POSTING A JOB

To post an opportunity, please use our Job Submission Form.

For any inquiries about your listing, contact: jobs@nycarchivists.org. 

As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.

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  • Please make your announcements as concise as possible.
  • Please update your information with us when necessary – if a position has been filled, kindly inform the jobs list coordinator so the posting can be removed. If three months has expired since your job was posted, and you would like to continue to advertise the job, let us know.  Please contact the jobs list coordinator with any new information or other issues at jobs@nycarchivists.org.

ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

CURRENT OPENINGS

POSTING DATE: JULY 2017

JPMORGAN & CHASE CO.
RESEARCH AND REFERENCE ARCHIVIST
(July 11, 2017)

Reports to the Archivist Manager and primarily supports key projects and programs initiated by the lines of business and as determined by the Director.

JPMORGAN & CHASE CO.
PROCESSING/DIGITAL ASSET ARCHIVIST
(July 11, 2017)

Position reports to the Director and primarily oversees the intake, administration, processing and preservation of the paper, audio visual, art, artifact and digital collections. This includes data capture and oversight of the digital asset management system, The Museum System (TMS). Oversees third party contractors, when necessary, and develops cross functional networks with relevant Records Management, Retail and Real Estate divisions

The Museum of Modern Art is currently accepting applications for an Archivist to assist in the daily operations of reference activities in the Archives department, including responding to correspondence, email, and telephone requests; conducting reference interviews; and supervising on-site researchers.

POSTING DATE: JUNE 2017

WAYNE STATE UNIVERSITY
ARCHIVIST I/II LABOR AND URBAN AFFAIRS COLLECTION 
(June 17, 2017)

Wayne State University seeks a service-orientated individual to take a lead role in arranging, describing, and making accessible its print and digital collections. This position reports to the Director of the Walter P. Reuther Library, Archives of Labor and Urban Affairs. This is an AAUP-AFT represented position on Employment Security Status (ESS) track with eligibility for promotion. The successful candidate will be hired at the rank of Archivist I, or II, based on qualifications and experience.

WEEKSVILLE HERITAGE CENTER
ARCHIVES/ORAL HISTORY INTERN
(June 5, 2017)

Weeksville Heritage Center, steward of a 19th century African American historic site located in Brooklyn, is seeking undergraduate and graduate students of color for a grant-funded internship.

BROOKLYN HISTORICAL SOCIETY
SENIOR ARCHIVIST
(June 2, 2017)

The Senior Archivist will play a significant role in the Library & Archives Department consisting of 5 full-time, 2 part-time professionals, and several interns. He/she will supervise interns and archival assistants, manage projects and project staff as assigned, serve on BHS committees, participate in public programs, and represent BHS and his/her archival perspective and expertise in professional regional and national organizations such as A.R.T., MARAC, and SAA.

POSTING DATE: MAY 2017

ALICE AUSTEN HOUSE
PART-TIME LEAD PHOTO ARCHIVIST

(May 28, 2017)

The Alice Austen House seeks an experienced and responsible Lead Photo Archivist to examine, assess and catalog the museum’s primary collection of Alice Austen’s photographs and related works on paper.

CENTER FOR JEWISH HISTORY
SENIOR MANAGER FOR COLLECTION SERVICES 
(May 28, 2017)

The Senior Manager will report to the Director of Archive and Library Services and oversee all operations in Collection Services, which is comprised of three departments: Archival Services, Digital and Creative Services, and Preservation Services. 

THE CENTER OF BOOK ARTS
DIGITIZATION TECHNICIAN PART-TIME
(May 17, 2017)

The Center for Book Arts seeks a part-time digitization technician to work on a grant-funded project to scan and catalog ephemera from the Center’s archives.

THE AMERICAN MUSEUM OF NATURAL HISTORY
FIELD PROJECT INTERN 
(May 1`1, 2017)

The CLIR Biodiversity Heritage Library (BHL) Field Notes Project is a collaborative among nine natural history institutions to digitize approximately 450,000 new pages of primary field note material such as journals, field catalogs and specimen lists. AMNH has so far contributed over 18,000 pages to this project and seeks interns to scan and process the remaining material.

THE NEW MUSEUM
ARCHIVES RESEARCH AND METADATA INTERN
(MAY 8, 2017)

The New Museum seeks a Archives Research and Metadata Intern in preparation for the re-launch of the Museum’s Digital Archive, to coincide with its 40th Anniversary programs. This is a 10-week, full time position starting May 22, 2017.

THE RIVERSIDE CHURCH OF NEW YORK
UNDERGRADUATE INTERN
(MAY 5, 2017)

The Riverside Church Archives is looking for an intern to assist our archivist in entering container level descriptive information into our collection management database. This is an excellent opportunity to learn skills used in the field and to put these lessons into practice.

THE RIVERSIDE CHURCH OF NEW YORK
GRADUATE INTERN
(MAY 5, 2017)

The Riverside Church Archives is looking for an intern to process the Riverside Radio (WRVR), 1961-1976 documents collection. WRVR’s broadcast history included theological and religious programming, along with a considerable amount of public affairs programming with discussions involving civil rights, social justice, the Vietnam War, politics, science, literature, and popular culture. 

ROCKEFELLER ARCHIVES CENTER
ARCHIVAL ASSISTANT
(MAY 1, 2017)

The Rockefeller Archive Center is seeking a recent college graduate to join its Collections Management team as an Archival Assistant. The primary duties of this position will be to assist with accessioning, including the preparation of inventories, and with vault and location management. Other duties may relate to preservation, donor requests, and reference services. 

FULL POSITION DESCRIPTIONS

JP Morgan Chase & Co., Research and Reference Archivist

(July 11, 2017)

Location: Brooklyn, NY

JPMorgan Chase & Co. is one of the world’s oldest, largest and best-known financial institutions. As a global financial services firm with operations in more than 50 countries, JPMorgan Chase & Co. is a leader in investment banking; financial services for consumers, small business and commercial banking; financial transaction processing; asset management; and private equity. JPMorgan Chase & Co. is built on the foundation of over 1,200 predecessor institutions that have come together through the years to form today’s company. Our many well-known heritage banks include J.P. Morgan & Co., The Chase Manhattan Bank, Bank One, Manufacturers Hanover Trust Co., Chemical Bank, The First National Bank of Chicago and National Bank of Detroit, each closely tied in its time to innovations in finance and the growth of the U.S. and global economies.

Summary Statement:

Reports to the Archivist Manager and primarily supports key projects and programs initiated by the lines of business and as determined by the Director.

Primary Responsibilities:

  • Provide value-added reference and research services and deliverables to employees in all geographic regions, across all functions and business units
  • Support employee and client engagement opportunities through private tours of the JPMorgan Chase history exhibits and presentations on the history of the firm at employee functions and client events
  • Assist with research, design, and installation of exhibits that highlight the firm’s notable history and contribute to employee education, company goals, and milestones

Qualifications:

  • 6-8 years of archival experience, preferably in a corporate setting
  • Excellent writing skills to support all program and client-related requests including new brochures, program marketing materials and assistance on client-related publications
  • Proficiency in developing PowerPoint presentations and excellent interpersonal and communication skills
  • Experience with public speaking
  • Consistently strong customer service orientation for providing timely and efficient responses to all reference requests and all levels of management
  • Time management skills and an acute attention to detail
  • Strong project management skills that can be applied to a diverse array of projects
  • Excellent research skills including familiarity working with primary materials, as well as secondary sources
  • In-depth knowledge of archival technical skills, including records surveys and transfers, preservation methodology, records organization, and cataloguing
  • Ability to work independently on projects and prioritize tasks
  • Computer competency with Microsoft-based computer systems as well as Adobe Photoshop

Education Level:

Master’s Degree in History with Archival Certificate or Master’s Degree in Library Science

Physical Requirements:

Applicants must be physically able to perform the duties of this position - including handling boxes of records weighing up to 40 pounds

Job description and application

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JPMorgan Chase & Co. - Processing/Digital Asset Archivist

(July 11, 2017)

Location: Brooklyn, NY

JPMorgan Chase & Co. is one of the world’s oldest, largest and best-known financial institutions. As a global financial services firm with operations in more than 50 countries, JPMorgan Chase & Co. is a leader in investment banking; financial services for consumers, small business and commercial banking; financial transaction processing; asset management; and private equity.

Since 1975, the Corporate History Program has advanced the firm’s legacy by collecting and preserving historical materials of J.P. Morgan Chase & Co. and its more than 1,200 predecessor institutions. Our records trace the remarkable origins, developments, and achievements that reach back more than 200 years to our earliest financial institution founded in 1799. Our many well-known heritage banks include J.P. Morgan & Co., The Chase Manhattan Bank, Bank One, Manufacturers Hanover Trust Co., Chemical Bank, The First National Bank of Chicago and National Bank of Detroit, each closely tied in its time to innovations in finance and the growth of the U.S. and global economies.

Summary Statement:

Position reports to the Director and primarily oversees the intake, administration, processing and preservation of the paper, audio visual, art, artifact and digital collections. This includes data capture and oversight of the digital asset management system, The Museum System (TMS). Oversees third party contractors, when necessary, and develops cross functional networks with relevant Records Management, Retail and Real Estate divisions.

Primary Responsibilities:

  • Oversee all incoming collections, create accession sheets and queue collections for future processing
  • Manage arrangement and description of collections and develop appropriate organizational methodologies for a variety of collection types
  • Work with Director to identify and recommend artifacts/records for conservation to ensure long term preservation
  • Establish strong nationwide network across lines of business to identify potential sites storing significant historical records
  • Develop annual processing internships providing students from certified masters programs an opportunity to complete a practicum and contribute to our processing needs.
  • Establish procedures and protocol for digital content in line with national standards and manage all of JPMC’s History Program digital content and various formats

Qualifications:

  • In-depth knowledge of archival technical skills, including records surveys and transfers, preservation methodology, records organization, and cataloguing
  • 5-7 years of processing and digital management experience, preferably in a corporate setting
  • Excellent oral and written communication skills
  • Excellent time management skills and attention to detail
  • Strong project management skills that can be applied to a diverse array of projects
  • Excellent research skills including familiarity working with primary materials, as well as secondary sources; experience with internet searches
  • Ability to work independently on projects and prioritize tasks
  • Computer competency with Microsoft based computer systems as well as Adobe Photoshop
  • Consistently strong customer service orientation
  • Familiarity with The Museum System (TMS) as a software tool to manage item level descriptions of high value art and artifact collection a plus

Education Level:

Master’s Degree in History with Archival Certificate or Master’s Degree in Library Science

Physical Requirements:

Applicants must be physically able to perform the duties of this position - including handling boxes of records weighing up to 40 pounds

Job description and application

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The Museum of Modern Art - Archivist

(July 10, 2017)

The Museum of Modern Art is currently accepting applications for an Archivist to assist in the daily operations of reference activities in the Archives department, including responding to correspondence, email, and telephone requests; conducting reference interviews; and supervising on-site researchers. Reporting to the Rona Roob Museum Archivist, the incumbent will also have the following specific responsibilities:

  • Reviews and responds to applications to publish materials from the Archives.
  • Conducts research on subjects in support of specific Museum projects, e.g., for lectures, remarks, press requests, exhibition research, and website development.
  • Assists in maintenance of research requests log.
  • Coordinates digitization of archival materials with Imaging and Visual Resources. Catalogs items, and creates caption and citation information. Manages database of digital surrogates of archival materials (MAID), both metadata and images.
  • Maintains and accessions materials in the photographic archive.
  • Processes loans from the Archives holdings, determines availability of object and its insurance value, handles all correspondence, completes loan forms, and works with Conservation and the registrar when necessary.
  • Oversees records management, maintains systems, policies, and procedures to organize and preserve institutional paper-based records, both temporary and permanent.
  • Reviews and, as necessary, revises existing records policies and retention schedules.
  • Educates Museum staff on records management procedures, services, and objectives.
  • Provides for the ongoing transfer, storage and availability of inactive paper or analog records.
  • Manages relationship with off-site record storage provider and related database.
  • Supervises annual destruction of paper/analog records.

Qualified candidates will possess a Bachelor’s degree in art history. Master’s degree in archival studies or library science with archives concentration or Master’s degree in art history with archives certification strongly preferred. Five to seven years progressive experience in archival administration in a professional setting. Thorough understanding of professional standards and best practices for archives, as well as records management principles and procedures. Knowledge of 20th- and 21st- century art and art history research resources. Excellent interpersonal, written, and oral communication skills. Strong analytical and organizational skills. Knowledgeable about current trends in the archival and records management fields. Familiarity with standard office technology applications and use of databases. Familiarity with metadata standards such as EAD, DACS, Dublin Core, MARC, and controlled vocabularies. Ability to work independently, as well as part of a team, and to maintain confidentiality. A thorough and detail-oriented approach to all tasks. Capable of being flexible in a professional, fast-paced environment serving multiple constituencies. Ability to lift 40 pounds.

TO APPLY: Please submit resume and cover letter (preferably in PDF format), including salary requirements, to jobs@moma.org. Please reference the position title/department in the subject line.

The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

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Wayne State University - Archivist I/II Labor and Urban Affairs Collection

(June 17, 2017)

Wayne State University seeks a service-orientated individual to take a lead role in arranging, describing, and making accessible its print and digital collections. This position reports to the Director of the Walter P. Reuther Library, Archives of Labor and Urban Affairs. This is an AAUP-AFT represented position on Employment Security Status (ESS) track with eligibility for promotion. The successful candidate will be hired at the rank of Archivist I, or II, based on qualifications and experience.

The Walter P. Reuther Library, Archives of Labor and Urban Affairs is the largest labor archives in North America and is home to the collections of numerous unions and labor-related organizations. Its collection strengths extend to the political and community life of urban and metropolitan Detroit, the civil rights movement in Michigan and nationally, and women's struggles in the workplace. The Reuther Library is home to the Wayne State University Archives, established by the Board of Governors in 1958 in recognition of the importance and permanent value of the University's official files, records, and documents.

Wayne State University is a premier, public, urban research university located in the heart of Detroit where students from all backgrounds are offered a rich, high quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity, and inclusion creates exceptional educational opportunities preparing students for success in a diverse, global society. WSU encourages applications from women, people of color, and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.

Essential Functions (Job Duties):

  • Provides access to collections through the preservation and processing of records, both print and electronic, primarily through arrangement and description in accordance with DACS and other archival standards and managing collections’ description in ArchivesSpace including exporting finding aids and MARC records;
  • Promotes collections through blog posts and subject guides;
  • Assists donors with preparation for and transfer of born-digital collections, and processes and facilitates access to born-digital records;
  • Creates and manages digital content of labor and urban affairs archival records for the Reuther Library’s online environment;
  • Trains and oversees students, volunteers, and interns assigned to work with collections;
  • Participates in reading room and reference services, and develops and maintains knowledge of labor and urban affairs collections;
  • Participates in the shared decision-making for library planning, resource management, and program and policy development;
  • Represents the library through participation in professional associations and University committees.

Qualifications:

  • Master’s degree from an accredited institution in library/information science, archival administration, history, or a related field, with graduate archival study;
  • One to two years professional experience in an archives, special collections, or records repository arranging and describing print and electronic collections, or an equivalent combination of education and experience, which must include demonstrated production of descriptive outputs applying appropriate archival or library standards, such as DACS, EAD, EAC-CPF, LCSH, MARC, Dublin Core, and METS;
  • Ability to develop processing priorities and implement processing programs;
  • Experience using archival collection management software such as ArchivesSpace, Archivist’s Toolkit, or Archon;
  • Excellent interpersonal, organizational, written, and oral communication skills;
  • Ability to manage multiple priorities and tasks, and work effectively and collaboratively in a team-based, production-oriented environment;
  • Demonstrated initiative, self-direction, and a commitment to innovation, creativity, and excellence;
  • Dedication to expanding skills and professional growth;
  • Ability to meet expectations for promotion and ESS as part of the Reuther Library academic staff;
  • Ability to lift 40 lbs.

Preferred Qualifications:

  • Experience processing manuscript collections in excess of 100 linear feet;
  • Demonstrated commitment to advancing professional knowledge, through formal training, continuing education, or professional certification, such as Digital Archives Specialist (DAS), Arrangement & Description (A&D), or Certified Archivist (CA).

Application Procedure:

Nominations or questions regarding this position may be directed via email to Search Committee Chair, Deborah Rice at drice@wayne.edu. For consideration, please submit electronically a complete resume and letter of interest including contact information for at least 3 professional references to posting #042815 on Wayne State University’s ONLINE HIRING SYSTEM at https://jobs.wayne.edu.

Applications will be accepted through July 10, 2017.

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Weeksville Heritage Center - Archives/Oral History Intern

(June 5, 2017)

ARCHIVES AND ORAL HISTORY INTERNSHIP

Weeksville Heritage Center, steward of a 19th century African American historic site located in Brooklyn, is seeking undergraduate and graduate students of color for a grant-funded internship.

The mission of Weeksville Heritage Center is to promote an appreciation of the African American legacy in Brooklyn and beyond and to foster community empowerment and lifelong learning through research, interpretation and presentation of Weeksville history. In addition to three historic houses with period furnishings interpreted for the general public, Weeksville Heritage Center’s collections include archaeological and historical artifacts, historical photographs, books, papers and oral histories.

The Archives Intern will work under the supervising archivist to process the records of The Society for the Preservation of Weeksville and Bedford Stuyvesant History. Students should have completed introductory coursework in Archival Theory and Methods, or have prior experience working with archival materials. The Archives Intern will gain experience in all aspects of archival processing and will produce a finding aid for the collection he or she work on.

The Oral History Intern will work under the supervising oral historian to process previously donated oral histories. Students should have completed undergraduate or graduate level coursework in library science, history, anthropology, or sociology. The Oral History Intern will gain hands-on experience in the collection and processing of oral histories, including research, transcription and auditing, and indexing with the possibility of interviewing.

These internships have been generously funded through the Andrew W. Mellon Foundation.

Students interested in pursuing a career the fields of Library Science, Archives, Museum Studies, Public History, and Oral History are encouraged to apply. Applicants should be proficient in MS Office, have excellent organizational, research, and communication skills and be comfortable working independently. An interest in Brooklyn and New York City history, familiarity with African American history, and experience working within a non-profit setting are appreciated.

Interns are expected to work at least 8-12 hours a week for 10 weeks and will be offered a stipend.

To Apply: Application deadline is June 16th. Please Submit resume, cover letter, and list of 2 references to: obden@weeksvillesociety.org

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Brooklyn Historical Society - Senior Archivist

(June 2, 2017)

SENIOR ARCHIVIST

The Senior Archivist will play a significant role in the Library & Archives Department consisting of 5 full-time, 2 part-time professionals, and several interns. He/she will supervise interns and archival assistants, manage projects and project staff as assigned, serve on BHS committees, participate in public programs, and represent BHS and his/her archival perspective and expertise in professional regional and national organizations such as A.R.T., MARAC, and SAA. The Senior Archivist will oversee the descriptive program by maintaining professional best practice, revising policy based on resources and opportunities, work toward improving policy and procedure for born-digital materials, and collaborate with professional colleagues on various description-related activities. The Senior Archivist reports directly to the Managing Director of Library and Archives.

Job Responsibilities

The Senior Archivist is responsible for processing, arranging, and describing unprocessed collections in the archives of Brooklyn Historical Society. Using ArchivesSpace to create EAD finding aids according to the standards set forth in BHS’s archival processing manual and Describing Archives: a Content Standard (DACS), the Senior Archivist will also be responsible for exporting records to a variety of other systems for public access; updating and maintaining procedures and policies; and providing information for reports to the Board of Trustees, grant and processing projects, and strategic planning purposes. He/she will accession new collections by coordinating with donors, preparing collections for evaluation at the Collections Committee, and drafting and finalizing deeds of gift. The Senior Archivist will also perform reference services during the library’s open hours, including at least 1 Saturday per month, and other responsibilities as assigned, including occasio nal events in the evening and weekends. Required work schedule is 9:30 am – 5:30 pm, Monday – Friday and 1 Saturday reference shift per month.

Required Qualifications:

  • Masters in Library and Information Science, with a specialization in archival studies and completion of a library cataloging course
  • Demonstrated understanding of archival collections and principles of arrangement and description through a completed finding aid or other description tool
  • Strong oral and written communication skills
  • Ability to work as both independently and as part of a team
  • Strong organization and time-management skills; attention to accuracy and detail is essential
  • Familiarity with MARC and EAD; AACR2 and DACS; and with the use and application of standardized vocabularies
  • Supervisory experience, either within an archive or another work setting
  • Ability to lift, bend, and reach boxes or volumes weighing up to 40 lbs repeatedly, including handling these materials while standing on rolling ladders and stepstools.
  • Ability to work in library stacks in cold temperatures (60-65 degrees Fahrenheit) for up to an eight-hour workday, five days a week
  • Demonstrated reliable attendance to ensure successful and timely project completion
  • Experience manipulating datasets for access purposes

Preferred Qualifications:

  • 3-5 years post-MLS processing experience.
  • Previous archival processing and description experience, including an understanding of pragmatic and efficient processing procedures.
  • Undergraduate degree in history. A working knowledge of U. S. history is needed, to determine how collections fit into state and national issues for purposes of cataloging; knowledge of legal processes and terminology; and knowledge of Brooklyn or New York history is preferred.
  • Experience handling and providing basic preservation treatments for historic materials.
  • Experience supporting curatorial and exhibition projects.
  • Experience instructing students on the use of primary resources within a classroom setting.

Compensation

Salary is commensurate with experience. Benefits include medical and dental insurance, paid vacation, 401k, and support for professional development. BHS staff ID grants free entrance to museums around New York City.

To Apply

Please send a cover letter, resume, links/attachments to authored finding aids, and salary requirement to library@brooklynhistory.org. The subject line of the email should read: [last name] – Senior Archivist. Applications will be reviewed immediately. No phone calls please.

About Brooklyn Historical Society and The Othmer Library

BHS' Othmer Library and archives house the most comprehensive col¬lection of Brooklyn-related materials in the world. In 1993, the U.S. Department of Education designated the Othmer Library as a “major research library” under Title II-C of the Higher Education Act. Today the collection includes more than 100,000 books and pamphlets, 60,000 photographs and prints, 2,000 feet of archival collections, and more than 2,000 maps and atlases. These materials include family histories, rare books, periodicals, serials, journals, personal papers, institutional records, and oral histories that document Brooklyn's many different ethnic groups and neighborhoods.

We draw from these holdings to create interpretive exhibitions that prompt students, scholars and members of the general public to reconsider the fundamental facts of history in light of primary source documents and artifacts. BHS serves almost 80,000 people annually

by providing opportunities for civic dialogue and community engagement for children and adults through exhibit tours, public programming, research opportunities, educational programs for New York City students, and professional development workshops and written curricula for teachers.

The Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

6/1/2017

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Alice Austen House - Part-time Lead Photo Archivist

(May 28, 2017)

The Alice Austen House seeks an experienced and responsible Lead Photo Archivist to examine, assess and catalog the museum’s primary collection of Alice Austen’s photographs and related works on paper. The preferred candidate will be responsible for daily oversight of this term collections project including adherence to collections management protocol and will be supported in this endeavor by the Assistant Archivist. The culmination of this project will be a fully completed item level catalog of the museum’s photographic materials utilizing PastPerfect collections software, including identification of specific photographic process and item condition documentation. This position is project-based and grant-funded, and requires an availability to work on-site on Staten Island. The Lead Photo Archivist reports to the Executive Director.

Please see job url for full posting with responsibilities and requirements.

http://aliceausten.org/jobs

Email specific cover letter stating your interest and qualifications and your resume to the attention of Janice Monger, Executive Director apply@aliceausten.org

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Center for Jewish History - Senior Manager for Collections Services

(May 28, 2017)


The Center for Jewish History (NYC | cjh.org) is home to five in-house partners—American Jewish Historical Society, American Sephardi Federation, Leo Baeck Institute, Yeshiva University Museum, and YIVO Institute for Jewish Research. When the Center opened its doors sixteen years ago, it made a commitment to preserve the collections housed within its walls and make them accessible to scholars, students, and diverse audiences by implementing a unique, shared services model across all five partners.

In keeping with this mission, the Center for Jewish History seeks a Senior Manager for Collection Services to join a dynamic team of colleagues dedicated to preserving and providing access to the collections. These collections total more than 30,000 linear feet of archival materials, 500,000 volumes, thousands of art and artifacts, and 40 TB of digital assets. 

The Senior Manager will report to the Director of Archive and Library Services and oversee all operations in Collection Services, which is comprised of three departments: Archival Services, Digital and Creative Services, and Preservation Services. 

Responsibilities:

  • Oversee the Archival Services, Digital and Creative Services, and Preservation Services Departments, totaling 14 full- and part-time staff. This includes facilitating collaboration among the departments; guiding the development of new services (including exhibition-related services); and continually evaluating and fine-tuning workflows. 
  • Determine and monitor spending in the three departmental budgets; invoice for work performed by Collection Services for in-house partners and external institutions; and track payments.
  • Collaborate across Center departments and with partner and external organizations to design, develop, and execute large-scale projects that may include Collection Services, Metadata and Discovery Services, Reference and Outreach Services, and Building Operations functions.
  • Complete tasks associated with grant-funded projects, including proposing and helping to shape new projects; building and controlling all project budgets; supplying information to Finance and Development departments; collaborating with the Development department in writing both narrative and financial grant reports; and managing the writing of proposal sections that are to be drafted by Collection Services staff (as determined by the Director of Archive and Library Services).
  • Promote and advocate for the crucial work undertaken by Collection Services, including participating in coordinated outreach efforts and maintaining statistics on output.
  • Participate in other mission-driven, institution-wide projects as directed by the Director of Archive and Library Services.
  • Stay current on professional trends and participate in professional organizations, and attend relevant conferences and other events/workshops as appropriate.

Required Qualifications:

  • American Library Association-accredited graduate degree or graduate degree in another appropriate discipline (e.g., archival science, digital preservation and curation, or conservation).
  • Minimum of 2-3 years experience managing staff.
  • Minimum of 2-3 years experience managing projects from planning to completion—preferably in digitization, archival processing, digital preservation, and/or conservation areas.
  • Familiarity with current standards used in libraries, archives and museums for description, preservation, and digitization.
  • Commitment to fostering a collaborative work environment and presenting diplomatic and practical approaches to problem-solving.
  • Demonstrated ability to prioritize and meet tight deadlines.
  • Excellent communication and writing skills.

Preferred Qualifications:

  • Dedicated interest in and awareness of Jewish history.
  • Familiarity with at least one language represented in the multilingual Partner collections, such as Yiddish, Hebrew, German, or Russian. 

The Center for Jewish History is committed to diversity and inclusion. Qualified individuals who bring diverse perspectives to the workplace are especially encouraged to apply.

Review of applications will begin immediately. Applications will be accepted until the position is filled. Send cover letter and resume to Rachel Miller, Director of Archive and Library Services, at rcmiller@cjh.org. No phone calls, please.

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The Center of Book Arts - Digitization Technician part-time

(May 17, 2017)

DIGITIZATION TECHNICIAN, PART-TIME 

The Center for Book Arts seeks a part-time digitization technician to work on a grant-funded
project to scan and catalog ephemera from the Center’s archives.

Under the supervision of the Collections Manager, the digitization technician will create digital
surrogates of archival materials, create catalog records, and upload content onto the CMS and website.

This position is scheduled to start in May or June of 2017 and last approximately 4 to 6 months.

The salary is $17 per hour.

Required qualifications:

  • Graduate student or recent graduate in library and information science, archival studies, history, art history, or American studies
  • An interest in special collections
  • Commitment to accurate, detailed, and efficient work

Desired qualifications:

  • Experience working on digital projects, particularly scanning and creating metadata/catalog records
  • Knowledge of digital standards, particularly Dublin Core
  • Experience working with CollectiveAccess preferred or other CMS software

Time requirements: Position is flexible. We ask for a commitment of at least one full day per week, Monday through Saturday, 10:00 a.m. – 6:00 p.m. The position will last approximately 4 to 6 months, or a total of 300 hours, depending on schedule.

To apply please email cover letter and resume to:

Theo Roth, Collections Manager
collections@centerforbookarts.org

About the Center: The Center for Book Arts is one of few contemporary arts organizations dedicated to
the art of the book, and the only location in New York City at which visitors can view book arts exhibitions in the context of an active, working studio. The Center is dedicated to exploring and cultivating contemporary aesthetic interpretations of the book as an art object, while preserving the traditional practices of the art of the book. The Center seeks to facilitate communication between the book arts community and the larger spheres of contemporary art and literature through exhibitions, classes, public programming, literary presentations, opportunities for artists and writers, publications, and collecting.

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The American Museum of Natural History - Field Book Project Intern

(May 11, 2017)

Overview:

The CLIR Biodiversity Heritage Library (BHL) Field Notes Project is a collaborative among nine natural history institutions to digitize approximately 450,000 new pages of primary field note material such as journals, field catalogs and specimen lists. AMNH has so far contributed over 18,000 pages to this project and seeks interns to scan and process the remaining material.

Description:

Interns will be given the opportunity to pilot records through the entire digitization workflow. They will gain experience working with a range of scanning equipment, cataloging and asset management systems, online repositories, file formats, and digitization and metadata standards. Additionally, they will receive experience physically handling original material in various formats and conditions.

Qualifications:

  • Intern must be a current student in an MLS program from an accredited institution.
  • Must have familiarity with Microsoft Office applications, namely Excel and Word.
  • Experience handling fragile documents and/or rare books preferred.
  • Open communication skills and attention to detail.

Timeline:

Applications will be accepted until May 29, 2017. Interns will ideally begin the week of June 19 and last through December. It will require a commitment of at least one day a week.

To apply:

Send a cover letter and resume to Kendra Meyer, Field Book Project Archivist, at kmeyer@amnh.org. Cover letter should include days and hours available. Please feel free to reach out with any questions about the project.

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The New Museum - Archives Research and Metadata Intern

(May 8, 2017)

The New Museum seeks a Archives Research and Metadata Intern in preparation for the re-launch of the Museum’s Digital Archive, to coincide with its 40th Anniversary programs. This is a 10-week, full time position starting May 22, 2017. Reporting to the New Museum Archivist, the Archives Research & Metadata Intern will assist with all aspects of the Digital Archive re-launch, with tasks including:

  • Auditing image records in the Digital Archive database and performing metadata clean up on description and captioning fields. Correcting formatting errors.
  • Performing historical research referencing records held in the Museum’s Archives.
  • Identifying subjects and events in archival photographs.
  • Performing batch edits in the Collective Access backend database to add metadata to newly configured fields.
  • Adding custom subject headings to selected exhibition and event records.
  • Assisting with digitization workflows, as needed.

Preferred Qualifications:

  • Experience performing archival research and familiarity with handling of archival photos and documents.
  • Background in art history, particularly contemporary art and performance.
  • Experience cataloguing in a content management system or OPAC, especially Collective Access.
  • Familiarity with digitization specifications and media formats.
  • Ability to work in a fast-paced production environment and make workflow changes on the fly.
  • Bachelor’s degree or graduate coursework in Art History or Library/Archival Science, preferred but not required.
  • Editorial and academic writing/publishing experience, a plus. Experience with Adobe Creative Suite, also a plus.

Application review will commence immediately. Interested candidates should send a cover letter, list of three references, and current resume with links to portfolios and writings to archive@newmuseum.org with subject line “Research & Metadata Intern.” Letters of recommendation will be considered, but are not required.

This is a temporary internship paid through a monthly stipend. Course credit may be arranged.

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The Riverside Church of New York - Undergraduate Intern

(May 5, 2017)

Job Title: Archives – Paid Intern (Undergraduate Student)
Reports to: Archivist
Department: The Riverside Church Archives
Date: Summer 2017

The Riverside Church Archives:

Covering 175 years of progressive church history, The Riverside Church Archives serves as the repository for Riverside’s institutional archives and that of its predecessor churches. Types of materials include photographs, moving images, audio recordings, newsletters and other publications, records of church programs and events, and senior clergy sermons and papers. The Archives also contains several rare books, reaching as far back as 1493. The Archives is dedicated to ensuring that Riverside’s history of social justice and action, benevolence, cultural endeavors, and commitment to open and inclusive theological thought and expression is made available for research and kept safe in perpetuity.

Internship Summary:

The Riverside Church Archives is looking for an intern to assist our archivist in entering container level descriptive information into our collection management database. This is an excellent opportunity to learn skills used in the field and to put these lessons into practice.

Responsibilities:

  • Inventorying archival containers.
  • Writing summaries of contents.
  • Listing name and subject terms.
  • Moving boxes and rehousing materials as needed.

Experience and Educational Requirements:

  • Must be a currently enrolled undergraduate student.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office (Word and Excel).
  • Extremely organized, detail-oriented.
  • Able to lift boxes (up to 40 lbs.)
  • Ability to work independently and ensure work is accomplished in a timely and accurate manner.
  • The ideal candidate will have studied subject matter related to one of the following areas: 20th century American history; library & archives; theology; civil rights; and social justice.

This internship runs through summer 2017. If interested, please send a cover letter and resume to: rmoskowitz@trcnyc.org.

Compensation:

Internship can be paid or applied to course credit.

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The Riverside Church of New York - Graduate Intern

(May 5, 2017)

Job Title: Archives Paid Intern (Graduate Student)
Reports to: Archivist
Department: The Riverside Church Archives
Date: Summer 2017

The Riverside Church Archives:

Covering 175 years of progressive church history, The Riverside Church Archives serves as the repository for Riverside’s institutional archives and that of its predecessor churches. Types of materials include photographs, moving images, audio recordings, newsletters and other publications, records of church programs and events, and senior clergy sermons and papers. The Archives also contains several rare books, reaching as far back as 1493. The Archives is dedicated to ensuring that Riverside’s history of social justice and action, benevolence, cultural endeavors, and commitment to open and inclusive theological thought and expression is made available for research and kept safe in perpetuity.

Internship Summary:

The Riverside Church Archives is looking for an intern to process the Riverside Radio (WRVR), 1961-1976 documents collection. WRVR’s broadcast history included theological and religious programming, along with a considerable amount of public affairs programming with discussions involving civil rights, social justice, the Vietnam War, politics, science, literature, and popular culture. The internship emphasizes archival arrangement and description, including writing a scope & content note, series descriptions, and establishing physical control for the collection. The intern will produce a finding aid. This is an excellent opportunity to learn skills used in the field and to put these lessons into practice.

Responsibilities:

  • Arrangement and description of the WRVR materials.
  • Indexing name and subject terms, using controlled vocabularies.
  • Basic conservation and preservation practices, such as rehousing.

Experience and Educational Requirements:

  • Must be a currently enrolled graduate student in a library/archives or related program.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office (Word and Excel).
  • Extremely organized, detail-oriented.
  • Ability to work independently and ensure work is accomplished in a timely and accurate manner.
  • The ideal candidate will have studied subject matter related to one of the following areas: 20th century American history; library & archives; theology; civil rights; and social justice.

This internship runs through summer 2017. If interested, please send a cover letter, resume, and a short writing sample to: rmoskowitz@trcnyc.org.

Compensation:

Internship can be paid or applied to course credit.

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Rockefeller Archives Center - Archival Assistant

(May 1, 2017)

Overview:

The Rockefeller Archive Center is seeking a recent college graduate to join its Collections Management team as an Archival Assistant. The primary duties of this position will be to assist with accessioning, including the preparation of inventories, and with vault and location management. Other duties may relate to preservation, donor requests, and reference services. This position is full-time, paid on an hourly basis, and reports to the Assistant Director, Head of Collections Management.

Qualifications:

Minimally, the candidate must possess a B.A. degree in a relevant field. The candidate must be able to work on multiple projects and possess the ability to adjust to frequent changes and reprioritizations. The candidate must be detail-oriented, professional and willing to learn and take on new projects as assigned. Excellent written, verbal, analytical, time management, organizational and interpersonal skills are required. The candidate must possess a willingness and desire to take initiative. Familiarity with Microsoft Office and computer applications preferred.

About Us:

The Rockefeller Archive Center, an operating foundation with its own substantial endowment, is an independent archive and research center dedicated to the study of philanthropy and the diverse domains it shapes. It was established in 1974 to assemble, preserve, and make accessible the records of the Rockefeller family and the foundations and nonprofits established by the family, including the Rockefeller Foundation, the Rockefeller Brothers Fund and the Rockefeller University. Today, the Center's growing holdings include materials from numerous foundations, including the Ford Foundation and the Commonwealth Fund, as well as from many nonprofit organizations. It is also a major repository for the personal papers of leaders of the philanthropic community, Nobel Prize laureates, and world-renowned investigators in science and medicine.

Located 20 miles north of New York City in Westchester County on a former Rockefeller estate, the Archive Center is easily accessible from major highways and by train on the Metro-North Hudson Line. The Rockefeller Archive Center is an equal opportunity employer. The Center is committed to the support and encouragement of a multicultural environment and seeks candidates who can make positive contributions in a context of ethnic and cultural diversity.

To apply, please send a letter explaining your interest in the position and qualifications along with a resume via email or mail to:

Rockefeller Archive Center

15 Dayton Ave

Sleepy Hollow, NY 10591

careers@rockarch.org

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