Archives Intern

(February 27, 2026)

Position Title - Archives Intern

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Digital Asset Specialist and Assistant Archivist

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $18- $25

Location: New York City (in-person)

Employment Type: Temporary, Part-Time (16-24 hours per week)

ABOUT THE FOUNDATION

The Robert Rauschenberg Foundation builds on the legacy of artist Robert Rauschenberg, emphasizing his belief that artists can drive social change. Rauschenberg sought to act in the “gap” between art and life, valuing chance and collaboration across disciplines. As such, the Foundation celebrates new and even untested ways of thinking.

POSITION SUMMARY

The Archives team seeks qualified candidates to support special projects and daily tasks related to the implementation of a new digital asset management system and ongoing reference and research residencies through a 10- to 12- week in-person internship.

RESPONSIBILITIES

Under supervision of the Digital Asset Specialist and Assistant Archivist, the Summer 2026 internship will focus on image ingest, metadata standardization and entry, digitization, and the preparation of remote research request materials. Additional possible projects include library cataloging and the physical organization of library book titles, reference support, basic archival processing, and other duties, as assigned.

QUALIFICATIONS, KNOWLEDGE, SKILLS REQUIRED

Current or recent Master of Science in Library and Information Science student with coursework in archives and / or digital humanities

Knowledge of basic library and archival principles

Experience working with databases, scanning software, and / or library catalogues

Knowledge of modern art and Rauschenberg a plus

TERM AND COMPENSATION

Duration of Internship: May–July (Summer), 16–24 hours per week in-person, with the option to extend into Fall session by mutual agreement (September–December)

Compensation: $20–$25 per hour; commensurate with experience

APPLICATION DEADLINE

The deadline to apply is Wednesday, March 19, 2025.

ADA SPECIFICATIONS

While largely sedentary, this position requires the ability to sit, stand, lift up to 50 lbs., as well as speak, and hear, sometimes for extended periods of time.

Requires the ability to use a computer and office equipment traditionally found in office settings.

As the Robert Rauschenberg Foundation is located in a historic building, entrance to the office requires the ability to walk up 13 steps.

EQUAL EMPLOYMENT OPPORTUNITY

As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Rauschenberg Foundation strives to attract a diverse mix of talented people. Opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law. Individuals from historically underrepresented backgrounds in arts organizations are strongly encouraged to apply.

https://job-boards.greenhouse.io/robertrauschenbergfoundation/jobs/5134589008

Archive Inventory Assistant

(February 27, 2026)

Position Title - Archive Inventory Assistant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Senior Archivist & Information Specialist

Position Type - Part-time, term

Benefits - No

Hourly wage range - $25 - $30

The Public Design Commission (PDC) is hiring an archive inventory assistant to inventory approximately 80 cubic feet of records from our Exhibition File collection and record descriptive data about those records in our database. This is a part-time, temporary, grant-funded position. Applicants must be able to commit to working 390 hours and a maximum of 15 hours per week for approximately 26 weeks. The project must be completed by Fall 2026.

The Inventory Assistant will be required to:

- Perform physical archival tasks, including re-foldering records, labeling folders, and re-housing loose photographs as needed, at a rate of approximately 1.5 hours per cubic foot.

- Perform data entry at a rate of 3 hours per cubic foot.

- Perform quality control checks on completed work.

- Track work progress and deliverables for reporting purposes.

To Apply: Go to https://cityjobs.nyc.gov/job/archive-inventory-assistant-part-time-in-manhattan-jid-41142

Architectural Drawings Archives Technician 

(February 26, 2026)

Position Title - Architectural Drawings Archives Technician

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist and Digital Preservation Manager

Position Type - Part-time, term

Benefits - No

Hourly wage range - $25 - $30

The Architectural Drawings Archives Technician will be responsible for surveying and rehousing WCS’s collection of Bronx Zoo architectural drawings dating from the 1890s to the 1990s. In addition to creating an inventory of the drawings and assessing them for condition concerns, the Architectural Drawings Archives Technician will rehouse the drawings in new oversize folders within flat file cases. This is a part-time temporary position that is expected to last for 16 weeks with 24 hours of work each week onsite at the Bronx Zoo. The Archives Technician position will be supervised by the WCS Archivist and Digital Preservation Manager serving as Archives Project Manager, with local supervision by the Facilities & Construction Project Manager.

https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25965&siteid=5168&PageType=JobDetails&jobid=908675

Archivist

(February 10, 2026)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Senior Producer

Position Type - Part-Time, term

Benefits - No

Hourly wage range - $41 - $45

The Archivist is a newly envisioned part-time non-exempt role at the New York City-based arts and documentary nonprofit Art21. Working closely with Art21’s Production Department, the Archivist role is an invaluable opportunity to work directly with the most in-depth archive of documentary footage featuring art and artists of the 21st century. This role results from a strategic initiative being undertaken by Art21 to protect, organize, steward, and share access to the archive’s 4,000 hours (and growing) of raw documentary footage. The Archivist will hold a critical role in shaping and managing the workflows associated with this new and large-scale initiative. The role will expand our capacity to generate new content out of our vast footage archive.

Art21 is looking for a candidate with at least 3-4 years of professional experience with archives of time-based media, preferably documentary films, as well as an interest in contemporary visual art. A strong familiarity with post-production tools and archival best practices is essential.

The Archivist is a part-time term position based in the New York metro area.

Compensation

$39 – $45 per hour. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.

Hours

The archivist will work on-site at the Art21 office 24 hours per week, beginning as soon as possible. The term of the position will end a year after the start date, with the possibility of renewal.

Eligibility

Applicants must be eligible to work in the United States. Art21 is an equal opportunity employer and encourages applications from people of color; LGBTQIA+ individuals; people with disabilities; and all others, regardless of immigration history.

About Art21

Art21 is a celebrated global leader in presenting thought-provoking and sophisticated content about contemporary art, and the go-to place to learn first-hand from the artists of our time. A nonprofit organization, Art21’s mission is to inspire a more creative world through the works and words of contemporary artists. Art21 provides unparalleled access to the artist’s voice to diverse audiences around the world, using the power of digital media to introduce millions of people to contemporary art and artists. For over two decades, Art21 has changed the paradigm for teaching and learning about the creative process.

In addition to its Peabody Award-winning PBS series “Art in the Twenty-First Century,” Art21 produces “New York Close Up” and “Extended Play” short film series. Art21 also creates educational resources and professional development programs; annual public programming; an online publication featuring guest contributors; and a comprehensive website at Art21.org.

Essential Job Functions

-Work with the Production Department staffer who is leading the Art21 Archive initiative to determine priorities and set project goals

-Participate in the development and implementation of Art21’s new Film Archive Management System (FAMs), which is currently being developed with an outside vendor, and its front-end public finding aid.

-Manage cataloging and metadata integrity of analog and born-digital media in the FAMs

-Ingest screener video files and production documentation into the FAMs

-Supervise freelance Assistant Editors to create synced screener video files for born-digital archival field footage

-Oversee the digitization of tape-based archival field footage, serving as the point of contact for digitization services and tape warehouses

-Ensure the security and functionality of the cloud-based server hosting the FAMs, as well as the on-site backup, coordinating the resolution of any issues with the Senior Producer and outside vendors

-Assist the Senior Producer in the transfer of recently shot born-digital media onto LTO tape for long-term storage in coordination with outside vendors

-Support Art21 staff from all departments (Curatorial, Development, Communication, Education, and Production) in accessing and utilizing the Art21 FAMs

-Document training sessions led by the outside vendor developing the FAMs and create staff user guides

-Contribute to the development and execution of new programmatic initiatives related to the Archive

-Participate in cross-departmental Archive Committee meetings

-Stay abreast of innovations in the field of archiving

-Additional administrative duties as they arise

Skills & Qualifications

-Serious and proven professional commitment to time-based media archives, including at least 3 years of professional experience in the field, preferably with an MIAP or MLIS degree, or similar.

-Thorough knowledge of archival best practices and industry standards for analog and born-digital time-based media.

-Experience with post-production tools, including Premiere Pro and other Adobe Creative Suite apps.

-Experience with open-source Digital Asset Management software, particularly CollectiveAccess.

-Ability to work collaboratively and sensitively within small teams, maintain crucial ongoing working relationships with independent filmmakers and vendors, and in general, possess culturally responsive, superior communication and interpersonal skills.

-Ability to prioritize and organize multiple projects to meet deadlines.

-A strong interest in contemporary art is extremely helpful though not required. Candidates must be able to engage with and prioritize Art21’s contemporary art-centered core mission and values.

To Apply

Please email your resume and cover letter to: jobs [at] art21.org, with the subject line “Archivist – [Your Name]”

Your resume and cover letters should be submitted as PDFs, saved using the following filing naming template: “Last Name, First Name_Resume or Cover Letter”

No phone calls, please.

Please email your resume and cover letter to: jobs [at] art21.org, with the subject line “Archivist – [Your Name]”

Your resume and cover letters should be submitted as PDFs, saved using the following filing naming template: “Last Name, First Name_Resume or Cover Letter”

Summer Research Fellowship

(January 22, 2026)

Position Title - Summer Research Fellowship

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Interpretation, Collection & Archives

Position Type - Part-time, fellowship

Benefits - No

Hourly wage range - $20 - $25

Rosen House Summer Research Fellowship: Collection and Archives

Theme: Flora (Bigelow) Dodge Guest (1869–1964)

Intended for a graduate student, advanced undergraduate, or recent college graduate considering advanced study, the Caramoor Summer Research Fellowship allows for a short-term, sustained period of study at a highly unique historic site, situated in Katonah, New York. Some additional travel to other collections/libraries may be necessary.

The theme of the fellowship in 2026 is the life and correspondence of Flora Bigelow, later known as Mrs. Charles Stewart Dodge and as the Honorable Mrs. Lionel Guest. In 2024 a previously unknown portrait of Flora (Bigelow) Dodge by the artist Amanda Brewster Sewell was discovered in the Rosen House collection, leading to many more questions about this smart and adventurous woman, the mother of Lucie Bigelow (Dodge) Rosen, one of Caramoor’s founders. Raised in an intellectually stimulating home as the daughter of John Bigelow and Jane Tunis (Poultney) Bigelow, Flora married young, then sought a divorce in the “Divorce Colony” of Sioux Falls, South Dakota, before remarrying into an aristocratic English family and witnessing the events of the second World War from her home in England. Approximately 200 letters from Flora to her daughter Lucie and other family members survive in the Caramoor archive, many of which have not been previously studied.

This opportunity is well suited to an advanced student with knowledge of and interest in social history, archives, women’s studies, and the history of New York City and London, England, in the late 19th and early 20th centuries. Strong research and writing skills are an asset for applicants, as is the ability to read manuscript letters.

Stipend / $3,500 (made in installments)

Project outcomes:

Transcription of approximately 200 letters, with data entry in the PastPerfect database.

Two social media posts suitable for a general audience (300-500 words each). One post due midway through fellowship period.

A biography of Flora (Bigelow) Dodge Guest (approximately 2,500 words), informed by her letters in the Rosen House archive and additional research.

Short presentation to select staff and Rosen House Committee (September 2026).

Requirements for application:

Letter of interest, including reason for application and description of relevant study and/or topics of special interest.

Resume or curriculum vitae

Short writing sample (approximately 300-500 words)

Two letters of reference from recent professors and/or relevant work supervisors

Application materials to be sent to personnel@caramoor.org:

Applications will be reviewed by a selection committee. Top candidates will be invited to interview over Zoom before a final decision is made.

Deadline for applications: February 6, 2026

Eligibility:

Only U.S. citizens, noncitizen nationals of the U.S., lawful permanent residents, or aliens authorized to work in the U.S. may apply.

Long-Distance Applicants:

Unfortunately, no onsite housing is provided at Caramoor for the duration of the fellowship. If necessary, fellows are encouraged to obtain housing based on local availability.

https://caramoor.org/about/employment/

Project Archivist

(January 22, 2026)

Position Title - Project Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Chief Archivist

Position Type - Part-time, term

Benefits - No

Hourly wage range - $25 - $30

Job Opening Title:

Project Archivist

Name of Employer:

Wolf Kahn Foundation

Job Site Location (City, State):

New York, NY

Application Deadline:

Open until filled

Minimum Degree Requirement:

A Master of Library and Information Science degree from an ALA-accredited library program, or an advanced degree in a related discipline, or substantial progress towards a Master of Library and Information Science degree

Years of Experience Required:

1-2

Salary Range:

$25-$35/hr, commensurate with experience

Job Description:

The Wolf Kahn Foundation is seeking a qualified archivist to fill a part-time, temporary Project Archivist position tasked with scanning historical documents. Reporting to the Chief Archivist, the Project Archivist will operate scanning equipment to digitize approximately fifty linear feet of the Wolf Kahn Papers. The work will take place on-site at the Wolf Kahn Foundation offices in Chelsea.

● Operate scanning equipment and software according to digital imaging standards

● Follow standards for the proper care and handling of physical archival material

● Conduct quality control checks to ensure best practices are met

● Conduct basic data entry and file management to ensure crucial metadata is retained in the digitization process

● Follow storage procedures to backup digital content

Qualifications:

Required skills include proficiency with computers, familiarity with word processing and spreadsheet applications like Microsoft Office or Google Workspace, familiarity with digital image editing and management software like Adobe Photoshop and Adobe Bridge, and familiarity with scanning equipment and software like Silverfast or Epson ScanSmart.

Experience with archival collections management software, particularly CollectiveAccess, knowledge of archival standards including DACS and EAD, and substantial knowledge of and experience with archival scanning best practices are strongly desired. Interest in 20th century American art is preferred.

This position requires sustained focus in a busy office environment, frequent standing, computer and keyboard use, and the ability to lift boxes up to 40 pounds.

Hours and Compensation:

$25-$35/hour, commensurate with experience. Work schedule to be determined by the Chief Archivist in consultation with Foundation staff.

About the Wolf Kahn Foundation:

The Wolf Kahn Foundation is dedicated to preserving and promoting the artistic achievements of Wolf Kahn (1927-2020) and to sharing them with audiences, scholars, and other artists towards a greater understanding of his work and his lasting contribution to American art of the Second Generation New York School.

Through its grants program and other initiatives, the Foundation supports artists and arts organizations that educate youth and the broader public and that advance artists’ careers through exhibitions, publications, and residencies.

Please send a cover letter and résumé to:

Vincent Kelley, Chief Archivist

archives@wolfkahnfoundation.org

https://wolfkahnfoundation.org/employment/

Director, Digital Collections Operations

(January 14, 2026)

Position Title - Director, Digital Collections Operations

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Astor Director for Collections and Research Services

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $116,000 or more

Overview

The New York Public Library (NYPL) has been one of the world’s great public research libraries for more than 130 years. Its research centers provide opportunities for engagement with in-depth and unique collections, inspirational reading rooms, exhibitions, programs, and a range of research services. Collections and Research Services division encompasses several departments focused on managing the ongoing development of our exceptional research collections, advancing unified discovery and expanding access, both in-person and online, and ensuring stewardship of the collections at every stage of their lifecycle.NYPL seeks a proven and strategic leader to oversee a newly formed department that will advance its digital asset management and operations strategy, leveraging technologies to preserve and enhance access and use of its digitized and born-digital collections. The Director is responsible for unifying and aligning staff, building a culture of collaboration and innovation to ensure that digital assets are not only preserved but made easily accessible in support of the strategy to expand discoverability for patrons anywhere.

The position, as part of the management team in the Collections and Research Services Division, provides oversight and leadership for the teams responsible for a newly implemented DAMS, Preservica, our preservation repository, the in-house digitization and audio and moving image reformatting labs, vendor digitization, rights clearance, and metadata. The Director contributes to shaping policies and priorities, fostering cross-divisional alignment, and ensuring that digital asset management, from access to preservation, is fully integrated into NYPL’s long-term vision.

The Director serves as a close collaborator and partner with the Digital Product Management team on projects that aim to align and improve workflows and modernize technology systems to enable efficient, seamless, and scalable access, and with IT on digital storage and cybersecurity.

We are looking for someone we can count on to:

Own:

• Preserve, manage, and provide seamless access to the breadth of our digital assets, articulating and refining policies and priorities for the Library’s five-year strategy focused on digital preservation and patron-centric modes of access and discovery, including implementation of a DAMS.

Teach:

• Priorities and progress across the Library and with external partners
• And foster awareness of new developments, tools, and systems to support the access and preservation of digital collections.

Learn:

• The scope of NYPL’s research collections, the workflows and systems that support digital collections, the workflows of staff who acquire and describe these collections, the uses made by researchers and creators, and the challenges and opportunities in discovering and accessing digital collections for a public research library.
• Insights from patron research, and platform usage data to shape our goals and projects.
• The challenges and opportunities with AI in relation to the Library’s digital collections.

Improve:

• Workflows across a renewed digital infrastructure
• A culture of engagement and inclusivity within the Digital Collections Operations team and with stakeholders across the Library.

Some expectations for this role are that within:1 month, this person will:

• Understand their teams' roles and responsibilities, especially in light of new strategic objectives, the scope of grants and projects underway, and dependencies with other departments
• Meet key partners in various departments, including the Research Centers, Digital, and IT.

3 months, this person will:

• Be a contributing member of key committees and strategic planning efforts, especially cross-department projects to modernize the Library's digital infrastructure.
• Gain a better understanding of their departments and staff roles, responsibilities, and objectives, team building and recruitment needs, and begin prioritizing and scoping projects and new performance goals.
• Understand gaps in resources, workflows, and technology solutions and develop a preliminary plan for aligning research staff around a shared vision for digital collections.

6 months and beyond, this person will:

• They should have a clear sense of the long-term roadmap for digital collections and digital preservation, a broader understanding of their role in contributing to this work, near-term goals, and outstanding resource needs.
• Build partnerships across the Library and with external stakeholders.

Responsibilities

• Oversees the systems, technologies, policies, and workflows that manage and preserve the Library’s digital assets, ensuring they are secure and accessible
• Oversees and develops strategic goals for the digital production operations, aligning resources to achieve efficiencies and strategic priorities
• Oversees the Library’s digital preservation strategy
• Partners with IT stakeholders on networking and digital storage capacity planning
• Oversees rights management for the library’s digital assets, working towards providing the broadest access possible; implements innovative access approaches, including a virtual reading room
• Effectively manages organizational change, strengthening the alignment of people and processes to deliver the best possible experience to patrons
• Defines success metrics for digital access, discoverability, and preservation, and reports progress transparently
• Benchmarks NYPL’s practices against national and international standards, ensuring the Library remains a leader in digital stewardship and access
• Develops and supports staff to achieve excellence, fostering inclusion, professional growth, and a collaborative culture
• Represents NYPL in consortia and conferences, advancing its role as a leader in digital collections access and preservation
• Performs other related duties as required

Required Education, Experience & Skills

Required Education & Certifications

ALA-accredited MLS and substantial research library experience or Master’s degree and relevant, substantial experience

Required Experience

• 10+ years of experience in an academic or research library setting, with increasingly responsible managerial responsibilities
• 7+ years of successful people management experience
• Successfully demonstrated experience in the management and preservation of digital assets
• Successfully demonstrated experience in strategic planning, technology projects, resource management, problem-solving and decision making in a collaborative and coordinated work environment; a proven team player
• Demonstrated experience in analyzing workflows, developing policies, and implementing organizational change to promote alignment and greater efficiency of operations
• Demonstrated experience leading multiple large and complex initiatives
• Demonstrated experience evaluating the effectiveness of products and systems
• Experience setting clear and attainable performance goals

Required Skills

• Excellent interpersonal, oral, and written communication skills
• Strong leadership and project management skills, including negotiation and influencing skills
• Excellent analytical skills and ability to lead complex projects
• Demonstrated ability to build consensus and promote productive teamwork
• Knowledge of current issues and emerging trends in research library services and systems as well as emerging technologies

Managerial/Supervisory Responsibilities

Oversees a staff of approximately 30 FTE with three to four direct reports

https://nypl.pinpointhq.com/postings/f745087e-9f4c-449b-8640-eb6e1f5288f0

Director, Access and Research Services 

(January 14, 2026)

Position Title - Director, Access and Research Services

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Astor Director for Collections and Research Services

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $116,000 or more

Overview

The New York Public Library (NYPL) has been one of the world’s great public research libraries for more than 130 years. Its research centers provide opportunities for engagement with in-depth and unique collections, inspirational reading rooms, exhibitions, programs, and a range of research services. Collections and Research Services encompasses several departments focused on managing the ongoing development of our exceptional research collections, advancing unified discovery and expanding access, both in-person and online, and ensuring stewardship of the collections at every stage of their lifecycle.NYPL seeks a proven and visionary leader to advance the Library’s strategic goals to improve access and optimize the user experience, ensuring our diverse and unique research collections are accessible to the broadest number of patrons and reach new audiences.

We are looking for someone we can count on to:

Own:

• And lead engagement with research staff on the Library’s five-year strategic priorities related to optimizing the infrastructure supporting the patron experience and clarifying policies and procedures for core collection management and discovery systems.
• And drive NYPL’s digitization strategy and related policies, and partner on major initiatives to expand access to the Library’s research collections.

Teach:

• Priorities and progress across the Library and with external partners
• And foster awareness of new tools, systems, and approaches that strengthen discovery and access.

Learn:

• The scope of NYPL’s research collections and the needs of patrons and staff
• and use data, assessment, and user insights to shape patron-centered services.
• And understand the challenges and opportunities of AI for discovery and access.

Improve:

• Policies, optimize workflows, and strengthen communication to enhance staff collaboration and the patron experience.
• A culture of engagement and inclusivity within the Access and Research Services team.

Some expectations for this role are that within:

1 month, this person will:

• Understand responsibilities, current projects, and begin establishing working relationships with key partners across NYPL and ReCAP.

3 months, this person will:

• Contribute to committees and strategic planning efforts, clarify team priorities, understand gaps in policies and procedures, and develop a preliminary plan for aligning staff around a shared vision.

6 months and beyond, this person will:

• Establish a clear roadmap for access and research services, with measurable goals and resource needs identified.

Responsibilities

• Oversees the collaboration between the Research Libraries staff and the Digital Product Management team to develop and refine the strategic vision for a unified patron experience on its website and initiatives that expand access to more scholarly ebooks through innovative approaches such rights clearance partnerships
• Ensures staff engagement for the ongoing development of the Research Catalog and compliance with ILS and circulation policies and procedures
• Oversees the systems and policies that support access to the collections, including Aeon, EDS, and resource sharing systems; supports the implementation of a new DAMS as related to integration with these systems
• Oversees resource-sharing services; engages with partners, including the Manhattan Research Library Initiative (MaRLI), the ReCAP Shared Collections, BorrowDirect partners, and the CUNY-wide community to strengthen and sustain our partnerships and new initiatives; represents NYPL on partner committees
• Leads the review and development of a multi-pronged digitization strategy and related policies and procedures
• Develops and implements, in collaboration with stakeholders, a centralized service model for the library’s electronic document delivery services, Scan and Deliver, for general and special collections
• Oversees accessibility services for the research collections, partnering with other teams – Branches, Digital, Legal, and HR – to align policies, services, and products to address access to the collections for research patrons with disabilities
• Oversees the public order team and commercial digitization and licensing initiatives
• Ensures that accurate and consistent research usage data is being reported; oversees special research assessment projects, and uses data-informed decision making to optimize services
• Effectively manages organizational change, strengthening the alignment of people and processes to deliver the best possible experience to patrons
• Manages budgets and grants and contributes to fundraising initiatives and events
• Develops and supports staff, fostering inclusion, professional growth, and a collaborative culture
• Represents NYPL nationally in consortia and conferences, advancing its role as a leader in access and discovery
• Performs other related duties as required

Required Education, Experience & Skills

Required Education & Certifications

ALA-accredited MLS and substantial research library experience or Masters degree and relevant, substantial research library experience

Required Experience

• 10 years of experience in an academic or research library setting, with increasingly responsible managerial responsibilities
• 7+ years of successful people management experience
• Successfully demonstrated experience promoting and managing access systems and services to support research and scholarly communication
• Successfully demonstrated experience in strategic planning, project and resource management, problem-solving, and decision-making in a collaborative and coordinated work environment; a proven team player
• Demonstrated experience in analyzing workflows, developing policies, and implementing change to promote alignment and greater efficiency of operations
• Experience managing multiple projects and initiatives
• Demonstrated experience evaluating the effectiveness of products and systems that support collections discovery and access
• Experience setting clear and attainable performance goals
• Experience with project management principles and tools preferred

Required Skills

• Excellent interpersonal, oral, and written communication skills
• Strong leadership and project management skills, including negotiation and influencing skills
• Excellent analytical skills and ability to lead complex projects
• Demonstrated ability to build consensus and promote productive teamwork
• Knowledge of current issues and emerging trends in research library services and systems as well as emerging technologies
• Successfully demonstrated commitment to excellence in public service

Managerial/Supervisory Responsibilities

Oversees a staff of approximately 12 FTE with 2-3 direct reports

https://nypl.pinpointhq.com/en/postings/55f97476-4069-4666-a722-bd6021716978

Archivist (Temporary Project-Based) 

(December 23, 2025)

Position Title - Archivist (Temporary Project-Based)

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Historian & Project Manager, Archives

Position Type - Full-time, fellowship

Benefits - No

Hourly wage range - $31 - $35

Prospect Park Alliance is searching for a dynamic, experienced, and well-versed Archivist to work on a temporary assignment with us! Please check the link for the full description and to submit your application!

Archivist (Project-Based)

Brooklyn, NY

Job Type

Temporary

Description

ABOUT US

Prospect Park Alliance is the non-profit organization that sustains “Brooklyn’s Backyard,” working in partnership with the City of New York. The Alliance was founded in 1987 to help restore the park after a long period of deterioration and decline. Today, the Alliance provides critical staff and resources that keep the park green and vibrant for the diverse communities that call Brooklyn home. The Alliance cares for the woodlands and natural areas, restores the park’s buildings and landscapes, creates innovative Park destinations, and provides free or low-cost volunteer, education and recreation programs.

In 1997, Prospect Park Alliance established an archive because primary source research was crucial to an accurate and successful rehabilitation of the Olmsted & Vaux masterpiece. The Prospect Park Archives collects, preserves, and makes available materials that document the history and design of this historic landscape, fostering an understanding of the ongoing restoration work of the Prospect Park Alliance. Resources include books, maps, landscape and architecture drawings, oral history recordings, and thousands of images that shed light on the park’s singular place in Brooklyn history from the 1850s to the present.

JOB OVERVIEW

We are seeking a detail-oriented and motivated Project-Based Processing Archivist to organize and make accessible the records of the founding administrator of Prospect Park, who also served as the first president of the Prospect Park Alliance. This project is crucial for preserving our unique history and ensuring that these materials are available for researchers and the public. The processing archivist will work under the supervision of the Archives director to arrange and describe the records, and will produce a comprehensive finding aid to submit the finding aid to platforms such as the Empire Archival Discovery Cooperative (Empire ADC).

*Current condition of the collection:

The collection is composed of paper-based records in file folders and is housed in 30 record cartons. Access is through carton-level inventory lists

Requirements

ESSENTIAL JOB FUNCTIONS / KEY JOB OUTCOMES

Arrange and describe archival materials in accordance with national standards.

Create a comprehensive finding aid that includes an abstract, arrangement note, biographical/historical note, and scope and content note.

Make recommendations for any needed basic preservation and conservation tasks.

Performs other job-related duties and functions as assigned

REQUIRED EDUCATION + EXPERIENCE

Accredited degree in Archival Studies, Library Science, or related field with an archival concentration

Master Degree preferred, Bachelor’s degree required

A minimum of seven (7) years' experience managing historical records for an institution/organization and fulfilling a diverse range of project initiatives

Demonstrated experience processing archival collections in an archival environment

Possesses strong knowledge of archival principles, best practices, and national descriptive standards (i.e., DACS, EAD, MARC, Dublin Core, etc.)

Strong analytical and problem-solving skills with close attention to detail

Exceptional organization and project management skills

Ability to manage time effectively and meet deadlines

Strong written and verbal communication skills

COMPETENCIES (Knowledge, Skills & Personal Attributes)

Ethics & Integrity: Earns the trust and respect of others through a consistent commitment to integrity, honesty and professionalism in all interactions.

Archival Principles & Practices; Advanced knowledge of collection storage techniques; research tools and methods; inventory and finding aid production; basic records management; general history relevant to the archival materials. Archival database management, analysis of historical value, production of written interpretation or summaries, and archival cataloguing.

Project Management: Makes effective decisions about department priorities. Proposes defensible project budgets and works to control expenditures. Ensures appropriate resources are available to meet the capability and capacity required by objectives. Ensures policies, procedures and measures are in place to support the achievement of project goals.

Communication Skills: Superior written and oral communication skills, including public speaking and the ability to convey complex information in a clear, culturally competent, effective and understandable manner to multiple stakeholders. Demonstrates effective listening skills and openness to other people’s ideas and suggestions.

COMPENSATION

This is a Project-based position that is needed temporarily

Compensation (Salary/Hourly Rate:): $30 - 35 per hour

Expected Work Scheduled: 3 - 5 days per week; 9 AM - 5 PM

Expected Project Duration: 20 - 30 Days

WORKING CONDITIONS & PHYSICAL DEMANDS

Work is normally performed in a typical interior office setting, which does not subject the employee to any hazardous or unusual elements

Requires the use of a desktop, laptop, or video display terminal and identifying and distinguishing colors and shades of color

Requires routine physical movements with limited physical exertion

Requires communicating information with co-workers, stakeholders and/or the public; reading correspondence, instructions and/or technical documents; writing correspondence and/or reports and filling in forms

Diversity Makes Us Stronger Together: Prospect Park Alliance serves park users of all socio-economic and cultural backgrounds and strives to reflect this diversity throughout our operations and in our leadership, staff, stakeholders and supporters. We know that by creating an equitable and inclusive workplace built on mutual respect and the appreciation of difference, our employees will feel safe to express themselves, voice their opinions and work together to find common ground and solutions. Integral to this vision is our longstanding commitment to provide equal employment opportunities for all employees and applicants for employment.

Salary Description

$30 - 35 per hour

https://recruiting.paylocity.com/Recruiting/Jobs/Details/3794379

Manager, Digital Asset Management System 

(December 14, 2025)

Position Title - Manager, Digital Asset Management System

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Digital Systems Librarian

Position Type - Full-time, term

Benefits - Yes

Salary Range - $76,000 - $85,000

The American Museum of Natural History is one of the world’s preeminent scientific and cultural institutions, and has as its mission to discover, interpret and disseminate information about human cultures, the natural world and the universe through a wide-ranging program of scientific research, education and exhibition.

The Library Services team seeks a qualified Manager, Digital Asset Management System to steward the Museum DAMS. Reporting to the Museum Library’s Director and Digital Systems Librarian, the position will collaborate with divisions and departments throughout the institution to ensure the integrity of the system, monitor metadata, storage, access, and permissions, and refine guidelines for use and administration of the system.

Job responsibilities include, but are not limited to:

• Act as system administrator for the Museum DAMS in partnership with the Museum’s IT department.
• Collaborate closely with IT and individual stakeholders to manage all new and existing use cases and large upload projects, adapting as required to meet specific needs while retaining system continuity.
• Evaluate and facilitate the on-boarding of all latest content or projects to be implemented in the DAMs, including the training of all new front and back-end users.
• Administer all registered users, create new users and user groups, and manage permissions throughout the Museum DAMS.
• Oversee all metadata field usage throughout the DAMS, with attention to integrations and relationships with institutional collection management systems and the AMNH content management system.
• Work closely with the Library’s Cataloging and Metadata Librarian to monitor and improve all controlled vocabulary usage.
• Collaborate with Digital Systems Librarian, IT, Digital Media, and other senior administration to strategize growth of digital asset collections and their management at the Museum.
• Monitor DAMS functionality and act as primary point of contact with the vendor for updates, feature enhancements and help center ticketing.
• Support the work of existing DAMs power-users through tech support, troubleshooting, and development of features or project enhancements.
• Advise and collaborate on Institution-wide digital asset imaging and management programs and workflows.
• Keep apprised of current trends and developments in DAMS management through conferences, workshops, and training as applicable.
• Perform outreach throughout AMNH to engage users with the Museum DAMS.
• Weekly Library Reference Desk shifts.

The expected salary range for the Manager, Digital Asset Management System is $75,000/annual – $85,000/annual. The AMNH offers an extensive benefits package designed to meet the needs of our dedicated and diverse community.

Pay will be determined based on several factors. The hiring range for the position at commencement is based on the type of work and the scope of responsibilities. The salary and placement offered is based on a number of individualized factors, including, but not limited to, skills, knowledge, training, education, credentials, areas of specialization and depth and scope of experience.

Minimum Qualifications

• Master of Library Science (M.L.S.), Master of Science in Information Studies (M.S.I.S.), or Master of Library and Information Science (M.L.I.S.)
• 5 years of relevant experience working in Systems Administration or Digital Asset Management.
• Familiarity with Digital Asset Management systems and tools.
• Effective verbal and written communication skills.
• Successful collaboration skills to work productively with internal and external stakeholders.
• Demonstrated ability to manage multiple projects simultaneously.
• Capacity to work both independently as well as part of a team.
• Ability to brainstorm, troubleshoot and problem solve.
• Experience working with collections in the GLAM sector.

Preferred Qualifications

• Familiarity with technical, administrative, and descriptive metadata standards, including XMP, EXIF, IPTC, and Dublin Core.
• Experience using or developing APIs to manage data.
• Bulk image processing programs and general-purpose scripting languages (e.g., Perl, PowerShell, Python)
• Familiarity with Orange Logic’s Orange DAMS Digital Asset Management system.
• Knowledge of commonly used archive and museum Collection Management systems such as Axiell EMu, Archives Space and Collective Access.
• Knowledge of copyright and permissions issues as they relate to digital records.
• Familiarity with digital imaging, standards for digitization of material in various formats, and awareness of current trends.
• Demonstrated knowledge of digital preservation standards.
• Knowledge of access control mechanisms used in DAMS.
• Familiarity with workflows including review and approval chains.
• Familiarity with workflow optimization.

Physical Demands

• Must be able to remain in a stationary position (sitting or standing) for prolonged periods.
• Must be able to occasionally lift up to 20 pounds.
• Must be able to move about the Museum campus.

Please use link to apply: https://careers.amnh.org/postings/4685

https://careers.amnh.org/postings/4685