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ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!


Current Openings 

  • Wednesday, June 08, 2022 9:47 PM | Laura DeMuro (Administrator)

    Temporary Archives Assistant 

    (June 8, 2022)

    Position Title- Temporary Archives Assistant

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $20 - $25

    Background:

    Located in Beacon, New York, Dia Beacon presents Dia Art Foundation’s renowned collection of art from the 1960s to the present as well as special exhibitions, new commissions, and educational and public programs. Occupying a former box-printing factory on the banks of the Hudson River, the contemporary art museum spans nearly 300,000 square feet and features installations of works by some of the most significant artists of the last half century.

    Position Summary:

    Supervised by the Archivist, the Temporary Archives Assistant will join the Archives at Dia Beacon for approximately 10­–12 weeks to address immediate needs identified by the Archivist and to assist in laying the groundwork for ongoing research, processing, and digitization to support the processing and perseveration of photographic collections documenting Dia’s history of exhibitions, public programming, and artist projects.

    Essential Job Duties and Responsibilities:

    • Assessing unprocessed photography collections for conservation needs
    • Developing a processing plan and identifying items at high risk
    • Determining extents of various photographic formats and making recommendations for rehousing supplies
    • Conducting targeted rehousing of at-risk items; developing workflow for collection-wide rehousing
    • Digitizing photographic documentation of exhibitions, public programs, and artist projects
    • Embedding metadata in preservation masters and access copies
    • Uploading and managing assets in NetX assets management system

    General Job Duties and Responsibilities:

    • Assist the Archivist in assessing the extent and condition of photographic collections in Dia’s archives
    • Address the immediate needs of items identified as at risk due to age, condition, or format
    • Lay the groundwork for ongoing processing and digitization of the collections

    Education, Certification, Experience:

    • Coursework or equivalent experience towards an MLIS or MSIS in Archives and Preservation
    • Familiarity with standards and best practices for handling and preserving photographic media
    • Familiarity with creating FADGI-compliant digital preservation masters and embedding descriptive, preservation, administrative, and rights metadata
    • Experience using Adobe Creative Suite and MS Office
    • Experience using NetX, Qi, and/or ArchivesSpace is a plus
    • Background in museum studies and art history, particularly of the late-twentieth century and on is a plus
    • Currently enrolled and recently graduated students of archives graduate programs are encouraged to apply

    Working Conditions and Physical Demands:

    • This is a temporary position based in Dia Beacon’s offices in Beacon, New York
    • Work done in a standard office environment, with up to one remote day per week, as well as the archives area located in the building’s basement; the current archive facility climate is generally cold (60–65 degrees Fahrenheit).
    • Computer work which may require repetitive motion and prolonged periods of sitting
    • Lifting, bending, and filing

    Please note that to provide a safe workplace free of recognized hazards and to take every possible step to reduce the transmission of COVID among our employees, Dia requires proof of COVID-19 vaccination and booster upon hire, except for those who obtain an exemption due to a medical condition, religious belief, or pregnancy.

    Qualified candidates are invited to apply by emailing a letter of interest and resume to archives@diaart.org with “Temporary Archives Assistant” as the subject heading.

    Dia Art Foundation is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, Dia will provide reasonable accommodations for qualified individuals with disabilities and supports a neurodiverse workplace.

    https://diaart.org/about/employment-internships-and-opportunities/temporary-archives-assistant-dia-beacon

    Qualified candidates are invited to apply by emailing a letter of interest and resume to archives@diaart.org with “Temporary Archives Assistant” as the subject heading.


  • Monday, June 06, 2022 8:59 PM | Laura DeMuro (Administrator)

    Processing Archivist 

    (June 6, 2022)

    Position Title - Processing Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Accessioning Archivist

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $66,000 - $75,000

    Processing Archivist at New York University

    Position Summary

    The Archival Collections Management Department at New York University seeks a skilled and knowledgeable professional for a Processing Archivist position. The position is based in the Archival Collections Management Department (ACM) of Knowledge Access and Resource Management Services (KARMS), a unified archival technical services department supporting NYU's archival repositories. The Processing Archivist will accession, process, and describe new and existing collections in NYU Special Collections.

    Under the general supervision of the Accessioning Archivist, the successful candidate will:

    -Arrange or oversee the arrangement of archival records in accordance with accepted archival standards. Describe or oversee the description of archival collections according to archival standards in the repository's collections management database and publish EAD-encoded finding aids on the web. Prepare records for export in MARC format to the library's online public access catalog.

    -Accession new collection materials. Faithfully and independently represent administrative, legal, and descriptive information about new materials in collection management systems according to documented standard practices. Provide professional judgment for appraising the ongoing research value of new collections. Assign routine accessioning tasks to graduate students and supervise their work. Stabilize materials and provide description in a timely manner.

    -Ensure completion of collections management and control activities, including collections assessment, stacks maintenance, coordinating preservation and reformatting activities with appropriate library departments, and collecting workflow, use, and other statistics about the collections.

    -Participate in unit-wide meetings and planning; other duties as assigned. Provide expert research assistance to faculty, students, external visitors, and library staff (e.g. present archival materials to scholars; provide information on holdings) in-person and via email, telephone, and mail.

    Qualifications

    Required Education:

    Master's degree in Library & Information Science or Archival Studies

    Required Experience:

    -Minimum 2 years of experience in arranging and describing archival collections, preferably in an archive of special collections in an academic or research library setting.

    -Minimum 2 years of experience in the expert use, maintenance, and support of automated archival collections management systems (ArchivesSpace or other systems).

    Required Skills, Knowledge and Abilities:

    -Demonstrated expertise in archival theory and practice; minimum of 2 years of experience applying this expertise in description and processing work, including applying minimal and basic processing strategies

    -2 years of experience showing mastery in the use and application of DACS, ISAD (G), EAD, ISAAR-CPF, EAC-CPF, MODS, METS, MARC, LCSH, LCNA, AACR2, RDA, and other library and archival descriptive and content standards.

    -Knowledge of basic preservation and conservation issues as they relate to archival collections.

    -Knowledge of rights administration and management issues for archival collections.

    -Superior written and verbal communication skills; excellent interpersonal skills, demonstrated ability to work collegially within and across organizations

    -Great attention to detail

    -Demonstrated ability to manage time and tasks and complete projects in a timely manner.

    Preferred Skills, Knowledge and Abilities:

    -Strong working knowledge of EAD and XML, including experience with XML schemas and the use of XML editors, and the manipulation of metadata across systems and platforms, is highly preferred.

    -Familiarity with current approaches to accessioning and processing and description of born-digital holdings preferred.

    -Subject expertise in one of the collecting foci of NYU's Special Collections is highly preferred.

    -1-2 years of experience in providing excellent reference services for archival collections and knowledge of current reference practice in the field.

    Compensation: $69,000 yearly

    https://uscareers-nyu.icims.com/jobs/10162/processing-archivist/job

    To Apply: Please send resume, cover letter to rachel.searcy@nyu.edu


  • Monday, May 30, 2022 9:00 PM | Laura DeMuro (Administrator)

    Archivist & Historian

    (May 30, 2022)

    Position Title - Archivist & Historian

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Toby Carliner Sanchez

    Position Type - Unpaid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly wage range - This is an unpaid internship or volunteer position

    An opportunity to explore an archive covering 98 years of the East Midwood Jewish Center, a prominent congregation which is listed on the National & New York State Registers of Historic Places. The volunteer would review a large file of requests for information about an ancestor and consult the many files of names of members. There are at least 30 ways to find names in the EMJC Archives. All the inquiries were answered when they were received, but before the EMJC Archive were completed so I could not do a thorough search for the names of past members. Now that the Archives are complete, it would be useful to go back and try to answer all the inquiries. As we are getting ready to celebrate our 100th anniversary, it is important to reach out to as many descendants of past members as possible.

    To Apply please send resume and cover letter to toby@emjc.org


  • Thursday, May 26, 2022 8:23 PM | Laura DeMuro (Administrator)

    Processing Archivist 

    (May 26, 2022)

    Position Title - Processing Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

    Position Type - Part-time, permanent

    Benefits - No

    Benefits - $25 - $30

    The Mark Morris Dance Group seeks to hire a Processing Archivist to work on general management of the physical collection and digital assets comprising the Mark Morris Dance Group Archive. Reporting to the Archivist this is an hourly, part-time position.

    The Mark Morris Dance Group Archive was developed as part of a three-year grant project, funded by the Andrew W. Mellon Foundation, to process, digitize, and catalog the collection at the Mark Morris Dance Center. This project took place between 2017 and 2019, and work has been ongoing. Since 2020, the Archive has been working closely with various departments to produce virtual programming, curate online exhibitions, and improve upon the general functionalities of the CollectiveAccess database. The Archive is currently working to expand its current holdings to include other parts of the organization, such as Education and Community Engagement, Dance for PD®, Development, and Marketing.

    The successful candidate joins a community of kind and dedicated arts and administrative professionals who are propelled by Mark Morris's commitment to artistic excellence, access to the arts, and the impact that the arts have in connecting and engaging communities. MMDG is committed to ongoing and sustained equity and inclusion work. All staff are expected to be actively engaged and dedicated to upholding our core values: celebrating our diverse community, pursuing excellence in all that we do, advancing access, exposure, and opportunity to dance and music, and cultivating creativity. Staff members also have opportunities to shape the culture of the organization through our Work, Life and Culture Committee working groups at a time when we are revamping our IDEA (Inclusion, Diversity, Equity, and Access) action plan, initiating an ESG (Environmental, Social, Governance) strategic plan, and more.

    See the listing for the complete job description, as well as compensation details and benefits related to the use of the Dance Center and professional development opportunities.

    https://www.appone.com/MainInfoReq.asp?R_ID=4461105

    To Apply: Please send Resume and one-page cover letter to jobs@mmdg.org


  • Monday, May 23, 2022 8:07 PM | Laura DeMuro (Administrator)

    Collection Manager, Library Services Center

    (May 23, 2022)

    Position Title - Collection Manager, Library Services Center

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Yes

    Position Type - Yes

    Salary Range - $66,000 - $75,000

    The New York Public Library's (NYPL) collections are among the most important, unique, and comprehensive ever assembled for the free use of the public. The Research Library’s collections are wide-ranging, including archives, rare books, manuscripts, maps, photographs, prints, drawings, artwork, and audio and moving image recordings. The Library is committed to employing expert staff to formulate and implement responsible collection management and preservation plans covering the lifecycle of research collection materials.

    The special collections of NYPL’s three research centers–the Stephen A. Schwarzman Building, the Schomburg Center for Research in Black Culture, and the Library for the Performing Arts–are shipped to the Library Services Center (LSC) in Long Island City as they are acquired, processed, prepared for exhibition and outgoing loan, undergo conservation treatment, and are digitized. Within Preservation and Collections Processing, the Collection Manager, LSC, oversees acquisition logistics, working with donors, vendors, and shippers; receives, accessions, and physically manages collection materials in storage, preparing them for processing by Archival Processing or Special Collections Cataloging; oversees transfer of materials between processing, digitization, and conservation programs; prepares shipments of materials to research centers and offsite facilities (coordinating with Registrar Services), manages acquisition documentation; and oversees preventive conservation activities associated with all spaces.

    Working primarily with archives, rare books, and audio and moving image materials, the CM is fluent in logistics, stewardship, and professional standards within archives, libraries, and/or museums, while enacting a portfolio of institutional and vendor relationships to achieve success. The CM demonstrates extensive knowledge of a wide range of special collections formats and their related preservation issues, including appropriate packing, handling, shipping, documentation, and storage. They communicate the implications of these issues to a diverse peer group at NYPL, including directors, curators, special collections processing and cataloging staff, facilities managers, and others. Using this expertise, the CM manages one staff member and coordinates with colleagues to coordinate efficient and appropriate transport, custody transfer, and intake of materials while assessing and managing the risk associated with these activities, including weighing cost implications and project impacts. The CM acts as a public face of the Library during interactions with donors and negotiates with appropriate vendors to foster positive and beneficial external relationships.

    Key Responsibilities

    Reporting to the Associate Director, Collection Management, the Collection Manager, LSC will:

    Manage all special collections materials entering LSC, including receiving, stacks/storeroom management, location tracking, and assessment of storage needs for collection materials while onsite at LSC

    Accession new special collections acquisitions, including inventory, preservation assessment, labeling, rehousing, and other activities as necessary

    Oversee special collections acquisition logistics, coordinating efficient and appropriate packing, transport, and custody transfer with internal and external partners while assessing and managing the risk associated with these activities

    Coordinate transport of collections to permanent storage locations with Registrar Services and fine arts shippers

    Effectively manage collection documentation completion, quality control, and physical organization, at the time of acquisition

    Coordinate site visits with appropriate NYPL staff to physically evaluate and document potential acquisitions

    Coordinate the safe movement of special collection materials within LSC and shipments to/from Research Centers, RECAP, and other external storage locations.

    Liaise with Facilities, Security, and Capital Planning staff around preventive conservation and building management issues for LSC storerooms to maintain an appropriate environment for special collections, identify issues, and collaborate to seek solutions

    Collaborate with stakeholders such as Registrar Services, Center Collection Management programs, Special Collections Processing, Conservation, and Digital Research at LSC to communicate collection management goals and standards

    Coordinate emergency preparedness activities for PCP at LSC, serve on the REACT collection emergency response team and lead REACT when required, providing emergency support in other NYPL centers when required

    Occasionally courier collection materials on loan to other museums and libraries within NYC and beyond.

    Required Education, Experience & Skills

    Required Education & Experience

    Masters degree in Library or Archival Science, Museum Studies, Arts Administration or equivalent experience, with a experience in collection management and/or registration required

    Strong interest in archives and special collections

    Broad humanities knowledge as demonstrated through academic degrees or an equivalent combination of training and experience

    Five or more years experience in registration, acquisitions management, and/or managing collections required

    Required Skills

    Familiarity with professional standards and best practices in archives and special collections and/or cultural heritage collection management and registration, including legal and ethical issues surrounding acquisitions required, with the ability to communicate implications around decision-making to a range of NYPL partners, including directors, curators, senior managers, facilities staff, and others

    Demonstrated knowledge of a wide range of special collections formats, including archives and rare books, and their related preservation issues, including appropriate packing, handling, shipping, and storage

    Knowledge of packing methods and materials and associated vendors required. Must be able to assess and articulate risks associated with different methods

    Demonstrated record of designing and managing projects and bringing them to a conclusion in a timely fashion

    Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing team environment

    Experience working with fine arts shippers required, including a working knowledge about customs requirements, long-distance shipping, custody transfer, and insurance

    Demonstrated familiarity with collection storeroom and/or stacks management and preventive conservation required

    Attention to detail and excellent customer service required

    Excellent verbal and written communications

    Preferred Qualifications

    Experience with procedures and systems for accessioning manuscript and archival materials preferred

    Experience processing archival collections or cataloging rare materials preferred

    More...

    Please Note: Effective August 2, 2021, absent a qualifying exception for medical or religious reasons, newly hired employees of the New York Public Library must present proof of receipt of a COVID-19 vaccination and may not begin employment at the Library until 14 days after their receipt of their second dose of either the Pfizer or Moderna vaccines or 14 days after their first dose of the Johnson & Johnson vaccine. Newly hired employees who need additional time to receive their vaccination prior to their start date may request an adjournment of their start date with their hiring manager. The Library will consider such requests on a case by case basis, depending upon the Library’s operational needs, among other factors. The Library will further consider exemptions for prospective employees who cannot become vaccinated due to a qualifying medical condition or a sincerely held religious belief or practice. Candidates who receive a conditional offer of employment and who seek a medical or religious exemption to the Library’s vaccination policy will be provided with additional instructions at the time of the conditional offer.

    Core Values

    All team members are expected and encouraged to embody the NYPL Core Values:

    Be Helpful to patrons and colleagues

    Be Resourceful in solving problems

    Be Curious in all aspects of your work

    Physical Duties

    Must travel to four research library sites and to donor homes and warehouses in the NYC metropolitan area. These areas may include basements, attics, outbuildings, and spaces that may be dusty, dirty, or difficult to access. Some additional travel outside the NYC area may be required.

    Position involves reasonable exposure to dust

    Ability to lift up to 30 pounds (record cartons filled with paper and other material) repeatedly from floor to shelf/cart and climb ladders simultaneously as well as stand for long periods of time required.

    Physical Required?

    No

    Union/Non Union

    Non Union

    FLSA Status

    Exempt

    Schedule

    35 hours per week

    Work Environment

    Office setting

    Storage area setting

    Offsite, including donor’s homes, basements, attics, storage facilities, warehouses

    Public library setting

    About The New York Public Library

    The New York Public Library is a free provider of education and information for the people of New York and beyond. With 92 locations—including research and branch libraries—throughout the Bronx, Manhattan, and Staten Island, the Library offers free materials, computer access, classes, exhibitions, programming and more to everyone from toddlers to scholars, and has seen record numbers of attendance and circulation in recent years. The New York Public Library serves more than 18 million patrons who come through its doors annually and millions more around the globe who use its resources at www.nypl.org.

    https://nypl.pinpointhq.com/en/jobs/49203


  • Tuesday, May 17, 2022 7:10 PM | Laura DeMuro (Administrator)

    Systems Librarian

    (May 17, 2022)

    Position Title - Systems Librarian

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Senior Manager for Metadata and Discovery

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    The Center for Jewish History (NYC | cjh.org) is the collaborative home to five in-house Partners—American Jewish Historical Society, American Sephardi Federation, Leo Baeck Institute, Yeshiva University Museum, and YIVO Institute for Jewish Research. When the Center opened its doors almost twenty-three years ago, it made a commitment to preserve the collections housed within its walls and make them accessible to scholars, students, and diverse audiences by implementing a unique, shared services model across all five partners.

    The Center for Jewish History seeks a creative, pragmatic, and insightful individual to become our Systems Librarian. Primary responsibilities include the management of the shared integrated library system and discovery layer as well as coordinating metadata remediation projects, generating and maintaining customized reports, training staff, creating and maintaining documentation, and troubleshooting. The successful candidate can see both the forest and the trees, and will be able to balance system-wide implications with a detail-oriented focus and perspective.

    The Systems Librarian will report to the Senior Manager for Metadata and Discovery. The Metadata and Discovery Services department is tasked with coordinating the interoperability and integration between Center systems that control, describe, preserve, and provide access to the rich physical and digital holdings of the five Partner institutions. The Systems Librarian will work closely with department members, as well as the Center’s Information Technology department, vendors, and stakeholders in the Center and Partner community to ensure that the physical, digital, and electronic holdings available at the Center are discoverable and accurately described.

    The salary range for this position is between $62,000 and up to $70,000, based on experience.

    Responsibilities:

    • Oversees the maintenance of library systems, technologies, and software related to the description and discovery of the physical and digital holdings of the Partners and Center.
    • Develops and refines workflows to effectively describe physical and digital holdings within Center library systems and externally in OCLC products.
    • Troubleshoots application and software problems in collaboration with Center’s Information Technology department and colleagues in Metadata and Discovery Services.
    • Collects statistics for systems usage to assist with future resource allocation, identifying trends in use of systems, improving the description of resources, and gap analysis.
    • Utilizes and tests a variety of software tools to extract and manipulate data from various sources.
    • Cooperates in the development, creation, promotion, and assessment of system-based policies and best practices.

    Required Qualifications:

    • Master’s in Library and Information Science from an ALA-accredited library school.
    • 3-5 years’ experience working within Integrated Library Systems and other library systems software in a special library setting.
    • Strong background in cataloging and knowledge of descriptive standards (like MARC, AACR2, DACS, RDA, Dublin Core, and/or EAD), authorities, and tools (like OCLC Connexion, Cataloger’s Desktop, and MarcEdit).
    • Commitment to programmatic and systems-based solutions for correcting and optimizing description across library systems.
    • Expertise in organizing and manipulating data using spreadsheet applications, like Microsoft Excel, Google Sheets, or OpenRefine.
    • Basic competency in UNIX, SQL queries, Python, and/or Perl.
    • Ability to work both independently and in a team environment.
    • Capable of fostering a collaborative environment and developing diplomatic, adaptable approaches to shared library systems.
    • Comfort balancing daily and strategic, longer-term systems-based projects and priorities.

    Preferred Qualifications:

    • Familiarity with Ex Libris library systems products, such as Aleph, Primo, or Rosetta.
    • Comprehension of and comfort with descriptive metadata across library systems, including ability to crosswalk data from different formats.
    • Understanding of database construction and architecture.
    • Previous experience working in a multilingual environment with bibliographic knowledge in at least one of the following languages (in addition to English): Hebrew, Yiddish, German, or Russian.

    Company Benefits:

    • 15-21 federal and religious holidays off each year in addition to generous vacation, sick, and personal days.
    • Full health benefits (medical, dental and vision) with minimal employee contributions.
    • Free life insurance and long-term disability coverage.
    • Flexible spending account and commuter benefits.
    • Generous 403b retirement benefits.

    The Center for Jewish History is committed to diversity and inclusion. Qualified individuals who bring diverse perspectives to the workplace are especially encouraged to apply.

    Review of applications will begin immediately. For priority consideration, please submit cover letter, resume, and contact information for three references to Eric Fritzler, Senior Manager for Metadata and Discovery, at eafritzler@cjh.org by June 1, 2022. Applications will be accepted until the position is filled. No phone calls please.

    https://new.cjh.org/about/employment-opportunities


  • Monday, May 16, 2022 8:22 PM | Laura DeMuro (Administrator)

    Archive Project Manager 

    (May 16, 2022)

    Position Title - Archive Project Manager

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archvies Consultant

    Position Type - Part-time,term

    Benefits - No

    Hourly wage range - $25 - $30

    OB TYPE: (8-month)

    NYC-based with in-person and remote work

    SALARY: $30/hour for 20-25 hours/week

    SITI Company is an ensemble-based theater company whose three ongoing components are the creation of new work, the training of theater artists, and a commitment to crossing boundaries. SITI is currently in the process of creating a comprehensive Legacy Plan which seeks to preserve the Company’s body of work for future generations. SITI Living Archive launched in the summer of 2020 and will culminate in December 2022.

    POSITION DESCRIPTION:

    SITI Company seeks a detail-oriented and experienced Archive Project Manager. The Manager will work closely with the SITI Archive Consultant and supervise the SITI Archive Processing Archivist. The Project Manager will prepare and pack the collection for institutional placement; manage oral history recordings; oversee the installation of SITI Company’s CollectiveAccess database; and catalog selections from the collection.

    QUALIFICATIONS:

    The successful candidate must demonstrate the ability to work independently, take initiative, prepare professional quality documents, and manage the project timeline culminating in the physical placement of the SITI Living Archive at an institutional repository by the end of 2022. The incumbent will also manage the launch of the SITI Living Archive database. Strong analytical and organizational skills; the ability to manage and meet deadlines; the ability to work creatively through obstacles; impeccable written and verbal communication skills; computer literacy; and the ability to work towards long-term, overarching project goals, are essential.

    The SITI Living Archive Project Manager will:

    • Maintain detailed monthly timeline of the project;
    • Maintain regular contact, correspondence, and meetings with SITI Company members and the institutional archive repository;
    • Work with the Archival Consultant, Whirl-i-Gig (the developer of CollectiveAccess), Producing Director, Executive Director, and other members of the web team on the design and implementation of the CollectiveAccess database;
    • Manage cataloging and digitization work done by the Processing Archivist;
    • Manage workflows for preparing, packing, and digitizing (as necessary)

    Required:

    • Master of Library and Information Sciences or Archival Studies from an ALA-accredited institution;
    • 2-3 years of related project management experience;
    • Practical knowledge of archival theory and best practice;
    • Experience working with web-based relational databases and familiarity with popular metadata schema, such as DublinCore and PBCore;
    • Experience handling and packing archival materials, including larger objects such as set pieces, props, and costumes from SITI Company productions;
    • Ability to work independently and meet deadlines, as well as manage multiple projects simultaneously;
    • Familiarity with project management tools, platforms, and software;
    • Familiarity with current trends, issues, and ever-evolving standards and best practices in the field.

    Preferred

    • Working knowledge of performance-based archives;
    • Some familiarity with using Wordpress;
    • Some familiarity with recording and/or conducting oral histories;
    • Familiarity with placing archives in an institutional repository;

    SITI Company is committed to anti-racism, diversity, equity, inclusion, and the creation of safe spaces for all artists to create work; and for all artists and employees to work in an environment that respects all aspects of their identity including, age, race, sex, gender, religion, national origin, sexual orientation, marital status, and ability. In furtherance of these goals, SITI highly encourages candidates from diverse backgrounds to apply.

    https://siti.org/get-involved/jobs/#SITI-LIVING-ARCHIVE-PROJECT-MANAGER

    To apply, please email a letter of interest and resume (each in Word or PDF format) to: SITI Search Team at jobs@siti.org. Please put Archive Project Manager in the subject line. SITI is looking to fill the position in June 2022.


  • Monday, May 16, 2022 8:20 PM | Laura DeMuro (Administrator)

    Archivist 

    (May 16, 2022)

    Position Title - Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Executive Director

    Position Type - Full-Time, permanent

    Benefits - Yes

    Salary Range - $66,000 - $75,000

    Long-term permanent position with an Artist’s archive looking for an Archivist who will report to the Executive Director. The Archivist will care for the contents of the Archive, and assist with research, exhibition planning, sales, and creative projects.

    Position Description:

    The Archivist is responsible for the access to, professional care, daily management, and maintenance of the Artist’s archive including its organization, preservation, housing, and storage. The Archivist refines, implements, and upholds archival policies and procedures with regard to processing, documenting and accessing archival collections.

    Major Tasks:

    • Coordinates and facilitates archives access requests by researchers, other institutions research associates, as well as responding to archives information inquiries and requests.

    o Responsible for researching and responding to copyright and ownership issues.

    o Responsible for providing scans of images and documents as needed using appropriate digital and metadata standards.

    o Coordinates loans.

    • Responsible for archival maintenance.

    o Evaluates and coordinates the re-housing and stabilization of archives.

    o Ensures compliance with government regulations related to archives.

    o Ensures accurate and up-to-date inventories, finding aids, and reconciliation of archives and records, including spot check inventories.

    o Responsible for the appraisal, arrangement, and description of archival collections according to recognized archives standards (DACS, EAD, Dublin Core).

    o Mount and pack finished artworks for presentation and storage.

    o Identify works with conservation issues.

    o Maintains records of and prioritizes processing backlog.

    o Researches and tracks works offered at auction, requests high-resolution files from auction houses.

    o Oversees housekeeping, as pertains to archives.

    o Purchases archival supplies.

    o Coordinates the move of archives into new or improved storage conditions.

    • Manages archival policies and procedures

    o Advises in the creation, development, and implementation of collections management policies; archives procedures; procedures manual; finding aids, archive goals and preservation planning.

    o Implements and refines the archive’s records retention program in accordance with local, state and federal law.

    o Conduct training for staff regarding records management and transfer of relevant records to the permanent institutional archives.

    o Implement current procedures and develop new procedures for archival collections considering previous organizational and cataloging systems.

    o Ensures current archives handling procedures are recorded and enforced.

    • Works with Executive Director in preparation of proposals, reports, and other associated documents.
    • Assists Executive Director with sales presentations.

    o Provides images, information, and price of artworks to collectors.

    o Keeps a record of works shown during sales presentations or images of works emailed to collectors.

    o Works with bookkeeper on creating invoices.

    o Requests framing quotes on collector’s behalf.

    o Prepares condition report of sold artworks; packs artworks for collection by framer or shipper.

    o Coordinates shipping of artworks to collectors.

    • Assists with maintaining Archive’s web pages, posting to social media, as well as verifying legal photo usage on website.
    • Acts as an enthusiastic advocate and personal representative for the Archive in the community by promoting its resources, programs and services.
    • Supervises and works with archives assistants, interns.
    • Other duties as needed.

    Education and Experience Requirements:

    • M.A. or M.L.I.S. in Archives, Library Science, Museum Studies, or related field with formal training in archives management and preservation or commensurate experience.
    • Three years of Archives experience required, in a Museum, Foundation or Estate.
    • Experience and training in records management.
    • Experience with professional archives management software and environmental monitoring applications.
    • Supervisory experience.

    Abilities, Skills, and Knowledge:

    • Knowledge of archives preservation requirements, storage needs, and registration procedures for archives.
    • Knowledge and experience handling large complex works of art.
    • Knowledge of and interest in contemporary art.
    • Up-to-date knowledge of professional standards and trends.
    • Familiar with governmental regulations and legal requirements related to archives and experience in compliance with same.
    • Ability to maintain confidentiality in all professional matters.
    • Demonstrated ability to communicate, orally and in writing, with staff, collectors, vendors and others.
    • Strong organizational skills and attention to detail.
    • Flexibility and strong follow through on work assignments.
    • Attentiveness to detail with special attention to accuracy.
    • Exhibit an enthusiastic, professional, responsible and self-motivated attitude.
    • Familiarity with Social Media.
    • Familiarity with Microsoft Office suite, ArtBase, Photoshop and other similar products.
    • Ability to work independently, as well as part of a team.
    • Excellent time management skills.

    Working Conditions: Generally, works indoors. Occasional weekend and evening work.

    Other Requirements: Occasional travel for exhibitions.

    https://www.nyfa.org/view-job/?id=da237326-0f40-4175-a581-8402099f3f5a

    To Apply: Send Cover Letter, Resume, References, Salary Requirements to info@peterbeard.com


  • Wednesday, May 11, 2022 7:51 PM | Laura DeMuro (Administrator)

    PT Archivist 

    (May 11, 2022)

    Position Title - PT Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director, 92Y Unterberg Poetry Center

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $31 - $35

    92Y seeks an archivist—a part-time, contract position with the possibility of growth—to facilitate in-progress projects as well as work with artistic, education, community, public relations, and fundraising colleagues in envisioning and producing a series of new projects to mark the institution’s 150th anniversary in 2024. Starting in summer 2022, the archivist will work across 92Y with the aim of helping to create a dynamic and impactful celebration of the institution’s past, present, and future that will feature a year-long series of exhibitions, mainstage programs, classroom activities, and community engagement.

    https://www.linkedin.com/jobs/view/3053888231/?capColoOverride=true

    To Apply: Please send Resume and Cover Letter to bschwartz@92y.org


  • Tuesday, May 10, 2022 7:13 PM | Laura DeMuro (Administrator)

    Summer Graduate Intern - Research Archives 

    (May 10, 2022)

    Position Title - Summer Graduate Intern - Research Archives

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Archivist

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - No

    Hourly Wage Range - $18-$25

    The Agency

    The Landmarks Preservation Commission (LPC) is the largest municipal preservation agency in the nation. It is responsible for protecting New York City's architecturally, historically, and culturally significant buildings and sites by granting them landmark or historic district status and regulating them after designation. The agency is comprised of a panel of 11 commissioners who are appointed by the Mayor and supported by a staff of approximately 80 preservationists, researchers, architects, historians, attorneys, archaeologists, and administrative employees. There are more than 37,500 designated buildings and sites in New York City, most of which are located in 152 historic districts across in all five boroughs.

    Working at the Landmarks Preservation Commission provides a great opportunity to cultivate intellectual inspiration and professional development.

    Responsibilities

    Research Department Archives

    LPC is in the process of the consolidation and reorganization of archival material which requires an intern to move, arrange, and catalog items, label/document files and photographs, maintain and consolidate existing collections, rehouse materials, perform basic preservation activities, and appraise current collection holdings. The intern will also contribute to the development of an offsite storage strategy.

    Qualification Requirements

    1. Currently matriculated in a college or university graduate program pursuing an MLIS or an accredited Archival Studies Program.

    Preferred Skills

    The ideal candidate would have:

     Some experience handling ephemera and processing analog and digital collections

     Experience developing and writing finding aids

     Excellent communication skills and a collaborative approach, detail oriented

     Excellent research and data analysis skills

     Proficiency in Adobe Creative Cloud, Microsoft Excel and PowerPoint

     The ability to learn quickly and work independently

    https://a127-jobs.nyc.gov/psc/nycjobs/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_SCHJOB_FL&Action=U



questions? communications@nycarchivists.org

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