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Current Openings 

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  • Thursday, March 23, 2023 8:38 PM | Laura DeMuro (Administrator)


    (March 23, 2023)

    Position Title - Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Processing Archivist

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $25 - $30

    Job Title: Archivist (Part-time, Department of Vertebrate Paleontology)

    Responsibilities and Duties:

    The Archivist will participate in the day-to-day care of the Vertebrate Paleontology Archive, and in an IMLS-funded project to catalog the Vertebrate Paleontology Archive in order to broaden access to the collection. Duties include assessing and analyzing unprocessed materials, creating and updating catalog records, creating finding aids, selecting and documenting materials for future conservation, performing basic preservation work, responding to researchers’ inquires for information from the Archive, assisting visitors to the Archive collection, and other duties as assigned.

    The position is part-time, with a schedule of 20 hours per week, onsite at the AMNH, requiring active involvement with the archive material. Salary range is $28-$33/hour.

    Position Information

    Position Title Archivist

    Department Vertebrate Paleontology - 019

    Position Summary

    The Archivist will participate in the day-to-day care of the Vertebrate Paleontology Archive, and in an IMLS-funded project to catalog the Vertebrate Paleontology Archive in order to broaden access to the collection. Duties include assessing and analyzing unprocessed materials, creating and updating catalog records, creating finding aids, selecting and documenting materials for future conservation, performing basic preservation work, responding to researchers’ inquires for information from the Archive, assisting visitors to the Archive collection, and other duties as assigned.

    The position is part-time, with a schedule of 20 hours per week, onsite at the AMNH, requiring active involvement with the archive material.

    The expected salary for the Archivist is $28.00/hour – $33.00/hour. This position is overtime eligible.

    Pay will be determined based on several factors. The hiring range for the position at commencement is based on the type of work and the scope of responsibilities. The salary and placement offered is based on a number of individualized factors, including, but not limited to, skills, knowledge, training, education, credentials, areas of specialization and depth and scope of experience.

    Required Qualifications

    Applicants should be enrolled in, or a graduate of, an ALA-accredited master’s degree in library and information science or equivalent, with formal training in archival theory and practice, and have at least two years professional archival processing experience, preferably in a museum or academic setting.

    Demonstrated success in arranging, describing, and processing archival collections, writing finding aids while leveraging legacy arrangement and description.

    Experience working with physical archives, especially delicate physical collections, experience with flat files, maps, and/or art.

    Familiarity with basic preservation of archival materials, including proper handling, housing, and storage.

    Proficiency working in archival content management systems, such as ArchivesSpace with knowledge of archival description standards, including DACS, EAD, EAC.

    Proficiency in the use of PC and Mac based software.

    Ability to work well both independently and in a collaborative environment.

    Strong written, verbal, and interpersonal communication skills.

    Excellent organizational skills including accuracy and a strong attention to detail.

    Preferred Qualifications

    Comfort taking the initiative in new settings and knowing when to ask adept questions.

    Experience managing support staff, interns, or volunteers in archive setting.

    Experience with or interest in digitization projects.

    Awareness of current developments, trends and emerging technologies in the field of archives and records management.

    Experience working in museum collections and/or scientific archives is a plus.

    Physical Demands

    Ability to climb ladders and stairs.

    Ability to lift and carry 30lbs.

    Category Part-Time/Term

    Total Number of Scheduled Hours Per Pay Period 40

    Union Status Non-Union

    FLSA Non-Exempt

    Expected Salary Minimum $28/hour

    Expected Salary Maximum $33/hour

    EEO Statement

    The American Museum of Natural History is an Equal Opportunity/Affirmative Action Employer. The Museum does not discriminate with respect to employment, or admission or access to Museum facilities, programs or activities on the basis of race, creed, color, religion, age, disability, marital status, partnership status, gender, sex, sexual orientation, gender identity, gender expression, genetic information, pregnancy, alienage or citizenship status, current or former participation in the uniformed services, status as a veteran, or national or ethnic origin, or on account of any other basis prohibited by applicable City, State, or Federal law. Additional protections are afforded in employment based on arrest or conviction record, status as a victim of domestic violence, stalking and sex offenses, unemployment status, and credit history, in each case to the extent provided by law. If special accommodations are needed in applying for a position, please call the Office of Human Resources.

    Quick Link https://careers.amnh.org/postings/3595

    Posting Detail Information

    Posting Number GS626P

    Open Date 03/22/2023

    Close Date

    Open Until Filled Yes

    Special Instructions to Applicants

    For best consideration, applications should be received no later than April 21, 2023.

    Applications cannot be accepted via email or snail mail Please use website https://careers.amnh.org/postings/3595

    Please Note: Due to the volume of applications, we are not able to respond to email inquires regarding the status of an application; applicants will only be notified if they have been selected for an interview


  • Tuesday, March 21, 2023 9:30 PM | Laura DeMuro (Administrator)

    Assistant Commissioner for Archives and Records in the New York State Archives 

    (March 21, 2023)

    Position Title - Assistant Commissioner for Archives and Records in the New York State Archives

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Monica Gray

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $116,000 or more

    Candidates must possess a master’s degree in history, government, business administration, public administration, political science, American studies, library and information science, or archival administration AND 6 years of post-degree professional experience as a director of an archival repository or records management program; or in a senior management position in a state or local government archival or records management program. A doctoral degree may substitute for one year of qualifying experience. Two years of this experience must have been at a managerial level. Candidates must demonstrate a record of national or regional leadership in archives or records management and must be able to communicate a clear understanding of the challenges of government archives and records management programs and demonstrate a record of a collaborative leadership style.

    The New York State Education Department is seeking candidates for the position of Assistant Commissioner for Archives and Records in the New York State Archives, a component of the Office of Cultural Education within the New York State Education Department. Reporting directly to the Deputy Commissioner of Cultural Education, the Assistant Commissioner will serve as the State Archivist and lead the operations of the New York State Archives. The incumbent will direct New York’s state and local government records management programs including the State Records Center, coordinate the State Historical Records Advisory Board, and serve as the Executive Officer of the New York State Archives Partnership Trust. The incumbent will have oversight responsibility for a staff of approximately 70 professional, technical and support staff, an operations budget of approximately $6.5 million, and grant programs of approximately $6.5 million each year, primarily to local governments.

    The State Archives offers a comprehensive and innovative array of records related programs and services to state agencies, local governments, non-government historical records repositories, community organizations, and individuals. These programs and services span the boundaries of New York State and include technical assistance, training, publications, and grants to address archives and records management issues and to promote the use of historical records in the classroom to help students develop analytical and creative thinking skills. The State Archives operates a stewardship facility in Albany where more than 270 million colonial and state government records are preserved and made available for use. Through its Documentary Heritage Program, the Archives supports programs to ensure that the history of all New Yorkers is collected and saved for future generations.

    In the capacity of Executive Officer of the Archives Partnership Trust, the incumbent is responsible for acquiring resources through public/private partnerships designed to raise endowment and special project resources to supplement State operations funding. The Executive Officer manages a staff of 4 and a budget of just over $1 million.

    Other duties of this position include, but are not limited to, the following:

    • Work with the Board of Regents and stakeholders across the State to lead a policy and regulatory environment that supports records management services;
    • Establish goals and objectives for the State Archives to efficiently carry out its mission, meet its mandated functions, and effectively serve State government and the people of New York;
    • Contribute to the State Education Department’s strategic plan to ensure that the role of the State Archives is incorporated into the overall mission of the Department;
    • Direct the organizational development of the State Archives, ensuring a balanced and effective organizational structure with trained staff to support its mission;
    • Ensure that the Archives’ programs and staffing reflect established and newly evolving technologies, programs and procedures, and lead change to ensure that the State Archives continues to provide innovative resources and services over time; and
    • Establish and carry out a statewide communication program to promote State Archives programs, resources, and services through appearances, written reports, webinars, and use of social media.


    When applying, please include box number "OCE-1326/26000" in the Subject Line. Please include a Cover Letter and Resume to oecjobs@nysed.gov.

  • Saturday, March 18, 2023 9:49 AM | Laura DeMuro (Administrator)


    (March 18, 2023)

    Position Title - Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director, Music Library and Archives

    Position Type - Full-time, Permanent

    Benefits - No

    Salary Range - $45,000 - $55,000

    From our first downbeat as a summer concert series at Lincoln Center in 1987, to the fully orchestrated achievement of opening the world’s first venue designed specifically for jazz in 2004, we have celebrated this music and these landmarks with an ever-growing audience of jazz fans from around the world. Over the past four decades, Jazz at Lincoln Center (JALC) has become an important advocate for jazz, culture, and arts education globally.

    Jazz at Lincoln Center seeks an experienced Archivist to facilitate assembling its Archives department. The Archivist will report to the Director of Music Library and Archives and will collaborate with departments organization-wide to achieve a successful adoption of archival and records management practices that will support JALC’s mission, goals, and objectives.


    Assess and implement archival policies, protocols, and workflows for JALC materials in conventional and digital formats.

    Draft and maintain clear documentation of Archive policies.

    Oversee archival ingest, access, and preservation workflows.

    Identify, process, and catalogue the backlog of JALC’s archival documentation in conventional and digital formats, including the accessioning and de-accessioning of archival materials

    Coordinate with the cross-departmental staff to achieve standardized, loss-less, reliable, and effective preservation of and access to born digital and digitized assets (including visual and moving images and audio recordings) regardless of original format.

    Prioritize work to support internal and public access to JALC Archives and historical data.

    Interface with staff, researchers, musicians, and the general public, providing reference and research services for activities related to achieving work associated with JALC’s mission.

    Supervise volunteers, interns, and part-time staff working on archive projects.

    Work closely with Music Library and Archives and Development staff to shape additional grant-funded projects and assist with drafting proposals and reports.

    Develop annual and multi-year work plans. Create a rubric for assessing the plan and report on outcomes each year.

    Manage data capture concerning the Archives’ collections for inclusion in JALC’s information management program.

    Manage physical security and preservation of the Archives collections.

    Revise policies, procedures, and standards in order to sustain the Archives’ collections and make them available as needed in support of JALC’s mission.

    Manage the preservation and administration of archival records at all levels across organization and in any form, including the collection of artistic, administrative, legal, and fiscal documents, not currently in use.

    Collaborate as needed to provide the adoption of basic records management protocols.

    Facilitate ongoing preparation and updating of inventories, guides, and other retrieval aids in accord with accepted archival standards.


    Graduate degree in Archives Management or MLIS with archival focus, or other graduate degree with a Certificate in Archives Management.

    Demonstrated project management experience, including concurrent management of multiple projects with multiple stakeholders.

    Knowledge of archival and preservation needs of a variety of materials, including paper documents and materials, photographs, audio-visuals, and digital born assets.

    Minimum of 6 years of experience in archival work and management, including experience in file and document organization and management, electronic databases and documents, and database management.

    Minimum of 2 years digital asset management experience or comparable databases, including asset ingest, export, and metadata creation.

    Academy of Certified Archivists Certification a plus.

    Ability to work both independently and part of a team.

    Familiarity with user rights matters preferred.

    Familiarity with jazz preferred.


    To apply please send Resume, cover letter to careers@jazz.org

  • Tuesday, March 14, 2023 7:10 PM | Laura DeMuro (Administrator)

    Summer Intern 

    (March 14, 2023)

    Position Title - Summer Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Digital Collections Archivist

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly wage range - $18- $25

    NYC Department of Environmental Protection Archives Summer 2023 Internships

    Repository Description

    The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of drinking water daily, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. To perform these critical services, DEP employs nearly 6,000 individuals in a variety of field and professional positions.

    The Records and Archives Management unit supports DEP in managing the agency’s records and information, and collects, organizes, protects, and provides access to records having long-term business and historical value to DEP and the City of New York. It is a valuable resource for information about DEP including the work of its predecessor agencies dating back to the 19th century. Our digitization and processing projects improve access to information and facilitate the planning of billion-dollar capital construction and rehabilitation projects including the Delaware Aqueduct Bypass Tunnel, Kensico-Eastview Connection, and Ashokan Century Program, as well as land use activities, facilities maintenance, and other operations.

    Internship Description

    Records and Archives Management Interns (3 positions): Selected candidates will work with the Records and Archives Management team to survey, process, and/or digitize records including engineering drawings and photographs related to the New York City water supply system. Projects will focus on improving access to records in high demand for research to support agency activities. Internships will provide experience with digitization, metadata creation, digital asset management, project planning, and quality control. Other responsibilities may include conducting research in support of user requests and creating social media content. This internship is an opportunity to work with vitally important archives and gain real-world knowledge of managing records that support local government.

    Preferred Skills

    - Interest in New York City history, government records, or civil engineering

    - Strong communication skills

    - Detail-oriented with excellent organizational skills

    - Self-motivated and able to work well following a project plan with minimal supervision

    - Capable of identifying and communicating project issues as they arise

    - Proficient in Microsoft Office, particularly Excel

    Qualifications: Interns must be currently enrolled in a graduate degree program in information and library science, archival studies, history, or related field at an accredited college or university.

    Compensation and Duration: Interns will be paid $17/hour. The positions require a full-time commitment (Monday-Friday, 9am-5pm) for the duration of the summer internship: 10 weeks from June 5 through August 11, 2023.

    Work Location: East side of midtown Manhattan. All employees must work at the archive full-time. There is no teleworking option.

    Additional Info: Must be able to lift boxes weighing up to 30 lbs. May be required to stand for long periods of time, for example while operating scanning equipment or surveying records.

    To Apply: Find Job ID 573307 on https://www1.nyc.gov/jobs/. Include cover letter and resume. Deadline: April 7, 2023.

    For more information about NYC Environmental Protection, please visit www.nyc.gov/dep.

    DEP Archives on Flickr - https://www.flickr.com/photos/nycwater/sets/72157647118511120/

    Instagram - https://www.instagram.com/nycwater

    Facebook - https://www.facebook.com/nycwater

    Twitter - https://twitter.com/nycwater

    Urban Archive - https://www.urbanarchive.org/nycwater

  • Thursday, March 09, 2023 9:27 PM | Laura DeMuro (Administrator)


    (March 9, 2023)

    Position Title - Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Artistic Associate

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $25 - $30

    About Theatre for a New Audience:

    Theatre for a New Audience (TFANA), founded in 1979 by its Artistic Director Jeffrey Horowitz and led by Horowitz and Managing Director Dorothy Ryan, is an award-winning off-Broadway LORT- C theatre whose mission is to develop and vitalize the performance and study of Shakespeare and classic drama alongside other new work. TFANA is dedicated to building a culturally diverse and equitable environment and strongly encourages applications from underrepresented populations. The position will remain open until a diverse and qualified pool of candidates is identified.


    The Archivist will work in close collaboration with TFANA’s Artistic Associate, other TFANA staff, and database / web-development vendors to construct a public-facing digital archive showcasing the Theatre’s 40+ years of history. In addition, the Archivist will create protocols, a manual, and training for existing TFANA staff for archiving future material as it is generated, so that the Theatre can maintain and build upon the work of this project.

    Responsibilities include:

    - Producing a comprehensive timeline of the Theatre’s history.

    - Creating inventories, catalog records, and finding aids of the collection utilizing archival

    metadata and description standards.

    - Digitizing materials in-house and supervising off-site digitization of materials including stills, audio, film and video from live performances; marketing materials; production designs; press clippings; educational materials; select correspondence; etc.

    - Arranging for physical preservation and storage of select materials.

    - Curating virtual exhibits/features showcasing topics in TFANA’s collection and history, e.g., the foundation of the Theatre, major affiliated artists, building Polonsky Shakespeare Center, etc.

    - Establishing archival policies and procedures, writing training materials, and training TFANA staff on archival best practices for new material.

    - Securing permissions and licensing additional materials from TFANA-affiliated artists.

    - Other duties as assigned.

    Qualifications and Traits:

    Note: We know that many great candidates may not have all of the qualifications listed below but possess fully transferable skills. We encourage submissions regardless of whether they meet all criteria.

    - ALA-accredited Masters degree in Library Science, or equivalent professional experience in the archival field.

    - 2+ years professional experience as an archivist in the arts/cultural field; theatre and other performing arts institutions a plus.

    - Proficiency with archival content management systems, databases, and reference ticketing systems; proficiency with Collective Access software is preferred, and such proficiency should be described in your application cover letter.

    - Familiarity with digital best practice standards.

    - Motivated, detail-oriented team player and problem-solver.

    - Outstanding communication skills (verbal and written).

    - Ability to climb an 8’ ladder and carry a 30 lb. box in order to access materials.

    This would be a great opportunity for you if:

    - You are excited by the potential of digital public archives to tell compelling stories about an arts institution; to reflect institutional values through an archive’s curation and design; and to bring to the fore historically marginalized voices and perspectives.

    - You appreciate the disparate needs of the anticipated stakeholders / end users for a not-for-profit theatre company’s archive: academics, young students, artists, patrons, and the institution itself (for marketing, development, and artistic purposes).

    - You want to hone your digital project management skillset. This project is made possible by a grant from the Bloomberg Digital Accelerator Program, which is committed to developing and sharing best practices around technology investments.

    - You enjoy a structured process that entails significant autonomy. The archivist in this role will need to realistically assess the institution’s medium- and long-term goals, collaborate on a detailed timeline for execution, be self-directed in much of the day-to-day work, and reliably report progress and setbacks to the project lead and team.

    - You have an interest in interpretations of work by playwrights as varied as William Shakespeare, Christopher Marlowe, Henrik Ibsen, Alice Childress, Samuel Beckett, Maria Irene Fornes, Richard Maxwell, Jackie Sibblies Drury, Will Eno, Adrienne Kennedy and Thornton Wilder.

    This is a part-time position (~20 hours/week). The start date is May 17, 2023 (with some flexibility) and the anticipated term of the position is through the launch of the archive in August 2024. Most work will take place at TFANA’s administrative offices in Manhattan (West Village), with some remote work possible. All TFANA staff are required to be fully vaccinated against COVID-19.


    Salary: $30/hour.

    To Apply:

    Applicants for this position should send a detailed cover letter and chronological resume in a single, combined PDF to jobs@tfana.org with “Archivist” in the subject line.

    Theatre for a New Audience is committed to attracting, hiring and retaining employees who reflect the cultural diversity of our community. We believe that every employee has the right to work in a respectful environment that is free from discrimination, consistent with our commitment to diversity, equity, inclusion and respect. This commitment extends to all aspects of the employment relationship.


  • Thursday, March 09, 2023 9:26 PM | Laura DeMuro (Administrator)


    (March 9, 2023)

    Position Title - Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Associate Director for Information Resources

    Position Type - Full-time, term

    Benefits - Yes

    Salary Range - $76,000 - $85,000

    The Stewart and Lynda Resnick Center for Holocaust and Genocide Studies at West Point and the USMA Library seek a Project Archivist to process and make available manuscript and other materials received from retired Canadian Lieutenant-General Roméo Dallaire related to the Rwandan genocide of 1994 and Dallaire’s time in Rwanda from 1993-1995. During that time, Lieutenant-General Dallaire was the commander of the United Nations Assistance Mission for Rwanda (UNAMIR). The collections include personal papers along with records from government and international agencies. The Project Archivist will be responsible for the entire process of acquiring, accessioning, appraising, processing, and digitizing the materials in this collection. The Project Archivist will also assist in planning the launch of the digital archive. Travel may be required in the process of acquiring the materials.

    Preferred Qualifications for this Project

    • Background in Holocaust and Genocide Studies and/or modern African history.
    • Reading knowledge of the French language in addition to fluency in English.
    • Familiarity with ArchivesSpace and associated XML schemas and XML editors
    • Familiarity with ExLibris Alma.

    Reporting to the Associate Director for Information Resources, the Project Archivist processes and makes available for use specific archival and/or manuscript collections and any related materials. The Project Archivist also creates descriptive tools for each collection of materials therein including MARC catalog records and Encoded Archival Description (EAD) finding aids. The incumbent may also be expected to provide outreach on behalf of USMA through the creation of exhibits based on the project and through the performance of reference assistance for research and use of these and other related collections.

    The incumbent will:

    • Create work plans which record basic information about the collection, suggest proposed arrangement schemes, project time estimates, and contribute to all decisions made during the project.
    • Conduct appraisal of material within collections, a process by which the permanent, archival value of materials are evaluated.
    • Perform initial preservation work such as removing rusty metal hardware, unfolding and flattening documents, and transferring material to new, acid-free folders and boxes.
    • Assess and perform advanced preservation work as needed to stabilize any materials at high risk of degradation or loss.
    • Along with USMA Library staff, identify and document any sensitive or classified material requiring restricted access based on national security interests or donor agreements.
    • Write finding aids for each collection, describing the creator of the records, historical context, and subject content of the collection. Finding aids also include detailed box and folder inventories.
    • Digitize materials from each collection according to professional standards set by the USMA Library. Upload digitized copies into USMA Library storage and retrieval systems with all appropriate metadata.
    • Encode finding aids in XML according to the Encoded Archival Description (EAD) standard.
    • Load and maintain appropriate records in USMA Library’s ArchivesSpace database.
    • Create MARC format bibliographic records for each collection, which are included in both WorldCat and the library's local catalog.
    • Produce other descriptive tools such as local indexes as needed.

    All applications must be submitted through the USAJOBS website prior to March 20, 2023.


  • Tuesday, March 07, 2023 7:22 PM | Laura DeMuro (Administrator)

    Archives Intern, Summer 2023 

    (March 7, 2023)

    Position Title - Archives Intern, Summer 2023

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Director of Archives

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits?- Yes

    Hourly Wage Range - $18-$25


    Under supervision of the Director of Archives and the Digital Asset Specialist, the Summer 2023 internship will focus on library cataloging and storage, and the basic archival processing (arrangement and rehousing) of a collection of ephemera. Additional possible projects include assistance with digitization and metadata entry, preparing remote research request materials, and other duties as assigned.


    Current or recent Master of Science in Library and Information Science student with coursework in archives

    Knowledge of basic library and archival principles

    Experience working with databases, scanning software, and/or library catalogues

    Knowledge of modern art and Rauschenberg a plus


    Internship is onsite at the Foundation offices in NoHo.

    The Rauschenberg Foundation has instituted protocols to ensure the health and safety of everyone who comes onsite, including a requirement that all staff and visitors be fully vaccinated against COVID-19, other than accommodations required by law for religious or disability objections.


    Up to 24 hours for 8- to 12-weeks between May – July 2023; exact start and finish dates are flexible. Preferred days are Tuesday, Wednesdays, and/or Thursdays.



    About Us

    The Robert Rauschenberg Foundation expands the legacy of artist Robert Rauschenberg (1925–2008) who believed strongly in the power of art as a catalyst for social change. The Foundation delivers on its mission through on-going research and support for exhibitions, while sustaining the well-being of innovative artists and the work of socially engaged institutions that embody the same risk-taking, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors.

    The Rauschenberg Foundation primarily supports small to midsize arts and socially engaged organizations that are contrarian and experimental, even courageous, in driving towards equity. In addition, the Foundation amplifies the creative life of artists and scholars across the disciplines through residencies, commissions, and accessible public platforms. Finally, the Foundation supports research, exhibitions, publications, academic partnerships, and special projects across the globe that promote the legacy of Rauschenberg’s joyful, responsive, and irreverent approach to making work while living an empathetic and meaningful life.

    To Apply

    Interested candidates should submit a cover letter and resume to employment@rauschenbergfoundation.org. Please indicate “Summer 2023: Archives Intern” in the subject of your email to ensure proper processing and review. Please do not deviate from this format as it may lead to your application being filtered out of consideration.

    Deadline is Friday, April 15, 2023.

    As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Rauschenberg Foundation strives to attract a diverse mix of talented people. Opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law. Individuals from historically underrepresented backgrounds in art organizations are strongly encouraged to apply.


  • Thursday, March 02, 2023 7:45 PM | Laura DeMuro (Administrator)

    Archives Intern 

    (March 2, 2023)

    Position Title - Archives Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Archivist

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly Wage Range - $26-$30

    The Mellon Foundation (“Foundation”) believes that the arts and humanities are where we express our complex humanity, and we believe that everyone deserves the beauty, transcendence, and freedom to be found there. Through our grants, we seek to build just communities enriched by meaning and empowered by critical thinking, where ideas and imagination can thrive. The Foundation makes grants in four core program areas (Higher Learning, Arts and Culture, Public Knowledge, and Humanities in Place), as well as through signature initiatives in the Office of the President. The Foundation seeks an Archives Intern to provide support in the Nathan Marsh Pusey Library. This is a 10-week, full-time position with a start date in June 2023.


    Working within the Foundation’s library, the intern will gain experience in web archiving by supporting a review of institutional web collections. The intern will also gain experience in project management and designing workflows using archival databases and software. No prior experience with web archiving is required; it is expected that the intern will learn on the job. This internship is ideal for a student seeking experience working with archives and records management in a nonprofit organization.

    Position Details:

    • Review collections in the Foundation’s Archive-It account and propose a high-level redescription of legacy materials
    • Appraise links exported from grantee reports, perform test crawls, and draft collection summaries of the Foundation’s web archives
    • Perform quality assurance on selected legacy collections and initiate patch crawls as needed
    • Participate in a planning process to create ArchivesSpace accession records for all institutional web collections
    • Create workflows and other materials to document web archiving processes
    • Assist in other library and archives projects as needed


    The successful candidate will have the following qualifications:

    • Current library and information science graduate student, preferably with a specialization in archives
    • Willingness to learn web archiving processes on the job
    • Strong interest in pursuing an archives and records management career in the nonprofit sector
    • Knowledge of basic archival principles of processing, arranging, and describing collections
    • Familiarity with basic preservation techniques for archives
    • Familiarity with archival collection management systems
    • Knowledge of or interest in philanthropy a plus
    • Related skills: excellent verbal and written communication, attention to detail, strong organizational skills, and the ability to work independently

    The Mellon Foundation is committed to providing compensation that is competitive and equitable within the philanthropic sector. The estimated hourly range for this role is $27-30 per hour. The amount of pay offered will be determined by a number of factors, including but not limited to qualifications, unique skills, credentials or experience that is expected to impact the candidate’s contribution to the role. We will also consider market data as well as the Foundation’s internal pay equity framework.

    Please note that Mellon maintains a hybrid work schedule, with three days/week in person at the Foundation’s Manhattan offices.

    Candidates should apply by submitting a thoughtful cover letter describing fit for the position together with a resume to recruitment@mellon.org.

    The Foundation will consider each response carefully, but only contact those individuals it believes are most qualified for the position.


  • Thursday, February 23, 2023 8:14 PM | Laura DeMuro (Administrator)

    Part-time Archivist 

    (February 23, 2023)

    Position Title - Part-time Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Library Director

    Position Type - Part-time, permanent

    Benefits - No

    Hourly wage range - $31 - $35

    The O'Toole Library seeks a part time archivist to manage a small institutional archives. 18 hours per week. $35 per hour.

    University Archivist

    Campus Jersey City Campus

    Department Library

    Full Time, Part Time, Adjunct Part Time

    Job Description

    The University Archivist supports the mission of the O’Toole Library by

    managing 150 years of Saint Peter’s University history contained in the university archives in

    addition to the other holdings of the Guarini Center for Community Memory, including:

    congressional papers, rare books, and other special collections.

    Duties & Responsibilities


    ● Oversee the University Archives, maintaining the physical order of the collections

    housed there and providing onsite access and research support for students, faculty,

    staff, and visiting scholars

    ● Collaborate with the Systems and Emerging Technologies Librarian to expand and

    improve digital collections and to migrate archives holdings information to a new digital


    ● Collaborate with University Communications, Athletics, and Alumni Relations to foster

    internal and external engagement with university history

    ● Create engaging and meaningful employment opportunities for students assisting in the


    ● Develop an archival management plan for born-digital records

    Qualification Standards

    Qualifications/ Experience:

    ● A fundamental understanding of archival principles and processes

    ● Familiarity with best practices for digitization, preservation, and archival description

    ● Strong communication and problem-solving skills

    ● Some knowledge of ArchivesSpace is preferred


    Required Education:

    ALA-accredited Master’s degree in library and/or information science required

    Physical Demands


    Licenses (if applicable)

    Working Conditions

    Physical requirements

    Posting Detail Information

    Posting Number PS358P

    Position Posting Date

    Close Date

    Open Until Filled No

    Special Instructions to Applicants


  • Thursday, February 16, 2023 9:43 PM | Laura DeMuro (Administrator)

    Collection and Archivist Intern, NYC Health + Hospitals, Arts in Medicine

    (February 16, 2023)

    Position Title - Collection and Archivist Intern, NYC Health + Hospitals, Arts in Medicine

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Director of Art Collection, Arts in Medicine

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly wage range - $18- $25

    About Arts In Medicine:

    NYC Health + Hospitals curates the largest public art collection in New York City. We are committed to preserving more than 4,000 works of art and making them accessible to the public. Integral to the healing environment, the artwork appears throughout NYC Health + Hospitals’ 11 acute care hospitals, five nursing homes, six diagnostic and treatment centers, and more than 70 community-based primary care sites. Art represents the cultural values and identity that make up the NYC Health + Hospitals community. The art collection also reflects a commitment to supporting the international and local arts communities, as well as fostering an environment that encourages engagement and dialogue with diverse voices.

    Summary of Duties and Responsibilities:

    The Collection and Archivist Intern position includes an interest in fine art with an emphasis on collections management, archiving, and/or research. The Collections and Archivist Interns at NYC Health + Hospitals will assist with digitizing collections and incorporating images into collections database, re-housing collections, general object research, object care and maintenance, and cataloguing and processing art objects. This includes familiarizing yourself with the collection’s imagery and projects, sorting, labeling and organizing work, as well as assisting with database cleanup, such as completing preexisting records and conducting quality control on file names, translations, and attachments.

    General tasks and responsibilities will include:

    * Digitization of artwork accessioned by the collection, including ephemera; photographs of works, condition reports, insurance records, and other pertinent documentation

    *Work with the Director of Art Collections on the database, standardize and supervise data entry consistent with city guidelines and industry best practices

    * Input CMS related content to Bloomberg Connects Platform

    Tasks as needed by Arts in Medicine Department

    *Assignment will be 14 hours per week for 6 months*

    Minimum Qualifications

    Students entering graduate or professional studies (beyond a Bachelors degree) and subsequent years of study.

    Department Preferences

    Strong organizational skills and attention to detail

    Passion for visual art and art history

    Strong written and verbal communications skills

    Awareness of culturally responsive collections management practices

    How To Apply:

    Apply at link here (Job ID 84626):


    Salary Range: $15-$25 per/hour

    Please be advised that proof of Covid-19 vaccination is required prior to hire.


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