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For any inquiries about your listing, contact: jobs@nycarchivists.org. 

As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.

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Please update your information with us when necessary – if a position has been filled, kindly inform the jobs list coordinator so the posting can be removed. If three months has expired since your job was posted, and you would like to continue to advertise the job, let us know.  Please contact the jobs list coordinator with any new information or other issues at jobs@nycarchivists.org.

ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

Current Openings 

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  • Wednesday, December 04, 2019 6:33 PM | Laura DeMuro (Administrator)


    (December 4, 2019)

    Archivist – Peter Beard Studio

    Artist’s archive looking for an Archivist who will report to the Executive Director and work with the Archivist. The Archivist will care for the contents of the Peter Beard Archive, and assist with research, exhibition planning, and other creative projects.


    • Master’s Degree in Information and Library Science, Archival Studies, or Museum Studies.
    • 1 to 2 years of experience working in an archival setting preferred.
    • Knowledge of archival best practices and standards.
    • Knowledge and experience handling large complex works of art.
    • Experience with ArtBase, Microsoft Office.
    • Familiarity with archival housing and preservation.
    • Ability to work independently and collaboratively with excellent time management skills.
    • Knowledge of and interest in contemporary art.
    • Basic understanding of digital imaging standards and formats, Adobe Creative Suite.
    • Excellent oral, written, and interpersonal communication skills.
    • Flexibility and strong follow through on work assignments.
    • Attentiveness to detail with special attention to accuracy.
    • Exhibit an enthusiastic, professional, responsible and self-motivated attitude.
    • Familiarity with Social Media.


    • Organize and catalog correspondence.
    • Create finding aids.
    • Perform research for exhibitions.
    • Provide access to archival materials to researchers.
    • Assist with sales presentations.
    • Catalog artworks using ArtBase
    • Assist with research works coming up for auction.
    • Re-sleeve and re-house artworks.
    • Mount recently finished works.
    • Scan paper records to make searching for data faster and more accurate.
    • Scan all formats of film.
    • Identify works with conservation issues.
    • Posting to Social Media.

    Please send your cover letter, resume, references, and salary requirements to: infopb@peterbeard.com

  • Tuesday, November 19, 2019 8:01 PM | Laura DeMuro (Administrator)

    Congregation Archivist

    (November 19, 2019)

    We are looking for a dedicated professional for the position of Congregation Archivist, to be located on the campus of St. Michael Villa in Enlgewood Cliffs, New Jersey.

    This key position will have overall responsibility for the archives collection. Included among principal tasks are those of acquisition, assessment, processing and reference, preservation, records management, planning, budget preparation and management, security, search and retrieval systems as well as related community outreach, oversight of the collections environment to ensure proper preservation of the collection. The archivist works directly with and for the Congregation Leadership Team.

    Two to three years of professional archives experience and bachelor's degree required. Masters in library science, history or related field with graduate training in archives management preferred.

    Full time salaried position in the range of $49,000 to $62,000 (depending on experience) plus benefits.


    Closing date for application to be by 5:00 pm on Monday, January 5, 2020.

    To Apply: Please send Resume/CV and cover letter expressing how previous experience is relevant and why they are interested int his job to csjphumanresources@gmail.com

  • Monday, November 18, 2019 8:29 PM | Laura DeMuro (Administrator)

    Preservation Specialist

    (November 18, 2019)

    The Conservation Center for Art & Historic Artifacts (CCAHA) is seeking a Preservation Specialist for our Documentary Heritage and Preservation Services for New York (DHPSNY) program. Under the general guidance of the DHPSNY Program Manager, the DHPSNY Preservation Specialist contributes to the mission of DHPSNY through implementation of educational programs, preservation surveys, outreach, and information services to libraries, archives, museums, historical societies, and other organizations throughout New York State. This position is a part of a collaborative effort that makes it necessary to be highly engaged with the DHPSNY team.

    DHPSNY is a program of the New York State Department of Education with services provided by the Conservation Center for Art & Historic Artifacts. The position requires frequent travel to New York State and is guaranteed through March 2021 with the potential for renewal.

    Key Responsibilities:

    Conducts on-site preservation surveys with written reports for libraries, archives, museums, and other organizations with historic and/or cultural collections throughout New York State.

    Develops, presents, and organizes educational programs and workshops.

    Presents lectures and prepares both in-person and webinar programs for professional and lay audiences to promote awareness of preservation concerns and practices.

    Provides technical information via telephone, e-mail, and in print on preservation topics.

    Maintains familiarity with preservation literature. Assists in updating and expanding the range of technical literature available through CCAHA. Writes articles for publication.

    Participates in conferences and other archival activities on a local, regional, and national level.

    Qualifications include training in and thorough understanding of preservation principles, practice and issues; experience in conducting and writing preservation assessments and other planning documents for cultural institutions; talent in teaching and public speaking; excellent written, verbal and interpersonal communications skills; ability to work independently; MLS in Archives (or equivalent) or MS in Conservation and a minimum of two years of experience working in a library, archive, museum, or historic site.

    Send letter of application, resume, writing sample (archival/preservation assessment if relevant), and three references via email with the subject line “DHPSNY Preservation Specialist Application” to: Ms. Anastasia Matijkiw, DHPSNY Program Manager, Conservation Center for Art & Historic Artifacts, amatijkiw@dhpsny.org. Position is open until filled; applications received by December 6th, 2019, will receive priority review.

  • Friday, November 15, 2019 9:54 PM | Laura DeMuro (Administrator)

    Associate Archivist

    (November 15, 2019)

    DEPARTMENT: Special Collections and Records Management

    SUPERVISOR: Director of Special Collections and Records Management

    HOURS: 35 hours per week. Monday through Friday. 9am-5pm

    GRADE: 4 - Salaried Exempt


    Molloy College seeks a creative and proactive Associate Archivist to join our Special Collections and Records Management team. The Associate Archivist works collaboratively to implement sustainable solutions for managing and expanding digital collections, and is responsible for accessioning and processing institutional records in both paper and electronic formats. Responsibilities also include providing reference services and participating on special projects.


    • Assists with establishing and developing best practices, procedures and effective workflows relating to electronic records.
    • Manages website collections using Archive-It.
    • Assists with digitization projects.
    • Creates and maintains online exhibits and mobile experiences.
    • Receives records transfers, verifies inventories and provides support for records management activities in accordance with established procedures and schedules
    • Participates in the processing of archival collections in all formats including re-housing, arrangement and description activities.
    • Develops processing plans and workflows.
    • Prepares and improves descriptive metadata for collections, creates database records and finding aids.
    • Participates in departmental outreach activities.
    • Provides archives and records related instruction in both classroom and workplace settings.
    • Performs other duties as needed


    • Master's degree from an ALA-accredited Library and Information Science program, History, or related field with graduate level archival course work
    • 2 years' experience working with archival collections
    • Working knowledge of professional standards and best practices for archives
    • Working knowledge of collections management systems
    • Intermediate skills in digital imaging, scanning and editing
    • Demonstrated intermediate skills working with Microsoft Office and Adobe Suite
    • Ability to establish positive working relationships and communicate effectively, orally and in writing
    • Ability to work independently as well as part of a team with a collaborative approach to problem solving
    • Must be able and willing to lift up to 40 lbs.; stand and/or sit for long periods; navigate step stools, and ladders
    • Preferred working knowledge of metadata standards such as Dublin core, EAD, DACS and controlled vocabularies
    • Preferred experience with using one or more of the following: Archive-It, ArchivesSpace, Preservica, GuidebyCell or InMagic Presto


    • May supervise student assistants, interns and volunteers


    Desktop computer, including spreadsheet and word processing software; copy machine; fax machine, printers, and scanners.


    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.


    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.

    The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

    Molloy College, an independent, Catholic college rooted in the Dominican tradition of study, spirituality, service and community, is committed to academic excellence with respect for each person. Through transformative education, Molloy promotes a lifelong search for truth and the development of ethical leadership.

    All Molloy College employees are expected to display an understanding of and a commitment to the College's mission and core values; foster relationships with a spirit of inclusivity, compassion and respect; appreciate and celebrate differences and support a welcoming and hospitable environment that is responsive and helpful to all members of the Molloy community and beyond.


    Please email resume and cover letter to humanresources@molloy.edu . Please include the position title in the Subject Line. Applications may also be mailed to:

    Office of Human Resources, Molloy College

    1000 Hempstead Ave.

    Rockville Centre, NY 11571-5002


    Women, minorities, persons with disabilities and veterans are encouraged to apply

  • Wednesday, November 13, 2019 7:22 PM | Laura DeMuro (Administrator)

    Digital Asset Manager and Archivist Consultant for Photographer’s Studio 

    (November 13, 2019)

    Project Based Consultant needed develop database for active photography studio and archive


    · With studio staff and artist, provide input on design of database such as necessary fields, layout, and organization

    · Perform, catalog, and process digital asset management of analog and digital photography collections

    · Organize existing metadata from Lightroom into format that can be imported into database

    · Apply archival standards to organization, labeling, storage, and preservation of digital and analog photographic works

    · Set up a data backup system for database

    · With studio staff and artist, create system of best practices for interacting with digital and analog photographic works both in studio and storage

    · Communicate and collaborate with studio staff so they are able to use, manage, and add to database in future.


    · MA preferred with primary study in one of the following areas: Library Science or Photographic Preservation and Collection Management and/ or a minimum of 5 years experience working in databases/ archives at artist studio, museum or library. Photography collection experience preferred.

    · Candidates must possess a friendly and professional manner with excellent organizational and communication, verbal and written skills, and high attention to detail

    · Knowledge of archives theory and practice

    · Ability to work both independently and as part of a team.

    · Demonstrated knowledge of metadata and best practices in archival standards and applications.

    To Apply: Please send Resume and Cover Letter to studio@geoffreybiddle.com

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