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ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

Current Openings 

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  • Monday, March 09, 2020 7:12 PM | Laura DeMuro (Administrator)

    Processing Archivist

    (March 9, 2020)

    Full-Time Permanent

    Benefits Yes

    Salary Range $56,000 - $65,000

    AJHS is seeking a processing archivist for a full-time, permanent position. This position will report directly to the Director of Collections and Engagement, and the primary function of the position will be to process new AJHS acquisitions; surveying collections and creating processing plans, processing collections, writing finding aids, and crafting recommendations for preservation and digitization of collection materials. This position will also require some limited reference work, participation in the schedule to page materials to researchers, and research in the collections as needed. The salary range for this position is 52-58k per year, commensurate with experience.

    Responsibilities of this position include:

    • Arranging and describing personal papers and institutional records in accordance with contemporary professional standards, vocabularies, and practices, as well as AJHS-specific guidelines for processing
    • Rehousing collection materials and addressing preservation concerns as needed
    • Creating archival description using ArchivesSpace
    • Creating social media content to raise public awareness of newly processed collections
    • Contributing to documentation on processing, encoding, and preservation
    • Undertaking special projects as assigned
    • Participation in the general reference work of the AJHS, including paging materials to the Reading Rooms for researchers

    Required Skills:

    • Master’s Degree in Information and Library Science, Archival Studies, or a related field.
    • 3-5 years of experience working in an archival setting, processing collections.
    • Experience with large organizational collections and MPLP preferred
    • Knowledge of archival best practices and standards.
    • Proficient with ArchivesSpace
    • Ability to work flexibly, independently and collaboratively in a complex organizational environment
    • Capacity to communicate effectively, both verbally and in writing

    Desired Skills:

    • Familiarity with records management principles
    • Reading knowledge of Hebrew or Yiddish
    • Familiarity with American Jewish history
    • Experience with born-digital processing

    Review of applications will begin immediately. Applications will be accepted until the position is filled. Send cover letter, resume, finding aid sample, and three references to Melanie J Meyers, Director of Collections and Engagement, mmeyers@ajhs.org. No phone calls, please.

  • Thursday, March 05, 2020 10:55 PM | Laura DeMuro (Administrator)

    Lead Archivist--Manuscript Processing (New Haven, CT) 

    (March 5, 2020)

    Position Type: Full time term

    Benefits: Yes

    Salary Range: $66,000 - $75,000

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.): Senior Archivist

    The Lead Archivist will supervise a team of archivists during a large-scale processing project to arrange and describe unique manuscript collections dating from the 19th to the 21st century. Work will take place in a state-of-the-art archives and library facility in New Haven, Connecticut. The Lead Archivist and her/his colleagues will process manuscript collections which include papers, photographs, original artworks, and scrapbooks of among others, avant-garde writers, contemporary poets, and children’s book illustrators and authors. This full-time, salaried, two-year contract position includes medical, dental, and vision benefits. Winthrop also provides employees with paid time off and funding for professional development. Salary range: $66,000 to $70,000 per year.


    Archival processing:

    Appraises and processes archival materials in ArchivesSpace at a baseline level.

    Creates collection-level MARC records in the Voyager cataloging module.

    Acts as primary liaison with curators and other relevant department managers.

    Performs regular quality assurance reviews of archivists’ work.

    Identifies materials requiring conservation treatment and/or specialized housing

    Project management:

    Develops workflows and improves efficiency while adapting to variations in collections’ conditions and time requirements.

    Analyzes and tracks workflows. Develops work plans and other documentation.

    Communicates and documents processes and procedures.

    Collaborates with team members and on-site support staff.


    Schedules, sets appropriate goals/deadlines, and prioritizes workloads for a team of archivists.

    Assigns and monitors progress on assignments and special projects to ensure timely completion of work.

    Advises senior management on operational, administrative, and personnel matters.

    Communicates regularly with Senior Archivist based in New York City.


    Master’s degree from an ALA-accredited library school or equivalent accredited degree with formal training in or demonstrated knowledge of archival theory and practice.

    Experience arranging and describing manuscript and/or archival collections.

    Demonstrated knowledge of EAD, DACS, and other standards and structures.

    Experience with basic preservation and conservation standards for archival and manuscript collections.

    Excellent oral, written, and interpersonal communications and analytical ability.

    Experience working collaboratively and independently within a complex organization.

    Demonstrated proficiency in use of ArchivesSpace content management system and Microsoft Excel.

    Familiarity with MARC cataloging.

    3 years of professional level archives work.

    1 or more years of formal or informal supervisory experience.


    3 or more years of supervisory experience.

    4+ years of professional level archives work.

    Broad knowledge in the humanities, as demonstrated through academic degrees or an equivalent combination of training or experience.

    Good reading ability in one or more modern European languages.

    Experience managing large-scale processing projects.

    Knowledge of standard and emerging library technologies.

    To apply, please send a resume, cover letter, and three references to Rachel Greer, Lead Archivist and Project Manager: rgreer@winthropgroup.com with the subject line “Lead Archivist—Manuscript Processing”.

  • Tuesday, March 03, 2020 7:42 PM | Laura DeMuro (Administrator)

    Archives Intern (Summer 2020)

    (March 3, 2020)

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly wage range - $18- $25

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Director of Archives

    JOB TITLE: Archives Intern

    STATUS: Part-time, Temporary

    LOCATION: Manhattan, New York

    REPORTS TO: Director of Archives


    The Robert Rauschenberg Foundation is seeking a current or recent MSLIS graduate student for an archives internship. The 12-week internship requires a minimum commitment of 2-3 days a week between May and August 2020. Exact start and finish dates are flexible. Interns will receive a $18/hour and academic credit is encouraged and supported.

    Under supervision of the Director of Archives and Assistant Archivist, possible projects include:

    * Assist with digitization of archival materials and metadata entry

    * Create and/or update records in ArchivesSpace

    * Create and expand research guides

    * Assist with research appointments and other duties as assigned


    * Current or recent Master of Science in Library and Information Science student with a specialization in archives

    * Knowledge of basic archival principles

    * Familiarity with ArchivesSpace or similar database desired

    * Knowledge of Rauschenberg and modern art a plus

    ADA Specifications

    * Requires ability to sit, stand, speak and hear, sometimes for extended periods of time

    * Must be able to safely lift up to 50 lbs.

    * Must be able to climb stairs and ladders

    How to Apply

    If interested, please email a resume, cover letter, and two (2) references to archives@rauschenbergfoundation.org. Include the position title in the subject line. No phone calls.

    Application deadline: Wednesday, April 1, 2020. Applicants are encouraged to apply early. Qualified applicants may be contacted, interviewed, and selected prior to deadline.

    About the Foundation

    The Robert Rauschenberg Foundation fosters the legacy of Rauschenberg’s life and work. The foundation supports artists, initiatives, and institutions that embody the same innovative, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors. Learn more on our website: http://www.rauschenbergfoundation.org.


  • Friday, February 21, 2020 7:42 PM | Laura DeMuro (Administrator)

    Records and Archives Management Intern 

    (February 21, 2020)

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly wage range $18- $25

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)-Digital Collections Archivist or Research and Processing Archivist

    NYC Department of Environmental Protection Archives Summer 2020 Internships

    Repository Description

    The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water daily, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. The water supply system comprises 22 reservoirs and controlled lakes throughout the system’s 2,000 square mile watershed.

    The Records and Archives Management unit supports DEP in managing the agency’s records and information, and collects, organizes, protects, and provides access to records having long-term business and historical value to DEP and the City of New York. It is a valuable resource for information about DEP including the work of its predecessor agencies dating back to the 19th century. Our digitization and processing projects improve access to information and facilitate the planning of billion-dollar capital construction and rehabilitation projects including the Delaware Aqueduct Bypass Tunnel, Kensico-Eastview Connection, and Ashokan Century Program, as well as land use activities, facilities maintenance, and other operations.

    Internship Description

    Records and Archives Management Interns (2 positions): Job ID 430405. The selected candidates will digitize and create metadata for Board of Water Supply engineering design calculations (1900-1975) to support key DEP initiatives, including a major upgrade of all infrastructure at Ashokan Reservoir and an analysis of the entire DEP water tunnel systems by the Office of the Agency Chief Engineer. In addition to gaining experience with digitization, metadata creation, and quality control, interns may conduct research in support of user requests, create social media content, and assist with other archives projects.

    Preferred Skills

    - Interest in New York City history, government records, or civil engineering

    - Ability to read handwriting and transcribe historical technical documents

    - Strong communication skills

    - Detail-oriented with excellent organizational skills

    - Self-motivated and able to work well following a written project plan with minimal supervision

    - Capable of identifying and communicating project issues as they arise

    - Proficient in Microsoft Office suite of applications, particularly Excel

    Qualifications: Interns must be currently enrolled in a graduate degree program in information and library science, archival studies, history, or related field at an accredited college or university.

    Compensation and Duration: Interns will be paid $17/hour. The positions require a full-time commitment (Monday-Friday, 9am-5pm) for the duration of the internship: 11 weeks from June 1 through August 14, 2020.

    Work Location: East side of midtown Manhattan.

    To Apply: In order to be eligible you must apply through the City of New York website: https://www1.nyc.gov/jobs/. Search by Job ID 430405. Please include cover letter and resume—applicants who do not include a cover letter clearly stating their qualifications and why they are interested in the position will not be considered. The deadline for submissions is Friday, April 3, 2020 at 5pm, though we will start reviewing applications earlier.

    For more information about NYC Environmental Protection, please visit our website at www.nyc.gov/dep. Also:

    DEP Archives on Flickr - https://www.flickr.com/photos/nycwater/sets/72157647118511120/

    Facebook - https://www.facebook.com/nycwater

    Twitter - https://twitter.com/nycwater

    Instagram - https://www.instagram.com/nycwater

  • Friday, February 14, 2020 9:06 PM | Laura DeMuro (Administrator)

    Project Archivist

    (February 14, 2020)

    Position Type -Full Time

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    The Pratt Institute Libraries are seeking a Project Archivist to process and make accessible collections that document the history of Pratt Institute and its community. The primary focus of this position will be to arrange, describe, and rehouse the papers of an artist, art educator, and former chair of the Art and Design Education Department at Pratt Institute. Upon completion of the initial project, the Project Archivist and Institute Archivist will work together to identify additional projects of high priority. A successful candidate will be an early-career archivist who is interested in working in a highly collaborative and service-oriented environment. This position is a two-year, non-renewal appointment.

    In order to provide the Project Archivist with a broader exposure to the archives profession, they will have the opportunity to participate in the day-to-day operations of the archive, including providing reference services, retrieving archival materials for researchers, participating in outreach activities, and performing other duties as assigned. In accordance with the Libraries’ commitment to professional development, the Project Archivist will be encouraged to attend conferences, seminars, talks, workshops and other opportunities intended to buttress their professional knowledge and skills. The Project Archivist will also have opportunities to participate in library-wide initiatives and committees.

    The Pratt Institute Archives is dedicated to preserving and contextualizing the history of Pratt Institute through its growing body of collections, which include, but are not limited to: the administrative records and publications of the Institute’s departments, schools, and programs; select papers of Pratt faculty, alumni, and key members of the Pratt family who were active at the Institute; and photographs and audiovisual materials documenting the activities of the Institute and its endeavors.

    Located on Pratt’s historic 25-acre campus in the culturally diverse neighborhood of Clinton Hill, Brooklyn, Pratt recognizes the strength that stems from a diversity of perspectives, ideas, backgrounds, approaches, and experiences. Together, we aspire to be a place that always welcomes and encourages individuals of all backgrounds to contribute and be part of Pratt culture.


    Collection Processing

    --Research, evaluate, survey, arrange, and describe archival collections

    --Responsible for evaluating materials to determine if they have evidential, informational and/or historical value, organizes, arranges and describes collection content, and prepares collections for long-term storage.

    --Performs basic preservation of materials, including re-housing, re-foldering, and encapsulating as needed

    --Create finding aids using ArchivesSpace

    --Supervise graduate assistants assigned to assist with collections processing

    --Consulting with stakeholders in the Art and Design Education Department at various stages of the project to ensure proper contextualization of the collection within Pratt’s history.

    Additional Duties

    --Participate in responding to reference queries and pulling materials for researchers

    --Work with the institute Archivist to select materials to include in the Archives social media, exhibits, and other outreach initiatives

    --Other duties as assigned

    Salary: Up to $60,000 + Benefits


    Education: Masterʼs degree in library or information science from an ALA-accredited institution with a concentration in archives or equivalent professional experience is required. Applicants enrolled in a graduate program in Library or Information Science with relevant archival processing experience will also be considered.

    Required Qualifications:

    --Knowledge of accepted archival theory, standards, and practices, and proficiency in the use and application of archival descriptive and content standards, such as DACS

    --Understanding of basic preservation and conservation issues for a variety of materials, including paper, photographs, and textiles

    --Strong analytical, organizational, project management, and problem-solving ability

    --Knowledge of principles of diversity and inclusion and demonstrated experience or interest in promoting social justice, equity, and inclusion

    --Strong research, writing, technology, and communication skills

    --Physical agility and the ability to lift items up to 30 pounds and retrieve materials from high shelves with or without reasonable accommodation

    --Flexible to changing needs and priorities

    Preferred Qualifications:

    --Experience working with collections related to education, art, and/or art education

    --Experience working with ArchivesSpace

    Application Instructions

    Please submit your cover letter and resume. If you are selected for an interview, please be prepared to provide at least 5 professional references via Pratt Institute's on-line reference tool. At least 2 of your references must be, or have been, your direct managers.

    To Apply: Please go to https://apply.interfolio.com/73985

  • Thursday, February 13, 2020 7:09 PM | Laura DeMuro (Administrator)

    Presidential Records Summer Internship 

    (February 13, 2020)

    Position Type Paid

    Does this position satisfy requirements for course credits? No

    Hourly wage range $18- $25

    Supervisor Title Records Manager/Digital Resources Archivist

    The Williams Department of Special Collections welcomes applications from current graduate students in library science, information studies, preservation, archives or a related program for a summer internship in archival processing. This is a full-time (37.5 hrs/week), eight-week, temporary position beginning June 2020. Reporting to the Records Manager, the intern will process portions of the Williams College Office of the President Record Group.

    Williams continues to transform its student body in terms of socioeconomic status, ethnicity, and nationality. We seek candidates who are excited to work in a college library in which students are broadly diverse with regard to gender and gender identity, race, ethnicity, nationality, sexual orientation, and religion. Please highlight relevant experience building diverse collections and working with diverse communities.

    We are committed to building a diverse and inclusive community and strongly encourage candidates from underrepresented groups to apply.


    Apply archival principles to rehouse and arrange portions of the Williams College Office of the President Record Group. Apply archival standards (including EAD and DACS) and tools (including ArchivesSpace) to describe portions of the Records. Publicize the Records using social media outlets.


    Applicants must be current graduate students in good standing in a library science, information studies, preservation, archives or related program.

    Applicants must have completed at least three courses in archives, preservation, or a related program before the start date of the internship.

    In addition to discussing your qualifications for the position in your cover letter, please address how your education and commitment to diversity has prepared you for this position. Specify which archives-related courses you have completed.

    On campus housing and meal plans are available.

    Review of applications will begin March 1 2020, and continue until the position is filled.

    Conditions of Employment

    Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable.

    Equal Employment Opportunity

    Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive.

    To Apply: Go to https://staff-careers.williams.edu/psp/cangate/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=301782&PostingSeq=1

  • Wednesday, February 12, 2020 6:22 PM | Laura DeMuro (Administrator)

    Spring/Summer 2020: Archives Intern

    (February 12, 2020)

    Position Type Paid Internship

    Does this position satisfy requirements for course credits? *No

    Hourly wage range $18- $25

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) Archivist

    Paid Internship for Spring/Summer 2020

    The Wildenstein Plattner Institute, Inc. is a non-profit foundation that supports research in the history of art and its objects. Central to our mission is the publication of digital catalogue raisonnés and archival material on a new, dynamic online platform to be launched in spring 2020. This work is made possible in part by the gift of all of the research material and archives compiled by the Wildenstein Institute and donated to the WPI in 2016.

    Position description:

    The intern will work closely with the Director of Digital Archival Projects on several initiatives, including:

    · Arranging and indexing the digital records of a Phototeque documenting the activities of a gallery in early 20th century France,

    · Indexing the digital records and research material of a catalogue raisonné published in the 1950s,

    · Assisting the WPI’s team on current archival projects,

    · Drafting blog and Instagram posts on the WPI’s archives.

    · We request a commitment of 15 hours a week, which will be compensated at a rate of $20.00/hour. At least half of this time–but ideally all–will take place on Monday afternoons, Tuesdays, and/or Wednesdays,

    · The selected applicant is welcome to begin the internship as early as March 1st. We expect the internship to last approximately three months or 180 hours.


    · B.A. required, work towards an M.L.S. or equivalent preferred,

    · Knowledge of library sciences and archival principles and practices required,

    · Ability to prioritize, plan, coordinate, and implement multiple projects,

    · High level of comfort with online databases, office productivity, software, and emergent technologies, including, g-suite applications and Mac computers,

    · Professional demeanor and intellectual curiosity.

    Please submit a cover letter and resume to info@wpi.art

    For questions, please call or email the WPI at 212-477-6597 / info@wpi.art

    Website: https://wpi.art/

  • Tuesday, February 11, 2020 7:44 PM | Laura DeMuro (Administrator)

    Associate Director, Barnard Archives & Special Collections

    (February 11, 2020)

    Position Type Full Time

    Benefits Yes

    Salary Range * $66,000 - $75,000

    Under the direction of the Director of Archives and Special Collections and within the Barnard Library and Academic Information Services (BLAIS) department, the Associate Director of Archives & Special Collections will conceive, develop and implement projects for the Barnard College Archives and Special Collections. The Associate Director is primarily responsible for developing digital collections and the infrastructure to support them and collaborates on overall archives operations: accessioning and processing collections; digitization and preservation; supervising undergraduate and graduate student staff; performing archives reference; and executing outreach, exhibits, and programming to promote the use of the archives. As a staff member of an archives situated in a liberal arts college, the Associate Director collaborates with librarians, circulations and operations staff, academic technologists, staff of the Centers, and faculty to bring archives and primary source instruction to the curriculum.

    The Barnard Archives and Special Collections are comprised of over 400 distinct collections. We document the history of the College and collect special collections materials that relate to broader histories of feminism and dance and advance the mission of the College by collaborating in teaching and learning. The Archives are a highly collaborative unit, with partnerships both within Barnard (with the Library and Centers as well as faculty and other staff) and external communities. The staff of the Barnard Archives commits to work that is equitable and anti-oppressive, and encourages and supports work which centers voices, knowledge, and memory-making practices historically excluded from the archival record. More about the mission of the unit can be found here (https://archives.barnard.edu/what-we-do/mission).

    About BLAIS:

    Barnard Library and Academic Information Services (BLAIS) develops and curates unique collections and information resources and provides services that support the Barnard faculty and community and establish a foundation for intellectual inquiry, ethical scholarship, and lifelong learning among Barnard students. The Milstein Center for Teaching and Learning, opened in the Fall of 2018 and incorporates 6 new centers into the library, including the Empirical Reasoning Center, Design Center, Digital Humanities Center, Media Center, Movement Lab and Computational Science Center. BLAIS is committed to the College’s work in all its many facets of student and faculty support.

    Essential duties:

    1. Collects, processes, and makes accessible archival collections, with a focus on born-digital records.

    2. Directs the digitization of select Archives records for inclusion in digital collections.

    3. Collaborates with the Director on setting goals for digital access to collections and pursues collaborative digital projects and funding to support access.

    4. Takes the lead role in the creation, maintenance and stewardship of digital collections.

    5. Oversees the development and maintenance of the Archives’ digital collections. Implements systems related to digital collections, digital preservation, and archival management.

    6. Administers annual budget related to digital infrastructure and projects for the Archives and Special Collections.

    7. Facilitates research in the Archives collections and performs reference.

    8. Supervises undergraduate student and graduate student staff.

    9. Collaborates with librarians on instruction and consultation for undergraduate students.

    10. Collaborates with Director and other partners (including library staff, staff of the Centers, and others) on outreach, communications, exhibits, and programming.

    11. Participates on BLAIS teams, committees, or working groups, as well as collaborative projects within Barnard and with consortial partners.

    12. Maintains knowledge of best practices and emerging technologies in the archival and special collections field.

    13. May contribute to collection development, donor relations, and grant-writing/development work.

    Knowledge, Skills, and Abilities

    Expertise in archival processing, description, and metadata. Experience with archival management software such as ArchivesSpace, digital collections software such as Islandora, and other archival software/platforms highly desirable.

    Expertise with current practices related to digitization and digital preservation.

    Ability to collaborate with technical staff on scripting, development work, and systems administration.

    Flexibility and demonstrated ability to work collaboratively.

    Demonstrates enthusiasm and strategies for making archives research and archives work more broadly accessible.

    Demonstrated critical analysis of archives or the archives profession (e.g. bringing a critical race, feminist, disability justice, and/or queer theoretical lens to archival work).

    Evidence of effective oral, written, and interpersonal communication skills.

    Required Qualification Summary

    Master’s degree in any of the following or a related degree: Library Science/Archives/Information Science from an ALA-accredited program, African and African Diaspora Studies, Asian and Asian American Studies, Disability Studies, Latin American Studies, Middle Eastern Studies, Native American and Indigenous Studies, Queer Studies, and/or Women’s and Gender Studies.

    Five to seven years’ experience with archival or related work.

    Preferred Qualification Summary

    Experience in archival or library instruction, or other teaching, presentation, or mentoring experience.

    Proven experience in leading projects and delegating work.

    Experience with XML, JSON, or other data interchange formats.

    Knowledge of scripting and/or programming languages.

    Supervisory experience.

    Starting salary range for this position is 72,000-75,000 (with annual merit increases) and includes Barnard's excellent benefits (https://barnard.edu/human-resources/benefits).

    Please apply through the website https://careers.barnard.edu/postings/4988; email mtenney@barnard.edu with any questions

  • Monday, January 27, 2020 6:24 PM | Laura DeMuro (Administrator)

    Assistant Archivist, Time Inc. Archive

    (January 27, 2020)

    JOB TITLE: Assistant Archivist, Time Inc. Archive (16 month, grant-funded position)

    DEPARTMENT: Library

    REPORTS TO: Supervisory Archivist, Time Inc. Archive

    Preferred start date: March 1, 2020

    This position is located at an off-site processing facility in Patterson, Putnam County, N.Y.

    The New-York Historical Society, a preeminent educational and research institution, is home to both New York City’s oldest museum and to one of the nation’s most distinguished independent research libraries. The Society is dedicated to presenting exhibitions and public programs, and fostering research that reveal the dynamism of history and its influence on the world of today. Founded in 1804, its holdings cover four centuries of American history, and include one of the world’s greatest collections of books, manuscripts, graphic materials, historical artifacts, and American art documenting the history of the United States as seen through the prism of New York. Among its most important recent acquisitions is the vast archive of Time Inc.

    The archive of Time Inc., acquired by the New-York Historical Society in 2015, comprises 8,000 linear feet of administrative, editorial, and media material providing comprehensive documentation of the organization and its publications from its origins in 1923 to the present. It includes: Time Inc.’s corporate archive; complete runs of Time, Inc. publications (Time, Fortune, Life, Sports Illustrated, People, etc.) as well as book series (Time-Life Books); extensive subject, reference, and biographical files as well as advertising and circulation files; correspondents’ filings and editorial files; extensive audio/visual holdings; archival photographic files for Time Magazine and for Sports Illustrated; and working files of the Editors in Chief, including Hedley Donovan, Henry Grunwald, Jason McManus, Otto Fuerbringer, and Garry Valk.


    • BA in American History or a related discipline; coursework towards an Archives Certificate and/or ALA-accredited Master’s in Library/Information Science or equivalent strongly preferred


    • At least 1 year experience arranging and describing archival materials
    • Familiarity with research in archives and special collections
    • Interest in a career in archives or library and information science
    • Ability to work independently and as part of a team
    • Ability to manage multiple complex tasks simultaneously
    • Strong oral, written, and interpersonal communication skills


    • Arranging and rehousing materials in the archive according to policies and procedures developed for the project.
    • Work with the Library’s Conservation Department to address the conservation and rehousing needs of the archive.
    • Assist in the creation of finding aids and catalog records.
    • Work as liaison with the storage facility for the delivery and return of materials from the archive.
    • Maintain tracking information on the movement of materials in a database or spreadsheet.
    • Work with other staff, as needed, including the Curator of the Time Inc. Archive, the Head of the Manuscript Department, and the Head of Cataloging and Metadata.
    • Other duties as requested.

    COMPENSATION: $45,000 annually. Attractive benefits package. The position is funded through 6/30/2021.

    PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee with or without accommodation, to successfully perform the essential functions of this job.

    This position requires fine motor skills for the handling of fragile materials and keyboarding in connection with the regular use of a computer. This position also requires that an employee frequently be able to stand, walk, sit and reach, as well as lift and carry boxes typically weighing up to 40 pounds for short distances multiple times a day.


    Send cover letter, resume, a copy of or link to an archival finding aid you have worked on, and the names and contact information for three references to resumes@nyhistory.org.

    In the subject line please reference the job title.

    The New-York Historical Society is an Equal Opportunity Employer.

  • Wednesday, January 15, 2020 6:59 PM | Laura DeMuro (Administrator)

    Project Manager-AEON Implementation

    (January 15, 2019)

    Position Type * Full-time permanent

    Benefits *


    Salary Range *

    $106,000 - $115,000

    With a collection that exceeds 46 million items, and a mission to advance knowledge and inspire lifelong learning, the New York Public Library stands as one of the world’s great public research libraries. Its research centers provide opportunities for engagement with in-depth and unique collections, inspirational reading rooms, exhibitions, programs, and a range of research services.

    NYPL is seeking an outstanding, experienced Project Manager adept at delivering complex digital projects to support the implementation of Aeon, an access and workflow management software for its special collections. This is a three-year temporary appointment.

    Principal Responsibilities

    Reporting to the Assistant Director, Research Services, the Project Manager’s responsibilities are to plan, track, communicate across multiple departments and stakeholders, manage vendors and help deliver the project. Specifically, the Project Manager will:

    Lead implementation of the Aeon system across all special collections reading rooms

    Coordinate a needs analysis and develop detailed project plans

    Conduct a workflow analysis in each unit impacted by Aeon implementation

    Collaborate with the Digital department to ensure appropriate levels of integration between Aeon and existing library systems

    Liaise with public services staff to integrate a user-focused approach to special collections requesting and tracking

    Serve as primary contact with Atlas Systems throughout project planning and implementation phases

    Develop and coordinate staff training around new systems and services

    He or she will also be expected to identify issues proactively, resolve conflicts, escalate if necessary, and build consensus across multiple departments to execute the project. He or she may be called upon to coordinate other collections-related strategic initiatives as required

    Required Education & Experience

    Bachelor's degree and 3-5 years experience in project management

    Project management experience in a large organization delivering technology services, especially customer-facing initiatives

    Minimum Qualifications

    Ability to drive large-scale projects with cross-functional teams

    Solid experience managing customer-facing applications and services

    Knowledge of project management methodologies and practices

    Excellent facilitation, organizational and time management skills

    Experience managing vendor relationships

    Excellent verbal and written communication skills, including excellent presentation skills

    Strong interpersonal skills and the ability to lead groups, develop consensus and achieve results

    Skilled in the use of Microsoft Office suite, Trello, Slack

    Ability to work effectively in a collaborative team environment

    Experience with effective project cost tracking

    Preferred Qualifications

    PMI certification highly desirable

    Master of Library and Information Science or Archival Science

    Experience working in a large research library setting

    Experience managing and/or implementing Aeon

    Knowledge of integrated library systems

    Understanding of library or museum special collections management, including access and delivery functions

    All team members are expected and encouraged to embody the NYPL Core Values:

    Be Helpful to patrons and colleagues

    Be Resourceful in solving problems

    Be Curious in all aspects of your work

    To Apply: Go to https://jobs-nypl.icims.com/jobs/11130/project-manager-aeon-implementation/job

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