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Current Openings 

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  • Friday, September 23, 2022 9:24 PM | Laura DeMuro (Administrator)

    Archivist

    (September 23, 2022)

    Position Title - Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Registration and Operations

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    Alexander Gray Associates in New York is seeking a full-time Archivist to manage the Gallery’s archival records and materials, both digital and physical.

    BIPOC candidates are strongly encouraged to apply.

    Responsibilities

    Manage image processing and Gallery image archives

    Track receipt of images and request from outside institutions and galleries

    In collaboration with Registration team: archive all artwork documentation (including loans, consignments, certificates of insurance, installation guides, condition reports, etc)

    In collaboration with Registration team: track shipping documentation such as bills of lading, proof of delivery, pro forma invoices, inventory lists, etc

    Standardize and maintain organization of all Gallery digital files including Dropbox and contact records

    In collaboration with Communications team: create and organize press clippings, keep physical archive of press materials, and act as point person for image rights/copyright

    Knowledge of archiving best practices for video/time-based works of art

    Receive and organize materials about new artists

    Assist with maintaining records for all ephemera objects

    Digitization projects

    Maintain Artlogic records of exhibition history, publications, press, and provenance

    Create and implement Gallery-wide style guide for archives

    Maintain physical library of Gallery catalogues including updating current inventory

    Requirements

    BA required, with primary study in one of the following areas: Art History, Museum Studies, Arts Management, or Curatorial Studies. Masters of Library and Information Science from an ALA-accredited institution, or related degree program, preferred.

    Minimum 2 years work experience in an art gallery or related field. Contemporary art experience strongly preferred.

    Solid experience with multiple software platforms, including project management and database software, and Microsoft Office.

    Exceptional attention to detail and written and verbal communication skills.

    Discretion and poise, especially when working with artists.

    To achieve success in this position and the range of duties described, you will acquire a thorough knowledge of Gallery artists’ practices and a commitment to furthering the Gallery’s mission through preservation of the Gallery’s archival materials.

    Ideal candidates will be aligned with the Gallery’s culture and mission. The Gallery’s collaborative team is made up of professionals from a range of backgrounds; our diversity and passion is supported in solution-oriented procedures, documented systems, and consistent communication between team members. In this way, each individual contributes their organizational and communication skills to further the Gallery’s mission and the advancement of Gallery artists.

    Alexander Gray Associates is a contemporary art gallery in New York City and Germantown, NY. Through exhibitions, research, and artist representation, the Gallery spotlights artistic movements and artists active in the twentieth and twenty-first century. Influential in cultural, social, and political spheres, these artists are notable for creating work that crosses geographic borders, generational contexts, and artistic disciplines. Alexander Gray Associates is an organization committed to anti-racist and feminist principles. The Gallery also seeks to nurture exceptional people into long-term careers within the Gallery.

    Email resume with cover letter as a single PDF (can be multiple pages within one PDF file), labeled with your name to: position@alexandergray.com, with Archivist in the email subject line. No phone calls or in-person inquires.


  • Friday, September 23, 2022 9:20 PM | Laura DeMuro (Administrator)

    Archives Associate 

    (September 23, 2022)

    Position Title - Archives Associate

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $45,000 - $55,000

    Pace Gallery is a leading international art gallery representing some of the most influential contemporary artists and estates from the past century. Since its founding by Arne Glimcher in 1960, Pace has developed a distinguished legacy as an artist-first gallery that mounts seminal historical and contemporary exhibitions. Under the current leadership of President and CEO Marc Glimcher, Pace continues to support its artists and share their visionary work with audiences worldwide by remaining at the forefront of innovation. Today, Pace has ten locations worldwide including London, Geneva, a strong foothold in Palo Alto and two galleries in New York. Pace was one of the first international galleries to establish outposts in Asia where it operates permanent spaces in Hong Kong and Seoul.

    The Archives Associate is responsible for the preserving, processing, and providing access to various archival collections while supporting and providing research assistance. Pace Gallery’s archives collection spans over 60 years of print and digital materials related to the business operations of the gallery. This role requires commitment to providing careful and ethical stewardship for managing, using, and building collections by implementing best practices in organization, rehousing, and accurate and efficient capturing of data. Work under the direction of the Archivist and assist with the day-to-day operations of the Archives unit, including the establishment and documentation of local standards and practices to guide the processing and management of Pace Gallery archival holdings.

    What You’ll Be Doing:

    Assists the Archivist in the re-housing, arranging, and describing archival materials according to current professional standards, including the creation of DACS-compliant EAD finding aids and MARC records, while ensuring the appropriate housing and storage of archival collections

    Serve on virtual reference desk providing real-time, online reference and research services using the library's and archive's collections and online resources to answer questions.

    Assists in the development of policies and procedures for the archives.

    Assists with the planning, research, and organization of archival exhibitions.

    Participates in digitization projects.

    Oversees the work of interns and volunteers as needed.

    Performs other duties as assigned/required by supervisor.

    What You’ll Bring:

    ALA-accredited MLS degree with specialization in archives administration or ACA certification, or an equivalent combination of education and experience; two years’ experience processing and working with archives

    Knowledge of current archival arrangement and description standards and relevant descriptive standards (AACR2, DACS, LCSH), including experience creating finding aids; experience with encoding finding aids into EAD.

    Knowledge of metadata standards and standardized vocabularies as they refer to arranging and describing archival materials in both physical and digital formats such as Dublin Core, RDA, CDWA, Library of Congress Vocabularies and Getty Vocabularies.

    Experience performing research assistance to staff and outside researchers that produces high-quality research to support Pace Galleries operations and various R&A department resources and research portal.

    Familiarity with archival management systems such as ArchivesSpace or ArchivEra systems a plus; standard Windows software applications including Excel, Word, and Outlook, various online catalogs, and bibliographic utilities

    Comfortable working with a team of colleagues on various project including interns and volunteers; using project management software, such as Trello or Asana, to manage specific archival processing projects and report on archival statistics

    Excellent written, verbal, and interpersonal communication skills; emphasis on practicing discretion and professionalism when dealing with confidential materials

    Excellent attention to detail and problem-solving skills required

    Ability to work independently and as part of a team

    Ability to manage deadlines and set priorities to complete projects in a timely manner

    Background in Art History or Museum work preferred

    Work Conditions

    The position requires working in an office environment where there are a few physical discomforts such as dirt, dust, mold, noise and the like. The ability to lift boxes of 25 or more pounds and climbing ladders are necessary in the course of normal duties.

    In addition to an active and progressive work environment, Pace Gallery offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits. We encourage a healthy work/life balance and offer a generous vacation policy.

    To Apply: Please send resume to sbailey@pacegallery.com


  • Thursday, September 15, 2022 8:16 PM | Laura DeMuro (Administrator)

    Archivist - Manuscript Processing

    (September 15, 2022)

    Position Title - Archivist - Manuscript Processing

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Lead Archivist

    Position Type - Full-time, term

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    The Winthrop Group has an immediate opening for a full-time Processing Archivist to arrange and describe a large volume of manuscript materials as part of a team. Collections to be processed include the work of writers, artists, and photographers in formats ranging from papers and photographs to art and artifacts. This salaried, contract position is located at a state-of-the-art facility in New Haven, Connecticut and will conclude September 30, 2023.

    The Winthrop Group has an immediate opening for a full-time Processing Archivist to arrange and describe a large volume of manuscript materials as part of a team. Collections to be processed include the work of writers, artists, and photographers in formats ranging from papers and photographs to art and artifacts. This salaried, contract position is located at a state-of-the-art facility in New Haven, Connecticut and will conclude September 30, 2023.

    Key Responsibilities

    Processes archival materials in accordance with institution’s processing guidelines and procedures

    Applies the principles of baseline processing

    Collaborates with team members and on-site staff

    Uses ArchivesSpace software platform to create online finding aids

    Uses Voyager cataloging module to create original collection-level MARC catalog records

    Plays an active role in arrangement, description, and preservation of collections

    Ensures long-term preservation of, and access to, archival materials by implementing best practices in organization, rehousing, and accurate and efficient capture of data and information for finding aids

    Required Qualifications

    Master’s degree from an ALA-accredited library school or equivalent accredited degree with formal training in archival theory and practice

    Minimum of 2-3 years professional experience

    Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials

    Demonstrated knowledge of archival and library management systems

    Demonstrated job or school experience with basic preservation and conservation standards for archival and manuscript collections

    Demonstrated excellent oral, written, and interpersonal communications and analytical ability

    Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment

    Commitment to working as a team member, to problem-solving, and accuracy

    Demonstrated proficiency in use of ArchivesSpace Content Management System, Voyager Cataloging module, and/or Microsoft Excel

    Preferred Qualifications

    Good reading ability in modern Italian language, strongly preferred

    Broad knowledge in the humanities, as demonstrated through academic degrees or an equivalent combination of training or experience

    Experience with pre-18th century manuscript material

    Graduate-level training in American or European history or literature

    Compensation

    $58,000 annual salary with strong benefits package. All Winthrop full-time employees receive paid time off and annual funds for professional development.

    Work Environment

    Winthrop archivists must provide proof of full COVID-19 vaccination and abide by all client policies and public health guidelines relating to the pandemic.

    Contact Information

    To apply, please send a resume, cover letter, and three references to careers@winthropgroup.com with the subject line “Archivist—Manuscript Processing”


  • Thursday, September 15, 2022 8:14 PM | Laura DeMuro (Administrator)

    Systems Librarian

    (September 15, 2022)

    Position Title - Systems Librarian

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Senior Manager for Metadata and Discovery

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    The Center for Jewish History seeks a creative, pragmatic, and insightful individual to become our Systems Librarian. Primary responsibilities include the management of the shared integrated library system and discovery layer as well as coordinating metadata remediation projects, generating and maintaining customized reports, training staff, creating and maintaining documentation, and troubleshooting. The successful candidate can see both the forest and the trees, and will be able to balance system-wide implications with a detail-oriented focus and perspective.

    The Systems Librarian will report to the Senior Manager for Metadata and Discovery. The Metadata and Discovery Services department is tasked with coordinating the interoperability and integration between Center systems that control, describe, preserve, and provide access to the rich physical and digital holdings of the five Partner institutions. The Systems Librarian will work closely with department members, as well as the Center’s Information Technology department, vendors, and stakeholders in the Center and Partner community to ensure that the physical, digital, and electronic holdings available at the Center are discoverable and accurately described.

    The ideal candidate will be able to work either completely on-site or in a hybrid environment of remote and on-site. The salary range for this position is between $62,000 and up to $70,000, based on experience.

    Responsibilities:

    --Oversees the maintenance of library systems, technologies, and software related to the description and discovery of the physical and digital holdings of the Partners and Center.

    --Develops and refines workflows to effectively describe physical and digital holdings within Center library systems and externally in OCLC products.

    --Troubleshoots application and software problems in collaboration with Center’s Information Technology department and colleagues in Metadata and Discovery Services.

    --Collects statistics for systems usage to assist with future resource allocation, identifying trends in use of systems, improving the description of resources, and gap analysis.

    --Utilizes and tests a variety of software tools to extract and manipulate data from various sources.

    --Cooperates in the development, creation, promotion, and assessment of system-based policies and best practices.

    Required Qualifications:

    --Master’s in Library and Information Science from an ALA-accredited library school.--3-5 years’ experience working within Integrated Library Systems and other library systems software in a special library setting.

    --Strong background in cataloging and knowledge of descriptive standards (like MARC, AACR2, DACS, RDA, Dublin Core, and/or EAD), authorities, and tools (like OCLC Connexion, Cataloger’s Desktop, and MarcEdit).

    --Commitment to programmatic and systems-based solutions for correcting and optimizing description across library systems.

    --Expertise in organizing and manipulating data using spreadsheet applications, like Microsoft Excel, Google Sheets, or OpenRefine.

    --Basic competency in UNIX, SQL queries, Python, and/or Perl.

    --Ability to work both independently and in a team environment.--Capable of fostering a collaborative environment and developing diplomatic, adaptable approaches to shared library systems.

    --Comfort balancing daily and strategic, longer-term systems-based projects and priorities.

    Preferred Qualifications:

    --Familiarity with Ex Libris library systems products, such as Aleph, Primo, or Rosetta.

    --Comprehension of and comfort with descriptive metadata across library systems, including ability to crosswalk data from different formats.

    --Understanding of database construction and architecture.

    --Previous experience working in a multilingual environment with bibliographic knowledge in at least one of the following languages (in addition to English): Hebrew, Yiddish, German, or Russian.

    Company Benefits:

    --15-21 federal and religious holidays off each year in addition to generous vacation, sick, and personal days.

    --Full health benefits (medical, dental and vision) with minimal employee contributions.

    --Free life insurance and long-term disability coverage.

    --Flexible spending account and commuter benefits.

    --Generous 403b retirement benefits.

    Review of applications will begin immediately. To apply for the position, please submit cover letter, resume, and contact information for three references to Eric Fritzler, Senior Manager for Metadata and Discovery, at eafritzler@cjh.org. Applications will be accepted until the position is filled. No phone calls please

    https://www.cjh.org/about/employment-opportunities


  • Wednesday, September 07, 2022 8:18 PM | Laura DeMuro (Administrator)

    Digitization Project Archivist

    (September 7, 2022)

    Position Title - Digitization Project Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Digital Archivist

    Position Type - Full-time, term

    Benefits - Yes

    Hourly wage range - $20 - $25

    Assignments & Supervision:

    Working under the supervision of the Digital Archivist, the primary assignments would be to prepare, digitize, conduct post-production, and add item level metadata to digitized material as part of a National Endowment for the Humanities grant. Work assignments may vary depending upon project needs.

    Responsibilities:

    • Prepare, digitize and conduct post-processing of archival material.
    • Add item level metadata to digital objects for access and discovery in Centro’s content management system.
    • Process digital images for preservation and access.
    • Work collaboratively with staff in a team environment on a variety of projects.

    Qualifications:

    • Masters in Library and Information Science, or equivalent degree, with a specialization in archival management.
    • Experience with digitizing archival material.
    • Knowledge of archival encoding and descriptive standards (EAD, METS, MODS, Dublin Core, DACS, etc.)
    • Ability to work independently, exercise sound judgment, and interpret and apply policies and procedures.
    • Ability to communicate effectively orally and in writing.
    • Strong organization and time-management skills; attention to accuracy and detail is essential.
    • Knowledge of the history of Latino and/or Puerto Rican populations and communities in the US is preferred.
    • Working knowledge of both English and Spanish languages.

    centropr.hunter.cuny.edu

    To Apply: Please send Cover letter, resume and contact information for 2 professional references to aa3260@hunter.cuny.


  • Wednesday, September 07, 2022 8:14 PM | Laura DeMuro (Administrator)

    Digital Projects Coordinator

    (September 7, 2022)

    Position Title - Digital Projects Coordinator

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Digital Archivist

    Position Type - Full-time, term

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    Assignments & Supervision: 80% of time the coordinator will be working on a large scale NEH digitization project grant and 20% of time will be working on other projects depending upon library and archives needs. Working under the supervision of the Digital Archivist, the Digital Projects Coordinator may oversee the work of college assistants for specific projects.

    Responsibilities:

    • Coordinate the implementation of assigned digital projects.
    • Contribute to the development of digital collections.
    • Prepare, digitize and conduct post-processing and quality control of archival material.
    • Add metadata to digital objects for access and discovery in Centro’s content management system.
    • Process digital images for preservation and access.
    • Enforce best practices for processing, quality control, content management, and preservation of digital collections according to national standards.
    • Solve problems, answer questions and provide technical solutions to supervisors and staff.
    • Oversee training and supervision of other project team members.
    • Maintain statistics and prepare official project reports as requested.

    Qualifications:

    • A Master’s degree in Library and Information Science or equivalent. Any combination of education and experience that provides the required knowledge and abilities may be considered such as a Bachelor’s degree plus two years’ experience involving digitization in a library, archives, or museum environment.
    • Experience with digitizing archival material.
    • Knowledge of archival encoding and descriptive standards (EAD, METS, MODS, Dublin Core, DACS, etc.)
    • Proven ability to learn new technologies and adaptability to master and manage multiple workflows.
    • Ability to work independently, exercise sound judgment, make constructive recommendations, interpret and apply policies and procedures, and perform work in various situations where numerous and diverse demands are involved.
    • Demonstrated ability to analyze, prioritize, problem solve, delegate, and monitor project cycles.
    • Excellent verbal and written communications; meticulous and accurate recordkeeping; track record of meeting deadlines consistently.
    • Experience with databases and software, such as Adobe Photoshop and Bridge, ArchivesSpace, and CollectiveAccess or other CMS / DAMS.
    • Familiarity or knowledge of digital preservation best practices and experience handling rare and delicate archival and library materials.
    • Working knowledge of copyright law and fair use.
    • Knowledge of Puerto Rican history and culture preferred.
    • Spanish language skills preferred.

    https://www.rfcuny.org/pvn/job/detailposted?pvnID=HC-2208-005000

    To Apply Please send Cover letter, resume and contact information for 2 professional references to aa3260@hunter.cuny.edu


  • Wednesday, August 31, 2022 8:01 PM | Laura DeMuro (Administrator)

    Assistant Archivist

    (August 31, 2022)

    Position Title - Assistant Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Head of Archives

    Position Type - Part-time, permanent

    Benefits - No

    Hourly wage range - $25 - $30

    Assistant Archivist (part time permanent)

    The Isamu Noguchi Foundation and Garden Museum

    The Isamu Noguchi Foundation and Garden Museum seeks a qualified information professional to join the archives team. Reporting to the Head of Archives, this position is primarily focused on the management and assessment of digital assets, establishing digital preservation workflows, and planning for the rehousing of our physical archival collections in preparation for the archives’ move to a new site.

    Essential Duties and Responsibilities

    Responsibilities include scanning and uploading new archival assets to The Noguchi Museum’s archival database/DAMS, researching the existing materials found within the archival database, as well as preparing materials for ingest into our digital preservation system. The position also involves data entry, cataloguing, and drafting descriptive metadata for audio/visual assets.

    Work will be performed with the aid of the following software: CollectiveAccess, TMS, Excel/Google Sheets, Adobe Photoshop and Bridge, Bagger/BagIt, and potentially some audio and video editing with Premiere.

    Experience, Skills, and Qualities

    Advanced degree in Information or Library Science, or equivalent combination of education and experience (Ideally a minimum of 2 years of professional experience working in an archive)

    Demonstrated knowledge of audiovisual and digital archives, including preservation of analog and born-digital formats, and digital imaging best practices

    Strong knowledge of and experience applying metadata standards such as EAD, DACS, and VRA Core

    Knowledge of controlled vocabularies and standards

    Experience working with vendors for archival digitization, IT, and storage

    Working knowledge of photo/video equipment and scanning/digitization workflows

    Familiarity with command-line based digital preservation programs and shell scripting within a macOS/UNIX environment

    Background and/or interest in modern art and art history

    Experience with digital preservation software and video editing is a plus

    Working knowledge of CollectiveAccess is highly desirable

    The timing for the position is flexible, but an early to mid October 2022 start is ideal.

    Compensation

    The position is 20 hours per week at an hourly pay rate of $30. Part-time employees also receive pre-tax commuter benefits, as well as paid time off based on tenure, starting with three days per year. Employees also receive accrued paid sick days and employee discounts on merchandise for sale at the Museum, among other benefits.

    Work is typically performed in an office environment; prolonged periods of sitting, use of computers and standard office equipment required to accomplish work objectives. Currently, the Museum is operating on a hybrid work model as it continues to assess the ongoing risk and impact of COVID-19. The health and safety of its community is the Museum’s first priority, therefore, in accordance with New York City requirements, The Noguchi Museum requires all staff members to be up to date on FDA authorized and/or approved COVID-19 vaccine as a condition of employment. Requests for reasonable accommodations for medical, religious, or other reasons will be considered in accordance with applicable law.

    In a single PDF, please send a cover letter, résumé, and a list of three references (including names, titles, postal and email addresses, and telephone numbers) to jobs@noguchi.org with “Assistant Archivist” in the subject line.

    https://www.noguchi.org/about/job-opportunities/


  • Wednesday, August 24, 2022 8:45 PM | Laura DeMuro (Administrator)

    Institutional Archivist / Librarian 

    (August 24, 2022)

    Position Title- Institutional Archivist / Librarian

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Research

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    Gagosian is seeking a full-time Institutional Archivist / Librarian to join the New York City office.

    New York, NY

    Institutional Archivist / Librarian

    Gagosian is seeking a full-time Institutional Archivist / Librarian to join the New York City office.

    Responsibilities include but are not limited to

    – Manage, update and add to the gallery’s digital and physical archives including: correspondence, exhibition material (checklists, exhibition maps, loan agreements), sales invoices, exhibition invitations, multimedia, and other ephemera.

    – Maintain and catalog the gallery’s digital and physical archive.

    – Research and oversee the digitization of the physical archive; work with DAMS team on ingest in DAMS.

    – With other US librarians, maintain gallery’s ILS according to an in-house content standard; and update as needed.

    – Maintain and oversee cataloging of all library books for circulation within the Chelsea galleries, and maintain shelves for redundant titles.

    – With other US librarians, oversee collection development for the gallery’s library.

    – Liaise with research and accounting department for all Library invoices.

    – Oversee training and supervision of Library interns.

    – Source books for clients and departments as reference materials.

    – Complete citation requests for research team on occasion.

    – Purchase and catalog new books for the gallery’s library.

    – Write, edit and update exhibition histories and bibliographies for gallery artists.

    Requirements

    – Masters in Library and Information Science.

    – Experience with ILS software or software as a service.

    – Familiarity with art resources and databases.

    – Must have strong knowledge of the gallery world and modern and contemporary art.

    – Ability to maintain confidentiality of information.

    – Excellent communication and written skills.

    – Possess excellent time management and organizational skills.

    – Must be able to work independently and exercise judgment as needed.

    – Able to complete work efficiently and accurately in a fast-paced, deadline-driven environment.

    – Highly detail-oriented.

    Preferred

    – Advanced Certificate in Archives.

    – 1-2 years experience working in a similar field.

    – Experience with Eloquent SaaS.

    Benefits and perks

    – Comprehensive benefits suite through Cigna, including a fully subsidized employee only level HSA plan

    – MetLife pet insurance

    – A 401(k) retirement savings plan with a company match

    – Employee discount on Gagosian products and publications

    – Pre-tax flexible spending, dependent care, and commuter benefits

    Position Type

    Full-Time/Regular/Non-Exempt/Salaried position with overtime.

    Compensation

    Salary commensurate with experience, comprehensive benefits package including two weeks’ paid vacation which increases with tenure.

    Application Instructions / Public Contact Information

    Please email a resume and cover letter to careers@gagosian.com with “Institutional Archivist / Librarian” in the subject line. Walk-ins or phone inquiries will not be accepted for this position.

    We are an Equal Opportunity Employer M/F/D/V, committed to ensuring that all current and prospective employees are afforded equal opportunities.

    Employee health and safety is of the utmost importance and as such Gagosian is committed to adhering to New York State Department of Health covid safety guidelines


  • Monday, August 22, 2022 7:09 PM | Laura DeMuro (Administrator)

    Processing Archivist

    (August 22, 2022)

    Position Title - Processing Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Senior Archivist

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $25 - $30

    PROCESSING ARCHIVIST – Cambridge, MA

    The Winthrop Group has an immediate opening for a Processing Archivist to process the professional papers of a social scientist in Cambridge, Massachusetts.. Work will take place on-site in Cambridge, and the archivist will report to and be supported by a Senior Archivist. This is a part-time, 6-month term position, for a total of 64 days (approximately two to three days per week). While part-time, the Assistant Archivist will be a Winthrop employee and eligible for workers’ compensation and unemployment insurance.

    Key Responsibilities

    • Survey collections and develop a prioritized processing plan
    • Arrange and describe selected records, including paper and audiovisual formats
    • Create a searchable finding aid with detailed container list
    • Rehouse collection and ensure long-term preservation of archival material in all formats
    • Weed duplicate or non-archival material
    • Identify and prepare records for digitization by an in-house technician and/or outside vendor
    • Monitor progress to ensure timely and efficient processing
    • Provide regular updates to client liaison
    • Work collaboratively with client liaison, staff, and Winthrop Senior Archivist

    Required Qualifications

    • MLIS or MA in history with archival management certificate and/or experience
    • Minimum of two years of work in an archival setting with processing experience
    • Strong written and oral communication skills
    • Ability to work collaboratively and independently

    Preferred Qualifications

    • Familiarity working with personal research records
    • Records management experience
    • Interest and/or experience in psychology

    Compensation

    • Part-time hourly rate: $28.00 - $32.00, commensurate with experience

    Work Environment

    Work will take place on-site at a private home where collections are located. The incumbent will work occasionally with a Senior Archivist and must be comfortable working alone much of the time. Winthrop archivists must provide proof of COVID-19 vaccination and booster and abide by all client policies and public health guidelines relating to the pandemic.

    Contact Information

    To apply, please send a resume, cover letter, and contact information for three references to careers@winthropgroup.com with the subject line “Processing Archivist – Mass.”


  • Tuesday, August 16, 2022 7:30 PM | Laura DeMuro (Administrator)

    Archival Intern

    (August 16, 2022)

    Position Title - Archival Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Head of Archives

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly wage range - $18- $25

    Cai Studio is seeking a part-time Archival Intern. This is an excellent opportunity for those interested in working in a fast-paced contemporary artist studio and gaining hands-on experience building a growing archive.

    Under the direction of the artist, Cai Studio oversees the fabrication of original artworks, the coordination of public exhibitions, and the conception and production of related publications. The archive department is one of the three main departments (projects, archives, and collections) at the studio. This department is responsible for cataloging and maintaining photographs, videos, and printed documentation of artworks, the art making process, and exhibitions from the earliest stages of Cai’s career up to the present day. The team contributes to a wider understanding of the artist by supporting publications, exhibitions, and scholarship.

    Intern responsibilities include:

    - Digitizing archival materials such as slides, photographic prints, books, documents, and ephemera

    - Organizing and maintaining physical and digital libraries in the studio

    - Assisting the archives department on cataloging and data entry, including creating records for various types of archival materials

    - Assisting the archives department and other studio members with image requests and research as needed

    The ideal candidate will meet the following requirements:

    - Undergraduate degree in Library Science, Art History, Museum Studies or another related field (current students welcome to apply)

    - Must be detail-oriented and be willing to follow detailed instructions

    - Excellent organizational skills

    - Knowledge of archival digitization and metadata standards

    Preferred:

    - Bilingual speaking and reading skills in Mandarin Chinese and English

    - Working knowledge of Filemaker database software

    - Working knowledge of Collective Access database software

    - Experience using and applying the Chicago Manual of Style

    Please send your résumé and cover letter to Cai Studio at nystudio.search@gmail.com

    with “Archival Intern” in the subject line. Only selected applicants will be contacted.

    Compensation commensurate with experience.

    http://www.caiguoqiang.com/press/PDFforPress/ArchivalIntern_CaiStudio_2022.pdf


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