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ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

Current Openings 

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  • Saturday, July 24, 2021 2:56 PM | Laura DeMuro (Administrator)

    Processing Archivist
    (July 24, 2021)

    Position Title - Processing Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Consulting Archivist

    Position Type - Part-time, Term

    Benefits - No

    Hourly wage range - $25 - $30

    Processing Archivist

    JOB TYPE: Part-Time (6 month position with the possibility for extension)

    NYC-based with in-person and remote work

    SALARY: $30/hour for 20-30 hours/week

    SITI is currently in the process of a comprehensive Legacy Plan which seeks to preserve the Company’s body of work for future generations. SITI Company is committed to anti-racism, diversity, equity, inclusion, and the creation of safe spaces for all artists to create work; and for all artists and employees to work in an environment that respects all aspects of their identity including, age, race, sex, gender, religion, national origin, sexual orientation, marital status, and ability. In furtherance of these goals, SITI highly encourages candidates from diverse backgrounds to apply.


    SITI Company seeks a detail-oriented and dynamic individual to work closely SITI Archive Consultant, along with SITI’s Producing Director and Executive Director on Phase 1 of the SITI Living Archive.


    The successful candidate will have the ability to work independently, take initiative, prepare professional quality documents, and advance the Company’s mission through their everyday work on the SITI Living Archive. Strong analytical and organizational skills, attention to detail, the ability to work with imagination and determination when facing obstacles, impeccable written and verbal communication skills, and computer literacy are essential.


    • A genuine interest in SITI’s artistic work and legacy to the field;
    • Master of Library and Information Sciences or Archival Studies from an ALA-accredited institution;
    • Minimum 2 years of related experience;
    • Practical knowledge of archival theory and best practice;
    • Knowledge of professional principles and best practices;
    • Ability to work independently and meet deadlines, as well as manage multiple projects simultaneously;
    • Excellent organizational, time, and project management skills;
    • Ability to learn and use dynamic database, as well as a basic understanding of Microsoft Office Suite;
    • The willingness and curiosity to engage in the life and activities of SITI Company;
    • Familiarity with current trends, issues, and ever-evolving standards and best practices in the field.


    • Demonstrated project management experience;
    • Working understanding of performance-based archives;
    • Knowledge of web based relational databases used for description;
    • Understanding of SITI training methodologies and work.

    To apply, please email a letter of interest, resume, and a sample finding aid (each in Word or PDF format) to: SITI Search Team at jobs@siti.org. Please put Processing Archivist in the subject line. SITI is looking to fill the position in August 2021.

  • Saturday, July 10, 2021 9:38 AM | Laura DeMuro (Administrator)

    Director of Archives and Records Management 

    (July 10, 2021)

    Position - Director of Archives and Records Management

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Deputy Chief Information Officer, Icahn School of Medicine at Mount Sinai

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $96,000 - $105,000

    Mount Sinai IT

    Director of Archives & Records Management

    June 23, 2021

    HR Title: Director of Archives & Records Management

    Department: Academic Research and Informatics, IT

    Group: Management and Professional

    Term: Ongoing / Full time

    Reporting to Deputy Chief Information Officer, the Director of The Arthur H. Aufses, Jr., MD Archives & Mount Sinai Records Management Program leads the classification and management of both physical and digital records within the Mount Sinai Health System and Icahn School of Medicine at Mount Sinai, as well as the identification and preservation of institutional records of archival value. The Director of the Aufses Archives & Records Management programs supports a variety of mission critical initiatives including oversight of the management of all Mount Sinai records throughout their lifecycle, while directly supporting senior leadership and the broader institution by providing historical knowledge management. This role possesses a strong commitment to innovative access to the archival collection for business support, research and scholarly pursuits.


    1. Identifies and establishes goals and objectives of the Archives and Records programs to support the missions of the Mount Sinai Health System and Icahn School of Medicine.

    2. Provides a management role for assigned staff, leading various personnel activities, including performance evaluations, weekly staff meetings, and team development. Evaluates staff career development plans through periodic reviews and provides mentoring to improve staff effectiveness and skills.

    3. Works with Records Manager to ensure the creation, management, scheduled retention, and appropriate disposition, including permanent retention of comprehensive, reliable, and authentic archival records.

    4. Acquires, preserves, and maintains intellectual control over Mount Sinai’s historical records, regardless of format, using an online archival management system and ensure these tools adhere to archival and IT best practices for access and security. Provides reference services about Mount Sinai history to internal and outside researchers.

    5. Manages archival records that are in an electronic format and develop a digital-forward archival strategy. Current state includes a web archiving component, as well as a back-end preservation system for electronic material.

    6. Provides expertise and advice to the organization to maintain records compliance and promote efficiencies through the use of the Records Management and Archives programs, and champions the programs to senior management to heighten their awareness of information management as a key business function.

    7. Plans and implements all outreach programs for the Aufses Archives as a foundation for teaching and discovery, including creating exhibitions, writing articles, blog and social media posts, and making presentations on Mount Sinai history.

    8. Develops appropriate metrics and creates periodic reports related to the Archives and Records Management programs.

    9. Maintains current knowledge of trends in archival management related to the preservation, access, organization and digitization of source materials, including metadata schemas, digital media processes, institutional repositories, and other open access initiatives.

    10. Maintains current knowledge of trends in records and information management including but not limited to the role of technology in information creation, storage, access and disposition.

    11. Participates in institutional events and committees as requested.

    12. Plans for and manages the process for acquiring goods and services needed by the Records and Archives programs, including specialized software and hardware needs.

    13. Performs other duties as assigned.


    • Excellent oral and written communication, organizational, and planning skills
    • Excellent interpersonal skills, with ability to work independently and in a collaborative team environment
    • Possess the ability to work with staff from all levels of the organization
    • Excellent analytical, problem-solving and decision-making skills
    • Excellent ability to multi-task, keeping priorities aligned
    • Excellent customer service and support skills.
    • Intermediate knowledge of Microsoft products as well as web-based and enterprise-class business applications
    • Intermediate knowledge of archival management systems with a preference for AtoM and Archivematica, as well as library cataloging systems.

    Educational and other requirements

    • Graduate degree (Masters/PhD) in information/library sciences, history or a related field, with specialized training in archival management.
    • Knowledge of preservation issues and techniques for paper and non-paper media.
    • A strong track record of managing teams.


    • At least 6 years’ experience and a proven track record of managing an archives program.
    • Experience with records management principles and programs.

    To Apply: Please send Cover letter and resume to Thi.Trinh@mssm.edu

  • Tuesday, June 22, 2021 8:15 PM | Laura DeMuro (Administrator)
    Archives Assistant, G4

    (June 22, 2021)

    Position Title - Archives Assistant, G4

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Information Management Officer

    Position Type - Full-term, term

    Benefits - Yes

    Salary Range - $45,000 - $55,000

    Org. Setting and Reporting

    This position is located within Archives Management Unit, Archives and Records Management Section (ARMS), Facilities and Commercial Activities Service (FCAS), Division of Administration (DOA) in the Department of Operational Support. Information Management Assistants reports to the Unit Chief.


    • Facilitates the accession of non-current records by delivering boxes and forms to transferring offices; instructing offices in the completion of forms and packing procedures; picking up boxed materials and storing them in temporary areas at HQ; and monitoring United Nations drivers and movers during the transfer of records between HQ and ARC.
    • Facilitates intellectual control over transferred records by checking boxed files against transfer lists to assure correct arrangement and completeness, noting anomalies where necessary; sorting boxes in series order and assuring their correct arrangement on shelves; shifting boxes within storage area for archival processing or retrieval purposes; and making locational changes in the Archives and Records Management Section (ARMS) database (TRIM).
    • Facilitates records disposal by separating scheduled from non-scheduled records according to instructions of the archives assistant; prepares disposable records for the carting facility; and witness records destruction.
    • Under guidelines stablished by United Nations or contractual archivist(s) removes defined ephemeral materials; review file titles and folder arrangement to assure conformity with the ARMS Description Manual or ad hoc standards; re folders records and stamps new folders with location and other stablished identifiers; and enters folder, box and series descriptors into the ARMS database.
    • Undertakes ad hoc arrangement/description projects involving non-textual materials. Apply retention policy to identify records for disposal and liaise with originating offices to authorize disposals.
    • Responds to internal request by searching traditional findings aids and/or the ARMS database to locate records, retrieving files and generating microfilm, preparing loans for delivery to Secretariat offices.
    • Responds to external requests by assisting researchers in the completion of data and records request forms and delivering items requested, also request form UN Staff, Member States and the public.
    • Safeguards records by delivering security-classified records to the ARC access/declassification officer for screening, verifying that internal requestors are authorized to receive loans, coordinating changes in the Authorized Users List with OHRM and issuing clearances for separating staff with no outstanding loans.
    • Maintains accurate location records by registering charge-outs, loans and returns in the ARMS database and returning files to their original shelf locations. Using a barcode scanner and ARMS records management system (TRIM) scan box label to control their physical movement.
    • Prepares reproduction orders and invoices, drafts transmittal letters for review of the archive’s assistant and signature of the chief, ARC, and hand-delivers remittances to the Cashier’s Office.
    • Undertakes administrative functions relating to the daily operations of the unit, including maintenance of ARMS (TRIM) Central File at ARC, IT and applications operations connected with requisitioning and contracts, maintenance of supply stores, arranging for the servicing of telephones and other technical equipment, and mail delivery and documents distribution; and assumes other duties as assigned. Monitor the environmental controls and physical security of repositories.


    • Professionalism: Working knowledge of archives/records management or registry work. Demonstrates initiative and shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
    • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
    • Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects and meets timeline for delivery of products or services to client.


    High school diploma or equivalent is required.


    English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official UN language is an advantage.


    Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

    Special Notice

    This temporary vacancy is through 31 December 2021.

    • This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
    • Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.
    • A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further "stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…" Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
    • Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
    • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.
    • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
    • Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law. For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
    • The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at:http://www.un.org/hr_handbook/English Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

    United Nations Considerations

    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

    The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

    Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

    No Fee


    To Apply: Please go to https://careers.un.org/lbw/jobdetail.aspx?id=156470&Lang=en-US

  • Wednesday, June 16, 2021 7:52 PM | Laura DeMuro (Administrator)

    NEH Project Archivist 

    (June 16, 2021)

    Position Title - NEH Project Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Director of Archives and Programs

    Position Type - Full-time, term

    Benefits - Yes

    Salary Range - $45,000 - $55,00

    NEH Project Archivist, Judd Foundation, Marfa, Texas

    Judd Foundation was created in 1996 with the mission to maintain and preserve Donald Judd’s permanently installed living and working spaces, libraries, and archives in Marfa, Texas and New York. The Foundation promotes a wider understanding of Judd’s artistic legacy by providing access to these spaces and resources and by developing scholarly and educational programs. The Foundation is a 501 (c)(3) non-profit organization.


    The NEH Project Archivist, to be based in Marfa, Texas, will support the Director of Archives and Programs in the processing of the Donald Judd Papers. This is a two-year contract position made possible with funding from the National Endowment for the Humanities. The Donald Judd Papers contain rich visual and textual documentation of Donald Judd’s life and work. The Papers include: published and unpublished writings, correspondence, photographs, moving image material, drawings, museum, gallery and exhibition files, exhibition ephemera, and publications. The NEH Project Archivist will report directly to the Director of Archives and Programs.


    In conjunction with the Director of Archives and Programs, the NEH Project Archivist will:

    • Execute the arrangement, description, and re-housing of the Donald Judd Papers.
    • Execute the creation of a finding aid according to DACS standards.
    • Implement basic preservation methods.
    • Provide reference and other research assistance as needed.

    Required Education and Experience

    Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of archives and two or more years of relevant experience in a relevant setting or a combination of education and experience.

    Required Skills, Knowledge, and Abilities

    • Experience in a repository processing and cataloging large archival collections.
    • Knowledge of current library and archival descriptive and metadata standards (e.g. Describing Archives: A Content Standard (DACS), Encoded Archival Description (EAD), Dublin Core, MODS.
    • Knowledge of relevant aspects of archives operations including understanding of contemporary archival practices, trends, and emerging technologies.
    • Knowledge of basic preservation practices.
    • High level of proficiency with ArchivesSpace preferred.
    • High level of proficiency with computers and desktop applications, including Microsoft Office suite (especially Word and Excel), Acrobat, and FileMaker Pro preferred.
    • Demonstrated consistent accuracy and attention to detail while maintaining a very high level of productivity.
    • Excellent interpersonal skills and ability to work effectively and cooperatively as a team member.
    • Consistent display of strong verbal and written communication skills.
    • Ability to bend, reach, and lift boxes or volumes weighing up to 40 lbs.
    • Knowledge of and interest in contemporary art and art history preferred.
    • Ability to work in a remote location.

    Salary and Hiring

    Competitive and commensurate with experience. Salary range $45,000-$50,000. Competitive benefits package offered. Judd Foundation is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, age, gender identity or expression, sexual orientation, religion, national origin, disability status, familial status, or any other category protected under applicable federal, state or local law. We strongly encourage individuals of all backgrounds to apply.

    Procedure for Application

    Application deadline: July 16th, 2021

    Applicants should submit a résumé and cover letter. Recommendations for candidates are also welcome. No phone calls please. Send applications or recommendations to: archives@juddfoundation.org. Please write: “NEH Project Archivist” in the subject line.


  • Tuesday, June 15, 2021 7:04 PM | Laura DeMuro (Administrator)

    Archives & Digital Asset Management Assistant 

    (June 15, 2021)

    Position Title - Archives & Digital Asset Management Assistant

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

    Position Type - Full-time, Permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    BIG is seeking an Archives & Digital Asset Management Assistant to collect, upload, curate, and tag digital assets in OpenAsset, BIG’s digital asset management system alongside the Archivist, IT, Communications, and Business Development departments. The candidate will communicate with BIGsters in all offices to acquire files in a timely manner, tag with accurate metadata, and execute special projects to enhance the usability of the platform. Assistant will also contribute to establishing and documenting protocols for metadata schema and content standard, fielding user feedback, and training. The Archives is also responsible for maintaining the inventory and physical care of the 3-dimensional models both on- and off-site and establishing best practices in other BIG offices. The right person will be an effective communicator with a strong understanding of managing digital assets and paper/artifact archival materials according to professional practice, is detail-oriented, and organized.

    Join us on this mission if you are an information professional who has:

    A degree(s) in Library & Information Science, Archival Management, Digital Asset Management, Architecture, or equivalent degree / professional experience

    1-2 years’ experience working with digital asset and/or content management tools

    Knowledge of archival standards, digital standards, and collections management

    High level of comfort and understanding of various digital file formats and utilizing various Adobe Creative Suite software

    Understanding of the design-built environment; familiarity with diagrams, drawing types, building characteristics and concepts.

    Excellent attention to detail, highly organized, and experience working on a discrete project

    Experience supporting or implementing new processes and systems

    Excellent interpersonal skills and ability to work both independently and as part of a team

    Exceptional oral and written communication skills, great listener, diplomacy skills, tact and sensitivity

    Skilled at creating a collaborative approach across all departments and teams

    Ability to balance multiple priorities, working flexibly, and ongoing scheduled tasks

    Fluent proficiency in English; Danish and Spanish is a plus


    Work directly with archivist, stakeholders, and vendor to maintain standards and workflows of the digital asset management system

    Contribute to best practices and provide quality control for all metadata, tagging, and filenaming to ensure accuracy and consistency

    Work with archivist and stakeholders to create taxonomies within digital asset management system

    Communicate system issues and bugs to vendor

    Collect, upload, and tag digital assets

    Contribute to documentation, cataloging, and user manuals

    Assist with user training

    Maintain model archive inventory and description on- and off-site

    Other Ad hoc projects as needed

    At BIG, we value and encourage the following qualities:

    Be proactive – take initiative, do research and don’t be afraid to try new things; prevent issues rather than just fix them

    Be reliable – be someone leadership can trust to deliver on any task

    Be accountable – from the big picture to the day to day, from production and team morale to liaising with Ops, own the decisions you make

    Be consistent – prove you can do it, and then do it again and again

    Be tenacious – be committed, show up, contribute with passion, do your best, get stuff done and don’t give up

    Be independent – don’t be afraid to ask questions but be able to take a task or project and run with it

    Be clever – be smart, know your stuff, think critically, keep the big picture in mind, figure things out and look up new knowledge, stay updated and be curious

    Be nice – be a team player and a good colleague, be honest, respect your colleagues, don’t take yourself too seriously and have fun!

    Be generous – share your knowledge and skills with other BIGsters and mentor others when you can

    Please apply online via our website here: https://big.emply.net/recruitment/vacancyAd.aspx?publishingId=e7d011fe-1cbc-4214-ac06-7bf4985c6dc6

    Diversity has been part of our DNA since BIG’s foundation. A multitude of cultures and backgrounds creates a new point of reference which leads to amazing insights. At BIG, we celebrate and support diversity because it makes our team, work and the built environment better. We are proud to be an equal opportunity workplace and take affirmative action to employ equally regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.


  • Friday, June 04, 2021 6:23 PM | Laura DeMuro (Administrator)

    K-12 School Archivist

    (June 4, 2021)

    Position Title - K-12 School Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Director of Libraries and Information Services

    Position Type Part-time, permanent

    Benefits - Yes

    Hourly wage range - $20 - $25

    The Dalton School, a K-12 independent, gender inclusive school located in Manhattan, is consistently recognized as one of the top independent day schools in the nation. It has a total enrollment of approximately 1,300 students and approximately 350 faculty and staff.

    We are seeking an experienced, part-time Archivist to appraise, preserve and make accessible the primary source materials of enduring value that document The Dalton School’s history. Our collections encompass a wide range of media and subject matter and include publications, administrative and academic records, photographs, oral histories, event programs, audio and video recordings, memorabilia, and more.


    Maintain archives collections, both in physical and digital formats.

    Collaborate with and support faculty in using the archives for curricular needs.

    Provide reference services to the Dalton community.

    Organize collection using recognized archives standards and best practices.

    Evaluate and respond to requests for archives materials from entities outside of Dalton.

    Maintain archives web portal.

    Work with the Library Department to evaluate and implement policies, create opportunities for the community to engage with the library and archives and maintain an inclusive space where all in the community feel welcome.

    Other duties as assigned.


    Relevant Bachelor’s or Master's degree with a concentration in archival practices.

    Experience working in a school preferred.

    Knowledge of current standards for processing and describing paper and electronic records.

    Knowledge of ArchiveSpace and ContentDM.

    Excellent administrative skills, including a high degree of accuracy and attention to detail.

    Ability to work collaboratively with users to provide assistance.

    Strong interpersonal and communication skills

    Physical ability to lift up to 25 pounds


    To Apply: Please send Resume and COver Letter to cpayne@dalton.org

  • Tuesday, June 01, 2021 6:41 PM | Laura DeMuro (Administrator)

    Director of Libraries & Archives

    (June 1, 2021)

    Position Title - Director of Libraries & Archives

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Director of Curatorial Affairs

    Director of Curatorial Affairs - Full-time, permanent

    Benefits - Yes

    Salary Range - $86,000 - $95,000

    The Director of Libraries and Archives is an experienced and innovative library professional with a deep commitment to research, scholarship, and accessibility. In addition to acting as the principal librarian, the Director will lead our renowned research libraries and archives to support collection research, canon-expanding exhibitions, and programs.

    The libraries provide research resources about the Brooklyn Museum—our history, objects, and exhibitions—as well as general art and cultural history, from antiquity to the present. We help local and international scholars and researchers find answers to their questions and promote equity through expanding access to our historical narrative. Our Art Reference Library is particularly strong in the arts of the Americas, Africa, Asia, and the Islamic world, mirroring the Museum's encyclopedic collections. The Wilbour Library of Egyptology is one of the finest research libraries devoted to the study of ancient Egypt in the world. Library Special Collections include a full range of visual and textual documents ranging from fashion sketches to artists' books. Our archives contain primary source documents that detail the history of the Museum, including its predecessor institutions, with over 3,200 linear feet of records, including travelogues, letters, photographs, invoices, layouts, and internal documents. We are also a member of the New York Art Resources Consortium (NYARC), participating in its trailblazing web archiving program, and are leaders in the development of model information services programs.


    A successful candidate will meet many of these requirements, and have the desire and capacity to learn the rest on the job.

    Master’s degree in library and/or information science from an ALA-accredited institution

    Five to eight years of experience in a museum, academic, or art library, with two to three in a management position

    Skills in all areas of library and archives operations, including space planning

    Experience with strategic planning and assessment as well as grant writing

    Computer skills including Innovative (Sierra), Ex Libris (Alma and Primo), and OCLC Connexion, and familiarity with related library systems and software

    Knowledge of and demonstrated experience with innovative best practices related to library technology and digital projects

    Strong, user-centered service and reference philosophy, and a demonstrated ability to foster community collaboration

    Commitment to a diverse, equitable, and inclusive work environment

    Excellent organizational, communication, and interpersonal skills

    Investment in professional development and scholarship, and an interest in contributing to the broader professional community

    Understanding of copyright law, fair use, and ethical use of information

    Collegial, team-focused management orientation


    Manage the Libraries and Archives staff—which includes a Cataloguer, Archivist, interns, and volunteers—and hire additional staff as opportunities become available

    Support research and interpretation of our collections

    Collaborate with colleagues across the Museum on cross-disciplinary exhibitions, installations, and publications, and represent Libraries and Archives in cross-departmental meetings and on committees

    Provide state-of-the-art service to increase usage of the Libraries and Archives, collect and report usage metrics and statistics, and sustain core Libraries patrons and researchers

    Serve as one of the NYARC Directors to continue our legacy of innovative collaboration

    Work with the Education team to develop meaningful tools that connect to audiences from diverse communities

    Identify and pursue funding opportunities and lead fundraising efforts with Development staff

    Help develop our Digital Archives and a more general digital-forward archival strategy

    Write and circulate a collection development plan

    Coordinate and facilitate all Libraries and Archives events

    Develop and monitor budgets

    Represent the Museum at professional conferences and symposia

    To Apply: Please go to https://www.brooklynmuseum.org/about/careers/director_libraries_and_archives

  • Thursday, May 20, 2021 6:13 PM | Laura DeMuro (Administrator)

    Archives Assistant(May 20, 2021)

    Archives Assistant

    Position Title - Archives Assistant

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

    Position Type - Part-time, Permanent

    Benefits - No

    Hourly wage range - $20 - $25

    The Dominican Sisters of Blauvelt are seeking a part time Archives Assistant. The assistant will have the opportunity to engage in historical research, as well as assist in digital preservation and records management initiatives.

    Sisters of St. Dominic of Blauvelt, New York

    Salary: $20-22/hr.

    No benefits.

    Position will be 20 hours a week between Monday and Friday.

    Position Details:

    • Arrange and describe a series of archival files, performing minor conservation treatment as needed
    • Process archival records according to current archival best practices
    • Create Finding aids on Archival content management system
    • Assist in making archived materials accessible to a wide range of users
    • Assist in records management initiatives
    • Assist in updating sister files (ensure preservation and maintain privacy and confidentiality of records according to canon and civil law)

    Minimum Qualifications:

    • Bachelor’s Degree from an accredited institution/ MLIS Preferred
    • Experience with Archival software required
    • Prior library, archives and/or museum experience preferred
    • Excellent writing skills
    • Attention to detail
    • Advanced research skills
    • Good organizational skills essential
    • Ability to work independently and with minimal supervision after initial training period
    • Capacity for learning Archival database software
    • Comfortable using Microsoft Office (Word and Excel)
    • Ability to lift and carry boxes weighing up to 40 lbs.

    To Apply: Please send cover letter and resume to mpetrucci@opblauvelt.org

  • Thursday, May 13, 2021 7:26 PM | Laura DeMuro (Administrator)

    Digital Collections Asset Cataloger 
    (May 13, 2021)

    Position Title - Digital Collections Asset Cataloger

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Digital Collections Manager

    Position Type - Part-time, permanent

    Benefits - No

    Hourly wage range - $25 - $30

    Department: Rose Museum and Archives

    Since 1891, Carnegie Hall has set the international standard for musical excellence as the aspirational destination for the world’s finest artists. The Hall presents a wide range of performances each season on its three iconic stages, including concert series curated by acclaimed artists and composers; orchestral performances, chamber music, new music concerts, and recitals; and the best in jazz, world, and popular music. Complementing these performance activities, Carnegie Hall’s Weill Music Institute creates extensive music education and social impact programs that annually serve more than 800,000 people worldwide, playing a central role in fulfilling Carnegie Hall’s commitment to making great music accessible to as many people as possible.

    Since its landmark building closed to the public in March 2020 due to the COVID-19 pandemic, Carnegie Hall has actively continued to serve its audiences in New York City and beyond through established and newly created digital initiatives. In April 2020, the Hall launched new online series—including Live with Carnegie Hall and Learn with Carnegie Hall—connecting leading artists and audiences digitally with original programming that has included music, conversation, and behind-the-scenes perspectives, streamed for free via the Hall’s website and social media channels. Most of the Hall’s core educational programming has also pivoted to digital throughout this period with innovative programs engaging with families, educators, community members, and aspiring young musicians at home through live, interactive workshops and sessions as well as free on-demand content.


    The Digital Collections Asset Cataloger works on activities related to Carnegie Hall’s Digital Collections and provides cataloging support to staff across many departments. The Digital Collections Asset Cataloger works collaboratively with the Digital Collections Manager and Archives Manager to plan, test, and execute procedures for cataloging and ingesting material into the Digital Asset Management System (DAMS).

    This position supports a strategic, centralized approach to metadata at Carnegie Hall; information originating in various departments will be reconciled with authority information in the DAMS.


    Degree in Archival Management or Library Information Science (master’s degree a plus). Understanding of databases, working knowledge of digital content formats, and experience working with digital asset management systems. Coursework/training in metadata. The successful candidate is highly organized, self-directed, and detail oriented.

    Essential Functions:

    · Catalog and ingest digital assets in Cortex, Carnegie Hall’s Digital Asset Management System

    · Tagging assets with relevant and accurate metadata and keywords

    · Understanding of file-based workflows and working with digital assets

    · Thorough understanding of metadata standards and practices, schemas, taxonomies, archival tagging, cataloging and file formats

    To apply to this role, please send a cover letter and resume to: humanresources@carnegiehall.org. We are an equal opportunity employer. People of color, women, veterans and individuals with disabilities are encouraged to apply. Carnegie Hall is an equal opportunity employer, committed to diversity and inclusion in the workplace. Decisions concerning employment are made on the basis of an individual’s qualifications to contribute to meeting Carnegie Hall’s needs, and Carnegie Hall is committed not to discriminate against individuals on the basis of race, color, national origin, citizenship, religion, sex (including gender identity, gender expression or status of being transgender), sexual orientation, marital status, familial status, status as a caregiver, status as a victim of domestic violence or sex offenses or stalking, criminal convictions (except where otherwise permitted by law), arrest record, credit history, pregnancy, age, mental or physical disability, veteran or military status, reproductive health decisions, or any other characteristic protected by law.


    To Apply: When submitting your resume, please include a cover letter indicating the specific department or position in which you are interested to humanresources@carnegiehall.org

  • Tuesday, May 11, 2021 7:36 PM | Laura DeMuro (Administrator)

    Associate Archivist of Archival Processing 

    (May 11, 2021)

    Position Title - Associate Archivist of Archival Processing

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director, The New School Archives and Special Collections

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    The New School Archives and Special Collections (ASC) seeks an Associate Archivist of Archival Processing to assume a broad range of responsibilities in the archives, with a focus on all aspects of archival processing. This is an exciting opportunity for an archivist with 2-3 years in the profession interested in a core role in the operations of a busy university archives.

    Reporting to the director of the ASC and working closely with the associate archivist (a tandem position with a focus on research and instruction) and assistant director of digital archives, the Associate Archivist of Archival Processing will establish workflows and oversee appraisal, accessioning, and processing procedures, and take a lead role in contributing to policy on new processing initiatives.

    From present until end of Fall term 2021, Associate Archivist will work a hybrid home/in-archives schedule, with a schedule to be determined based upon university guidelines, national health directives, and departmental requirements. Schedule will be reassessed at end of Fall term 2021.

    Minimum Qualifications:

    ● Master’s degree program in archival studies, Library or Information Science from ALA-accredited institution, with focus on archival studies, or equivalent.

    ● Superior written and oral communication skills.

    ● 2-3 years experience working in established archives (not including in-school internships), with supervisory experience, extensive experience processing physical collections, and familiarity with procedures for processing born-digital collections.

    For details about position and additional qualifications, see https://careers.newschool.edu/postings/19701

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