Junior Cataloguer

(September 21, 2023)

Position Title - Junior Cataloguer

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - mid-level

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

Title: Junior Cataloguer

Reports to: Registrar

Annual Salary: $60,000-63,000

Employment Classification: Full-Time, Exempt (On-Site)

Applications Due By: Oct 9

Duties and Responsibilities:

-Assist the Registrar with the intake and accessioning of posters for the permanent collection, including the preparation of donation letters

-Research and catalog Poster House’s growing collection of posters in the TMS database system (approx. 20 entries per day), with appropriate tagging, keywords, artist identification, printing information, size, country of origin, and other metadata

-Write alt text for objects within the TMS database

-Assist the Registrar with duties related to the regular photo shoots of collection objects with a professional photographer and art handler

-Maintain photographic records of posters in TMS, both for reference and public-facing records.

-Participate in acquisitions committee communications

-Research and communicate with outside design agencies around the world to obtain examples of printed advertising posters for the Living Archive

-Work with our web designers and operations staff, helping to troubleshoot data merger issues with TMS and fine tuning the public-facing e-museum experience

-Update the internal TMS handbook as needed

-Assist with other projects or tasks as assigned

Education and Experience:

-Graduate degree preferred by not required, with a specialty in Museum Studies, Art/Design History, History, or Library Science

-Knowledge of material culture and accepted standards and practices for storage, conservation, and handling of paper documents

-Demonstrated research and writing skills, with the ability to perform quality historic research quickly and accurately

-Basic knowledge of, and experience with, current practices and innovations in museum collections management

-Computer proficiency on Mac OS and experience with a variety collections management databases

-Two years of experience using arts database programs; knowledge of TMS collections management system preferred but not required

-Well-organized, methodical, detail-oriented, able to work independently and cooperatively

-Ability to organize, prioritize duties, and create a workflow

Physical Demands and Work Environment:

Tasks essential to the job include:

Handling and moving posters to and from flat files with care

Hanging posters on a large magnetic wall for photography

Unboxing large posters and handling frames to assess condition

Using a computer for data entry and basic communication functions

Sitting and standing for long periods of time in a quiet, windowless storage space

Lifting packages and objects up to 50lbs and handling delicate art work with care

Location and Hours:

The Junior Cataloguer is a full-time position located at Poster House 119 W 23rd Street, New York, NY 10011. This role works on site at the museum Monday through Friday, 10am to 6pm.

Non Discrimination Policy:

Poster House is an equal opportunity employer, and does not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, marital status, citizenship status, veteran status, disability or any other criterion specified by federal, state or local laws, in the administration of its employment policy.

Not sure you meet 100% of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Yet, women and other people who are systematically marginalized tend to only apply if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds.

https://posterhouse.org/jobs/

Please Apply by going to: https://airtable.com/appp1dYqGD6tEH4qv/shrI4QrZo0rgw4eVS

Digital Archivist

(September 13, 2023)

Position Title - Digital Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Archives Director

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $66,000 - $75,000

Job Summary

The Digital Archivist carries out a range of archival functions on born-digital, digitized, and physical archival material according to archival standards and best practices. The incumbent composes descriptions as needed for digital objects and submits the descriptions to the archivist for review and approval. In addition, the Digital Archivist is responsible for aiding in various research projects conducted within the Alcoholics Anonymous World Services organization.

Duties & Responsibilities

-Coordinates and manages the acquisition of digitized, born-digital and physical archival material by establishing metadata schema, controlled vocabularies, and exercising quality control of the software and metadata schema.

-Organizes, catalogs, and arranges material using Archives Databases.

-Processes and digitizes for preservation digital, born-digital, and physical archival material in accordance with emerging standards and best practices.

-Ensures that collection materials are identifiable and available through the digital repository.

-Assists in coordinating and developing digitized material for exhibits.

-Collaborates with the Archives Director to develop preservation strategies appropriate for digital material.

-Provides extensive research and reference service for internal and external clientele.

-Collaborates with Archives Director on administering company-wide records management schedule.

Required Skills & Abilities

Knowledge of digital preservation theory and practice, including best practices, standards, and technologies for managing digitized and born-digitized collections.

Knowledge of collection management, archival theory, and practice.

Understanding of copyright and rights management issues.

Excellent written and oral communication skills, interpersonal skills, organizational skills and administrative skills.

Knowledge of standards, best practices, methods and tools for audiovisual preservation and reformatting.

Ability to multi-task and prioritize assignments.

Ability to problem solve and organize and prioritize work.

Education & Experience

Bachelor’s or Advanced degree in History, Archives, Library Science, or related field is required.

A minimum of two years of experience in processing digital archival collections, including experience in creating metadata descriptions, digitization, and care of born-digital materials.

Certification: Digital Archives Specialist Certificate from the Society of American Archivists is preferred.

Physical Requirements

Ability to lift up to 40 pounds.

Ability to handle fragile objects.

Extensive computer use; regular reading of typewritten, handwritten, and digital documents.

Position works closely with material that may be contain mold and dust, working with exposures to hazards.

Pay & Benefits

This is a non-exempt position with an annual pay range of $68,000 - $70,000 plus approved overtime.

A.A.W.S. offers outstanding health benefits including majority employer paid medical, dental and vision and an employer-funded health reimbursement account. Long- and short-term disability and life insurance is provided at no cost to our employees. We offer generous paid time off including 3 weeks of vacation to start, 10 sick days, personal days, and paid holidays. Additional benefits include a 403(b) plan with up to 10% employer contribution, tuition reimbursement program, and salary continuation program, all of which are available after 12 months of employment.

About Alcoholics Anonymous Founded in 1935, Alcoholics Anonymous World Services (A.A.W.S.) is a 501(c)3 non-profit organization and an international fellowship of people who have had a drinking problem. The Alcoholics Anonymous fellowship is nonprofessional, self-supporting, multiracial, apolitical, and available almost everywhere. The General Service Office (GSO) in the Morningside Heights neighborhood of New York City employs approximately 85 people (both alcoholic and non-alcoholic) and serves over 2 million members in the US and Canada. Our mission at the GSO is to support carrying the message of Alcoholics Anonymous to the still-suffering alcoholic by providing services to A.A. members, groups, and others; publishing and distributing A.A literature, preserving A.A. history, and sharing A.A.’s collective experience. Not only is our team incredibly mission-driven, but also tremendously supportive of each other as both colleagues and individuals. Job Summary The Digital Archivist carries out a range of archival functions on born-digital, digitized, and physical archival material according to archival standards and best practices. The incumbent composes descriptions as needed for digital objects and submits the descriptions to the archivist for review and approval. In addition, the Digital Archivist is responsible for aiding in various research projects conducted within the Alcoholics Anonymous World Services organization. Duties & Responsibilities Coordinates and manages the acquisition of digitized, born-digital and physical archival material by establishing metadata schema, controlled vocabularies, and exercising quality control of the software and metadata schema. Organizes, catalogs, and arranges material using Archives Databases. Processes and digitizes for preservation digital, born-digital, and physical archival material in accordance with emerging standards and best practices. Ensures that collection materials are identifiable and available through the digital repository. Assists in coordinating and developing digitized material for exhibits. Collaborates with the Archives Director to develop preservation strategies appropriate for digital material. Provides extensive research and reference service for internal and external clientele. Collaborates with Archives Director on administering company-wide records management schedule. Requirements Required Skills & Abilities Knowledge of digital preservation theory and practice, including best practices, standards, and technologies for managing digitized and born-digitized collections. Knowledge of collection management, archival theory, and practice. Understanding of copyright and rights management issues. Excellent written and oral communication skills, interpersonal skills, organizational skills and administrative skills. Knowledge of standards, best practices, methods and tools for audiovisual preservation and reformatting. Ability to multi-task and prioritize assignments. Ability to problem solve and organize and prioritize work. Education & Experience Bachelor’s or Advanced degree in History, Archives, Library Science, or related field is required. A minimum of two years of experience in processing digital archival collections, including experience in creating metadata descriptions, digitization, and care of born-digital materials. Certification: Digital Archives Specialist Certificate from the Society of American Archivists is preferred. Physical Requirements Ability to lift up to 40 pounds. Ability to handle fragile objects. Extensive computer use; regular reading of typewritten, handwritten, and digital documents. Position works closely with material that may be contain mold and dust, working with exposures to hazards. Location This position is in New York City, we currently work a hybrid schedule of 4 days in office and 1 day remote. Pay & Benefits This is a non-exempt position with an annual pay range of $68,000 - $70,000 plus approved overtime. A.A.W.S. offers outstanding health benefits including majority employer paid medical, dental and vision and an employer-funded health reimbursement account. Long- and short-term disability and life insurance is provided at no cost to our employees. We offer generous paid time off including 3 weeks of vacation to start, 10 sick days, personal days, and paid holidays. Additional benefits include a 403(b) plan with up to 10% employer contribution, tuition reimbursement program, and salary continuation program, all of which are available after 12 months of employment.

To Apply Please go to https://recruiting.paylocity.com/Recruiting/Jobs/Details/1900377

Archivist

(August 24, 2023)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Senior Archivist

Position Type - Full-term, term

Benefits - Yes

Salary Range - $56,000 - $65,000

The Winthrop Group has an opening for a full-time Archivist to inventory, photograph, and fully describe a large collection of artifacts. This position offers the opportunity to gain experience working in a dynamic business archives at one of the world’s largest and most influential technology companies.

The Archivist will work independently with the artifacts while maintaining a close collaboration with the Archives team. Although prior interest in machines and computers is not mandatory, we are seeking a professional who is eager to develop into a subject matter expert on the artifact collection. Work will be carried out five days a week at the company’s facility in Poughkeepsie, New York. We anticipate that the Archivist will begin working on-site in September.

http://winthropgroup.com/about/page/career-opportunities#archivist-poughkeepsie

To apply please send Cover letter, resume, contact information for three references to careers@winthropgroup.com

Greenhouse Studios Post MLIS/MIS/Ph.D. Postdoctoral Research Associate 

(August 22, 2023)

Position Title - Greenhouse Studios Post MLIS/MIS/Ph.D. Postdoctoral Research Associate

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Sara Sikes

Position Type - Full-time, term

Benefits - Yes

Salary Range - $56,000 - $65,000

Greenhouse Studios Post MLIS/MIS/Ph.D. Postdoctoral Research Associate

JOB SUMMARY 

Greenhouse Studios at the University of Connecticut is accepting applications for a Post MLIS/MIS/Ph.D. Postdoctoral Research Associate with an anticipated start date of October 2023.

The Greenhouse Studios Post MLIS/MIS/Ph.D. Postdoctoral Research Associate contributes leadership, project management, and research expertise to the Sourcery project (sourceryapp.org), an open-source web application that provides improved access to remote archival documents. The Greenhouse Studios Post MLIS/MIS/Ph.D. Postdoctoral Research Associate will lead end-user outreach efforts and work closely with the design and development team to plan and implement new technical features. The ideal candidate will bring one or a combination of the following to the position: experience in the production of digital scholarship and/or online publishing; knowledge of current and emerging digital technologies in archival science, data management, access, and preservation; knowledge of web and interactive design; and/or other functional areas of the candidate’s expertise.  

As an innovative research unit located within the UConn Library, Greenhouse Studios also provides opportunities for research associates to interact with cross-disciplinary partners while exploring new methods for research, experimentation, collaboration, and publication of information. Greenhouse Studios is a joint effort of the UConn Library, the School of Fine Arts, and the College of Liberal Arts & Sciences, with each contributing resources and personnel to advance scholarly communications research. The appointment term of the position is one year with a possible renewal depending on future grant funding. 

Shared Expectations for All Staff 

Applies the principles of the Library’s Strategic Framework and core values through active contribution and cooperation in achieving Library, Area, and Unit priorities and operational goals. 

Demonstrates reliable and effective written and verbal communication and interpersonal skills to provide excellent professional service and collaborate with other departments and divisions within the Library and across the University. 

Demonstrates active learning in and communication of ongoing trends and developments related to professional and positional responsibilities.  

Works effectively in current office applications, software, and communication tools as employed by the UConn Library and the University of Connecticut. 

Exhibits appreciation of, sensitivity to, and respect for a diverse working environment, inclusive of social, economic, cultural, ideological, gender, racial, ethnic, and any other underrepresented backgrounds. 

Performs duties parallel to position responsibilities as required. 

MINIMUM QUALIFICATIONS 

Ph.D. or ALA-accredited MLIS or MIS or other relevant terminal graduate degree. 

Ability to work effectively with a diverse group of researchers, staff, and students. 

Demonstrated leadership and excellent communication skills. 

Demonstrated understanding of archival research and archival practice. 

Demonstrated potential to develop expertise in current and emerging digital technologies. 

Demonstrated ability in analytical reasoning and creative problem-solving.  

PREFERRED QUALIFICATIONS 

Experience in an academic research library. 

Knowledge of metadata structures and data preservation strategies. 

Experience using and/or supporting research computing technology. 

Broad familiarity with IT systems and infrastructure. 

Demonstrated experience conducting outreach and engagement. 

Experience working with cross-disciplinary teams. 

About UConn 

UConn is one of the top public research universities in the nation, with more than 30,000 students pursuing answers to critical questions in labs, lecture halls, and the community. Knowledge exploration throughout the University’s network of campuses is united by a culture of innovation. An unprecedented commitment from the State of Connecticut ensures UConn attracts internationally renowned faculty and the world’s brightest students. As a vibrant, progressive leader, UConn fosters a diverse and dynamic culture that meets the challenges of a changing global society. 

UConn is committed to building and supporting a multicultural and diverse community of students, faculty, and staff. The diversity of students, faculty, and staff continues to increase, as does the number of honors students, valedictorians, and salutatorians who make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top public research universities.  

APPOINTMENT TERMS 

This position is a full-time, one-year, end-dated position with the possibility for a second-year renewal. The position is based in Storrs. 

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY 

Please apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #497774 to upload a detailed resume, cover letter, and contact information for three (3) professional references. Candidates must address in their cover letter and/or resume how their candidacy meets the position responsibilities, minimum qualifications, and preferred qualifications (if applicable). Incomplete applications will not be considered.   

Nominations and inquiries should be sent in confidence to ellen.silbermann@uconn.edu.  

This job posting is scheduled to be removed at 11:55 pm. Eastern time on September 5, 2023. 

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp. 

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce.  The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner.  This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all.  We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same.  All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The University of Connecticut is an AA/EEO Employer.

https://lib.uconn.edu/about/employment-opportunities/#greenhouse-studios-post-mlismisph-d-postdoctoral-research-associate

Associate Director, Archives and Special Collections 

(August 12, 2023)

Position Title - Associate Director, Archives and Special Collections

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director, Archives and Special Collections

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $86,000 - $95,000

We are welcoming applications for the Associate Director of Archives & Special Collections at Barnard. This position is responsible for outreach, communications, exhibitions, public services, and instruction for the archives.

Please apply via the Barnard website (https://barnard.wd1.myworkdayjobs.com/Staff/job/New-York-City-NY/Associate-Director--Archives-and-Special-Collections_JR2685); priority will be given to applications received by September 5th.

For all questions, contact Martha Tenney (mtenney@barnard.edu).

https://barnard.wd1.myworkdayjobs.com/Staff/job/New-York-City-NY/Associate-Director--Archives-and-Special-Collections_JR2685

Archives Graduate Fellow 

(August 12, 2023)

Position Title - Archives Graduate Fellow

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Archives Director

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly Wage Range - $26 - $30

We are welcoming applications for the paid annual archives graduate fellowship at Barnard (September 2023-June 2024). The graduate students in this two-person cohort will gain experience in an academic institutional archives and special collections, with a focus on processing archival collections. Fellows are also encouraged in the latter half of their fellowship to develop independent projects; options for projects this year include reference work, rare books cataloging, digital collections (UX or metadata) work, outreach and teaching, and/or exhibition curation.

Please apply via the Barnard website (https://barnard.wd1.myworkdayjobs.com/Staff/job/New-York-City-NY/Archives-Fellow_JR2688-1); priority will be given to applications received by end of day on August 20th.

For all questions, contact Martha Tenney (mtenney@barnard.edu).

https://barnard.wd1.myworkdayjobs.com/Staff/job/New-York-City-NY/Archives-Fellow_JR2688-1

Digital Archives Intern

(August 7, 2023)

Position Title - Digital Archives Intern

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Director of Archives / Digital Asset Specialist

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $18- $25

Under supervision of the Director of Archives and the Digital Asset Specialist, the Fall 2023 internship will focus on digitization, metadata entry, and preparing remote research request materials. Additional possible projects include assistance with library cataloging, basic archival processing, and other duties as assigned.

QUALIFICATIONS

- Current or recent Master of Science in Library and Information Science student with coursework in archives

- Knowledge of basic library and archival principles

- Experience working with databases, scanning software, and/or library catalogues

- Knowledge of modern art and Rauschenberg a plus

LOCATION

Internship is onsite at the Foundation offices in NoHo.

The Rauschenberg Foundation has instituted protocols to ensure the health and safety of everyone who comes onsite, including a requirement that all staff and visitors be fully vaccinated against COVID-19, other than accommodations required by law for religious or disability objections.

TERM

Up to 16 hours for 8- to 12-weeks between September – November 2023; exact start and finish dates are flexible. Preferred days are Tuesday, Wednesdays, and/or Thursdays.

COMPENSATION

$20/hour

OVERVIEW

The Robert Rauschenberg Foundation expands the legacy of artist Robert Rauschenberg (1925–2008) who believed strongly in the power of art as a catalyst for social change. The Foundation delivers on its mission through on-going research and support for exhibitions, while sustaining the well-being of innovative artists and the work of socially engaged institutions that embody the same risk-taking, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors.

The Rauschenberg Foundation primarily supports small to midsize arts and socially engaged organizations that are contrarian and experimental, even courageous, in driving towards equity. In addition, the Foundation amplifies the creative life of artists and scholars across the disciplines through residencies, commissions, and accessible public platforms. Finally, the Foundation supports research, exhibitions, publications, academic partnerships, and special projects across the globe that promote the legacy of Rauschenberg’s joyful, responsive, and irreverent approach to making work while living an empathetic and meaningful life.

TO APPLY

Interested candidates should submit a cover letter and resume to employment@rauschenbergfoundation.org. Please indicate “Fall 2023: Digital Archives Intern” in the subject of your email to ensure proper processing and review. Please do not deviate from this format as it may lead to your application being filtered out of consideration.

Deadline is Tuesday, August 15, 2023.

As the Robert Rauschenberg Foundation is located in a historic building, entrance to the office requires the ability to walk up 13 steps.

As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Rauschenberg Foundation strives to attract a diverse mix of talented people. Opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law. Individuals from historically underrepresented backgrounds in art organizations are strongly encouraged to apply.

https://www.rauschenbergfoundation.org/full-and-part-time-positions

State Archivist/Assistant Commissioner for Archives and Records 

(August 4, 2023)

Position Title - State Archivist/Assistant Commissioner for Archives and Records

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Deputy Commissioner, Office of Cultural Education

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $116,000 or more

The New York State Education Department is seeking candidates for the position of State Archivist/Assistant Commissioner for Archives and Records in the New York State Archives, a component of the Office of Cultural Education within the New York State Education Department. Reporting directly to the Deputy Commissioner of Cultural Education, the Assistant Commissioner will serve as the State Archivist and will continue the tradition of strong leadership within the local, state, and national archival and history community.

The State Archives cares for a comprehensive collection of records, conducts related programs and services to state agencies, local governments, non-government historical records repositories, community organizations, and individuals. These programs and services span the boundaries of New York State and include technical assistance, training, publications, and grants to address archives and records management and to promote the use of historical records in the classroom to help students develop analytical and creative thinking skills. The State Archives manages a stewardship facility within the Cultural Education Center in Albany where more than 270 million colonial and state government records are preserved and made available for use. Through its Documentary Heritage Program, the Archives supports programs to ensure that the history of all New Yorkers is collected and saved for future generations.

The incumbent will also direct New York's state and local government records management programs including the State Records Center, coordinate the State Historical Records Advisory Board, manage the State Archive's special collections, and serve as the Executive Officer of the New York State Archives Partnership Trust, a 501 (c)(3) not-for-profit established in support of the programs and projects of the State Archives. In the capacity of Executive Officer of the Archives Partnership Trust, the incumbent is responsible for acquiring resources through public/private partnerships designed to raise endowment and special project resources to supplement State operations funding. The Executive Officer manages a staff of four and a budget of just over $1 million.

Qualified candidates should send a resume and letter of interest to OCEjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OCE-1326/26000) of the position in the subject line of your email and cover letter to ensure receipt of your application.

https://statejobs.ny.gov/public/vacancyDetailsView.cfm?id=135273

Archives Intern (Fall Semester) 

(August 3, 2023)

Position Title- Archives Intern (Fall Semester)

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Ashton Wingate, Manager of Digital Archives

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $18- $25

LDF is seeking a current or recent graduate student in Library and Information Studies for a Fall 2023 Archives Internship. Working closely with LDF archivists, the Archives Intern will primarily assist with surveying, arranging, and describing physical and digital records related to the ongoing fight for racial justice. This is a paid internship, at a rate of $20/hr, for a minimum of 120 hours over one semester. The Archives Intern will primarily work onsite in LDF’s New York office, with potential for a hybrid schedule alternating between onsite and remote work. The intern’s onsite work must be scheduled for Tuesdays, Thursdays, or Fridays.

About LDF and the LDF Archives:

The Legal Defense Fund (LDF) is America’s premier legal organization fighting for racial justice. Using the power of law, narrative, research, and people, we defend and advance the full dignity and citizenship of Black people in America. The Thurgood Marshall Institute is a multidisciplinary center within LDF that complements the organization’s traditional litigation, strengthening it through innovative research and publications, targeted advocacy, and public education campaigns.

Housed within the Thurgood Marshall Institute, the Archives and Records Department serves three major functions: building and managing an archival repository of LDF’s historic records, providing library services including research support, and coordinating the process by which records become part of the LDF Archives. LDF is undertaking a major effort to organize, preserve, digitize, and create a website featuring a substantial portion of our 8,000 boxes of rich historical case files and institutional records.

LDF Archives Internship:

LDF is seeking a current or recent graduate student in Library and Information Studies for a Fall 2023 Archives Internship. Working closely with LDF archivists, the Archives Intern will primarily assist with surveying, arranging, and describing physical and digital records related to the ongoing fight for racial justice. The intern may also assist with tasks such as research for the LDF Oral History Project, curating content for the Archives website, ingesting files into Preservica, assisting with developing or updating archives policies and procedures, general research and writing about LDF’s history, and other projects. This internship will be a great fit for a collaborative and detail-oriented student interested in legal history and archival program development at a dynamic nonprofit organization.

This is a paid internship, at a rate of $20/hr, for a minimum of 120 hours over one semester. The Archives Intern will primarily work onsite in LDF’s New York office, with potential for a hybrid schedule alternating between onsite and remote work. The intern’s onsite work must be scheduled for Tuesdays, Thursdays, or Fridays.

Intern Qualifications:

Current or recent Master of Science in Library and Information Studies student with a specialization in archives;

Understanding of basic principles of archival appraisal, arrangement, and description;

Strong project management skills; and

Commitment to the racial justice mission of LDF.

To Apply:

Send a resume and cover letter to archivesteam@naacpldf.org with “Internship Application” in the subject line. Please include the following in the cover letter: relevant coursework, work experience, and why you want to work in the LDF Archives.

Application deadline is August 28, 2023.

Please note that LDF requires all employees to be fully vaccinated, including a booster shot against COVID-19 as a condition of employment. Accordingly, successful candidates must be fully vaccinated, including the booster shot against COVID-19, and submit proof of vaccination prior to the commencement of employment unless they qualify for a reasonable accommodation for bona fide medical or religious reasons.

https://www.naacpldf.org/about-us/fellowships-internships/legal-defense-fund-fall-2023-archives-internship/

Dance Archivist 

(August 3, 2023)

Position Title - Dance Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Dr. Mark DeGarmo, Founder, Executive, and Artistic Director, and Lead Archivist

Position Type - Part-time, term

Benefits - No

Hourly wage range - $41 - $45

Mark DeGarmo Dance, an NYC-based nonprofit providing high quality,

interdisciplinary arts programming for NYC public elementary school students who live in

economically challenged and disenfranchised communities, has a history spanning more than thirty years. The purpose of this phase of the Archive Project is to safeguard the legacy of MDD by assessing and beginning to implement the systems for organizing and describing the collection. The primary components of the project are: 1) a comprehensive archives

assessment; 2) research and relationship building with potential institutional repositories; and 3) development of the systems for inventorying and organizing the materials (i.e., developing a metadata schema, controlled vocabulary, processing plan, etc.).

Responsibilities: The Dance Archivist will coordinate all aspects of the project and be

responsible for meeting deadlines and tracking deliverables to ensure timely and thorough

completion of project activities. In close collaboration with the organization, the Archivist will:

● Conduct a thorough assessment of analog and digital archival materials, identifying

preservation concerns, organizational needs, scope of materials, etc.;

● Develop schema for inventory and description of AV and non-AV collections, working

with content specialists to ensure accurate, complete, and high-quality metadata will be

captured in accordance with established project standards;

● Support the creation of manuals, workflows, and protocol that document MDD’s

archiving systems and practices;

● Research and communicate with institutional repositories identified as possible fits for

acquiring the collection. The Archivist will assist the organization in selecting a repository

partner and in ensuring that any systems put in place will align with institutional needs;

● Manage budget and track expenses.

Other responsibilities may include:

● Assist with the selection and curation of materials for digitization;

● Supervise project assistants and interns performing inventory, scanning, filing,

cataloging, and other tasks;

● Liaise with vendors to manage the batching, tracking, transfer, and return of tapes and

other materials for digitization.

Required qualifications:

● ALA-accredited Master’s in Library Science;

● Demonstrated success in completing large-scale multi-format archival processing

projects;

● Project management experience: ability to track progress toward multiple goals, meet

milestones, supervise assistants and work as part of a team;

● Strong grasp of metadata and content standards; familiarity with archival database

design, platforms, cataloging, and data migration;

● Familiarity with analog video formats and digital file formats, strong grasp of audiovisual

and digital preservation standards and best practices in digital asset management;

● Excellent communication skills and attention to detail;

● Knowledge of and interest in dance and issues in documentation and preservation of

dance or performing arts preferred.

Note on the project’s 3 phases: This position entails multiple phases. There is the potential to stay on in the future phases, if desired: Phase 1: MDD Dance Archivist works for 1 year Sep. 1, 2023 – Aug. 31, 2024. Phase 2: Sep. 1 2024 – Aug. 31, 2025. Phase 3: Dates to be determined, currently projected to start Sep. 1, 2025 for 2-3 years through Aug. 31, 2027 or 2028. Phase 1 is the preparatory work to support Phase 2. Phase 2 outcomes include a descriptive inventory and a digitization and processing plan with a process manual so that new staff can update the descriptive inventory as the collection expands. Phase 3 outcomes include implementing Phase 2’s outcomes, including the collection’s accessioning by an institutional repository.

Application Instructions: Qualified candidates should email cover letter, résumé, and 3

professional references of previous supervisors noting candidate’s relationship to each to:

search@markdegarmodance.org

MARK DEGARMO DANCE IS AN EQUAL OPPORTUNITY EMPLOYER. All qualified applicants

will receive consideration without regard to race, color, national origin, marital status, religion, gender, age, disability, sexual orientation, personal appearance, family responsibilities, political affiliation, or enrollment in a college, university, technical school, or adult education.

All inquiries are kept confidential. No calls.

https://markdegarmodance.org