Library Cataloguing Intern (Spring/Summer 2025) (Paid, Hybrid) 

(March 18, 2025)

Position Title - Library Cataloguing Intern (Spring/Summer 2025) (Paid, Hybrid)

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Director of Digital Archival Projects and the Digital Archivist and Research Associate

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $26 - $30

Position Title: Library Cataloguing Intern (Spring/Summer 2025) (Paid, Hybrid)

The Wildenstein Plattner Institute, Inc. (WPI) is a non-profit foundation that supports research in the history of art and its objects. Central to our mission is the publication of digital catalogues raisonnés and archival material on an online platform. This work is made possible in part by the gift of the research material and archives compiled by the Wildenstein Institute, which were donated to the WPI in 2016.

Position Summary

The Library Cataloguing intern will work closely with the Director of Digital Archival Projects and the Digital Archivist and Research Associate on several initiatives, including but not limited to:

- Creating original and copy MARC bibliographic records for digitized exhibition catalogues by applying cataloging rules as found in RDA in OCLC Connexion software.

- Cleaning up the WPI’s collection of scanned exhibition catalogues in its database.

- Assisting the WPI’s team on current digital archival projects.

Required Qualifications

- B.A. required, currently enrolled or a recent graduate of an MLIS degree from an ALA accredited library school or equivalent preferred with coursework in cataloging or equivalent work experience.

- Knowledge of library and information sciences required,

- Ability to prioritize, plan, coordinate, and implement multiple projects,

- High level of comfort with online databases, office productivity, software, and emergent technologies, including, G-suite applications and Mac computers,

- Professional demeanor and intellectual curiosity.

Preferred Qualifications

- Familiarity with cataloguing in OCLC Connexion,

- Experience in original and copy cataloging using RDA in MARC bibliographic format, LC classification and subject headings, AAT Genre forms.

Term and Compensation

- We request a commitment of 24 hours per week, which will be compensated at a rate of $27.00/hour (4 months).

- The intern will work two days remotely and one day in-person at the WPI’s office in Manhattan. The intern must have access to high speed internet and a laptop/desktop computer when working remotely.

- The selected applicant is welcome to begin the internship as early as May 2025. We expect the internship to last approximately 4 months.

- The WPI does not award academic credit, but many U.S. colleges and universities will recognize academic work performed while interning. Contact your academic advisor for instructions on how to receive credit.

Application Deadline: April 4th, 2025

To apply

Please submit a cover letter and resume to info@wpi.art. Please include your name (last name, first name) in the email subject line.

For questions, please email the WPI at info@wpi.art

https://drive.google.com/file/d/14Na48aK_ZndpnJ_tMDWc0LAjpaeLW1Xu/view?usp=sharing

Please submit a cover letter and resume to info@wpi.art. Please include your name (last name, first name) in the email subject line.

Voluntary Internship Program 

(March 18, 2025)

Position Title - Voluntary Internship Program

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Various Intern Supervisors

Position Type - Unpaid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - This is an unpaid internship or volunteer position

Spread the word! We are thrilled to announce that the application for the National Archives and Records Administration’s (NARA) Voluntary Internship Program for the Summer 2025 semester is officially open! Don't miss out —applications close on March 28, 2025.

NARA seeks students and recent graduates to complete 10-week internships at various facilities across the country. These internships require a commitment of 10 to 40 hours per week, with a minimum of 100 hours over the course of the semester. Interns will collaborate with their supervisors to determine their work schedules.

Vacancies in the following locations:

Atlanta, GA

Chicago, IL

College Park, MD

Dallas, TX

Grand Rapids, MI

San Bruno, CA

Washington, DC

Discover more about who we are and learn about the Voluntary Internship Program.

Check out our Summer 2025 internships and apply by Friday, March 28, 2025!

Please contact us at internships@nara.gov with any questions.

https://www.archives.gov/careers/internships/vip-opportunities-summer-2025

All voluntary internships require completion of an application form, a cover letter, resume, and an unofficial transcript with your GPA. Some opportunities may require a letter of recommendation, a writing sample, or references to be submitted if you are selected for an interview.

Intranet Consultant 

(March, 13, 2025)

Position Title - Intranet Consultant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Communications

Position Type - Part-time, term

Benefits - No

Hourly wage range - $56 - $60

Stardust is building an intranet to enhance information sharing and transparency. We are seeking an Intranet Consultant to provide strategic guidance during its implementation and development. This consultant will serve as a key thought partner, offering expert recommendations on best practices, content strategy, and platform structure, ensuring the intranet effectively meets our organizational goals for internal communication and community building.

The Intranet Consultant will collaborate closely with the Director of Communications to coordinate with key stakeholders, gather and organize all essential information and materials, schedule regular content collection meetings, and manage the project timeline to ensure timely delivery of all materials.

The ideal candidate will be highly organized, detail-oriented, and possess exceptional communication and collaboration skills. They should also demonstrate a strong understanding of intranet best practices and be capable of providing insightful recommendations to optimize our information gathering, sharing, and workflow processes.

This is a part-time, three-month project-based position (20-25 hours/week) scheduled from June to August 2025. The role requires both in-office work at Stardust's Soho location and occasional travel within the United States.

Key Responsibilities:

● Work closely with the Director of Communications and department leads to identify and gather necessary materials for the intranet, including assets, content, guidelines, documentation, and policies.

● Ensure timely collection and organization of all materials from departments. Review existing content to identify gaps and prioritize them based on organizational needs. ● Work with Support Services to establish and maintain a centralized, organized, and accessible repository for all intranet content.

● Facilitate regular meetings with stakeholders to gather content and provide updates on project progress.

● Establish best practices and protocols for the continued collection and management of information within the intranet repository.

Required Qualifications:

● At least 3 years of experience in knowledge management, website management, and/or intranet management, with a proven track record of successful intranet implementations. ● Excellent written and verbal communication skills to effectively collaborate with diverse stakeholders.

● Proven ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously, with a strong focus on strategic planning and execution.

● Meticulous attention to detail to ensure accuracy and consistency in content. ● Ability to handle sensitive information with the utmost confidentiality.

Additional Qualifications

● Familiarity with content management systems (CMS), Google Drive and other relevant tools.

● Familiarity with Workvivo is a strong plus.

● Knowledge of intranet best practices, including information architecture, and content governance.

Compensation

Hourly wage range: $50-$75, depending on experience

Position Type

Temporary, Project-based

Benefits

No

To Apply

Please submit a resume and cover letter to julie@weareallstardust.com with the subject line: Intranet Consultant.

Equal Opportunity Employer

Stardust is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, national origin, citizenship, color, creed, disability, gender identity or expression, marital or partnership status, pregnancy, caregiver status, race, religion, sex, sexual orientation, veteran status, military service, status as a victim of domestic violence, sexual abuse or stalking, genetic predisposition or carrier status, or any other characteristic protected by federal, state, or local law. Candidates of color are strongly encouraged to apply.

Reference and Outreach Archivist 

(March, 11, 2025)

Position Title - Reference and Outreach Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Collections

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

About the YIVO Institute for Jewish Research

The purpose of the YIVO Archives is to identify, acquire, preserve, and make accessible historically significant documents and other materials which reflect the Archives’ origins and development and enhance the Archives’ unique areas of expertise in documenting Jewish life. The YIVO Archives contains 24 million records. The 2,500 collections that make up the YIVO Archives include manuscripts, letters, printed ephemera, sheet music, posters, artworks and artifacts, photographs, film and videos, and sound recordings. These collections, which together represent the single largest and most comprehensive repository of materials on East European Jewish civilization in the world, focus on a number of important areas including Jewish history, language, literature, and culture in Eastern Europe; World War II and the Holocaust; Jewish educational, political, and labor organizations; and Jewish immigration to the United States, Israel, and other countries in the Diaspora.

The Reference and Outreach Archivist will be responsible for connecting the public with YIVO’s extensive collection.

Responsibilities

Manage reference requests made via email, Zoom reference appointments, and phone calls.

Manage requests for reference photographs of archive and library material.

Direct patrons to relevant resources within and outside of YIVO.

Increase the usability and discoverability of YIVO archives materials by creating research guides and finding aids for unprocessed collections.

Work with YIVO’s public programming and education departments to integrate archival material and instruction into YIVO’s outreach efforts.

Assist in archival research being performed by YIVO staff for a variety of projects.

Maintain usage statistics for reference services, materials accessed via the reading room, and digitized material accessed via YIVO’s digital assets management system.

Page material to the reading room.

Coordinate shipments of offsite archival and library materials for researchers.

Manage all aspects of outgoing and returned loans to outside institutions.

Required Qualifications

MLIS or equivalent.

Proficiency in Yiddish.

Background in history or Jewish studies.

4+ years of experience providing reference services in an archive or research library setting.

Ability to work effectively with a diverse public with varying levels of archival literacy.

Excellent oral and written communication skills.

Preferred Qualifications

Proficiency in Hebrew and/or a European language.

Graduate degree in Jewish history or Jewish studies.

Compensation

The salary range for this position is $59,000-$65,000 commensurate with experience.

YIVO offers a comprehensive benefits package, and excellent professional development and continuing education opportunities.

This is an in-person position.

To Apply

To apply, please email a cover letter and resume addressing the requirements of the position to Stefanie Halpern, Director of Collections at shalpern@yivo.org. Please include the title of the job you are applying for in the subject of the email.

https://yivo.org/Employment

Media and Press Researcher 

(March 11, 2025)

Position Title - Media and Press Researcher

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Collections

Position Type - Part-time, permanent

Benefits - No

Hourly wage range - $20 - $25

About the YIVO Institute for Jewish Research The purpose of the YIVO Archives is to identify, acquire, preserve, and make accessible historically significant documents and other materials which reflect the Archives’ origins and development and enhance the Archives’ unique areas of expertise in documenting Jewish life. The YIVO Archives contains 24 million records. The 2,500 collections that make up the YIVO Archives include manuscripts, letters, printed ephemera, sheet music, posters, artworks and artifacts, photographs, film and videos, and sound recordings. These collections, which together represent the single largest and most comprehensive repository of materials on East European Jewish civilization in the world, focus on a number of important areas including Jewish history, language, literature, and culture in Eastern Europe; World War II and the Holocaust; Jewish educational, political, and labor organizations; and Jewish immigration to the United States, Israel, and other countries in the Diaspora. The Media and Press Researcher will be responsible for providing all images and associated information to media and press contacts. This position answers directly to the Director of Collections and works closely with the Chief of Staff. Responsibilities Manage image requests from print and broadcast journalists. Create press packets using materials from YIVO’s archives and library collections. Perform research in YIVO’s collections for the purpose of finding stories of potential media interest. Assist with writing and editing press releases. Curate press contacts. Required Qualifications BA in Jewish Studies, History, or related field. Proficiency in Yiddish. Proven background performing archival research. Ability to take direction from a diverse group of individuals. Ability to work effectively alone. Excellent oral and written communication skills. Compensation This is a part-time position ranging from 10 to 20 hours per week based on project need. The salary for this position is $20/hour. This is an in-person position. To Apply To apply, please email a cover letter and resume addressing the requirements of the position to Stefanie Halpern, Director of Collections at shalpern@yivo.org. Please include the title of the job you are applying for in the subject heading of the email.

https://yivo.org/Employment

Archival and Historical Consultant 

(March 11, 2025)

Position Title - Archival and Historical Consultant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Research Analyst & Director of Development & Communications

Position Type - Part-time, term

Benefits - No

Hourly wage range - $36 - $40

Background:

United Neighborhood Houses (UNH), the membership organization for New York’s settlement houses, was founded by the leaders of New York City’s settlement house movement in 1900. As a gathering place for progressive thinkers and neighborhood workers from 1900 to today, UNH has played a key role in progressive policy campaigns to lift up New York’s working class, breaking the mold of late 19th century conservative thinking that blamed poverty on the alleged moral failings of the impoverished. Over the last 100 years, UNH and our settlement house members have played a key role in establishing many social service programs that continue to benefit New Yorkers, including early childhood education, public housing, afterschool programs, senior centers and Naturally Occurring Retirement Communities (NORCs), and the summer youth employment program.

From the beginning, UNH has told our story through the lens of our settlement house members, blurring the lines between their accomplishments and our own. While the rich history of settlement houses is worthy of repeated retellings, we are interested now in going back in time and reviewing our records–from our founding in 1900 onward–to uncover more of our own history to add to the story of the settlement house movement.

Project Description:

UNH seeks an individual who is passionate about New York City, progressive movements, and expanding the historical record to:

Phase 1: Archival Work (estimated 6 months)

- Review, organize, and catalog documents dating back to 1900 that are currently disorganized and stored in boxes in our office; and

- Identify documents that require special care and recommend/enact steps to preserve those documents.

Once documents are in order and a system is in place for the easy access of information going forward, this individual will then:

Phase 2: Historical Study (estimated 3 months)

- Review the records in UNH archives, UNH’s digital archive of board minutes, and –where necessary–our existing archives stored at University of Minnesota to develop a timeline of important events through our history;

- Develop a summary that tells the story of UNH from 1900–present with the level of detail that our budget allows.

Phase 3: Recommend next steps

At this moment, we do not know what is contained in the documents we have. Those we have reviewed are exciting and tell a fascinating story that we believe is worth further, professional examination. The ideal candidate for this role will be on the lookout throughout their work for opportunities to continue and expand this effort pending additional funding.

Compensation and Work Environment:

Compensation for this project will be $40/hour. The breakdown of time between phase one and phase two is negotiable based on how work progresses and the number of hours per week the selected candidate is available. A loose schedule including target hours per week will be agreed upon as part of contract negotiation.

As our archival and historical consultant, you will be given access to our offices at 45 Broadway at the hours most convenient to you. Our offices are officially open between 9-5 from Monday to Friday, but the building is accessible 24/7.

You will work in partnership with our Director of Development & Communications and our Research Analyst and ACLS Leading Edge Fellow with occasional input from our Executive Director.

Expected Outcomes:

At the completion of phase 1 and 2 of this project, we hope to have:

- Organized records

- A filing system for both historical and modern records

- A timeline of important events for our organization throughout the last century

- A summary of our story with as much detail as the remaining budget allows

- Ideally a polished product ready to share with the public

- Recommendations for next steps should there be facets of our history that are worth further examination/study

To Apply:

Send a resume and a brief cover letter outlining why you are interested in this project to J.T. Falcone at jfalcone@unhny.org with the subject line, “Historical Project Application” on or before Tuesday, April 1, 2025.

https://drive.google.com/file/d/16OGqt_Nwr_UD3T8Oxl8rOOsY1-hHsags/view?usp=sharing

Assistant Project Coordinator 

(February 26, 2025)

Position Title - Assistant Project Coordinator

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Manager, Special Archive

Position Type - Full-time, permanet

Benefits - Yes

Salary Range - $66,000 - $75,000

MTA Bridges and Tunnels, aka, Triborough Bridge and Tunnel Authority or “TBTA,” seeks a Special Archive & Library Specialist to assist in the preservation, organization, and accessibility of its historical collections. These collections include long-time Chairman Robert Moses' TBTA papers, engineering drawings, corporate records, artifacts, film footage, architectural models, and print and digital photographs. This role provides critical research support to internal departments such as the Internal Security Department (ISD), Maintenance, Office of the President, and Construction & Development Engineering teams by maintaining and retrieving historical records related to the planning and construction of the Authority's seven bridges and two tunnels.

The specialist will also catalog new acquisitions, apply basic preservation techniques, and ensure the archive continues to document the agency's evolving history. In addition, the role will be involved in programming, exhibit design, reference, and the provision of documentation to internal and external stakeholders.

JOB INFORMATION

Resume Due Date: March 12, 2025

Functional Job Title: Assistant Project Coordinator- Special Archive

Department/Division: Office of the President

Work Location: 2 Broadway

This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

COMPENSATION

Earnings Potential: $65,181- $84,813

Hay Points: 323

Overtime Eligibility: Not eligible for paid overtime in accordance with FLSA

RESPONSIBILITIES

MTA Bridges and Tunnels, aka, Triborough Bridge and Tunnel Authority or “TBTA,” seeks a Special Archive & Library Specialist to assist in the preservation, organization, and accessibility of its historical collections. These collections include long-time Chairman Robert Moses' TBTA papers, engineering drawings, corporate records, artifacts, film footage, architectural models, and print and digital photographs. This role provides critical research support to internal departments such as the Internal Security Department (ISD), Maintenance, Office of the President, and Construction & Development Engineering teams by maintaining and retrieving historical records related to the planning and construction of the Authority's seven bridges and two tunnels.

The specialist will also catalog new acquisitions, apply basic preservation techniques, and ensure the archive continues to document the agency's evolving history. In addition, the role will be involved in programming, exhibit design, reference, and the provision of documentation to internal and external stakeholders.

Key Responsibilities:

Conduct research and retrieve historical records for internal departments.

Maintain and organize archives dating from 1933 to the present.

Catalog new acquisitions, documents, artifacts, and photographs.

Apply basic preservation methods to protect historical materials.

Develop and implement a comprehensive digitization program aligned with industry standards.

Educate engineers, architects, and consultants on standards and practices for documentation.

Assist in historical exhibits, respond to reference requests, contribute to employee newsletters, and provide educational tours for students and staff.

This role plays a vital part in ensuring the preservation and accessibility of TBTA's historical legacy while supporting critical operational and engineering decisions.

QUALIFICATIONS

Bachelor’s degree in History (or related fields) and three (3) years professional experience as an archivist, with knowledge of archival and/or library best practices

Proficient in Microsoft Office Suite

Minimum of 2 years working with born-digital photographs, and hands-on experience using metadata schemas and application of Dublin Core standards

Knowledge of the life cycle of records.

Familiarity with professional concepts such as provenance, and the organization of institutional records

Knowledge of the preservation requirements for different records' formats, both physical and digital

Knowledge of best practices in cataloging and organizing data

Knowledge of best methods to acquire digital photographs-understanding of different methods of backing up digital files

Understanding of the life cycle of digital photographs

Knowledge of software and hardware platforms to manage digital photos

Ability to juggle multiple simultaneous requests in a timely manner

Ability to conduct meticulous, detail-oriented historical research

Ability to maintain proper paperwork documenting compliance with internal policies

Ability to communicate technology language and concepts to a non-technological audience

Excellent research skills, outstanding written, verbal and interpersonal communication skills.

Ability to manage time, competing deadlines, carry out long-term projects, and ability to work independently.

Ability to communicate in written and spoken English

Ability to organize and prioritize archival material

PREFERRED

Master’s degree in History or Library Science with a concentration/certification--i.e., formal training, in managing archival records

Facility with social media platforms and usage.

Knowledge of New York City history a plus.

OTHER INFORMATION

MTA Bridges and Tunnels is governed by the Civil Service Rules and Regulations administered by the Department of Citywide Administrative Services (DCAS).

Also, pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

HOW TO APPLY

MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link.

Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.

Rights and Reproductions Coordinator

(February 25, 2025)

Position Title - Rights and Reproductions Coordinator

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Digital Archivist

Position Type - Full-Time, permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

POSTING DATE: February 25, 2025 JOB TITLE: Rights and Reproductions Coordinator LOCATION: 130 Livingston St, Brooklyn, NY SALARY: $63,000 - $70,000 per year HOURS OF WORK: 9:00 AM – 5:00 PM, Monday – Friday (37.5 hours/week)

SUMMARY

The New York Transit Museum is seeking an experienced, detail-oriented Rights and Reproductions Coordinator to join the Museum’s Collections Department. The Coordinator will oversee the Department’s reproduction request process by fulfilling requests and managing licensing contracts of archival reproductions. This position also plays a critical role in promoting and providing access to the Museum's extensive collection related to New York's public transit history.

RESPONSIBILITIES:

Rights-related reference services: Answer inquiries from internal and external userbase on all parts of the permissions and reproductions process; Provide proper image caption/credit lines for all shared images.

• Determine rights statuses: Conduct research to determine intellectual property rights status, including copyright and third-party rights for works in the collection; Secure image rights for use in publications, exhibitions, and website, as well as for public relations, marketing, and commercial use.
• Digitization: Digitize selected archival and artifactual objects, with special attention to requests made by Curatorial for publication, exhibitions, and related initiatives.
• Cataloging: Item-level cataloging of (largely) visual materials that have been recently digitized.
• Manage licensing contracts: Manage and update licensing agreements for items currently in the Museum’s collection, including terms of use, credit lines, fees, and restrictions; Assist Registrar with licensing agreements for new acquisitions.
• Manage payments: Collect and process payment for fee-based requests using Altru payment management system.
• Record keeping: Manage/update collections database records of copyright information in PastPerfect.
• Policy development: Develop and update intellectual property best practices for a museum environment; Maintain Rights and Reproductions Fee Schedule; Guide Museum staff on copyright basics.
• Intra-departmental collaboration: Liaise with other Museum departments as needed for clearing image use permissions.
• Outreach: Lead outreach strategy development to promote awareness and accessibility of the Museum’s digital collections.
• Data management and digital preservation: Assist with ongoing initiatives to organize borndigital records and enhance metadata and associated descriptions.
• Other duties as assigned: Participate in collections processing, exhibition development, social media content creation, public programs, and special events as needed.

QUALIFICATIONS:

• Master’s degree in Library & Information Science preferred; or Bachelor’s degree in a relevant area of study with substantial experience in rights management, digital project management, or contracts negotiation, preferably in a museum, archive, or library setting.
• Proficiency in Microsoft Office Suite applications, Adobe Photoshop, and experience with scanning equipment and digital capture software.

SKILLS AND ABILITIES:

• Ability to respect and exemplify the mission, vision, and values of the New York Transit Museum in all interactions with colleagues, staff, volunteers, and the public; Ability to represent the Museum in a professional manner at all times.
• Adherence to all prescribed organizational and Departmental policies and procedures.
• Demonstrated ability to innovate and adapt to change.
• Excellent written and verbal communication skills.
• Strong time management skills.
• Highly accurate, detail-oriented, and organized; demonstrated focus on follow-up.
• Ability to work independently and as part of a team with strong collaboration skills.
• Capable of working with minimum supervision.
• Ability to shift priorities as Departmental requirements arise; infrequent schedule modifications for special events may be required.

PREFERRED SKILLS:

• Experience with licensing and copyright.
• Experience using Altru, PastPerfect, and Zendesk.
• Appreciation, knowledge, and enthusiasm for the history of New York and mass transportation systems.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to remain in a stationary position, operate/use equipment, communicate, detect/distinguish, and reach. The employee is frequently required to move about, ascend/descend, and position oneself. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception, and the ability to distinguish color and adjust focus.

Qualified individuals interested in this position must apply via e-mail, with the subject: “Rights and Reproductions Coordinator” Please send resume and a cover letter (as a PDF or .doc) to: lisahr@nytransitmuseum.org Due to the high volume of applicants, only those who qualify for an interview will be contacted.

ABOUT THE NEW YORK TRANSIT MUSEUM:

Founded in 1976, the New York Transit Museum is dedicated to telling and preserving the stories of mass transportation—from the people who developed, operate, and ride it, to the city and region it has helped shape. The mission of the New York Transit Museum is to collect, exhibit, interpret and preserve the structural, sociological, and technological history of land-based public transportation systems in the New York metropolitan region, past and present, and to conduct research and educational programs that make its extensive collection accessible and meaningful to the broadest possible audience. The Rights and Reproductions Coordinator position is employed by the Museum’s nonprofit affiliate, Friends of the New York Transit Museum. Friends of the New York Transit Museum is fully committed to equal employment opportunity for all employees and applicants for employment without regard to race, color, religion, creed, national origin, ancestry, sex, sexual orientation, age, disability, predisposing genetic characteristic, gender identity and expression, pregnancy, veteran or military status, marital/familial/partnership/caregiver status, status as a victim of domestic violence or stalking and/or sex offenses, or any legally protected basis. Friends of the New York Transit Museum welcomes and encourages qualified candidates from all backgrounds to apply.

Archives & Digital Intern (Summer 2025) 

(February 20, 2025)

Position Title - Archives & Digital Intern (Summer 2025)

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Digital Asset Specialist and Assistant Archivist

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $18- $25

POSITION SUMMARY

The Robert Rauschenberg Foundation (RRF) honors the legacy of artist Robert Rauschenberg by fostering interdisciplinary creativity and supporting artists, scholars, and change-makers. Focus areas include expanding access to Rauschenberg’s work, nurturing emerging artists through residencies, and promoting art’s role in social issues.

The Archives & Digital team seeks qualified candidates to support special projects and daily tasks related to the implementation of a new digital asset management system and ongoing reference and research residencies through a 10- to 12-week in-person internship.

RESPONSIBILITIES

Under supervision of the Digital Asset Specialist and Assistant Archivist, the Summer 2025 internship will focus on image ingest, metadata standardization and entry, digitization, and the preparation of remote research request materials. Additional possible projects include assistance with reference support, library cataloging, basic archival processing, and other duties, as assigned.

QUALIFICATIONS, KNOWLEDGE, SKILLS REQUIRED

Current or recent Master of Science in Library and Information Science student with coursework in archives and / or digital humanities

Knowledge of basic library and archival principles

Experience working with databases, scanning software, and / or library catalogues

Knowledge of modern art and Rauschenberg a plus

TERM AND COMPENSATION

Duration of Internship: May–July (Summer), 16–24 hours per week in-person, with the option to extend into Fall session by mutual agreement (September–December)

Compensation: $20–$25 per hour; commensurate with experience.

APPLICATION DEADLINE

The deadline to apply is Wednesday, March 19, 2025.

ADA SPECIFICATIONS

While largely sedentary, this position requires the ability to sit, stand, lift up to 50 lbs., as well as speak, and hear, sometimes for extended periods of time.

Requires the ability to use a computer and office equipment traditionally found in office settings.

As the Robert Rauschenberg Foundation is located in a historic building, entrance to the office requires the ability to walk up 13 steps.

EQUAL EMPLOYMENT OPPORTUNITY

As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Rauschenberg Foundation strives to attract a diverse mix of talented people. Opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law. Individuals from historically underrepresented backgrounds in arts organizations are strongly encouraged to apply.

https://job-boards.greenhouse.io/robertrauschenbergfoundation/jobs/4550798008

Archive Project Assistant 

(February 3, 2025)

Position Title - Archive Project Assistant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

Position Type - Part-time, term

Benefits - No

Hourly wage range - $25 - $30

Overview

The Archives Project Assistant is a temporary, part-time position (2 days/16 hours per week) created to manage and lead the day-to-day activities of the digitization of the Healing Arts Initiative (HAI) Archives, a collection primarily composed of over 7,500 artworks created by artists in HAI’s art-making programs for individuals with disabilities and mental illnesses. This position requires someone with experience in photography or archival digitization and a strong attention to detail. The Archives Project Assistant will work under the supervision of the Archive Project Manager and will assist the Manager to photograph and digitize the artwork during weekly photography sessions.

The duration for this position is February 2025 – December 2026.

Key Responsibilities

Digitization/Photography/Cataloging

Collaborate with Archive Project Manager to handle, photograph/digitize, and record metadata for artworks.

Assist with the processing, editing, and quality control of digitized artworks, as needed.

Collaborate with AFAM staff to troubleshoot technology and software issues, if necessary.

Qualifications

One year of relevant experience working with art or archival collections or photography.

Knowledge of basic preservation and conservation issues with works on paper.

Experience handling artworks, or a desire to learn basic art handling techniques.

Experience operating a camera and copy stand a plus.

Experience digitizing/photography artworks on a large-scale a plus. • Is a creative problem solver and team player.

Pay: $25.00 per hour

The above statements of this job description entail the general duties and level of work performed by an employee assigned to this position. They do not claim to describe all of the functions of the position. The Employee may be assigned other duties, and the essential functions may change or be changed from time to time.

Please send resume and cover letter to jobs@folkartmuseum.org. No phone calls, please.

The American Folk Art Museum is located at 2 Lincoln Square in midtown Manhattan. The administrative office for the museum is in Long Island City, Queens. The position requires in-person attendance several days per week at our office in Queens.

The staff of the American Folk Art Museum recently voted to unionize, and while the terms of the Union contract are currently being negotiated, your employment with the Museum will fall under the terms of that agreement, including the requirement for paying union dues.

Equal Opportunity Employer

The American Folk Art Museum provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, physical disability, pregnancy, citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

https://folkartmuseum.org/about/opportunities/