Volunteering for ART Board service is an opportunity to utilize skills and expertise outside the scope of your daily work and to connect with fellow archives professionals. Serving on the ART Board offers many benefits, including gaining leadership experience, the experience to manage committee projects, and, most importantly, serving as a representative for your colleagues and for ART membership. Positions are two-year terms, with the exception of the Vice President, which is a one-year term, following which the Vice President becomes President without an election. This election season, ART will also hold an election to fill a Board vacancy. After the nominations period closes, each candidate will provide a short biography and candidate statement for the ballot, due by 1 June 2013, midnight EST; a digital photograph is also strongly suggested to be included on the ballot.
Vice President (Two Year Term: 1 year Vice President, 1 Year President)
At the request of the President, or in the absence of the President, at the request of the Board, the Vice President shall perform all of the duties of the President and so acting shall have all the powers of and be subject to all restrictions upon the President. The Vice President shall solicit nominations for Director, officer and committee positions; inform the nominator and nominee of the nomination; prepare ballots with candidates’ biographies and statements; and appoint an independent election committee to receive and count the ballots. The Vice President shall serve as liaison with the President to national, regional and local professional associations; prepare a report for the Annual Business Meeting; and perform such other duties as from time to time may be assigned by the Board or by the President.
Treasurer (Two Year Term)
The Treasurer shall have charge and custody of, and be responsible for, all funds, securities and for ART; shall receive and give receipts for moneys due and payable to ART, deposit all such moneys in the name on behalf of Archivists Round Table of Metropolitan New York, Inc., and handle ART’s financial business according to the ART By-laws. The Treasurer shall be responsible for the accuracy of the amounts of all moneys disbursed; shall regularly enter or cause to be entered in books to be kept by him or her or under his or her direction full and adequate account of all moneys received or paid for the account of ART. The Treasurer reports to the President or the Board, whenever the President or the Board, respectively, shall require him or her so to do, an account of the financial condition for ART and of all his or her transactions as Treasurer, and, in general, perform all the duties incident to the office of Treasurer and such other duties as from time to time may be assigned by the Board or by the President. It should be noted that the ART Board will support securing outside assistance for the Treasurer (e.g. accountant) on an as needed basis to ensure that ART’s financial needs are in compliance.
Director of the Education Committee (Two Year Term)
The Director of the Education Committee shall determine the continuing educational needs of the archival community; make recommendations to the Board for both short-term and long-term projects for ART sponsorship; and propose topics and make arrangements for a minimum of three education programs annually. Education events may be offered in addition to the regular monthly or offered as the regular monthly program, but must be coordinated with the Programming Committee.
Director of the Programming Committee (Two Year Term)
The Director Programming Committee shall recommend to the Board topics and venue locations for regular programs; distribute the notice of the program topics and venue locations to the Members; and make all arrangements for regular programs, including alternate arrangements, as necessary. The Programming Committee shall coordinate with other Members of ART to insure that at least one program per month will be offered between the months of September and June, or as otherwise determined by the Board.
Director of the Communications Committee (One Year Term; Board vacancy as of 06/17/13.)
The Director of the Communications Committee shall identify the communications requirements of ART; update and produce publications for ART, as needed, or as requested by the Board; communicate the concerns of ART on various subjects as needed; and perform other duties applicable to the office as prescribed by the Board.
For further information about ART’s governance structure and the above positions, please see the
by laws on the ART web site.
Nominations are officially open to all current ART members. Please email Pamela Cruz, ART Vice President at veep@nycarchivists.org with subject line “ART Board Nomination” if you would like to nominate someone, including yourself, for a position on the ART Board. Please send submissions ASAP; the final deadline for nominations is Thursday, 30 May, midnight EST.
If there are any questions about the open positions, or this year's election, please contact the ART Vice President:
veep@nycarchivists.org
