Project Archivist

(January 13, 2025)

Position Title - Project Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Virginia Thoren & Institute Archivist

Position Type - Full-time, term

Benefits - Yes

Salary Range - $56,000 - $65,000

The Pratt Institute Libraries are seeking a Project Archivist to process and make accessible collections that document Pratt Institute and its community. This role will focus on surveying, arranging, describing, and rehousing materials, particularly those related to student and community life as part of the Archives' ongoing reparative description efforts. The Project Archivist will engage in processing, preservation, outreach, and reference services, as well as contribute to broader library initiatives. A successful candidate will be an early-career archivist who is interested in working in a highly collaborative and service-oriented environment with potential opportunities to gain experience in project management, digitization, and exhibition curation. This position is a full-time, fully on-site, two-year terminal appointment.

https://www.schooljobs.com/careers/pratt/jobs/4779577-0/project-archivist-71101

Museum Assistant, Study Room

(January 2, 2025)

Position Title - Museum Assistant, Study Room

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Head of Study Room

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

Hourly wage range - $25 - $30

Reporting to the Head of Study Room at the Yale Center for British Art, the Museum Assistant works effectively as part of the Study Room team, assists and oversees patrons using Study Room for research and teaching. The Museum Assistant retrieves and re-shelves drawings, prints, photographs, rare books, manuscripts, and archives for patrons; maintains the order and ensures the special care, security and proper user handling of collections; coordinates organization of materials for classes and presentations in the Study Room and produces lists of work and other supporting materials as required; cataloging of works on paper using the appropriate collections management systems. This individual will also research and answer routine questions. This individual may represent the Study Room on YCBA committees and working groups as needed.

20-Dec-2024

Museum Assistant, Study Room

Yale Center for British Art - Study Room

92402BR

University Job TitleMuseum Assistant 1

Bargaining Unit

L34 - Local 34 (Yale Union Group)

Time TypeFull time

Duration Type

Regular

Compensation GradeLabor Grade C

Wage Ranges

Click here to see our Wage Ranges

Searchable Job FamilyMuseum/Curatorial

Total # of hours to be worked:

37.5

Work Days/Hours (Other than Standard)

8:30am-5:00pm Monday – Friday until the YCBA reopens to the public (anticipated Spring 2025).

Upon reopening to the public, scheduled work hours will be: Tuesday-Wednesday, Friday-Saturday: 8:30am-5pm and Thursday: 11:30am-8pm

Summer and Recess Hours: Monday-Friday: 8:30am-5pm

Work WeekFlexible or Non-Standard (for anything other than Standard)

Work Location

Central Campus

Worksite Address1080 Chapel Street

New Haven, CT 06510

Work Model

On-site

Position Focus:

Reporting to the Head of Study Room at the Yale Center for British Art, the Museum Assistant works effectively as part of the Study Room team, assists and oversees patrons using Study Room for research and teaching. The Museum Assistant retrieves and re-shelves drawings, prints, photographs, rare books, manuscripts, and archives for patrons; maintains the order and ensures the special care, security and proper user handling of collections; coordinates organization of materials for classes and presentations in the Study Room and produces lists of work and other supporting materials as required; cataloging of works on paper using the appropriate collections management systems. This individual will also research and answer routine questions. This individual may represent the Study Room on YCBA committees and working groups as needed.

​​​​​​​Work Day/Hours (Other than Standard)

8:30am-5:00pm Monday – Friday until the YCBA reopens to the public (anticipated Spring 2025).

Upon reopening to the public, scheduled work hours will be: Tuesday-Wednesday, Friday-Saturday: 8:30am-5pm and Thursday: 11:30am-8pm

Summer and Recess Hours: Monday-Friday: 8:30am-5pm

Essential Duties

1. Serves as source of specialized information to the public, visiting scholars, and students. Explains and describes the collection and available reference material through workshops, lectures and in response to inquiries. 2. Maintains the order of and ensures the special care, security, and proper user handling of collections and exhibits. Reconstructs, repairs, and restores art/specimens using preservation and conservation techniques. Catalogues and makes routine identifications of new acquisitions. 3. Conducts research related to the collections and exhibits. Selects art/specimens for display. Prepares collection for exhibition. May assist with installing and disassembling exhibits. 4. Composes correspondence related to the collections and exhibits. Oversees and instructs support staff. 5. May prepare budget and financial material related to particular collection. May collect specimens for use in exhibits. Performs clerical functions incidental to curatorial activities.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Excellent interpersonal, written and oral communication skills. Ability and willingness to deal pleasantly and effectively with the public, including faculty and students.

Required Skill/Ability 2:

Demonstrated excellent computer skills. Demonstrated intermediate proficiency with and use of Microsoft Office suite and database applications. Willingness and ability to learn new computer technology.

Required Skill/Ability 3:

Demonstrated ability performing art historical, historical, and bibliographic research.

Required Skill/Ability 4:

Strong attention to detail. Demonstrated ability to exercise good judgment. Excellent attendance, punctuality and reliability, as attested by references.

Preferred Education, Experience and Skills:

Previous work experience in a museum, library or archive.

Weekend Hours Required?Yes

Evening Hours Required?

Yes

Drug ScreenNo

Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25053&siteid=5248&PageType=JobDetails&jobid=1593678#jobDetails=1593678_5248

Local History Librarian, Librarian II

(December 19, 2024)

Position Title - Local History Librarian, Librarian II

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Librarian III

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $76,000 - $85,000

SPECIAL COLLECTIONS - LOCAL HISTORY LIBRARIAN AND GOVERNMENT DOCUMENTS - LIBRARIAN II. NEWBURGH FREE LIBRARY

SUMMARY

The Newburgh Free Library seeks an exceptionally well organized and experienced full time Librarian to lead our Local History Department. The ideal candidate will possess a strong knowledge of archival practices, familiarity with the Newburgh community, an interest in learning about the history of Newburgh, the ability to work carefully and methodically with special collections, and to direct and supervise the work of other department staff. The candidate will also be responsible for the daily maintenance of the Library’s Federal and NYS government documents collections, both tangible and online. The ideal candidate will also oversee the processing, deaccessioning and recordkeeping of the document collections.

The Newburgh Free Library is a mid-sized urban library serving the people of the City of Newburgh, the Town of Newburgh, and the Town of New Windsor. The Main Library in the City of Newburgh has beautiful views, sitting atop a hill overlooking the Hudson River. With over 60 staff members, 2 locations, and a service area of approximately 60,000 people, the Newburgh Free Library is a bustling place. This Librarian II position is a union title, 35 hours a week, requiring one night a week and one Saturday a month. The Local History Librarian reports directly to the Head of Adult Services

TO APPLY

External applicants must respond via the OLAS Web Site (www.olasjobs.org) on or before January 8th, 2025.

Internal applicants must submit a current resume and letter of interest to: Office of Human Resources, 124 Grand St. Newburgh, NY 12550 or FAX to 563-3468

https://www.senylrc.org/job/librarian-ii-local-history-the-newburgh-free-library/

Spring 2025 Archives Internship 

(December 14, 2024)

Position Title - Spring 2025 Archives Internship

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Director of Archives

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly Wage Range - $18- $25

The Legal Defense Fund (LDF) is America’s premier legal organization fighting for racial justice. Using the power of law, narrative, research, and people, we defend and advance the full dignity and citizenship of Black people in America. The Thurgood Marshall Institute is a multidisciplinary center within LDF that complements the organization’s traditional litigation, strengthening it through innovative research and publications, targeted advocacy, and public education campaigns.

Housed within the Thurgood Marshall Institute, the Archives and Records Department serves three major functions: building and managing an archival repository of LDF’s historic records, providing library services including research support, and coordinating the process by which records become part of the LDF Archives. LDF is undertaking a major effort to organize, preserve, digitize, and create a website featuring a substantial portion of our 8,000 boxes of rich historical case files and institutional records.

LDF Archives Internship:

LDF is seeking a current or recent graduate student in Library and Information Studies for a Spring 2025 Archives Internship. Working closely with LDF archivists, the Archives Intern will primarily assist with surveying, arranging, and describing physical and digital records related to the ongoing fight for racial justice. The intern may also assist with tasks such as research for the LDF Oral History Project, curating content for the Archives website, ingesting files into Preservica, assisting with developing or updating archives policies and procedures, general research and writing about LDF’s history, and other projects. This internship will be a great fit for a collaborative and detail-oriented student interested in legal history and archival program development at a dynamic nonprofit organization.

The deadline for submissions is December 27, 2024.

Work schedule: Interns are required to be onsite on Tuesdays, Thursdays, and Fridays.

Qualifications:

Current or recent Master of Science in Library and Information Studies student with a specialization in archives;

Understanding of basic principles of archival appraisal, arrangement, and description.

Strong project management skills; and

Commitment to the racial justice mission of LDF.

Please note that LDF requires all employees to be fully vaccinated against COVID-19 as a condition of employment. Accordingly, successful candidates must be fully vaccinated against COVID-19 and submit proof of vaccination prior to the commencement of employment unless they qualify for a reasonable accommodation for bona fide medical or religious reasons.

The NAACP Legal Defense and Educational Fund, Inc. is proud to be an Equal Opportunity Employer. We are committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, medical condition or disability, genetic information, gender identity, or any other protected status under federal, state, or local law.

https://ldftm1.rec.pro.ukg.net/NAA1500NAAC/JobBoard/515de67c-164a-4bf0-a07a-021c44172a25/OpportunityDetail?opportunityId=849a484e-a402-4ba4-8f26-99076fbc9513

Archivist

(December 10, 2024)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - CEO

Position Type - Part-time, term

Benefits - No

Hourly wage range - $36 - $40

We are seeking a meticulous and passionate archival researcher to delve into NYC’s rich fashion archives and unearth comprehensive information about a prominent NYC fashion icon. This role requires a deep appreciation for fashion history, archival research skills, and a detective-like ability to uncover hidden details.

Please send CV to luke@memoirghostwriting.com

Archives Assistant 

(November 8, 2024)

Position Title - Archives Assistant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Chief archivist

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

Hourly wage range - $25 - $30

The Yale Center for British Art (YCBA) seeks an Archives Assistant to support the work of archivists in the museum’s Archives department. Under the general supervision of the Chief Archivist, the Archives Assistant will assist with the establishment of physical and intellectual control of the Archives’ holdings, including both analog and born-digital records.

Assists with accessions of materials and carries out arrangement of archival collections, as directed by the Chief Archivist or their assigns. Creates and updates archival description in the archival management and integrated library systems. Applies basic standards for archival storage and preservation of collection material, including reboxing and refoldering. In consultation with Chief Archivist or their assigns, plans own work, may plan and direct the work of student assistants. Compiles statistics for work completed by themselves. Identifies material in need of conservation treatment and performs minor preservation tasks. Completes and may oversee box and folder labeling as well as barcoding of archival collections. Coordinates digital imaging requests and projects, image production schedules and delivery timelines with the Imaging Services department. Advances on-line access to collections through work on special projects, including scanning archival collections. Coordinates transfers of material between YCBA building locations and off-site storage facilities. May assist with the ingest of born-digital records into a preservation system. Provides reference assistance in order to aid staff and researcher access to the Archives’ holdings. Works cooperatively and collaboratively across the museum departments to effectively accomplish assignments. Maintains office archival supply levels. Performs other related duties as needed. Assists in the Study Room, including pulling works for researchers, invigilation, and preparation for classes, as scheduled.

https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25053&siteid=5248#jobDetails=1591898_5248

Specialist II - Manuscripts, Archives, and Rare Books 

(October 30, 2024)

Position Title - Specialist II - Manuscripts, Archives, and Rare Books

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Senior Manager of Public Services, Manuscripts, Archives, and Rare Books

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $66,000 - $75,000

With a collection that exceeds 46 million items, and a mission to advance knowledge and inspire lifelong learning, the New York Public Library stands as one of the world’s great public research libraries. The Library’s Manuscripts, Archives, and Rare Books divisions, situated in the Stephen A. Schwarzman Building, hold over 30,000 linear feet of manuscripts and archives in over 5,700 collections, as well as more than 350,000 rare books and 20,000 broadsides. The collections contain some of the Library’s greatest treasures, ranging from cuneiform tablets, incunabula, and illuminated manuscripts to founding documents of the United States. The collection is particularly strong in books printed in the Americas prior to 1801 and the history of the New York region. Collecting areas of focus include the American Revolution, U.S. Civil War, 19th-century U.S. literature, colonial Latin America, New York City social history, the history of publishing and journalism, and LGBTQ+ history. The Division also oversees the Library’s institutional archives and records.

The Specialist II position will play a key role in supporting research in the Manuscripts, Archives, and Rare Books divisions, which welcomes thousands of special collections patrons each year. The Specialist II will provide excellent public service via reference work, collection description and writing, program and outreach, and instruction. The optimal candidate will be collaborative, service oriented, and committed to equitable access to collections for all researchers.

Key Responsibilities:

Reporting to the Senior Manager of Public Services, the Specialist II will:

Provide research and reference assistance to scholarly and general users, in the reading room and remotely

Assess and process collection requests and coordinate communications with researchers prior to their arrival at the Library

Develop and maintain content for research guides and blogs

Participate in programming and instruction activities

Assist the Manager of Public Services in outreach initiatives

Facilitate new scholarship drawing on the division’s collections, and track outcomes of this research, including articles, books, dissertations, and other digital projects

Support internal use of divisional holdings in programs, exhibitions, curricula, and other initiatives

Help prepare collections for transfer between Digital Imaging Services, Special Collections Processing, Registrar, ReCAP, and other units

Retrieve and shelve collection material as needed

Perform other related duties as required

Required Education & Experience

(Minimum education and work experience required to successfully perform the principal responsibilities)

ALA accredited Master’s degree in Library and Information Science

Undergraduate degree in the Humanities or Social Sciences

1-3 years of research library experience

Required Skills

Commitment to public service and a thorough understanding of the role of special collections within a public library system

Ability to work with a broad range of humanities scholars, students, and independent researchers with varying levels of experience

Demonstrated commitment to promoting the use of special collections among diverse audiences and learners

Ability to work well in a fast-paced environment, and to work as part of a team

Excellent interpersonal skills, including the ability to deal effectively and tactfully with patrons and staff

Ability to communicate clearly and confidently both in writing and in person

Current understanding of themes, debates, and trends in the field of special collections, especially archives, manuscripts, and rare books

Strong organization, time management, and planning skills, including the ability to perform multiple projects or tasks simultaneously

Preferred Qualifications:

Knowledge of American history

Experience developing and conducting a variety of research focused classes and programs

Experience creating research guides

NYPL Core Values:

All team members are expected and encouraged to embody the NYPL Core Values:

Be Helpful to patrons and colleagues

Be Resourceful in solving problems

Be Curious in all aspects of your work

Physical Duties:

Light lifting up to 15lbs required

Sitting and standing for periods of time

Daily use of a computer

Physical Required?

No

Schedule:

35 hours per week to be scheduled during regular building hours, some Saturday hours required.

Division is open Tuesday through Friday, 11AM to 5PM, Saturdays 1PM to 5 PM.

https://nypl.pinpointhq.com/postings/48df8692-6d4b-4cf8-9a9b-43cfe14b5f65

Project Archivist 

(October 22, 2024)

Position Title - Project Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director

Position Type - Full-time, term

Benefits - No

Hourly wage range - $36 - $40

SUMMARY: The New York Transit Museum is seeking an experienced temporary Project Archivist to process, rehouse, digitize, catalog, and create a finding aid for a large photographic collection relating to the history of Metro-North Railroad. The Project Archivist will process 103 cubic feet of records, assigning a unique identifier to each record while considering and retaining the existing subject organization. The Project Archivist will also create a descriptive, DACS-compliant finding aid in ArchiveSpace and link related materials. The final phase of the project will be identifying a selection of photographs, digitizing, cataloging, and publishing item-level records to the Museum’s digital collections catalog, PastPerfect Online. This grant-funded position will be 37.5 hours per week for up to 1,200 hours total. The proposed project must be completed by June 30ᵗʰ, 2025. Work will be performed on-site at the Gabrielle Shubert Research Center in Sunset Park, Brooklyn. QUALIFICATIONS: • Master’s degree from an accredited college or university in museum studies, library & information studies, archival studies, history, or closely related field • Experience using PastPerfect Museum Software (PastPerfect Web Edition is preferred) • Experience in digitizing negatives, contact sheets, and photographic prints; i.e. fragile materials • Knowledge of best practices in handling and preservation of archival material • Knowledge of archival metadata standards and authorities such as DACS, and LCSH • Other skills include Microsoft Office, Photoshop, and an overall familiarity with Collection Management Systems • Knowledge or interest in New York history, preferably transportation history • Effective verbal and written communication skills • Strong organizational skills, and impeccable attention to detail • Ability to work independently APPLICATION: Qualified individuals interested in this position must apply by e-mail. Resume and cover letter should be sent as .doc or PDF to collections@nytransitmuseum.org Please specify subject heading as Project Archivist. Due to high volume of applicants, only those who qualify for an interview will be contacted.

Librarian for Printed Books, Special Collections

(October 17, 2024)

Position Title - Librarian for Printed Books, Special Collections

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director, NYU Special Collections

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $86,000 - $95,000

New York University (NYU) Division of Libraries is seeking a Librarian for Printed Books, a tenure-track position situated in the NYU Special Collections.

Reporting to and working closely with the Director of Special Collections, this position will be responsible for overseeing and managing continued growth, development and engagement with the print holdings of the Special Collections, a department which includes the three historical repositories of NYU: the Fales Library & Special Collections; the Tamiment Library & Robert F. Wagner Labor Archives, and the New York University Archives.

https://apply.interfolio.com/156964

Shelby White and Leon Levy Processing Archivist 

(October 16, 2024)

Position Title - Shelby White and Leon Levy Processing Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Professional

Position Type - Full-time, term

Benefits - Yes

Salary Range - $66,000 - $75,000

This is an 18-month, temporary full time, grant funded position. Reporting to the Archives Senior Manager, the Shelby White and Leon Levy Processing Archivist (“Processing Archivist”) will be responsible for processing and providing access to collections in the Lincoln Center for the Performing Arts (“LCPA”) Archives, specifically photographs, as well as early records of the organization related to the building of Lincoln Center. The Processing Archivist will undertake arrangement, description, weeding, and rehousing of the physical collections, as well as the creation of finding aids in ArchivesSpace and integration with digitized and/or born-digital materials in LCPA's digital asset management system.

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=7421b050-ddd7-4ade-98d4-ab789c0e7a2f&ccId=19000101_000001&jobId=515421&lang=en_US