and other professional events.

    Knowledge of LIS operation, workflows and MARC.

    Bi-lingual or better (Human Languages).

    APPLICATION DETAILS:

    Compensation for this role will be non-negotiable at 70K/yr, with health benefits. To apply, please send a pdf copy of your resume and cover letter along with any other material you would like considered part of your application to info@metro.org. Final candidates will be required to provide names and contact information for three professional references. This position remains open until filled; METRO is accepting applications on a rolling basis. METRO is an equal opportunity employer.



questions? communications@nycarchivists.org

Powered by Wild Apricot Membership Software