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As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.

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Please update your information with us when necessary – if a position has been filled, kindly inform the jobs list coordinator so the posting can be removed. If three months has expired since your job was posted, and you would like to continue to advertise the job, let us know.  Please contact the jobs list coordinator with any new information or other issues at jobs@nycarchivists.org.

ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

Current Openings 

  • Wednesday, January 13, 2021 6:49 PM | Laura DeMuro (Administrator)

    Archives Librarian

    (January 13, 2021)

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $66,000 - $75,000


    The Archives Librarian will strategically lead the continued growth and ongoing preservation of the Cooper Union Archives and Special Collections. Reporting to the Director of the Library, they will take an active role in collecting, preserving, and providing access to the historical records of The Cooper Union and related special collections, promoting the use of existing collections to the campus community and the public, developing an archival digitization program, and implementing procedures for appraising, processing, preserving and providing access to physical and digital archival records of institutional, civic, state, and national importance.

    Key Responsibilities

    • Collects, organizes and preserves the official physical and digital records of The Cooper Union for the Advancement of Science and Art (The Cooper Union)
    • Collaborates with the Director to appraise and acquire books, manuscripts, ephemera, and other materials related to the history and mission of The Cooper Union
    • Develops, implements, and executes processes for the acquisition, description, preservation, access to and security of records and special collections according to accepted archival standards and procedures
    • Maintains documentation of accessions and usage rights of records, images, and other special collections
    • Conducts periodic assessment of physical archival and special collections and makes recommendations for preservation or curation interventions
    • Provides research, outreach and instructional services that promote the use of The Cooper Union Archives and Special Collections
    • Collaborates with colleagues at NYU Libraries to ensure that archival records and special collection finding aids and other records are searchable in the shared online catalog and other online research tools
    • Participates in the provision of general and subject-specific instruction and research services, working closely with faculty and students in Humanities and Social Sciences (HSS)
    • Identifies and pursues funding opportunities to support archival and special collection acquisition, preservation and digitization initiatives, and collaborates on the drafting of grant and donor proposals
    • Prepares periodic physical and online exhibits and facilitates exhibit loan requests
    • Performs special projects of institutional value for the Cooper Union community
    • Hires, trains, and supervises the work of student employees
    • Performs other job-related duties as assigned

    Required Qualifications

    • Demonstrated proficiency in archival theory and practice, especially accessioning, processing and description, including minimal and basic processing strategies
    • Experience using ArchivesSpace to manage archival collections
    • Knowledge of basic preservation and conservation issues as they relate to archival collections
    • Familiarity with library and archival descriptive and content standards including DACS, EAD, and MARC
    • Familiarity with HTML and/or XML
    • Knowledge of rights administration and management issues related to archival and special collections (e.g., FERPA, DMCA, etc.)
    • Ability to use advanced organizational and project planning skills to develop and implement effective programs and services, and complete complex projects
    • Demonstrated ability to work collaboratively and collegially with faculty, administrators, and other internal constituencies, as well as alumni, donors, and distinguished guests.
    • Ability to train, supervise and provide support for student staff and interns
    • Exceptional interpersonal skills, written and oral communications skills
    • Demonstrated commitment to the values of openness, diversity, inclusion, innovation, and social justice


    • MLS/MLIS with a concentration in archives or other graduate degree with Certificate in Archival Studies


    To Apply: Please send CV, Cover Letter to hr@cooper.edu

  • Wednesday, December 23, 2020 12:54 PM | Laura DeMuro (Administrator)

    Archive Manager

    (December 23, 2020)

    Position Title: Archive Manager

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) Director, Recording & Archive

    Position Type: Full-time,Permanent


    Salary Range: $56,000 - $65,000


    The StoryCorps Recording & Archive (R&A) Department manages the StoryCorps Archive, comprising over 80,000 born-digital audio recordings; oversees the development and upkeep of recording venues and equipment; and trains and support StoryCorps facilitators and other staff in the recording process of StoryCorps’ signature interviews.

    StoryCorps is currently seeking to hire an Archive Manager to join the R&A team. As a key member of the R&A department, the Archive Manager’s primary focus is on maintaining the organization, integrity, and accessibility of the StoryCorps Archive. Beyond these duties, the Manager will oversee maintaining, improving, promoting and supporting StoryCorps’ online access portal and supporting the continued development of the StoryCorps Virtual recording platform, as well as supporting other digital initiatives. The Manager reports to the Director, Recording & Archive and supervises the Archivist.


    Develop, document, and implement systems, procedures, policies, and best practices for archiving StoryCorps interviews; oversee all archival processing functions and integrate technical and procedural changes into existing documentation.

    Oversee the training of new staff on all technical aspects of archival file processing, archive policies, data entry practices, audio recording, and photography.

    Serve as critical liaison to the Digital team, supporting the continued development of the StoryCorps Online Archive, the StoryCorps Virtual platform, and other digital platforms in development.

    Ensure that digital storage and file delivery systems align with best practices for preservation and access of born-digital materials.

    Manage archival relationship with the Library of Congress: evaluate all materials for transfer, maintain transfer procedures, implement recommendations and best practices for collaboration, and serve as point person for all communications.

    Oversee StoryCorps’ growing research program, including the development of standards and guidelines governing archive access and use by scholars and educators.

    Support and contribute to internal and external promotion of the StoryCorps Archive, including presenting at industry-related conferences and participating in professional organizations.

    Participate in institutional strategic planning, including supporting the development of new projects and initiatives.

    Support the curation of interview collections and collaborate with our Marketing team to promote these and other materials.

    Perform other duties to support the Recording & Archive department, as assigned


    You have a master’s degree in Library and Information Studies or Archival Studies, or equivalent combination of education and professional experience.

    You have a knowledge of digital asset management and digital preservation workflows.

    You are experienced in public support.

    You have strong team building, conflict negotiation, and collaboration skills.

    You communicate effectively – by email, phone or in person.

    You have experience and you’re comfortable with public speaking.

    You’re organized, have a keen attention to detail, and you’re able to multitask effectively.

    You are flexible and adaptable to a growing, changing organization.

    You demonstrate cultural humility and thrive in a diverse working environment.


    You are proficient in a second language (Spanish preferred).

    You have at least one year supervisory experience (strongly preferred).

    You are familiar with WordPress or similar content management system.

    StoryCorps seeks to hire staff who reflect the diversity of the communities we serve. All positions at StoryCorps are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.

    To Apply: Please go to https://storycorps.applytojob.com/apply/w4JUwCaBKL/Manager-Archive?source=art

  • Friday, December 18, 2020 7:01 PM | Laura DeMuro (Administrator)

    Archives Intern

    Position Title - Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Museum Archivist

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? Yes

    Hourly wage range - $18- $25

    The Noguchi Museum seeks a qualified student to assist the Archives team. Reporting to the Museum Archivist, this position is primarily focused on expanding and refining the assets found within The Noguchi Museum’s archival database. The position involves data entry, cataloguing, image research, and quality checking of digital assets, with the aid of the following software: CollectiveAccess, TMS, and Adobe Photoshop. The work will potentially include some audio and video editing.

    The ideal candidate will be a highly organized and detail-oriented individual with an interest in archival and digital imaging work; ideally studying library science, and/or art or design history. Candidates must possess strong communication skills, writing skills, digital imaging expertise, word-processing skills, experience working in Excel, and have a home computer with internet access.

    The timing for the position is flexible, but an early to mid January 2021 start is ideal.


    The position is 15-20 hours per week at an hourly pay rate of $20.

    Work is typically performed in an office environment; prolonged periods of sitting, use of computers and standard office equipment required to accomplish work objectives. During the ongoing Covid-19 pandemic, the Museum is maintaining an optional work from home schedule depending on the needs of position to be onsite. This position is currently remote, though eventually will require some on-site work.

    To Apply

    In a single PDF, please send a cover letter, résumé, and a list of three references (including names, titles, postal and email addresses, and telephone numbers) to jobs@noguchi.org with “Archive Intern” in the subject line.

    About the Isamu Noguchi Foundation and Garden Museum

    The Noguchi Museum – chartered as The Isamu Noguchi Foundation and Garden Museum – was founded and designed by the acclaimed Japanese-American artist Isamu Noguchi (1904–1988) for the display of his life’s work. Opened in 1985 and located in the vibrant neighborhood of Long Island City, Queens, the Museum is housed in a converted industrial building and is itself considered to be one of Noguchi’s greatest works. Today, the mission of the Museum is to advance the understanding and appreciation of Noguchi’s art and legacy. It manages the world’s most extensive collection of Noguchi’s sculptures, works on paper, architectural models, and designs, in addition to his complete archives. Through its rich collection, exhibitions, and programming, the Museum facilitates scholarship and learning for audiences of all ages and backgrounds.

    The Noguchi Museum is an equal opportunity employer, and does not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, marital status, citizenship status, veteran status, disability or any other criterion specified by federal, state or local laws, in the administration of its employment policy.


  • Tuesday, November 24, 2020 10:05 PM | Laura DeMuro (Administrator)

    Filing Clerk

    (November 24, 2020)

    Position Type- Full-time, Term

    Benefits - No

    Hourly wage range - $25 - $30

    Filing Clerk needed for the Accounting office of a television series with offices in Astoria, Queens.

    Initially this position will be 3 days in-office and 2-days remote. Candidates must be skilled in computers, specifically mapping network drives for digital filing systems of Accounts Payable and Payroll documents.

    Candidates must have their own computer and will be compensated via a tax-free $50/week stipend.

    Position is scheduled to begin Monday, 11/30. We are offering $1,190.00 weekly salary with the aforementioned stipend.

    Please email a current CV with references to will@feathersacct.com

  • Monday, November 09, 2020 7:02 PM | Laura DeMuro (Administrator)

    Project Coordinator for the Count Basie Collection

    (November 9, 2020)

    Position Type - Part-time, Term

    Benefits - No

    Hourly wage range - $31 - $35

    Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Project Coordinator (Temporary) for the Count Basie Collection Conservation and Preservation at the Institute of Jazz Studies which will report to the Executive Director. The Project Coordinator (Temporary) is an organized, detail-oriented, and collaborative professional that provides administrative and project support for the Count Basie Collection Conservation and Preservation grant, funded through the National Parks Service’s Save America’s Treasures program. The collection is the only body of materials with provenance that traces directly to the Basie family and includes 2,500+ artifacts and objects as well as the Basie family’s archives.

    The Project Coordinator (Temporary) duties include but are not limited to:

    - Assisting with project logistics and being responsible for day-to-day coordination of the Basie project’s administrative activities.

    - Purchasing of preservation quality shelving and supplies.

    - Packing, shipping, conducting inventory and tracking of artifacts.

    - Conserving, curating, and rehousing of the William “Count” and Catherine Basie collection, acquired by the Institute of Jazz Studies in 2018.

    - Other duties as assigned.

    - The position requires both in-person and remote work.

    For more information please visit: https://www.libraries.rutgers.edu/jazz/IJS-history.

    To Apply: Submit application via https://jobs.rutgers.edu/postings/121852

  • Friday, November 06, 2020 8:10 PM | Laura DeMuro (Administrator)

    Audiovisual Project Archivist (Part Time)

    (November 6, 2020)

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $25 - $30

    The Noguchi Museum seeks an Audiovisual Project Archivist. Reporting to the Museum Archivist, this part-time position will be responsible for managing the grant-funded processing and ingest of The Noguchi Museum’s audio and visual archival collections.

    This position will oversee the initial phase of the digitization of The Noguchi Museum’s multimedia collection, which includes important first-person materials, such as interviews of Isamu Noguchi, audio recordings of his lectures, and footage of him working. Additionally, the collection includes videos of dances for which he created sets, interviews with cultural luminaries discussing Noguchi, and footage of events he attended. Together, these materials provide an unparalleled glimpse into the art and life of Isamu Noguchi, and a rare opportunity to hear him speak about his work in his own voice.

    Duties and Responsibilities

    Managing film digitization project and related digital assets

    Quality checking all digitized files

    Capturing descriptive and administrative metadata

    Flagging materials related to specific projects / entities

    Ingest of files and related metadata into Museum’s DAM system (Collective Access)

    Managing audio transcription process and workflows


    MLS/MLIS with coursework in Archives

    Minimum of two to three years work in archival setting

    Experience using DAM systems, preferably Collective Access

    Experience working with archival audio / visual materials and related digital assets

    Excellent written and verbal communications skills

    Must have a home computer and internet access

    Experience working in artist archives and/or in a museum setting is preferred

    Experience editing video is a plus

    Ability to lift 40 lbs.

    The AV Project Archivist is a part-time position located at the Isamu Noguchi Foundation and Garden Museum in Long Island City, New York. Work is typically performed in an office environment; prolonged periods of sitting, use of computers and standard office equipment required to accomplish work objectives. During the ongoing Covid-19 pandemic, the Museum is currently maintaining an optional work from home schedule depending on the needs of the position. This position will primarily be remote, though eventually will require some on-site work.

    The position is 20 hours per week at an hourly pay rate of $30. Work will last for about six months, beginning in mid-November 2020 with possibility of extension.


    To Apply

    Please send a résumé, cover letter, and three references (including names, titles, postal and email addresses, and telephone numbers) as a single PDF to jobs@noguchi.org with “AV Project Archivist” in the subject line.

  • Monday, October 19, 2020 10:24 PM | Laura DeMuro (Administrator)

    Archives Intern

    (October 19, 2020)

    Position Title - Archives Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists. - The Rona Roob Head of Archives Services

    The Rona Roob Head of Archives Services - Paid Internship

    Does this position satisfy requirements for course credits? - No

    Hourly wage range - $18- $25

    DESCRIPTION: This internship is a unique opportunity for a candidate with an interest in art history to be trained in archival work. The Archives includes over 6,000 linear feet of important primary source material and responds to over 4,000 research requests annually. The intern would focus on a project to expand the current online archive of MoMA press releases, which is a resource heavily used by scholars around the world. This would involve working with the Archives and Press Office staff to locate -- and in some cases scan -- releases from the years 1997 to the present. The intern would also assist with select unprocessed collections of archival documents, preparing inventories, and performing routine preservation measures. Other responsibilities would include assisting the Archives staff with compiling information on modern art and institutional history, as well as assisting with the overall day-to-day activities of an extremely active department. Reports to The Rona Roob Head of Archives Services.

    REQUIREMENTS: Coursework in art history and familiarity with modern art, strong organizational skills, research and writing skills, computer proficiency, and an interest in learning about the Museum and acquiring professional archival skills. Attention to detail is crucial.

    ELIGIBILITY: Recent graduates of bachelor’s or master’s degree programs. The Museum encourages candidates from diverse backgrounds and academic disciplines to apply. Applicants must be authorized to work lawfully in the United States for the duration of the program.


    Full-time, 7-month internships with stipends are offered for recent graduates of bachelor’s or master’s degree programs interested in pursuing a museum career. Interns will be provided focused departmental training, complemented with regular activities designed for this cohort to receive greater exposure to the museum and art fields. At this time, interns are expected to begin the program on a rotational basis between onsite and remote work. The Museum will evaluate this periodically according to internal health and safety guidelines.

    DATES OF TERM: February 8—September 3, 2021

    APPLICATION DEADLINE: November 8, 2020, 11:59 PM EST

    DECISION NOTIFICATION: December 18, 2020

    REQUIRED COMMITMENT: Full time (Monday–Friday, 9:30 a.m–5:30 p.m.)

    For more information and to apply:


questions? communications@nycarchivists.org

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