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Current Openings 

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  • Sunday, October 30, 2022 8:03 PM | Laura DeMuro (Administrator)

    Special Collections Archivist

    (October 30, 2022)

    Position Title - Special Collections Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Executive Director of Library and Archives

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $45,000 - $55,000

    The Special Collections Archivist is responsible for processing and overseeing collections such as the Genentech Center for the History of Molecular Biology and Biotechnology Collections, the BGI Nobel Laureates Collections. Defined as materials from prominent scientists or scientific movements that did not primarily take place at Cold Spring Harbor Laboratory but showcase exemplary work in the fields specialized at the Laboratory, Special Collections traces the development of modern molecular biology over the course of more than 100 years. Prominent collections include materials from Nobel Laureates such as Sydney Brenner, Hermann J. Muller, Frances Crick, Carol Greider as well as the Matthew Meselson, Robert Olby, Norton Zinder, Janet Mertz collections and others.

    The position is a liaison between the Archives and the public, and is responsible for making the unique historical materials that constitute these collections accessible. Materials from the collection are also utilized by scholars, educators, and media publishers, as well as in-house by the CSHL Press, Public Affairs, and Development departments.This position works with interns and scholars and assists with outreach and the promotion of the archives’ special collections.


    - The archivist provides reference assistance to both internal (CSHL) and external patrons for the Special Collections. This includes answering reference questions, providing photocopies and digital copies of material from the collections, conducting in-depth research as requested from the Archives users, and providing publication quality images for textbooks, magazines, films, and other projects as needed.

    Collection Processing & Management:

    - Day-to-day activities include accessioning new material; fielding reference requests from both internal and external patrons; processing collections; writing and updating finding aids; digitization ingest; basic preservation tasks.


    - The position is responsible for broadening the Archives audience online through the use of Instagram, Twitter, and the Archives blog. This position also helps develop and implement exhibits in collaboration the Senior Archivist and Executive Director of Library & Archives. The position also creates posters and announcement flyers for Archives events, such as talks, meetings, and presentations.

    Development of New Collection Areas:

    - Along with the Senior Archivist and Executive Director of Library & Archives, the position will help develop and pursue new areas of collection development in conjunction with the Center for Humanities at the Library & Archives. The development of a Women in Science collection will be a dual responsibility of both the Senior Archivist and the Special Collections Archivist. Pursuing donations and acquisitions of the collections of prominent women scientists in medical and genetic biology and assisting in the planning and organization of events focused on Women in Science will be the initial goals for this responsibility.


    Masters in Library Science from ALA accredited institution.


    Minimum 1 years of professional experience in an archival setting performing tasks such as processing, arranging, describing, and providing reference for archival/manuscript collections.


    - Excellent oral and written communication skills.

    - Strong computer skills and working knowledge of Microsoft software suite.

    - Strong knowledge of descriptive standards, such as Dublin Core, EAD and XML.

    -Demonstrated ability to organize and prioritize multiple projects and meet deadlines with minimal supervision.

    - Ability to move 40lbs.

    Preferred Requirements:

    - Experience using a Content Management System such as ArchivesSpace.

    - Experience with a Digital Asset Management System.

    - Experience supervising interns and student workers.

    We offer a competitive salary and comprehensive benefits package.

    Interested candidates should apply for this position via the CSHL website at:


    Position Number: 00633-E

    For more information about CSHL, please visit us at: www.cshl.edu

    CSHL is an EO/AA Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability or protected veteran status.

    You are required to be fully vaccinated for COVID-19 as a condition to your employment at the Laboratory. You will be required to provide proof of your vaccination on your first day of employment. For those individuals, who are unable to receive a vaccine due to access issues, they will be expected to receive the vaccine upon arrival in New York.

    VEVRAA Federal Contractor

  • Thursday, October 20, 2022 6:58 PM | Laura DeMuro (Administrator)

    Special Collections Librarian for Public Services, Instruction & Outreach 

    (October 20, 2022)

    Position Title - Special Collections Librarian for Public Services, Instruction & Outreach

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director, Special Collections & Librarian for Printed Books

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $76,000 - $85,000

    New York University Libraries is seeking Special Collections Librarian for Public Services, Instruction & Outreach, a tenure-track faculty position that will be responsible for overseeing the public services functions of the Special Collections reading room; coordinating general instruction, orientation and educational activities for students, faculty and other audiences, and for organizing and developing outreach practices to creatively and sustainably promote the breadth of holdings at NYU Special Collections to diverse audiences both internal and external to the University.

    As a member of the Special Collections department, this position reports to the Director of Special Collections, and collaborates closely with the staff of Archival Collections Management (ACM), the Barbara Goldsmith Preservation & Conservation Department, Collections and Content Services (CCS) and Teaching, Learning and Engagement (TLE). This role will be responsible for exploring innovative approaches to successful public service within a Special Collections context, providing effective and equitable reference and research services while maintaining the integrity of the materials within the collections.

    The Special Collections Librarian for Public Services, Instruction & Outreach will manage the day-to-day operations of the reading room; directly supervise three full-time Special Collections Reference Associates, and provide support and supervision for undergraduate and graduate student workers.

    Under the supervision of the Director of Special Collections, this position will ensure consistent, equitable and effective public services to a global research audience, including undergraduate and graduate students, faculty, and independent scholars. They will work closely with departmental colleagues and those in ACM, Conservation and other allied departments to develop policies, protocols, and workflows for user-driven requests, including digitization. The Special Collections Librarian for Public Services, Instruction & Outreach will also serve as the lead liaison for Aeon, managing workflows and communication in regard to appointment and reproduction requests, delivery of materials, and will maintain accurate statistics for reporting purposes.

    The Special Collections Librarian for Public Services, Instruction & Outreach will be responsible for

    developing and implementing policies and procedures for reference and research interaction to support a multi-disciplinary user base;

    designing and leading a sustainable introductory instructional program focused on archival and special collections research to support the pedagogical needs of faculty, aimed at both graduate and undergraduate students;

    collaborating with colleagues in Communications and Community Engagement as well as departmental colleagues to create and maintain a sustainable outreach program to increase knowledge and use of the collections by a more diverse audience;

    participating in library-wide committees, activities and working groups, especially those involving public service, engagement and outreach, instruction, and communication.



    Minimum of one graduate degree (master’s level or higher) required for consideration. A second graduate degree is required for tenure. One of the two graduate degrees must be an MS/MLIS from an ALA-accredited institution in library and/or information science.

    Minimum of five years professional experience working in a special collections public services context.

    Familiarity with archival and bibliographic description.

    Familiarity with preservation, collection management and security practices related to the care of special collections materials.

    Experience with instruction within a special collections, archives or library context.

    Experience with building and maintaining sustainable programs for outreach and/or communication and engagement.

    Experience managing, hiring and/or supervising staff, which can include student workers, interns, etc.

    Demonstrated commitment to inclusion, diversity, belonging, equity and accessibility.


    Experience with Aeon and ArchivesSpace or related archives content management tools.

    Familiarity with current US copyright laws and intellectual property rights for cultural heritage materials within a library context.

    Demonstrated participation in relevant professional organizations.

    About NYU Libraries

    The Division of Libraries values diversity among its faculty, is committed to building a culturally diverse intellectual community, and strongly encourages applications from members of underrepresented communities. We are proud of our organizational culture and are committed​ ​to​ ​building​ ​and sustaining​​ a​ ​diverse,​ ​inclusive,​ ​and equitable​ ​organization​ that supports a sense of belonging for the staff and communities we serve. For more information regarding the Libraries’ commitment to Inclusion, Diversity, Belonging, Equity, and Accessibility (IDBEA), see the Libraries’ Mission & Values Statement, our Diversity and Inclusion Values Statement, and our Commitment to Anti-Racism.

    Salary/Benefits: Faculty status, attractive benefits package including five weeks annual vacation. Minimum starting salary of $81,000.

    Application Instructions

    We would love to hear from you! To ensure consideration, submit your CV and letter of application, including the contact information of three professional references to http://apply.interfolio.com/110750. NYU Division of Libraries requires all candidates for this position to supply a statement demonstrating their dedication to inclusion, diversity, equity, belonging and accessibility as part of their application. Access the Diversity Statement prompt here https://nyu.box.com/v/diversity-statement.

    Preference will be given to applications received by November 4, 2022.


  • Sunday, October 16, 2022 6:02 PM | Laura DeMuro (Administrator)

    Archivist/Curatorial Information Manager 

    (October 16, 2022)

    Position Title- Archivist/Curatorial Information Manager

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Chief Curator/Deputy Director

    Position Type - Full-time,permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    Mission Statement

    The Norman Rockwell Museum illuminates the power of American illustration art to reflect and shape society, and advances the enduring values of kindness, respect, and social equity portrayed by Norman Rockwell.

    As a center devoted to the art of illustration, the Museum also exhibits the works of contemporary and past masters in an ongoing series of compelling artist showcases. Set on a picturesque 36-acre estate in the hometown of America’s favorite artist, the Norman Rockwell Museum is one of the crown jewels of the Berkshires.

    Equity Statement

    NRM embraces the values of diversity, equity, access, and inclusion to create a successful workplace and a more equitable society. Our mission embodies these values. We are committed to building a team that represents a variety of identities, experiences, backgrounds, perspectives, and skills. We believe that the more inclusive we are, the more successful the organization, its employees, and our work in the world will be. Norman Rockwell Museum is an equal opportunity employer that is committed to equity and inclusion. We make every effort to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, veteran status or other legally protected characteristics. Norman Rockwell Museum is a drug-free workplace.

    The Position

    Under the direction of the Deputy Director/Chief Curator, the Archivist/Curatorial Information Manager maintains the daily operations, procedures, organization and preservation of the Norman Rockwell Museum’s collection of archival materials, which include the extant papers, photographic collections, first published uses, audio/visual materials, and objects relating to twentieth century American illustrator, Norman Rockwell, as well as materials relating to other noted artists who achieved recognition in the field. Responsibilities include processing and preserving diverse archival collections; establishing and maintaining records; creating, consolidating, and standardizing finding aids; establishing a long-range conservation plan; management of archives databases; care of Rockwell’s personal library; and oversight of the Museum’s extensive Library of illustration-related books, recordings, and film-based materials. The Archivist/Curatorial Information Manager will work with Museum staff to create appropriate collection and access policies, as well as processing and accession guidelines for the Archives. This includes an access policy, retention policy, and digital preservation policy. This position is also responsible for image services and copyright management related to archival collections and their usage in publications or online platforms, exhibitions, and digital programs, and by outside parties.

    In addition, the Archivist/Curatorial Information Manager is responsible for the management and development of the Museum’s digital collections and Collections Management System, EMu, and its online component, IMu. On behalf of the Curatorial Department, the Archivist/Curatorial Information Manager establishes protocols and policies relating to the system, and serves as the liaison with the Axiell Company, CompuWorks, and the Museum’s Digital staff in relation to the management of this program, or others that may be instituted in the future. Related responsibilities include updates and maintenance of records; oversight with Curatorial and Digital staff of the expansion and integration of database capabilities; the acquisition and ingest of new archival materials; and the continual maintenance of all collections database records—including bibliographic records, exhibition records, catalog raisonne records for Rockwell and illustrator Frank E. Schoonover, and related records; image and copyright management; and staff training in the use of the database as needed.


    • Ensure the long-term preservation of all Archival materials; monitor collection conditions and any preservation and arrangement needs
    • Establish, update, and maintain all Archives department policies and procedures
    • Survey, appraise, and recommend archival collections for acquisition; act as a liaison to donors of archival materials
    • Provide planning strategies and oversight for the processing of archival collections, and implement best practices for data entry, cataloging, and digitization
    • Plan, manage, and evaluate archival digitization projects, including the oversight of multi-year grant funded projects
    • Establish protocols and supervise visits to the Archives from visiting scholars, students, and the general public; provide access to collection in person and remotely.
    • Coordinate access to archival materials and images for Museum departments and projects, exhibitions, publications, and in response to any other internal photographic requests, including providing materials for press purposes.
    • Manage and coordinate incoming photography inquiries and as well as rights and reproductions in tandem with external copyright agencies and guidance as needed
    • Provide educational experiences relating to archival collections and practice to students and other groups. Work with students to inform and educate youth, college students, and others about the Museum’s archival collections. their historic value, and usage
    • Write blog posts and articles, and develop exhibitions, to provide greater access to archival collections
    • Identify Archival projects for funding and assist with grant writing and reporting
    • Act as a liaison to outside entities such as auction houses, galleries, and other professional organizations
    • Lead and oversee work relating to the Museum’s Collections Management System, EMu, and its online component, IMu. Establishes protocols and ensures accuracy relating to the documentation of information. Serves as the Curatorial Department leader and liaison in working with staff, the Axiell Company, CompuWorks, and others in relation to the theoretical and technical details of this program.
    • Maintain digital best practice standards and consistency among all object/artwork records. Lead digital preservation planning for digitized collections and born-digital materials.
    • Arrange, oversee, and provide access to the Museum Library collections
    • Assess and recommend IT (software and hardware) needs related to both archival and collection management database operation and other special digital projects to curatorial and digital staff.
    • Hire and supervise interns and grant-funded Archives staff
    • Provide reporting and Archives budgets
    • Performs other tasks as needed


    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and/or ability required.

    • Positive attitude and excellent relationship skills
    • Provide direction and motivate performance
    • Ability to supervise staff, including assigning work, evaluating, and providing training
    • Customer service driven and team player
    • Excellent decision-making skills, judgement, and adaptability
    • Ability to maintain professional composure when dealing with a variety of circumstances
    • Strong interpersonal skills with the ability to interact effectively with visitors, staff, emergency personnel across diverse cultures.
    • Demonstrate good judgment and handling of sensitive or confidential information
    • Proficient with computer equipment and systems including Microsoft Office applications and payroll platforms
    • Understanding of a variety of security and safety devices and controls
    • Ability to develop policies, write routine correspondence, procedures, and reports
    • Good organizational skills


    MLS or MA in history or a related subject area, plus archives management certificate and/or equivalent experience. Minimum of five years of work in an archive setting.

    Knowledge of archival formats such as DACS, EAD, and Dublin Core. Experience working within a museum setting and/or familiarity with diverse archival collections. Strong written and oral communication skills. Knowledge of archival processing standards and procedures. Knowledge of archives management technology and access systems. Project management experience necessary.

    Compensation: Exempt Status, $60,000 - $65,000


    Send Resume and Cover Letter to Employment@nrm.org

  • Monday, October 10, 2022 7:47 PM | Laura DeMuro (Administrator)


    (October 10, 2022)

    Position Title - Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Lead Archivist

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    The Winthrop Group has an immediate opening for a dynamic Archivist to work in New York City with a corporate client. This position offers the opportunity to participate in the ongoing development of a business archives for a 95+ year-old company.

    Key Responsibilities

    Under the supervision of a Winthrop Lead Archivist, the Archivist will:

    Process and catalog selected analog and born-digital records for ingest into the client’s CMS (Alfresco)

    Apply knowledge of electronic records and best practices to support efficient search, discoverability, and digital preservation of client’s records

    Add to an existing taxonomy utilizing defined vocabularies

    Conduct research and develop content for specified topics

    Perform regular quality assurance reviews to ensure accuracy of work completed

    Provide reference and research support for the client’s corporate archivist

    Meet weekly and submit progress updates to client

    Participate as an active member of a team


    MLS/MLIS with a concentration in archives or other graduate degree with Certificate in Archival Studies or ACA certification

    Minimum of 2-3 years of experience with electronic records management and processing/cataloging archival records (paper and digital)

    Proficiency using Microsoft Excel and collections management systems

    Research and content development experience

    Ability to maintain a high level of accuracy and efficiency in order to meet deadlines

    Discretion and ability to handle confidential records and proprietary information

    Excellent written and oral communication skills

    Interest in continually expanding usefulness of services provided by the archives

    Willingness to evaluate outcomes and adjust work in response to shifting priorities

    Demonstrated ability to collaborate effectively with a team and work independently

    Ability to lift boxes weighing up to 40 lbs.

    Knowledge of basic preservation techniques for analog and digital materials

    Experience and/or interest in management consulting and/or business archives

    Work Environment

    The Archivist will work a minimum of three days per week in an office located in Manhattan’s Garment District. Once onboarded, there is a possibility of working remotely for 1-2 days per week. The individual must be comfortable working alone when necessary. Winthrop archivists must provide proof of COVID-19 vaccination and booster and abide by all client policies and CDC guidelines relating to the pandemic.


    Competitive salary ($52,000 - $60,000) based on experience and qualifications with strong benefits package. Winthrop full-time employees receive annual funds for professional development. This position will run through December 31, 2022 with the likely renewal of a 12-month contract extension (January 1 - December 31, 2023).


    To apply, please send a resume, cover letter, and contact information for three references to careers@winthropgroup.com with the subject line “Archivist – New York City.”


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