Archives & Digital Intern (Summer 2025) 

(February 20, 2025)

Position Title - Archives & Digital Intern (Summer 2025)

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Digital Asset Specialist and Assistant Archivist

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $18- $25

POSITION SUMMARY

The Robert Rauschenberg Foundation (RRF) honors the legacy of artist Robert Rauschenberg by fostering interdisciplinary creativity and supporting artists, scholars, and change-makers. Focus areas include expanding access to Rauschenberg’s work, nurturing emerging artists through residencies, and promoting art’s role in social issues.

The Archives & Digital team seeks qualified candidates to support special projects and daily tasks related to the implementation of a new digital asset management system and ongoing reference and research residencies through a 10- to 12-week in-person internship.

RESPONSIBILITIES

Under supervision of the Digital Asset Specialist and Assistant Archivist, the Summer 2025 internship will focus on image ingest, metadata standardization and entry, digitization, and the preparation of remote research request materials. Additional possible projects include assistance with reference support, library cataloging, basic archival processing, and other duties, as assigned.

QUALIFICATIONS, KNOWLEDGE, SKILLS REQUIRED

Current or recent Master of Science in Library and Information Science student with coursework in archives and / or digital humanities

Knowledge of basic library and archival principles

Experience working with databases, scanning software, and / or library catalogues

Knowledge of modern art and Rauschenberg a plus

TERM AND COMPENSATION

Duration of Internship: May–July (Summer), 16–24 hours per week in-person, with the option to extend into Fall session by mutual agreement (September–December)

Compensation: $20–$25 per hour; commensurate with experience.

APPLICATION DEADLINE

The deadline to apply is Wednesday, March 19, 2025.

ADA SPECIFICATIONS

While largely sedentary, this position requires the ability to sit, stand, lift up to 50 lbs., as well as speak, and hear, sometimes for extended periods of time.

Requires the ability to use a computer and office equipment traditionally found in office settings.

As the Robert Rauschenberg Foundation is located in a historic building, entrance to the office requires the ability to walk up 13 steps.

EQUAL EMPLOYMENT OPPORTUNITY

As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Rauschenberg Foundation strives to attract a diverse mix of talented people. Opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law. Individuals from historically underrepresented backgrounds in arts organizations are strongly encouraged to apply.

https://job-boards.greenhouse.io/robertrauschenbergfoundation/jobs/4550798008

Archive Project Assistant 

(February 3, 2025)

Position Title - Archive Project Assistant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

Position Type - Part-time, term

Benefits - No

Hourly wage range - $25 - $30

Overview

The Archives Project Assistant is a temporary, part-time position (2 days/16 hours per week) created to manage and lead the day-to-day activities of the digitization of the Healing Arts Initiative (HAI) Archives, a collection primarily composed of over 7,500 artworks created by artists in HAI’s art-making programs for individuals with disabilities and mental illnesses. This position requires someone with experience in photography or archival digitization and a strong attention to detail. The Archives Project Assistant will work under the supervision of the Archive Project Manager and will assist the Manager to photograph and digitize the artwork during weekly photography sessions.

The duration for this position is February 2025 – December 2026.

Key Responsibilities

Digitization/Photography/Cataloging

Collaborate with Archive Project Manager to handle, photograph/digitize, and record metadata for artworks.

Assist with the processing, editing, and quality control of digitized artworks, as needed.

Collaborate with AFAM staff to troubleshoot technology and software issues, if necessary.

Qualifications

One year of relevant experience working with art or archival collections or photography.

Knowledge of basic preservation and conservation issues with works on paper.

Experience handling artworks, or a desire to learn basic art handling techniques.

Experience operating a camera and copy stand a plus.

Experience digitizing/photography artworks on a large-scale a plus. • Is a creative problem solver and team player.

Pay: $25.00 per hour

The above statements of this job description entail the general duties and level of work performed by an employee assigned to this position. They do not claim to describe all of the functions of the position. The Employee may be assigned other duties, and the essential functions may change or be changed from time to time.

Please send resume and cover letter to jobs@folkartmuseum.org. No phone calls, please.

The American Folk Art Museum is located at 2 Lincoln Square in midtown Manhattan. The administrative office for the museum is in Long Island City, Queens. The position requires in-person attendance several days per week at our office in Queens.

The staff of the American Folk Art Museum recently voted to unionize, and while the terms of the Union contract are currently being negotiated, your employment with the Museum will fall under the terms of that agreement, including the requirement for paying union dues.

Equal Opportunity Employer

The American Folk Art Museum provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, physical disability, pregnancy, citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

https://folkartmuseum.org/about/opportunities/

Project Archivist

(January 30, 2025)

Position Title - Project Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Supervised by the Library Director & Assistant Director

Position Type - Part-time, term

Benefits - No

Hourly wage range - $41 - $45

Millbrook Library is seeking a Project Archivist for a grant-funded initiative to preserve, arrange, and describe the Bennett College Collection (50 cubic linear feet). This collection documents the 90+ year history of Bennett College in Millbrook, NY, and includes papers, photographs, yearbooks, and assorted ephemera.

The Project Archivist will be responsible for processing the collection and creating a finding aid in Encoded Archival Description (EAD) format. This is a temporary position funded by the New York State Archives Documentary Heritage Program, requiring a total of 280 hours (approximately 10-15 hours per week), to be completed during normal business hours (Monday-Friday, 10 AM - 6 PM).

Responsibilities:

Appraisal and description of materials.

Writing, researching, and editing collection finding aid, Encoded Archival Description (EAD), and web content.

Re-housing collection materials into archival folders and boxes.

Working with library staff to document processing guidelines for future acquisitions.

Qualifications:

MLIS degree or currently enrolled student

Previous hands-on experience working with archival collections (including part-time positions, internships, etc.)

Familiarity with archival standards for preservation, arrangement, and description

Ability to communicate effectively orally and in writing.

Strong organization and time-management skills; attention to accuracy and detail is essential.

Location: Millbrook Library - 3 Friendly Lane Millbrook, NY 12545

Compensation: $45/hour

If interested, please send your resume and letter of interest to Courtney Tsahalis by emailing director@millbrooklibrary.org.

https://millbrooklibrary.org/wp-content/uploads/2025/01/Project-Archivist-Job-Posting.pdf

To apply please send Resume & Letter of Interest to director@millbrooklibrary.org

Special Collections Library Intern 

(January 24, 2025)

Position Title - Special Collections Library Intern

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Cataloging & Metadata Manager, Library

Position Type - Paid Internship

Does this position satisfy requirements for course credits? Yes

Hourly wage range - $18- $25

Overview: The YIVO Library has nearly 400,000 volumes in all European languages and is the world’s only academic library specializing in the history, languages, literature, culture, folklore, and religious traditions of East European Jewry. It has books in many languages, but also constitutes the largest collection of Yiddish-language books, pamphlets, and newspapers in the world.

Description: Reporting to the cataloging and metadata managers, the library intern assists in the organization and maintenance of the library's collection. This semester we will be engaging in a special project to inventory and catalog the oversize periodicals collection. Tasks may include:

• Reviewing the inventory of the Vilna library collection
• Create a finding aid for oversize periodicals
• Relocating materials as necessary
• Participating in a retrospective cataloging project to update all library holdings.

Skills: Attention to detail, knowledge of and/or curiosity about special library collections, excellent verbal and written communication, able to juggle priorities, able to work independently on assigned tasks and work collaboratively with others, proficiency in Excel, and ability to read Hebrew and Yiddish. This position is ideal for an MLIS or archival studies student looking for special library or research library experience, particularly in technical services.

The internship is 133 hours of in-person work. Hours are flexible Monday-Thursday, 9-5pm, with consideration given to school requirements.

Compensation: $2,000

Please send a resume and cover letter to Emily Barth (ebarth@yivo.org).

https://yivo.org/Internships

Project Archivist

(January 13, 2025)

Position Title - Project Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Virginia Thoren & Institute Archivist

Position Type - Full-time, term

Benefits - Yes

Salary Range - $56,000 - $65,000

The Pratt Institute Libraries are seeking a Project Archivist to process and make accessible collections that document Pratt Institute and its community. This role will focus on surveying, arranging, describing, and rehousing materials, particularly those related to student and community life as part of the Archives' ongoing reparative description efforts. The Project Archivist will engage in processing, preservation, outreach, and reference services, as well as contribute to broader library initiatives. A successful candidate will be an early-career archivist who is interested in working in a highly collaborative and service-oriented environment with potential opportunities to gain experience in project management, digitization, and exhibition curation. This position is a full-time, fully on-site, two-year terminal appointment.

https://www.schooljobs.com/careers/pratt/jobs/4779577-0/project-archivist-71101

Museum Assistant, Study Room

(January 2, 2025)

Position Title - Museum Assistant, Study Room

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Head of Study Room

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

Hourly wage range - $25 - $30

Reporting to the Head of Study Room at the Yale Center for British Art, the Museum Assistant works effectively as part of the Study Room team, assists and oversees patrons using Study Room for research and teaching. The Museum Assistant retrieves and re-shelves drawings, prints, photographs, rare books, manuscripts, and archives for patrons; maintains the order and ensures the special care, security and proper user handling of collections; coordinates organization of materials for classes and presentations in the Study Room and produces lists of work and other supporting materials as required; cataloging of works on paper using the appropriate collections management systems. This individual will also research and answer routine questions. This individual may represent the Study Room on YCBA committees and working groups as needed.

20-Dec-2024

Museum Assistant, Study Room

Yale Center for British Art - Study Room

92402BR

University Job TitleMuseum Assistant 1

Bargaining Unit

L34 - Local 34 (Yale Union Group)

Time TypeFull time

Duration Type

Regular

Compensation GradeLabor Grade C

Wage Ranges

Click here to see our Wage Ranges

Searchable Job FamilyMuseum/Curatorial

Total # of hours to be worked:

37.5

Work Days/Hours (Other than Standard)

8:30am-5:00pm Monday – Friday until the YCBA reopens to the public (anticipated Spring 2025).

Upon reopening to the public, scheduled work hours will be: Tuesday-Wednesday, Friday-Saturday: 8:30am-5pm and Thursday: 11:30am-8pm

Summer and Recess Hours: Monday-Friday: 8:30am-5pm

Work WeekFlexible or Non-Standard (for anything other than Standard)

Work Location

Central Campus

Worksite Address1080 Chapel Street

New Haven, CT 06510

Work Model

On-site

Position Focus:

Reporting to the Head of Study Room at the Yale Center for British Art, the Museum Assistant works effectively as part of the Study Room team, assists and oversees patrons using Study Room for research and teaching. The Museum Assistant retrieves and re-shelves drawings, prints, photographs, rare books, manuscripts, and archives for patrons; maintains the order and ensures the special care, security and proper user handling of collections; coordinates organization of materials for classes and presentations in the Study Room and produces lists of work and other supporting materials as required; cataloging of works on paper using the appropriate collections management systems. This individual will also research and answer routine questions. This individual may represent the Study Room on YCBA committees and working groups as needed.

​​​​​​​Work Day/Hours (Other than Standard)

8:30am-5:00pm Monday – Friday until the YCBA reopens to the public (anticipated Spring 2025).

Upon reopening to the public, scheduled work hours will be: Tuesday-Wednesday, Friday-Saturday: 8:30am-5pm and Thursday: 11:30am-8pm

Summer and Recess Hours: Monday-Friday: 8:30am-5pm

Essential Duties

1. Serves as source of specialized information to the public, visiting scholars, and students. Explains and describes the collection and available reference material through workshops, lectures and in response to inquiries. 2. Maintains the order of and ensures the special care, security, and proper user handling of collections and exhibits. Reconstructs, repairs, and restores art/specimens using preservation and conservation techniques. Catalogues and makes routine identifications of new acquisitions. 3. Conducts research related to the collections and exhibits. Selects art/specimens for display. Prepares collection for exhibition. May assist with installing and disassembling exhibits. 4. Composes correspondence related to the collections and exhibits. Oversees and instructs support staff. 5. May prepare budget and financial material related to particular collection. May collect specimens for use in exhibits. Performs clerical functions incidental to curatorial activities.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Excellent interpersonal, written and oral communication skills. Ability and willingness to deal pleasantly and effectively with the public, including faculty and students.

Required Skill/Ability 2:

Demonstrated excellent computer skills. Demonstrated intermediate proficiency with and use of Microsoft Office suite and database applications. Willingness and ability to learn new computer technology.

Required Skill/Ability 3:

Demonstrated ability performing art historical, historical, and bibliographic research.

Required Skill/Ability 4:

Strong attention to detail. Demonstrated ability to exercise good judgment. Excellent attendance, punctuality and reliability, as attested by references.

Preferred Education, Experience and Skills:

Previous work experience in a museum, library or archive.

Weekend Hours Required?Yes

Evening Hours Required?

Yes

Drug ScreenNo

Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25053&siteid=5248&PageType=JobDetails&jobid=1593678#jobDetails=1593678_5248

Local History Librarian, Librarian II

(December 19, 2024)

Position Title - Local History Librarian, Librarian II

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Librarian III

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $76,000 - $85,000

SPECIAL COLLECTIONS - LOCAL HISTORY LIBRARIAN AND GOVERNMENT DOCUMENTS - LIBRARIAN II. NEWBURGH FREE LIBRARY

SUMMARY

The Newburgh Free Library seeks an exceptionally well organized and experienced full time Librarian to lead our Local History Department. The ideal candidate will possess a strong knowledge of archival practices, familiarity with the Newburgh community, an interest in learning about the history of Newburgh, the ability to work carefully and methodically with special collections, and to direct and supervise the work of other department staff. The candidate will also be responsible for the daily maintenance of the Library’s Federal and NYS government documents collections, both tangible and online. The ideal candidate will also oversee the processing, deaccessioning and recordkeeping of the document collections.

The Newburgh Free Library is a mid-sized urban library serving the people of the City of Newburgh, the Town of Newburgh, and the Town of New Windsor. The Main Library in the City of Newburgh has beautiful views, sitting atop a hill overlooking the Hudson River. With over 60 staff members, 2 locations, and a service area of approximately 60,000 people, the Newburgh Free Library is a bustling place. This Librarian II position is a union title, 35 hours a week, requiring one night a week and one Saturday a month. The Local History Librarian reports directly to the Head of Adult Services

TO APPLY

External applicants must respond via the OLAS Web Site (www.olasjobs.org) on or before January 8th, 2025.

Internal applicants must submit a current resume and letter of interest to: Office of Human Resources, 124 Grand St. Newburgh, NY 12550 or FAX to 563-3468

https://www.senylrc.org/job/librarian-ii-local-history-the-newburgh-free-library/

Spring 2025 Archives Internship 

(December 14, 2024)

Position Title - Spring 2025 Archives Internship

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Director of Archives

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly Wage Range - $18- $25

The Legal Defense Fund (LDF) is America’s premier legal organization fighting for racial justice. Using the power of law, narrative, research, and people, we defend and advance the full dignity and citizenship of Black people in America. The Thurgood Marshall Institute is a multidisciplinary center within LDF that complements the organization’s traditional litigation, strengthening it through innovative research and publications, targeted advocacy, and public education campaigns.

Housed within the Thurgood Marshall Institute, the Archives and Records Department serves three major functions: building and managing an archival repository of LDF’s historic records, providing library services including research support, and coordinating the process by which records become part of the LDF Archives. LDF is undertaking a major effort to organize, preserve, digitize, and create a website featuring a substantial portion of our 8,000 boxes of rich historical case files and institutional records.

LDF Archives Internship:

LDF is seeking a current or recent graduate student in Library and Information Studies for a Spring 2025 Archives Internship. Working closely with LDF archivists, the Archives Intern will primarily assist with surveying, arranging, and describing physical and digital records related to the ongoing fight for racial justice. The intern may also assist with tasks such as research for the LDF Oral History Project, curating content for the Archives website, ingesting files into Preservica, assisting with developing or updating archives policies and procedures, general research and writing about LDF’s history, and other projects. This internship will be a great fit for a collaborative and detail-oriented student interested in legal history and archival program development at a dynamic nonprofit organization.

The deadline for submissions is December 27, 2024.

Work schedule: Interns are required to be onsite on Tuesdays, Thursdays, and Fridays.

Qualifications:

Current or recent Master of Science in Library and Information Studies student with a specialization in archives;

Understanding of basic principles of archival appraisal, arrangement, and description.

Strong project management skills; and

Commitment to the racial justice mission of LDF.

Please note that LDF requires all employees to be fully vaccinated against COVID-19 as a condition of employment. Accordingly, successful candidates must be fully vaccinated against COVID-19 and submit proof of vaccination prior to the commencement of employment unless they qualify for a reasonable accommodation for bona fide medical or religious reasons.

The NAACP Legal Defense and Educational Fund, Inc. is proud to be an Equal Opportunity Employer. We are committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, medical condition or disability, genetic information, gender identity, or any other protected status under federal, state, or local law.

https://ldftm1.rec.pro.ukg.net/NAA1500NAAC/JobBoard/515de67c-164a-4bf0-a07a-021c44172a25/OpportunityDetail?opportunityId=849a484e-a402-4ba4-8f26-99076fbc9513

Archivist

(December 10, 2024)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - CEO

Position Type - Part-time, term

Benefits - No

Hourly wage range - $36 - $40

We are seeking a meticulous and passionate archival researcher to delve into NYC’s rich fashion archives and unearth comprehensive information about a prominent NYC fashion icon. This role requires a deep appreciation for fashion history, archival research skills, and a detective-like ability to uncover hidden details.

Please send CV to luke@memoirghostwriting.com

Archives Assistant 

(November 8, 2024)

Position Title - Archives Assistant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Chief archivist

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

Hourly wage range - $25 - $30

The Yale Center for British Art (YCBA) seeks an Archives Assistant to support the work of archivists in the museum’s Archives department. Under the general supervision of the Chief Archivist, the Archives Assistant will assist with the establishment of physical and intellectual control of the Archives’ holdings, including both analog and born-digital records.

Assists with accessions of materials and carries out arrangement of archival collections, as directed by the Chief Archivist or their assigns. Creates and updates archival description in the archival management and integrated library systems. Applies basic standards for archival storage and preservation of collection material, including reboxing and refoldering. In consultation with Chief Archivist or their assigns, plans own work, may plan and direct the work of student assistants. Compiles statistics for work completed by themselves. Identifies material in need of conservation treatment and performs minor preservation tasks. Completes and may oversee box and folder labeling as well as barcoding of archival collections. Coordinates digital imaging requests and projects, image production schedules and delivery timelines with the Imaging Services department. Advances on-line access to collections through work on special projects, including scanning archival collections. Coordinates transfers of material between YCBA building locations and off-site storage facilities. May assist with the ingest of born-digital records into a preservation system. Provides reference assistance in order to aid staff and researcher access to the Archives’ holdings. Works cooperatively and collaboratively across the museum departments to effectively accomplish assignments. Maintains office archival supply levels. Performs other related duties as needed. Assists in the Study Room, including pulling works for researchers, invigilation, and preparation for classes, as scheduled.

https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25053&siteid=5248#jobDetails=1591898_5248