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As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.

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ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

Current Openings 

  • Thursday, March 31, 2022 9:33 PM | Laura DeMuro (Administrator)

    Chinese Processing Archivist

    (March 31, 2022)

    Position Title - Chinese Processing Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Processing Archivist

    Position Type - Full-time, term

    Benefits - Yes

    Salary Range - $66,000 - $75,000


    Columbia University Libraries seeks a Chinese Processing Archivist to arrange and describe archives and manuscript material in all formats held by the C.V. Starr East Asian Library according to local and national practices. This position is uniquely situated in that it plays a principal, integral role in both technical services and access services for Starr Library's operation. This position manages a student employee.

    *This is a three (3) year temporary position from date of hire with possibility for extension*


    Processing: Arrange and describe manuscript material and archival collections in all formats (paper, photographic, electronic, audiovisual, etc.). Develop processing plans for collections, including determining level of granularity at which to process, assure appropriate housing of materials, identify and recommend materials for conservation treatment, write and edit finding aids according to DACS (Describing Archives: a Content Standard) specifications.

    Technical Services: Upload finding aids to ArchivesSpace. Maintain metrics on processing and submit regular reports on the ongoing processing and cataloging work. Create item-level metadata for digital objects relating to archival collections as appropriate. Triage unprocessed collections for possible use by researchers upon request.

    Public Service: Provide reference assistance related to the archives in process, including answering reference queries (email, telephone), and participate in supervising the Special Collections reading room.

    Training, Instruction, and Supervision: Train and supervise the work of a student working on archival projects.

    Professional Involvement and Development: participate in unit-wide, library-wide, and profession-wide planning and committee activities

    Administrative Tasks: Participate in staff meetings for the general staff and various smaller groups.


    Minimum Degree Required:

    Master’s Degree in Library Science or equivalent combination of education and experience.

    Minimum Qualifications:

    Comprehensive knowledge of archival theory and practice with at least one or more years of processing collections.

    Knowledge equivalent to a minimum of one graduate level course in cataloging and metadata.

    Familiarity and experience with ArchivesSpace or similar software equivalent to six months to two years

    Thorough command of the Chinese language.

    Strong writing and editing skills.

    Project management skills.

    Strong interpersonal skills.

    Preferred Qualifications:

    Graduate degree in an academic discipline.

    Working knowledge in at least one additional East Asian language.

    Some familiarity with other relevant metadata standards, including Dublin Core, VRA Core, METS, and MODS.

    Previous experience providing reference services.

    Some supervisory experience, including students.

    Some experience working with born-digital archival content.

    Minimum salary: $71,000


  • Wednesday, March 30, 2022 8:25 PM | Laura DeMuro (Administrator)

    Archive Intern

    (March 20, 2022)

    Position Title - Archive Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Project Archivist

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits?- Yes

    Hourly wage range - $18- $25

    The Archive Intern will participate in an IMLS-funded project to catalog the Vertebrate Paleontology Archive in order to broaden access to the collection. The intern will work in a team of two, under the supervision of the Project Archivist and AMNH collections and Research Library staff, on processing tasks to meet the goals of the work plans set for various areas of the project. These tasks will include cataloging unprocessed materials; assisting with the creation of finding aids; working through materials to flag them for future conservation, re-housing and digitization in future grant projects; and contributing to social media outreach.

    The internship period runs for 24 months; this position requires a minimum commitment of 15 consecutive weeks, working one day a week. Work on this internship can only be performed onsite at the AMNH.Preference may be given to candidates who can commit to more than one consecutive semester.

    Apply Online: https://careers.amnh.org/postings/2822

  • Tuesday, March 29, 2022 8:28 PM | Laura DeMuro (Administrator)

    Archives Intern

    (March 29,2022)

    Position Title - Archives Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Director of Archives

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - No

    Hourly wage range - $18- $25

    Under supervision of the Director of Archives, the Archives Intern will focus on library cataloguing and basic archival processing (arrange, describe, rehouse) of the newspaper clipping files. Additional possible projects include assistance with digitization and metadata entry, preparing remote research request materials, and other duties as assigned.


    • Current or recent Master of Science in Library and Information Science student with coursework in archives
    • Knowledge of basic library and archival principles
    • Experience working with databases, scanning software, and/or library catalogues
    • Knowledge of modern art and Rauschenberg a plus


    Internship is onsite in the temporary Foundation offices in lower Manhattan

    The Rauschenberg Foundation has instituted protocols to ensure the health and safety of everyone who comes onsite, including a requirement that all staff and visitors be fully vaccinated against COVID-19, other than accommodations required by law for religious or disability objections.


    Up to 16 hours for 8- to 12-weeks between May – July 2022; exact start and finish dates are flexible. Preferred days are Tuesday, Wednesdays, and/or Thursdays.



    About Us

    The Robert Rauschenberg Foundation expands the legacy of artist Robert Rauschenberg (1925–2008) who believed strongly in the power of art as a catalyst for social change. The Foundation delivers on its mission through on-going research and support for exhibitions, while sustaining the well-being of innovative artists and the work of socially engaged institutions that embody the same risk-taking, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors.

    The Rauschenberg Foundation primarily supports small to midsize arts and socially engaged organizations that are contrarian and experimental, even courageous, in driving towards equity. In addition, the Foundation amplifies the creative life of artists and scholars across the disciplines through residencies, commissions, and accessible public platforms. Finally, the Foundation supports research, exhibitions, publications, academic partnerships, and special projects across the globe that promote the legacy of Rauschenberg’s joyful, responsive, and irreverent approach to making work while living an empathetic and meaningful life.


    Application deadline is Friday, April 15, 2022.

    Interested candidates should submit a cover letter and resume to employment@rauschenbergfoundation.org. Please indicate “Summer 2022: Archives Intern” in the subject of your email to ensure proper processing and review. Please do not deviate from this format as it may lead to your application being filtered out of consideration.

  • Saturday, March 19, 2022 10:24 AM | Laura DeMuro (Administrator)

    Chief Archivist

    (March 19, 2022)

    Position Title - Chief Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Chief Archivist

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $86,000 - $95,000Position Focus:

    The Yale Center for British Art seeks a museum archivist to lead and manage the Center’s Archives as a professional repository dedicated to the histories of British art, Paul Mellon, and the Yale Center for British Art. Reporting to the Deputy Director for Research in the Research Division, the Chief Archivist will be responsible for all aspects of the Archives, including records management, collection development, accessioning, description, preservation, and access to the Center’s archival holdings. The Chief Archivist will manage and execute these activities in accordance with current national archival standards and practices and will refine and implement policies and procedures in support of the collections.

    The Chief Archivist will develop a dynamic museum archives fully integrated into all of the museum’s functions. The postholder will work in tandem with the museum’s curatorial departments on acquisitions and cataloging initiatives and in consultation with its Conservation department on preservation-related activities. The postholder will forge programmatic relationships to further share and promote the Center’s archival collections by way of exhibition and publication opportunities, the Center’s visiting scholars program, and its educational programs. The Chief Archivist will work closely with the Center’s IT department to implement technology-related initiatives, including those pertaining to records management, born-digital records, and digital preservation, and assist with the Archives’ use of shared archives systems such as ArchivesSpace and Preservica. The postholder will also coordinate with staff members in the Collections Information and Access, Communications, Imaging, and Study Room departments to provide access to and promote the Center’s archival collections to diverse audiences.

    The Chief Archivist will directly supervise staff members, graduate research assistants, interns, and student assistants. The postholder will be responsible for the department’s annual budget and for establishing priorities and fulfilling goals for the department as well pursuing funding opportunities, including grants. The postholder will manage the storage and transport of archival collections across the Center’s buildings and off-site storage locations and will ensure that policies and protocols are in place for their care. The postholder will provide reference and research services related to the archival collections. The Chief Archivist will employ creative strategies along with rigorous standards to advance the mission of the Archives.

    Yale University offers substantial opportunities for collaboration, including working with other special collections units across Yale. The postholder also will liaise with institutions outside of Yale including those associated with Paul Mellon.


  • Tuesday, March 15, 2022 9:03 PM | Laura DeMuro (Administrator)

    Project Archivist

    (March 15, 2022)

    Position Title - Project Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - College Archivist

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $20 - $25

    Project Archivist Position at Brooklyn College

    Brooklyn College Archives and Special Collections seeks an archivist fluent in Italian for a part-time, temporary position to process manuscript collections. The collections are related to the Italian invasion of Ethiopia in the 1930’s. The collections to be processed include both documents and photographs. The processing includes the creation of finding aids, using ArchivesSpace.

    The job begins May 16. Hours are 15-19 hours per week, up to 225 hours overall, with the possibility of additional hours available in the fall. Rate of pay is $25/hr. There is no overtime, and the work must be done onsite M-F, between 9am and 5pm.


    - M.A. in Archives Administration or similar

    - Previous archival processing experience

    - Demonstrated fluency in written Italian

    - Demonstrated ability to read handwritten documents in Italian


    - M.A. in History

    - Knowledge of Italian colonial history in Ethiopia

    - Familiarity with ArchivesSpace and Encoded Archival Description

    Applications accepted until April 15, 2022.

    Questions and applications may be directed to Prof. Colleen Bradley-Sanders, Head of Archives and Special Collections, at: C.Bradley-Sanders17@brooklyn.cuny.edu

  • Thursday, March 10, 2022 8:06 PM | Laura DeMuro (Administrator)

    Librarian for Performing Arts 

    (March 10, 2022)

    Position Title - Librarian for Performing Arts

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Head of Humanities and Social Science

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $76,000 - $85,000

    New York University Division of Libraries is seeking a Librarian for Performing Arts to cover theater and drama, cinema studies, dance, acting, film and television, performance studies, and related programs at NYU’s Tisch School of the Arts; the Steinhardt School of Culture, Education, and Human Development; and across the University. This tenure-track faculty position leads efforts to support teaching and learning, research, scholarship, and creative and artistic activities through building collections and delivering a program of outreach, engagement, instruction, and consultation.

    This liaison librarian to performing arts disciplines at NYU will contribute to the development of distinctive, interdisciplinary, multi-format, and intersectional collections that serve the wide-ranging needs of students, artists, scholars, and researchers both locally and nationally. We seek a librarian who will build on existing public and research services and facilitate new modes of scholarly and artistic inquiry. We also seek a librarian who will collaborate with groups across NYU and New York City to develop outreach and engagement programs that build community and prioritize the needs of underrepresented communities.

    The Librarian will work closely with colleagues across NYU Libraries, including the Librarian for Music and the staff of the Avery Fisher Center for Music and Media; a core of other library liaisons who serve arts, humanities, and social sciences scholars; and the libraries subdivisions and departments focused on teaching and learning, collection development and description, and scholarly communication. This librarian will also represent NYU in professional consortia and associations locally and nationally.

    We would love to hear from you! To ensure consideration, submit your CV and letter of application, including the contact information of three professional references to http://apply.interfolio.com/103166 NYU Division of Libraries requires all candidates for this position to supply a statement demonstrating their dedication to inclusion, diversity, equity, and belonging as part of their application. Access the Diversity Statement prompt here https://nyu.box.com/v/diversity-statement Applications will be considered until the position is filled. Preference will be given to applications received by April 28th.

    EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity


  • Thursday, March 10, 2022 8:02 PM | Laura DeMuro (Administrator)

    Summer Intern 

    (March 10, 2022)

    Position Title - Summer Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Digital Collections Archivist

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly Wage Range - $18-$25

    NYC Department of Environmental Protection Archives Summer 2022 Internships

    Repository Description

    The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of drinking water daily, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees.

    The Records and Archives Management unit supports DEP in managing the agency’s records and information, and collects, organizes, protects, and provides access to records having long-term business and historical value to DEP and the City of New York. It is a valuable resource for information about DEP including the work of its predecessor agencies dating back to the 19th century. Our digitization and processing projects improve access to information and facilitate the planning of billion-dollar capital construction and rehabilitation projects including the Delaware Aqueduct Bypass Tunnel, Kensico-Eastview Connection, and Ashokan Century Program, as well as land use activities, facilities maintenance, and other operations.

    Internship Description

    Records and Archives Management Interns (3 positions): Selected candidates will work with the Records and Archives Management team to survey, process, and/or digitize records including engineering drawings and photographs related to the New York City water supply system. Projects will focus on improving access to records in high demand for research to support agency activities. Internships will provide experience with digitization, metadata creation, digital asset management, project planning, and quality control. Other responsibilities may include conducting research in support of user requests and creating social media content. This internship is an opportunity to work with vitally important archives and gain real-world knowledge of managing records that support local government.

    Preferred Skills

    - Interest in New York City history, government records, or civil engineering

    - Strong communication skills

    - Detail-oriented with excellent organizational skills

    - Self-motivated and able to work well following a project plan with minimal supervision

    - Capable of identifying and communicating project issues as they arise

    - Proficient in Microsoft Office suite of applications, particularly Excel

    Qualifications: Interns must be currently enrolled in a graduate degree program in information and library science, archival studies, history, or related field at an accredited college or university.

    Compensation and Duration: Interns will be paid $17/hour. The positions require a full-time commitment (Monday-Friday, 9am-5pm) for the duration of the summer internship: 10 weeks from June 6 through August 12, 2022.

    Work Location: East side of midtown Manhattan. All employees must work at the archive full-time. There is no teleworking option.

    To Apply: Find Job ID 515926 on https://www1.nyc.gov/jobs/. Include cover letter and resume. The application deadline is Friday, April 8, 2022, though we will start reviewing candidates earlier.

    For more information about NYC Environmental Protection, please visit www.nyc.gov/dep.

    DEP Archives on Flickr - https://www.flickr.com/photos/nycwater/sets/72157647118511120/

    Instagram - https://www.instagram.com/nycwater

    Facebook - https://www.facebook.com/nycwater

    Twitter - https://twitter.com/nycwater

    Urban Archive - https://www.urbanarchive.org/nycwater

  • Monday, February 28, 2022 9:14 PM | Laura DeMuro (Administrator)

    Archival Research Assistant

    (February 28, 2022) 

    Position Title - Archival Research Assistant

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Archivist and Special Projects Manager

    Position Type - Part-time, permanent

    Benefits - No

    Hourly wage range - $36 - $40

    The YIVO Archives is hiring Archival Research Assistants to support our reference services. Research Assistants may provide research support or scanning support. Research Assistants will be added to a listserv where patron requests will be shared, and will claim requests based on their capacity and ability to work on a particular project.

    Archival Research Assistants

    The YIVO Archives is hiring Archival Research Assistants to support our reference services. Research Assistants may provide research support or scanning support. Research Assistants will be added to a listserv where patron requests will be shared. Research Assistants can claim requests based on their capacity and ability to work on a particular project.

    Research Assistance:

    Research Assistants will come into YIVO and conduct archival research to assist with reference requests which are beyond the capacity of YIVO staff. Research plans will be created in collaboration with YIVO archivists, and the Research Assistant will be responsible for carrying them out. Tasks may include, but are not limited to:

    genealogy research

    searching unarranged or minimally arranged collections for particular types of documents

    searching for records of a particular individual, group, or institution across collections

    This role will not entail direct correspondence with patrons.

    Research assistance will be compensated at a rate of $40/hour.


    Research Assistants will come into YIVO and use an overhead document camera to photograph patron requests. Research Assistants will also be responsible for creating and depositing PDFs according to the YIVO Archives reference workflow (training will be provided).

    Scanning will be compensated at a rate of $25/hour. Scanning requests that are in practice research requests (e.g. “I want scans of all pages in this membership ledger that include the last name Rosenberg”) will be compensated as research requests.


    A minimum of intermediate reading ability of both printed and handwritten documents, in at least one of the following languages. We are seeking Polish, Russian, and Ukrainian readers in particular.

    — Yiddish

    — Hebrew

    — German

    — French

    — Spanish

    — Polish

    — Russian

    — Ukrainian

    Familiarity with archival research, either as a patron or an archivist. Familiarity with YIVO specifically is a bonus.

    Familiarity with Airtable.

    While we anticipate that most of the research projects will require coming to YIVO, applicants outside of New York City are welcome, as we do expect to have at least occasional requests regarding material which has been digitized.

    To Apply:

    Please send a resume and cover letter to Hallel Yadin, Archivist and Special Projects Manager, at hyadin@yivo.org.

  • Thursday, February 24, 2022 9:49 PM | Laura DeMuro (Administrator)

    Digital Archivist (Senior Librarian)

    (February 24, 2022)

    Position Title - Digital Archivist (Senior Librarian)

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - University Archivist

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    Digital Archivist, F/T, Thomas Jefferson University, Philadelphia.

    Thomas Jefferson University Archives and Special Collections seeks an experienced, service-oriented, and energetic individual to grow our digital archives and digital collections programs and support digital collections infrastructure and practices. This position is based at Jefferson’s Center City campus and reports to the University Archivist. The University Archives and Special Collections is a unit of the Jefferson Libraries. Learn more about the Archives here

    https://library.jefferson.edu/archives/ and the Jefferson Libraries here https://library.jefferson.edu/


    • Lead production responsibilities for the Jefferson Digital Commons, manage technical aspects of Digital Commons, content ingest and updating processes, metadata maintenance, and establishment of new collections.
    • Manage ongoing archiving of the university’s web presence and other born-digital university materials through Archive-It.
    • Work with Academic Commons and Office of Research Administration staff to provide support for compliance with data management and sharing mandates.
    • Produce quarterly or annual reports on progress in oversight areas.
    • Process archival materials creating inventories, guides, and other finding aids.
    • With University Archivist prioritize digitization projects of historical materials and manage digitization, meta-data creation, and ingestion to Jefferson Digital Commons.
    • Provide timely reference assistance to the university community and outside researchers using Archives and Special Collections, in person and remotely.
    • Participate in outreach and teaching activities for Archives and Special Collections, and the Jefferson Digital Commons.

    Required qualifications:

    • Master’s degree from an ALA-accredited graduate program with archives focus or advanced degree in History.
    • 2-years’ professional experience an archives or special collections setting
    • Experience with digital asset management, digital repository, and/or digital library systems.
    • Knowledge of archival standards and best practices, and digital preservation frameworks.
    • Demonstrated knowledge of relevant metadata standards for archival collections.
    • Excellent oral, written, and interpersonal communication skills.

    Preferred qualifications:

    • Experience with BePress’ Digital Commons
    • Experience with Archive-It
    • Experience supervising staff and/or student workers
    • Experience with archival research and/or guiding researchers and others in use of archive and special collections materials.
    • Experience creating exhibits and programs using archival objects and documents.


  • Wednesday, February 23, 2022 8:39 PM | Laura DeMuro (Administrator)


    (February 23, 2022)

    Position Title - Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Senior Director, Research & Archives

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $76,000 - $85,000

    Pace Gallery is a leading international art gallery representing some of the most influential contemporary artists and estates from the past century. Since its founding by Arne Glimcher in 1960, Pace has developed a distinguished legacy as an artist-first gallery that mounts seminal historical and contemporary exhibitions. Under the current leadership of President and CEO Marc Glimcher, Pace continues to support its artists and share their visionary work with audiences worldwide by remaining at the forefront of innovation. Today, Pace has nine locations worldwide including London, Geneva, a strong foothold in Palo Alto and two galleries in New York. Pace was one of the first international galleries to establish outposts in Asia where it operates permanent spaces in Hong Kong and Seoul. 

    Pace Gallery’s archival collections span over sixty years of print and digital records. The Archivist is responsible for collecting, appraising, processing, preserving, and providing access to these records and special collections of research, of historic or operational value. The Archivist will oversee day-to-day operations, development, and long-range planning of a digital strategy for the archives. This role requires commitment to providing careful and ethical stewardship for managing, using, and building collections by implementing best practices in organization, rehousing, and accurate and efficient capturing of data.

    What You’ll Be Doing:

    • Processing collections and arrangements of materials in all formats
    • Develop and maintain finding aids, databases and metadata to support research and access to the collections.
    • Coordinate and implement workflows and procedures that manage archives and apply preservation strategies.
    • Serve as project manager for archival projects while providing outreach activities including archival exhibits.
    • Serve on virtual reference desk providing real-time, online reference and research services using the library's and archive's collections and online resources to answer questions.
    • Prioritize, analyze, and complete the request process in a clear and concise manner
    • Manage offsite records with an online retrieval and pick-up system between the archives and storage depository.
    • Develop a records management program for physical and born-digital records.
    • Work collegially and collaboratively across all Pace departments and locations.
    • Supervise one archive associate and interns.
    • Keep up to date on current trends in archival practices
    • Other duties related to the archives as assigned.

    What You’ll Bring:

    • 5–7 years professional work experience in an archive environment acquiring, processing, preserving, and providing access to archival collections in both physical and digital formats.
    • Demonstrated understanding, application, and implementation of current archival theory, standards, and best practices including the ability to create policy.
    • Demonstrated knowledge of archival and library management systems as well as record management policies and procedures.
    • Knowledge of intellectual property issues related to archives, libraries, and special collections.
    • Strong organizational skills and attention to detail.
    • Knowledge of current conservation and preservation practices for archival collections in a variety of formats.
    • Flexibility processing various physical formats, including paper, sound recordings, video materials, and photographs
    • Experience curating exhibitions related to archival collections and developing and delivering talks and workshops.
    • Familiarity with applying cataloging and administrative, descriptive, and technical metadata such as MARC, EAD, DACS, MODs for digitized and born digital archival materials desirable but not required.
    • ALA-accredited master’s degree in library and information sciences with emphasis on archives or master’s in archival administration. Undergraduate degree in Art History, Museum Studies, or a related field preferred.
    • Familiarity and proficiency with library and/or museum collections management software and Microsoft Office suite, particularly Excel, scanning applications, and digital photography.
    • Must be able to lift and or move up to 40 pounds unassisted.

    In addition to an active and progressive work environment, Pace Gallery offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits. We encourage a healthy work/life balance and offer a generous vacation policy.

    Pace Gallery is proud to be an equal opportunity employer and will consider all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status.


    To Apply: Please send resume to hr@pacegallery.com

questions? communications@nycarchivists.org

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