Archives Fellow

(July 19, 2024)

Position Title - Archives Fellow

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Director and Associate Director, Archives and Special Collections

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $31 - $35

The Barnard Archives and Special Collections is seeking applications for two part-time fellowships working under the supervision of the Directors of the Archives and Special Collections and with the guidance of the Records Coordination and Processing Archivist. This year, the Archives Fellows will gain hands-on experience in archival processing, outreach, and instruction, with a focus on processing institutional records and subsequently producing research guides, lesson plans, and/or workshops based on these collections.

These positions are paid and run from September 2024-June 2025. Learn more and apply on the Barnard jobs website: https://barnard.wd1.myworkdayjobs.com/Staff/job/New-York-City-NY/Archives-Fellow_JR3819

Priority date for applications: July 31, 2024. Email Martha Tenney (mtenney@barnard.edu) with any questions.

Apply on the Barnard jobs website

https://barnard.wd1.myworkdayjobs.com/Staff/job/New-York-City-NY/Archives-Fellow_JR3819

STATIONARY ENGINEER

(July 19, 2024)

Position Title - STATIONARY ENGINEER

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists. - STATIONARY ENGINEER

Position Type - Full-time, permanent

Benefits - Yes

Hourly wage range - $61 or more

The Department of Records and Information Services seeks to hire a Stationary Engineer to operate, monitor, and maintain

the HVAC system and related utilities in our newly opened archival climate-controlled warehouse facility. Typical tasks

include but are not limited to the following:

• Operates, maintains, and adjust boilers, engines, pumps, heat exchangers, equipment for heating, lighting, and

associated equipment in public buildings.

• Makes periodic inspections of equipment and repairs to such equipment as necessary.
• Performs preventative maintenance, including filter changes.
• May operate control consoles in control rooms.
• Reads and logs meters, gauges, and other recording devices.
• Keeps records and makes reports.
• Monitors and adjusts building management system (BMS)
• Prepare spare parts and inventory lists.
• Schedules and tracks required service calls and inspections of equipment: fire suppression, etc.
• Not a watch position; hours will be Mon-Fri 8-4:30 but may need to be available for emergencies; must be able

to climb ladder, lift 50 pounds, etc. Other duties as assigned.

Dual Employment is not available for this position.

https://www.nyc.gov/assets/records/pdf/jobs/Job%20ID%20637019%20-%20Stationary%20Engineer.pdf

All current City Employees may apply by going to Employee Self Service (ESS) http://cityshare.nycnet/ess Click on Recruiting Activities/Careers and Search for Job ID # 637019 All other applicants, please go to www.nyc.gov/careers/search and search for Job ID # 637019

Warehouse Staff 

(July, 19, 2024)

Position Title - Warehouse Staff

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Warehouse Staff

Position Type - Part-time, permanent

Benefits - Yes

Hourly wage range - $20 - $25

The Department of Records is seeking to hire eight (8) warehouse staff person to work at the Municipal Records Center,

located in Middle Village, Queens. The candidate for this position will be expected, under direct supervision, to receive, store,

distribute and care for records, supplies, and equipment. The is a temporary assignment that is scheduled to last approximately

18 months.

They will perform duties including but not limited to:

• Conduct pick-ups, deliveries and/or distribution as needed, including loading, and unloading boxes at the Municipal

Records Center or at the point of pick-up, delivery, or distribution.

• Operate necessary equipment required to load and unload records, materials, and supplies, including slim-lines or

forklifts.

• As necessary, support Facilities and assist with moving boxes, materials, equipment, etc.
• Remove record boxes from shelves to fill agency requisitions, or disposal work orders, lifting and carrying boxes

when necessary.

• Pack, unpack, count, weigh and measure materials, supplies, and equipment.
• Maintain reports and assist with the preparation of inventories.
• Compare materials received against invoices to records signs of damage and discrepancies in quantity. Handle boxes

in an orderly fashion

• Under supervision, organize boxes by series or bar-code numbers.
• Perform box inventory checks as required by supervisor.
• Coordinate in a professional and productive manner with supervisor and warehouse team.
• Maintain document security and confidentiality.
• Keep storage facilities and materials clean and orderly.
• Data entry or data verification as needed. Successful candidates must be detail oriented, organized, self-motivated,

and capable of handling documents with care.

• Experience working in a warehouse environment is preferred.

The position will involve standing, climbing ladders, and requires the ability to lift boxes weighing from 25 to 60

pounds.

https://www.nyc.gov/assets/records/pdf/jobs/Job%20ID%20639502%20-%20Warehouse%20Staff.pdf

All current City Employees may apply by going to Employee Self Service (ESS) http://cityshare.nycnet/ess Click on Recruiting Activities/Careers and Search for Job ID #639502 All other applicants, please go to www.nyc.gov/careers/search and search for Job ID #639502

Records Analyst 

(July 19, 2024)

Position Title - Records Analyst

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Records Analyst

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $66,000 - $75,000

The Department of Records & Information Services (DORIS) is seeking a highly responsible individual to serve as a Records

Analyst in the Municipal Records Management Division (MRMD). DORIS is responsible for establishing and implementing

City-wide records management policies and protocols. The experienced records analyst who will be part of an expert team

working with New York City agencies to plan for the transition to digital records management and implementation of an

enterprise-wide Electronic Records Management System. The records analyst will be tasked with assisting with establishing

guidelines and developing best practices around Information and Records Management in order to implement the Mayoral

Directive on records management. The Records Analyst will work closely with the Director of Municipal Records Management

to implement, maintain, enhance, and troubleshoot records management applications; research records management (RM) best

practices; analyze data, create reports, and assist in other MRMD operations and functions. The candidates for these positions

will be expected, under supervision, to perform duties that include but are not limited to the following: Serve as a trusted source

of records management information for client agencies and promote compliance with records management policies and

procedures. Assist with the management and maintenance of city-wide electronic records system applications. Proactively

troubleshoot and resolve application issues related to records management systems. Perform testing and quality assurance work

as needed. Document technical procedures and developing technical training materials as needed. Assist with city-wide records

surveys, data collection and analysis, including designing surveys, questionnaires, polls, etc. specific to research requirements.

Engage in research assignments as directed, using efficient and effective research processes. Contribute technical expertise to

various records management projects. Develop and maintain reports as required. Work independently, with appropriate

supervision, and exercise a high degree of judgment, tact, and initiative.

https://www.nyc.gov/assets/records/pdf/jobs/Job%20ID%20615335%20-%20Records%20Analyst.pdfAll current City Employees may apply by going to Employee Self Service (ESS) http://cityshare.nycnet/ess Click on Recruiting Activities/Careers and Search for Job ID #615335 All other applicants, please go to www.nyc.gov/careers/search and search for Job ID #615335

Director of Municipal Library 

(July 19, 2024)

Position Title - Director of Municipal Library

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Municipal Library

Position Type - Full-time, permanent

Benefits - Yes

Salary Range -$66,000 - $75,000

The Municipal Library is the official depository library for New York City agency publications in hard copy and digital formats.

The collection contains over 400,000 items dating from the 18th century to the present. The bulk of the collection is from the

20th Century. The Library utilizes these databases and platforms: Koha open-source software for cataloging and searching the

Library collection OCLC WorldCat, making the Library holdings visible to other libraries and their patrons ArchiveSocial/Civic

Plus archive of official social media postings from city government accounts. This collection is maintained by the Municipal

Library Operates and maintains the Government Publications Portal (GPP). The GPP is an online repository for electronic city

agency publications. All agencies are required by section 1133 of the NY City Charter to submit reports to the GPP. Library staff

approve publications, update the GPP and work with city agency submitters on concerns.

All current City Employees may apply by going to Employee Self Service (ESS) http://cityshare.nycnet/ess Click on Recruiting Activities/Careers and Search for Job ID #639495 All other applicants, please go to www.nyc.gov/careers/search and search for Job ID # 639495

Archivist

(July 19, 2024)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

Position Type - Full-time, permanent

Benefits - yes

Salary Range - $56,000 - $65,000

The Department of Records/Municipal Archives seeks a responsible individual to join its team. Under general supervision, with

wide latitude for the exercise of independent judgment and action, the Associate Public Records Officer analyzes archival

procedures and protocols; implements improvements to comply with industry standards and/or best practices; and has proficient

knowledge of management and operation of archival management and digital preservation systems. The Associate Public

Records Officer contributes to work and activities that raise the profile of the archives such as presentations and talks, creating

web-related content, and other outreach activities. The candidate may support work related to collections management, appraisals

and accessions, digital labs, conservation and preservation, and reference and research services. In addition, the candidate may

supervise staff, monitor, and report on performance measurements, and identify and support professional development

opportunities. The position will include moving and lifting heavy oversize cartons and books.

https://www.nyc.gov/assets/records/pdf/jobs/Job%20ID%20611177%20-%20Archivist.pdf

All current City Employees may apply by going to Employee Self Service (ESS) http://cityshare.nycnet/ess Click on Recruiting Activities/Careers and Search for Job ID # 611177 All other applicants, please go to www.nyc.gov/careers/search and search for Job ID # 611177

Procurement Analyst

(July 19, 2024)

Position Title - Procurement Analyst

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Procurement Anlyst

Position Type - Full-time, permanent

Benefits - yes

Salary Range - $45,000 - $55,000

The Department of Records and Information Services is seeking to hire a Procurement Analyst to work in the

Administration division.

The duties for this position will include but are limited to:

Purchasing & Payments:

• Preparing procurement documentation for the agency including purchase requisitions, memos, and personal

expense reimbursement.

• Processing payments for all accounts payable.
• Updating of Trust & Agency accounts, processing purchases and royalties for these accounts.
• Utilizing FMS reports to monitor payments and spending.

Contracts:

• Preparing bid and/or pre solicitation review documents;
• Obtaining the necessary market and/or vendor data in support of bid preparation;
• Participating in the review, tabulation, and the analysis of bids;
• Participating in on-site inspections as necessary.
• Tracking and reporting the status of all pending contracts to the supervisor on a routine basis.
• Notifying supervisor of potential problems and offering potential solutions.
• Establishing and maintaining contracting cycles and ensuring there is no gap in contracted services.
• Maintaining and augmenting database of Division registered contracts when necessary and appropriate.
• Monitoring and ensuring divisional compliance with the contracting process as directed by ACCO.

This position is open to permanent Procurement Analyst or candidates reachable on the current civil service list.

https://www.nyc.gov/assets/records/pdf/jobs/Job%20ID%20637016%20-%20Procurement%20Analyst.pdf

All current City Employees may apply by going to Employee Self Service (ESS) http://cityshare.nycnet/ess Click on Recruiting Activities/Careers and Search for Job ID # 637016 All other applicants, please go to www.nyc.gov/careers/search and search for Job ID # 637016

Museum Registrar

(July 11, 2024)

Position Title - Museum Registrar

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Collections & Archives

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $45,000 - $55,000

Under the supervision of the Director of Collections & Archives, the primary function of this

role is to assist with the logistics of collections management from moving artifacts and artwork, documentation, and preparing incoming and outgoing loan agreements.

JOB TITLE: Museum Registrar, Cultural & Historic Affairs

CIVIL SERVICE TITLE: Key Boarding Clerk 1 This is a non-union position

SALARY / HOURS: $40,000 Salary / Full-Time Permanent

SCHEDULE: Tuesday – Saturday / 9:00am – 5:00pm

JOB DESCRIPTION: Under the supervision of the Museum Curator and Director of the Department of Cultural & Historic Affairs, the primary function of this role is to assist with the logistics of collections management from moving artifacts and artwork, documentation, and preparing incoming and outgoing loan agreements.

DUTIES/RESPONSIBILITIES:

• Performs varied, secretarial clerical work;
• Management of the Department’s PastPerfect Museum database through for creating, organizing and maintaining all records relating to the permanent collections and records relating to incoming and outgoing artifact loans;
• Create records for artifacts/pieces in the County’s collections, photographs the items, and sometimes prepare inspection/damage reports;
• Assist in moving items from and to different historic sites or storage for the purpose of exhibitions, displays, or rehousing;
• Prepares administrative correspondence, memoranda, and statements on behalf of the Director/Senior Staff as authorized;
• Prepares meeting agendas, attends meetings and records minutes for the Department’s Collections Committee;
• Provides general, routine information in person or over the telephone;
• May assist in requisitioning, storing, and distributing of collection/artifact/museum supplies and artifact restoration work;
• Greets and directs visitors at the main office;
• Assist in promotion of collection work and restoration efforts via social media and the web;
• May assist in planning special events and exhibits; and
• Conducts special projects as requested.

QUALIFICATIONS / ELIGILBITY:

• Three to five (3-5) years of experience in the capacity of a secretary to an executive or administrative official in a public or private organization;
• Successful completion of a two-year program in secretarial science at an accredited college or university may be substituted for two (2) years of the above experience;
• Given the nature of the Department, those enrolled or graduated from an accredited college or university with a Bachelor's degree in history, anthropology, art history, museum studies, or related field may be considered a substitute.
• Previous experience in museums, cultural programs, art spaces, etc. are preferred but not required;
• Previous knowledge of the theories and practices of proper preservation techniques used on historical artifact; knowledge of the methodologies of historical research, archival management and the legal ramifications of historical artifacts within a museum.; and general knowledge of the proper methods and techniques of researching, preparing and disseminating historical information is preferred; but not required.
• Proficient computer skills including but not limited to: Office, Photoshop, Adobe Illustrator;
• Passaic County residency is preferred
• New Jersey residency is required.

PHYSICAL REQUIREMENTS:

• Must be physically able to operate a variety of automated office machines, which include a computer, calculator, typewriter, etc.; Must be able to walk or stand for extended periods of time;
• Must be able to operate a variety of visual and audio aids;
• Must be able to lift, carry, push, and pull or otherwise move objects, up to 30 lbs. Physical demands are for light work.

Please send cover letter and resume as a PDF attachment to: kellyr@PassaicCountyNJ.org

https://www.passaiccountynj.org/home/showpublisheddocument/8569

Digital Image Archivist 

(July 1, 2024)

Position Title - Digital Image Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

Position Type - Full-time, term

Benefits - Yes

Salary Range - $56,000 - $65,000

Judd Foundation seeks a two-year contract Digital Image Archivist to work with the Foundation’s collection of digital images. The Digital Image Archivist will be responsible for revising and implementing metadata and content standards, assessing and updating current workflows for digital image assets, cataloging image backlogs, and remediating existing image records. Reporting to the Archivist, they will work with a dedicated Project Intern and liaise with Foundation Departments. The position is based at the Marfa, Texas office of the Foundation.

Digital Image Archivist

Marfa, Texas

The Judd Foundation Archives is the premier center for the study of the life and work of Donald Judd, containing the primary holdings of the artist, his studio, and key collaborators. The Archives maintains collections containing published and unpublished writings, correspondence, photographs, moving image material, drawings, museum, gallery and exhibition files, exhibition ephemera, publications, and substantial digital holdings.

Judd Foundation seeks a two-year contract Digital Image Archivist to work with the Foundation’s collection of digital images. The Digital Image Archivist will be responsible for revising and implementing metadata and content standards, assessing and updating current workflows for digital image assets, cataloging image backlogs, and remediating existing image records. Reporting to the Archivist, they will work with a dedicated Project Intern and liaise with Foundation Departments. The position is based at the Marfa, Texas office of the Foundation.

Responsibilities

Evaluating current cataloging methods including basic description, ingestion, preservation and access policies.

Creating and implementing revised guidelines and workflows for metadata creation, description, and long-term preservation.

Collaborating with the Foundation’s FileMaker Pro vendor and IT service provider.

Cataloging the Foundation’s digital image backlog and remediating existing records.

Training staff on how to effectively use the Foundation’s image database.

Training and managing a six-month Project Intern.

Qualifications

Master’s degree from an ALA-accredited library or information science program.

Experience working with digital collections, including experience with metadata creation and managing digital assets.

Familiarity with current trends in metadata and digital preservation standards.

Experience with FileMaker Pro, Excel, Adobe Creative Cloud.

Experience cataloging photographic materials.

Excellent research, writing, and communication skills (both written and verbal).

Detail-oriented and ability to be flexible.

Self-directed project management skills.

Strong organizational skills with demonstrated initiative to complete projects within deadlines.

Interest in Art History.

Interest in supporting junior professionals and sharing research with larger archives professional community.

This position is full-time, 40 hours per week with competitive benefits including full individual healthcare. The annual salary range for the position is $55,000-$60,000 for a fixed term of two years.

Judd Foundation is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, age, gender identity or expression, sexual orientation, religion, national origin, disability status, familial status, or any other category protected under applicable federal, state or local law. We strongly encourage individuals of all backgrounds to apply.

Procedure for Application

To apply, please send a cover letter and resume to Judd Foundation at archives@juddfoundation.org with “Digital Image Archivist” as the subject line. No phone calls, please. Due to the number of submissions, only candidates selected for interview will be contacted.

https://juddfoundation.org/foundation/about/

Associate Archivist

(June 21, 2024)

Position Title - Associate Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Outreach & Processing Archivist

Position Type - Part-time, term

Benefits - Yes

Hourly wage range - $25 - $30

CUNY’s Office of Library Services (OLS) seeks multiple highly motivated and detail-oriented individuals to serve as Associate Archivists (AAs) on the Cultivating Archives and Institutional Memory Project, funded by the Mellon Foundation. This is a part-time position, working up to 18 hours per week. The start date is expected to be on September 2nd lasting through the end of year with a possibility of an extension into 2025. The Project seeks to preserve and share the rich history of CUNY now and into the future by establishing a CUNY Central archive as well as a connected, discoverable network of archives and special collections across CUNY’s libraries and research centers and institutes.

The AAs will assist the Outreach & Processing Archivist (OA) in conducting a CUNY-wide survey of archival collections and repositories; processing select collections for fast-track use by researchers; and developing outreach and discovery content, including public talks to increase access to collections. They will work in teams under the direct supervision of the OA, under the direction of the University Archivist, and in collaboration with archival workers at the CUNY campuses. Teams will be assigned to tasks and locations as needed to achieve project deliverables.

Duties:

-- Working in a small team to survey archival materials across all CUNY campuses.

-- Archival processing for selected collections working on-site at a CUNY campus or at a shared processing office

-- Writing finding aids in ArchivesSpace, following processing guidelines and descriptive standards

-- Developing outreach content and opportunities for public discovery and access for collections they process, which may include: Social media posts for CUNY social channels;

Wikipedia articles (or edits to existing articles) and Wikidata entity records; Digitizing and uploading content to JSTOR Forum; Public talks at professional and academic convenings; Articles in professional magazines and newsletters

Application period closes on July 17th with online interviews the week of July 22nd. The project team hopes to make hiring decisions by July 31st.

Minimum Qualifications:

-- Must be enrolled in CUNY Queens College’s Graduate School for Library and Information Studies (GSLIS) or have graduated from GSLIS within the past two years (Spring 2022 or more recent). Current students or recent graduates of the GSLIS Archives Certificate program preferred.

-- Coursework or professional experience in archives

-- Must be eligible to work in the United States

Preferred Qualifications:

-- Experience with archival processing, particularly using minimal processing techniques.

-- Experience assessing and surveying collections a plus.

-- Basic understanding of archival preservation and conservation issues/concerns.

-- Basic understanding of archival description standards, such as DACS.

-- Experience with archival content management systems, such as ArchivesSpace, and/or willingness to learn ArchivesSpace.

-- Comfortable using spreadsheets.

-- Creative, team player willing to be flexible and try new things.

Physical Requirements:

-- Some (but not all) work will require standing for long periods of time, lifting and carrying boxes up to 25 pounds, and working in tight spaces. Candidates with physical limitations can be accommodated and should not be discouraged from applying.

-- Ability to travel to CUNY’s 30+ survey sites across New York City strongly preferred.

-- Must be available to work in-person at CUNY campuses as assigned. Remote work is not available given the hands-on nature of the work.

-- Schedule and worksite(s) to be determined based on project needs and candidate availability. In general, survey work will be Mondays-Wednesdays; processing work will be Thursdays and Fridays

Please see full job description on the RFCUNY website for more information

https://www.rfcuny.org/careers/postings?pvnID=VA-2406-006311