Archives & Digital Intern 

(February 27, 2024)

Position Title - Archives & Digital Intern

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Director of Archives & Digital / Digital Asset Specialist

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $18- $25

OVERVIEW

The Robert Rauschenberg Foundation fosters the legacy of Rauschenberg’s life and work. The Foundation supports artists, initiatives, and institutions that embody the same innovative, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors.

October 22, 2025 marks the centenary of Robert Rauschenberg’s birth, a celebratory cause for the launch of the first volume of the artist’s Catalogue Raisonné—published digitally and free-of-charge—and for increased exhibition programming in museums and galleries worldwide.

As a whole, the Foundation focuses on three major areas: 1) increasing public access to and scholarship of Rauschenberg’s artwork; 2) cultivating emerging and established artists through a residency program at a 20-acre campus in Captiva, Florida, formerly the artist's home and studio; and 3) supporting philanthropic initiatives that connect art, culture, and creativity.

The Foundation seeks an intern to support the Archives & Digital team with large-scale digitization and cataloging initiatives, and reference workflows.

RESPONSIBILITIES

Under supervision of the Director of Archives & Digital and the Digital Asset Specialist, the Summer 2024 internship will focus on digitization, image ingest, metadata entry, and preparing remote research request materials. Additional possible projects include assistance with library cataloging, basic archival processing, and other duties as assigned.

QUALIFICATIONS, KNOWLEDGE, SKILLS REQUIRED

- Current or recent Master of Science in Library and Information Science student with coursework in archives and / or digital humanities

- Knowledge of basic library and archival principles

- Experience working with databases, scanning software, and / or library catalogs

- Knowledge of modern art and Rauschenberg a plus

TERM AND COMPENSATION

- May–August (Summer), 16–24 hours per week in-person, with the option to extend into Fall session by mutual agreement (September–December)

- $20–$25 per hour commensurate with experience

APPLICATION INSTRUCTIONS AND DEADLINE

Interested candidates should submit a cover letter and resume to employment@rauschenbergfoundation.org. Please indicate “Summer 2023: Archives & Digital Intern” in the subject of your email to ensure proper processing and review. Please do not deviate from this format as it may lead to your application being filtered out of consideration.

Deadline is Friday, March 15, 2023.

As the Robert Rauschenberg Foundation is located in a historic building, entrance to the office requires the ability to walk up 13 steps.

As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Rauschenberg Foundation strives to attract a diverse mix of talented people. Opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law. Individuals from historically underrepresented backgrounds in art organizations are strongly encouraged to apply.

https://www.rauschenbergfoundation.org/full-and-part-time-positions

Archives Technician

(February 22, 2024)

Position Title - Archives Technician

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- N/A

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

Summary:

This position is part of the National Archives and Records Administration, Franklin D. Roosevelt Presidential Library & Museum. As an Archives Technician, you will perform non-professional, quasi-professional and technical work that supports access to archival holdings and physical and intellectual control over records. The work encompasses reference, researcher assistance and other customer services, processing, accessioning, arranging, describing, preserving, and reformatting of records.

Duties:

As a Archives Technician, you will:

-Perform detailed and complex arrangement work following a plan (or guidance) approved by supervisor or team leader.

-Independently evaluate the physical condition of records in the course of other duties and alerts supervisor or other designated staff to condition problems that limit access or threaten the safety of records.

-Prepare online catalog descriptions of holdings at all levels according to NARA lifecycle standards, policies, and procedures.

-Greet visitors, assist with registration; conduct orientation briefings for onsite researchers, as required; and direct researchers to appropriate NARA resources as necessary.

Qualifications:

For the GS-07, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-06 grade level in the Federal service.

Specialized experience for this position is defined as:

- Using judgement and analysis to determine the proper course of action and steps needed to accomplish an assignment; AND

- Performing archival functions; such as monitoring, pulling and refiling records, reference, arrangement and description, holdings maintenance, etc.; AND

- Communicating or assisting various audiences.

Education:

This job does not have an education qualification requirement

https://www.usajobs.gov/job/777816500

Head, Medical Center Archives 

(February 22, 2024)

Position Title - Head, Medical Center Archives

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Samuel J. Wood Library

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $106,000 - $115,000

Position Announcement: Head, Medical Center Archives of NewYork-Presbyterian/Weill Cornell Medicine

The Samuel J. Wood Library and C.V. Starr Biomedical Information Center is seeking a Head, Medical Center Archives, who will provide leadership and strategic planning in support of the research, teaching, and preservation needs of the NewYork-Presbyterian/Weill Cornell Medical Center community. The position includes overseeing the acquisition, processing, and access of analog and born-digital institutional records and related personal papers, managing several operating budgets and endowments, engaging in outreach using the archival material, facilitating a variety of reference services to internal and external constituencies, and managing two full-time faculty archivists. Reporting to the Director of the Samuel J. Wood Library and C.V. Starr Biomedical Information Center, the Head, Medical Center Archives is expected to align their work within an organization that prioritizes antiracism, diversity, equity, inclusion, and mentorship among its core values.

The Medical Center Archives of NewYork-Presbyterian/Weill Cornell Medicine was established in 1972 and contains records dating to 1771. The Medical Center Archives is undergoing a period of transformation and serves a diverse clientele. The Head, Medical Center Archives, will interact with high-level administrators, donors, faculty, staff, students, and the public, and must have excellent interpersonal skills. As faculty, the incumbent is expected to engage with professional organizations and contribute to the scholarship of the profession. This position also plans and oversees all activities of the Heberden Society history of medicine lecture series.

We are seeking a self-motivated, forward-thinking candidate with an ability to prioritize the various responsibilities this position entails. Candidates must have the ability to meet requirements for appointment at the academic rank of Assistant Archivist, including a record of professional achievement in research, scholarship, and service.

A complete job description can be found here. Interested parties are encouraged to send a cover letter and CV to the search committee at librecruiting@med.cornell.edu with “Head, Medical Center Archives” in the subject line through April 15, 2024.

https://library.weill.cornell.edu/sites/default/files/weill_cornell_medicine_head_medical_center_archives_position_announcement.pdf

Watermill Center Archivist 

(February 15, 2024)

Position Title - Watermill Center Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Archives

Position Type - Part-time, permanent

Benefits - No

Hourly wage range - $35 - $40 

The Watermill Center Archivist is part of a team that fosters engagement with The Watermill Center collections and Robert Wilson Archives. They provide methods for accessing collections and conducting research. The position reports to the Director of Programming and works directly with the Director of Archives. They work closely to coordinate research, both short-term engagements and longer-term projects including resident scholars and fellows.

About the Robert Wilson / Watermill Center Archives and Study Center

The Robert Wilson and Watermill Center Archives are the bedrock of the Center’s collections. Used by Wilson and his collaborators in addition to artists and scholars, they document a wide array of 20th and 21st-century artistic practice. The core of the archives are manuscripts, which provide a window into the process of creating over 400 productions and exhibitions, artworks and lectures, and underscore the breadth and complexity of Wilson’s work and orbit as well as the richness of the Center as a laboratory for artistic exploration. The archives also contain copious photographic documentation of most Wilson productions as well as a wide variety of The Watermill Center programs and initiatives. The digital archives, totaling nearly 32T of data, include not only digitized and born-digital photographs, but also audio and video/film records of Wilson works and Center workshops and performances. The Study Center is The Watermill Center’s newest addition and is a place for both deep research and quiet reflection, holding the papers of Wilson, performance troupe the Byrd Hoffman School of Byrds, the Byrd Hoffman Foundation, and The Watermill Center in addition to select library collections and additional research material. The Study Center will be open by appointment to select researchers and resident artists. The role of the Archivist is integral to the Library of Inspiration (LOI) digital platform, which connects artistic practice and engagement at The Center with a global collection of art and artifacts, archival material, and a supporting research library.

About The Watermill Center

The Watermill Center is a laboratory for the arts and humanities, providing a global community the time, space, and freedom to create and inspire.

Founded in 1992 by Robert Wilson, The Watermill Center is an interdisciplinary laboratory for the arts and humanities situated on ten acres of Shinnecock ancestral territory on Long Island’s East End. With an emphasis on creativity and collaboration, Watermill offers artist residencies and education programs that ​integrate contemporary artistic practice with resources from the humanities and research from the sciences. ​

Located at 39 Watermill Towd Rd, a 20,000 square foot main facility houses a Study Library, Art Collection, spaces for rehearsals, performances, and exhibitions, a kitchen with dining areas, and office space. The Artist-in-Residence House, at 11 Watermill Towd Road, is a 10,000 square foot facility with eight private bedrooms, a kitchen, living areas, and an amphitheater. The Art Collection consists of 5,000+ works of art and artifacts, ranging from ancient to contemporary, including numerous museum-quality works from Indonesia, Africa, and Oceania, as well as works by contemporary artists such as Paul Thek, Donald Judd, Bruce Nauman, Robert Mapplethorpe, and Agnes Martin, among others.

Responsibilities include but are not limited to:

Processing of Archival Materials

Arranges and describes unprocessed paper records, including accruals to existing series, from Robert Wilson’s archive and that of The Watermill Center according to current best practices.

Rehouses fragile or sensitive materials based on archival preservation and conservation standards, and makes recommendations for any repair or unique treatment.

Creates archival finding aids within the Center’s ArchivesSpace instance.

Tracks the acquisition of supplemental records brought into the Archives on a rolling basis.

Develops cataloging metadata for archival materials in parallel with existing collections databases and digital library systems.

Ensures digital records, especially those pertaining to The Watermill Center activities, are acquired and formats synchronized with preexisting digital archive files.

Provides quality control assurance for digitized and born-digital records.

Access to Collections & Research Assistance

Conducts research on Wilson’s productions, activities, and The Watermill Center history in order to better provide connections between diverse collections.

Provides research assistance and support for resident artists and scholars.

Provides production and material reference to Robert Wilson and his collaborators as needed.

Maintains a flexible workspace for research that allows for ready access to resources, the rearrangement of objects, physical and virtual browsing, and both individual and collaborative work.

Employment Terms

This position is part-time (15-20 hours per week) and based in Water Mill, New York, but may grow into a full-time position.

Essential Skills Required

Degree in art or related field with MLS or MLIS and concentration in Archives.

Minimum of 2 years professional experience.

Strong knowledge of archival cataloging, digitization and metadata standards.

Strong analytical, writing, interpersonal and organizational skills.

An understanding of challenges related to digital and physical archival practices.

Experience with digitization practices and standards related to photographic and video media.

Knowledge of archival software including ArchivesSpace or Archivists’ Toolkit; DAMS and CMS (Axiell/Piction) experience a plus.

Comfortable learning new programs and procedures in a variably paced environment.

Database Coordinator Consultant 

(February 8, 2024)

Position Title - Database Coordinator Consultant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Deputy Director

Position Type - Part-time, term

Benefits - No

Hourly wage range - $61 or more

About the Foundation

Established and endowed by Helen Frankenthaler (1928–2011) during her lifetime, the

Helen Frankenthaler Foundation became active in 2013 on the closing of the artist’s estate, and is dedicated to promoting greater public interest and understanding in the visual arts. Based in New York, the Foundation supports the artist’s legacy through a variety of initiatives, including exhibitions, loans of artwork, research and publications, conservation, educational programs for the public and the scholarly community, and grantmaking. The associated Helen Frankenthaler Catalogue Raisonné Project supports the publishing of a catalogue raisonné. As the principal beneficiary of Frankenthaler’s estate, the Foundation’s holdings include an extensive collection of artwork and original papers and materials pertaining to her life and work. For more information, visit www.frankenthalerfoundation.org.

Description of the Services

The Helen Frankenthaler Foundation (HFF) seeks to engage a Database Coordinator Consultant to conduct a review of the Foundation’s data management systems and provide recommendations for streamlining and managing the Foundation’s data and digital assets, either within the existing systems or by implementing new systems. Consultant expected to work with Foundation staff to identify the shared and unique data management needs of the organization’s various programs: Archives, Digital Assets management, Collections, and the associated Helen Frankenthaler Catalogue Raisonné (HFCR). The consultancy is expected to be completed in about five months but may be extended as needed until completion of the project.

Scope of Project

• Meet with current database users across various departments in the Foundation to assess workflows and data management needs within current systems (CollectiveAccess and NetX).
• Provide initial written assessment, recommendations, and implementation plan to improve existing management of information or to provide other feasible CMS options within the first two months of the consultancy.
• Serve as point of contact with external vendors and/or developers to oversee implementation or migration.
• Manage communications between vendors and staff, set up meetings, and obtain and review proposals.
• Review contracts and onboarding schedules as needed.

Qualifications, Knowledge, Skills Required

• Experience working with CMS technology and vendors.
• Understanding of macOS within arts organizations.
• Skills to work with small teams in a small office environment.
• Experience working with CollectiveAccess and NetX preferred.

Draft Timeline

Proposals due: February 20, 2024

Proposal selection: March 1, 2024

Project kick-off: Mid-March 2024

Discovery: Mid-March–end of April 2024

Planning/Workflows/Implementation: May–June 2024

Completion by July 31, 2024

A strong proposal will include an outline of the process with a more detailed timeline for deliverables and implementation and the proposed hourly rate or project fee.

Fees

The proposed range for Fees for the Database Coordinator Consultant role is $75/hour–$125/hour, commensurate with experience and proposal strength.

Please submit your proposal and resume as a single PDF to hr@frankenthalerfoundation.org with “Database Coordinator” in the subject line.

Applications close at 6PM, February 26, 2024. No phone calls, please.

We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, sexual orientation, gender identity or expression (including transgender status), veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local laws. Further, we provide equal opportunities in employment, promotions, training, wages, benefits, and all other privileges, terms and conditions of employment.

Archives and Special Collections Specialist 

(February 8, 2024)

Position Title - Archives and Special Collections Specialist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Collections and Exhibitions

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

The South Street Seaport Museum is looking for an Archives and Special Collection Specialist to work closely with the Director of Collections and Exhibitions to document, preserve and make accessible archival materials to researchers, staff, and anyone interested and inspired by the institution’s history and mission.

The Specialist cares for a wide range of special collections formats (including but not limited to photographs, ephemera, scrapbooks and rare books, atlases and maps, ship plans, audiovisual materials, and more), time periods, and subject matter; helps develop new policies and strategies; prioritizes and implements digitization and preventive conservation; and responds to inquiries from researchers.

The Specialist works collaboratively with Collections, Exhibitions, and other department staff and stakeholders to provide content to support programs and exhibitions development.

https://southstreetseaportmuseum.org/jobs-and-internships/

Email your resume, cover letter, and three reference contact information in one PDF document with “Archives and Special Collections Specialist Application” in the subject line to careers@seany.org. Applications without an attached cover letter will not be considered.

Deadline for submitting applications is Friday, March 1, 2024 5pm ET.

Project-Based Digital Archivist

(February 1, 2024)

Position Title - Project-Based Digital Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Director of Communications

Position Type - Part-time, term

Benefits - No

Hourly wage range - $36 - $40

Project-Based Digital Archivist

Description

Stardust Arts seeks a part-time digital archivist to survey, establish, and develop the

organization’s archive of digital collections and materials. The role involves conducting thorough assessments of current digital assets, identifying their formats, pinpointing their current file locations, and determining suitable preservation and filing strategies. Additionally, they will be tasked with devising and implementing standards aimed at streamlining the filing and retrieval processes of digital materials. These standards will be designed to enhance efficiency and accessibility, ensuring that the organization's members can navigate the archive and retrieve digital assets seamlessly.

Collaboration with members of Stardust Arts is a key aspect of the role. The ideal candidate

should have experience in establishing new digital archives and be capable of recommending optimal strategies to enhance the workflow and management of the organization’s digital collection and materials. Demonstrating a proactive attitude, along with flexibility in their work schedule, is essential.

This position is temporary and project-based, continuing until the completion of the archival

project. It will be for a minimum of three months, and will be a hybrid role with work done

remotely and in Stardust’s offices in Soho.

Key Responsibilities

Assessment and Strategy

● Conduct comprehensive assessments of existing digital assets, identifying formats and

determining preservation strategies.

● Develop and provide a detailed project timeline that includes proposed project stages for

the archival project and expected completion dates.

● Develop and implement policies and procedures for efficient organization and retrieval,

including any descriptive, administrative, and technical information.

● Formulate file naming conventions and folder structure guidelines for consistent

organization.

● Identify opportunities for overlapping organizational strategies between the digital and

physical archives.

Collaboration and Policy Development

● Collaborate with departments or teams to develop and implement policies and

procedures for digital preservation and organization.

● Provide guidance on file naming and folder structure adherence to maintain a

standardized approach across the organization.

● Create a standards guideline.

Digital Asset Management

● Establish and maintain a structured folder hierarchy within digital asset management

systems for efficient storage and retrieval.

● Work with the physical archives coordinator to develop digitization best practices.

Training and Documentation

● Develop documentation for the organization that outlines digital filing and archiving

standards to uphold best practices.

● Train relevant team members on new systems and practices, as needed.

Required Qualifications

● MLIS or equivalent degree from an ALA-accredited degree program and/or archivist

certification, or demonstrated comparable skills

● At least two years of experience working in archives, with a preference for digital

archiving experience and/or training

● Demonstrated success in completing large-scale multi-format archival processing

projects

● Desire and willingness to collaborate

● High level of confidentiality and discretion

Additional Qualifications

● Excellent verbal and written communication skills and strong interpersonal skills

● Excellent organizational skills, with a keen attention to detail

● Excellent time management skills, with a proven ability to meet deadlines

● Knowledge of contemporary art preferred but not required

Compensation

Hourly wage range: $35-$50, depending on experience

Position Type

Temporary, Project-based

Benefits

No

To Apply

Please submit a resume and cover letter via Airtable at this link.

https://airtable.com/appK55ujkUNeBhewU/pag6Tbyi6dImzjOI4/form

Equal Opportunity Employer

Stardust is proud to be an equal opportunity employer. All qualified applicants will receive

consideration for employment without regard to age, ancestry, national origin, citizenship, color, creed, disability, gender identity or expression, marital or partnership status, pregnancy, caregiver status, race, religion, sex, sexual orientation, veteran status, military service, status as a victim of domestic violence, sexual abuse or stalking, genetic predisposition or carrier status, or any other characteristic protected by federal, state, or local law. Candidates of color are strongly encouraged to apply.

About Stardust Arts

Stardust Arts is a collection of programs and initiatives committed to innovative,

socially-engaged art and community-led storytelling. We work to challenge the systems and

structures that inhibit the participation and power of excluded and exploited people. Stardust Arts is part of Stardust, a forward-thinking family office working towards a future where all women and girls can fulfill their potential. Stardust Arts serves as the manager of a professional artist’s studio by developing, executing, and managing all of its strategic, operational, and management needs. Stardust Arts also functions as a department within Stardust by stewarding its impact-related arts, culture, and media programs and initiatives, by providing art collections and archives-related client services, and by setting strategy for and overseeing Stardust’s communications.

https://airtable.com/appK55ujkUNeBhewU/pag6Tbyi6dImzjOI4/form

Archivist 

(January 24, 2024)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Chief Operating Officer

Position Type - Full-time, term

Benefits - Yes

Salary Range - $66,000 - $75,000

Archivist, Judd Foundation, Marfa, Texas

Judd Foundation was created in 1996 with the mission to maintain and preserve Donald Judd’s permanently installed living and working spaces, libraries, and archives in Marfa, Texas and New York. The Foundation promotes a wider understanding of Judd’s artistic legacy by providing access to these spaces and resources and by developing scholarly and educational programs. The Foundation is a 501 (c)(3) non-profit organization.

The Judd Foundation Archives, as the repository for the Donald Judd Papers, is the premier center for the study of the life and work of Donald Judd, containing the primary holdings of the artist, his studio, and key collaborators. The Archives maintains collections containing published and unpublished writings, correspondence, photographs, moving image material, drawings, museum, gallery and exhibition files, exhibition ephemera, publications, and substantial digital holdings.

Position

Judd Foundation seeks an Archivist to lead and manage the Foundation’s Archives as a professional repository dedicated to the life and work of the artist Donald Judd. Located in the Marfa, Texas offices of the Foundation, the position reports to the Chief Operating Officer. The Archivist will be responsible for all aspects of the Archives, including description, preservation, and access to the Foundation’s archival holdings; records management; collection development; and research. Additionally, the Archivist will manage the Foundation’s Special Collections of photography, audio and video material and drawings and must have proficiency in cataloging and metadata standards associated with these materials. The Archivist will manage and execute these activities in accordance with current national archival standards and practices and will implement policies and procedures in support of the collections.

The Archivist will be able to lead the Archives Department and work collaboratively with Foundation colleagues in the Collections and Operations Departments to maintain the unique holdings of Judd Foundation. The Archivist will support the programs, research, and communications functions of the Foundation.

Qualifications

• Master's degree from an ALA-accredited library school or equivalent accredited degree, with formal training in archival theory and practice.
• Competitive candidates will have at least 3-5 years relevant work experience, including the supervision of archives staff or interns.
• Demonstrated job or school experience with preservation and conservation standards for archival and manuscript collections.
• Knowledge of Donald Judd, contemporary art and art history preferred.
• Demonstrated excellent oral, written, and interpersonal communications and analytical ability.
• Proficient use of FileMaker Pro, Adobe Creative Suite, Excel.
• Flexible and comfortable shifting between priority tasks, as necessary.

Responsibility and Duties

Primary responsibilities:

• Manage archival material in all formats, including selection, arrangement, description, preservation, access, research, and outreach.
• Identify priorities for preservation and access to the diverse set of holdings.
• Manage projects related to the Special Collections of the Judd Foundation Archives including drawing and photography cataloging projects.
• Implement and maintain a Foundation-wide record retention policy.
• Oversee internal and external research queries.
• Supervise Archives staff and interns.

Other responsibilities include:

• Engage in the expansion of the Archives' resources through a variety of digital initiatives, such as social media, website content enhancement, research guides, and digitization projects.
• Support the work of the Foundation in planning new archive and research facilities.
• Participate in archives and research planning and committee work.
• Perform other duties as assigned.

ADA Specifications

• Prolonged sitting at a computer station.
• Ability to climb step stools to retrieve and replace boxes weighing up to 35 pounds without assistance.
• Must be able to lift and carry up to 35 pounds while using appropriate lifting techniques and following all safety rules.

Salary and Hiring

This position is full-time, 40 hours per week, in Marfa, TX with competitive benefits including full individual healthcare. Two-year contract (renewable). Re-location expenses available. The annual salary range for the position is $67,500-$75,000, commensurate with experience.

Judd Foundation is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, age, gender identity or expression, sexual orientation, religion, national origin, disability status, familial status, or any other category protected under applicable federal, state or local law. We strongly encourage individuals of all backgrounds to apply.

Procedure for Application

To Apply: Please send cover letter and resume with 3 references to Judd Foundation Human Resources at hr@juddfoundation.org with “Archivist” as the subject line. No phone calls, please. Due to the number of submissions, only candidates selected for interview will be contacted.

https://juddfoundation.org/foundation/about/