Archives Internship 

(April 9, 2025)

Position Title - Archives Internship

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Collections Specialist

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $18- $25

About the Foundation

The One Million Years Foundation is dedicated to preserving the work and philosophy of the artist On Kawara, and supports the artist’s legacy through research, publications, and exhibitions that ensure that Kawara’s art is widely and internationally accessible. The Foundation aspires to promote diversity in the visual arts by maintaining flexibility in hiring qualifications and job responsibilities, and we encourage applications from all interested candidates.

Position Overview

The One Million Years Foundation seeks an onsite intern to assist in archives and collections care activities, working part-time or full-time for up to three months during summer 2025. Key responsibilities will include assistance with digital asset management systems, archive digitization, and collaboration on various documentation, exhibition, publication, and research projects. Flexibility and ability to work closely with other team members are crucial in a small organization, and the intern must be prepared to take on different tasks as needed.

Essential Responsibilities

Assist with archival processing and digital databases: collections research, material processing, and digitizing and cataloging artwork, library, and archival materials in compliance with standardized systems.

Assist with image rights and reproductions: preparing publication-ready images, captions, and credits; reviewing layouts, securing permissions, maintaining licensing documentation.

Qualifications, Knowledge, and Skills

Interest in collections management and digital asset management databases, standards, and best practices, including file-naming, metadata, file formats, and workflows.

Experience in image editing in Photoshop and/or other relevant professional software.

Practical knowledge of archival theory, materials, and best practices; experience in collections care and art handling.

Familiarity with 20th and 21st century art history, print publishing, media technology.

Excellent writing and communication skills; superior attention to detail.

Knowledge of Japanese is welcome! (But not expected.) Japanese was the artist’s first language and many archival documents are in Japanese.

Compensation

This is a temporary paid internship position, full-time or part-time (3 days/week minimum); compensation dependent on schedule and commensurate with experience.

Work Environment

Most responsibilities for this role must be performed onsite at the One Million Years Foundation office in SoHo, New York City.

To apply

Please send cover letter and resume to employment@onemillionyearsfoundation.org. No phone calls, please. Starting Date: on or after June 1, 2025. Open until filled.

Assistant or Associate Archivist 

(April 2, 2025)

Position Title - Assistant or Associate Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Archives and Library

Position Type - Full-time, term

Benefits - Yes

Salary Range - $76,000 - $85,000

The Foundation seeks a full-time, 2-year limited term Assistant Archivist or Associate Archivist to assist in processing the Helen Frankenthaler papers in the Helen Frankenthaler Foundation Archives. The Helen Frankenthaler papers, dated circa 1920–2016 and measuring over 300 linear feet, contain the personal papers of Frankenthaler and her business records, documenting her life and career through biographical records, correspondence, datebooks, interview files, writings, exhibition files, artwork inventories, financial and legal records, printed materials, photographic materials, audiovisual recordings, and memorabilia. The position will report to the Director of Archives and Library and will require a self-motivated candidate with attention to detail.

RESPONSIBILITIES:

• Arrange, describe, and rehouse archival materials in the Helen Frankenthaler papers following professional and local standards.
• Create series and folder level descriptions and inventories in archives content management database.
• Produce finding aids for each series upon processing to make available online.
• Assist with development and implementation of archives content management database.
• Collaborate with other members of the archives team to maintain and update internal processing- related documentation and tasks.
• Other duties as needed to further the mission of the archive and the Foundation.

PREFERRED EDUCATION, EXPERIENCE, AND SKILL SETS:

• Master of Library and Information Science with an emphasis in archives or comparable work experience in an archive.
• Experience processing personal papers and creating finding aids preferred.
• 1–3 years of experience for Assistant Archivist-level position; 3–5 years of experience for Associate Archivist-level position.
• Knowledge of the prevailing standards and best practices of the archives profession, including DACS and relevant resources pertaining to processing, description, and preservation.
• Experience using archives content management systems preferred.
• Knowledge and interest in 20th and 21st century art a plus.
• Self-motivated and willing to work with minimal supervision in a small team environment.
• Uses critical thinking and has attention to detail.
• Commitment to fostering an equitable and inclusive workplace, and an ability to work effectively with others.

WORKING CONDITIONS:

• Position is Monday through Friday, five days a week in the office (in Manhattan) during standard office hours, 10 am–6 pm.
• One day a week of remote work may be considered depending on processing duties.
• Work is primarily performed at a workstation in an office environment and in archives storage.
• Periodically requires lifting, moving 25–40 lb. boxes, and using a stepstool or ladder.

COMPENSATION:

• This is a full-time, 2-year limited term position.
• The salary range associated with this position is $80,000–$90,000.
• Generous benefits include:

-Medical, dental, and vision insurance

-Paid holidays (12 days annually)

-Paid vacation (20 days annually, accrued)

-Paid personal days (5 days annually)

-Paid sick/safe time (5 days per year, accrued)

-Volunteering Time Off (16 hours per year)

-Eligibility for 401(k) after six months with the potential for employer match

-Optional Commuter Benefits

-Flexible Spending Account Option to enroll in wellness program

-Potential for professional development

-Flexible summer Fridays

TO APPLY: Please send a cover letter and resume with “Assistant or Associate Archivist” in the subject line to hr@frankenthalerfoundation.org by April 15, 2025.

Leon Levy Foundation Project Archivist 

(April 2, 2025)

Position Title - Leon Levy Foundation Project Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist and Executive Director

Position Type - Part-time, term

Benefits - No

Hourly wage range - $46 - $50

This is a part-time, grant-funded position working with the architectural records for the Century Association’s landmark clubhouse designed by McKim, Mead & White in 1892. It is anticipated to take 15 to 18 months.

The goal is to unite architectural records held by the Century with a recent acquisition of drawings, and to formally inventory, rehouse, and selectively digitize the collection. The project Archivist will work independently and flexibly within spaces on-site at the Century (7 West 43rd Street) and report to the Archivist/Executive Director of the Century Association Archives Foundation (CAAF).

PRIMARY DUTIES & RESPONSIBILITIES

- Work collaboratively with CAAF Director to develop and execute an efficient and effective processing and digitization plan following current standards and best practices.

- Create a finding aid from this processing plan in ArchivesSpace.

- Perform condition assessment, re-housing, inventories, scanning, and other related activities involved in the processing and description of the materials.

- Document and track project progress and budget, providing regular reports to the CAAF Director.

- Assist Century staff and other researchers with reference questions related to the collection; discuss project progress and value with interested visitors of the clubhouse.

- Perform other duties as assigned, including producing related content on www.centuryarchives.org

POSITION QUALIFICATIONS

- Masters degree completion or near-completion in Library Science, Archiving, or related field and/or prior experience in the description and organization of architectural collections.

- Demonstrated proficiency in ArchivesSpace and/or AirTable.

- Comfort working independently and creating documentation of approach and progress.

- Familiarity with archival requirements of different types of architectural records and/or demonstrated ability to work with and interpret specialized records.

- Physical ability to work with large-format materials in varying conditions

Compensation: $50/hr

Approximate Project Start Date: June 2, 2025

Employee is expected to work at least 15 hours, but up to no more than 28 hours per week.

Schedule is flexible, Monday through Friday, including evenings, though subject to supervisor review and approval.

https://centuryarchives.org/project-archivist-job-posting/

Applicants should submit a resume and cover letter specifically addressing their interest in the position and qualifications, as well as the suitability of a part-time position to archives@thecentury.org

Library Cataloguing Intern (Spring/Summer 2025) (Paid, Hybrid) 

(March 18, 2025)

Position Title - Library Cataloguing Intern (Spring/Summer 2025) (Paid, Hybrid)

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Director of Digital Archival Projects and the Digital Archivist and Research Associate

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $26 - $30

Position Title: Library Cataloguing Intern (Spring/Summer 2025) (Paid, Hybrid)

The Wildenstein Plattner Institute, Inc. (WPI) is a non-profit foundation that supports research in the history of art and its objects. Central to our mission is the publication of digital catalogues raisonnés and archival material on an online platform. This work is made possible in part by the gift of the research material and archives compiled by the Wildenstein Institute, which were donated to the WPI in 2016.

Position Summary

The Library Cataloguing intern will work closely with the Director of Digital Archival Projects and the Digital Archivist and Research Associate on several initiatives, including but not limited to:

- Creating original and copy MARC bibliographic records for digitized exhibition catalogues by applying cataloging rules as found in RDA in OCLC Connexion software.

- Cleaning up the WPI’s collection of scanned exhibition catalogues in its database.

- Assisting the WPI’s team on current digital archival projects.

Required Qualifications

- B.A. required, currently enrolled or a recent graduate of an MLIS degree from an ALA accredited library school or equivalent preferred with coursework in cataloging or equivalent work experience.

- Knowledge of library and information sciences required,

- Ability to prioritize, plan, coordinate, and implement multiple projects,

- High level of comfort with online databases, office productivity, software, and emergent technologies, including, G-suite applications and Mac computers,

- Professional demeanor and intellectual curiosity.

Preferred Qualifications

- Familiarity with cataloguing in OCLC Connexion,

- Experience in original and copy cataloging using RDA in MARC bibliographic format, LC classification and subject headings, AAT Genre forms.

Term and Compensation

- We request a commitment of 24 hours per week, which will be compensated at a rate of $27.00/hour (4 months).

- The intern will work two days remotely and one day in-person at the WPI’s office in Manhattan. The intern must have access to high speed internet and a laptop/desktop computer when working remotely.

- The selected applicant is welcome to begin the internship as early as May 2025. We expect the internship to last approximately 4 months.

- The WPI does not award academic credit, but many U.S. colleges and universities will recognize academic work performed while interning. Contact your academic advisor for instructions on how to receive credit.

Application Deadline: April 4th, 2025

To apply

Please submit a cover letter and resume to info@wpi.art. Please include your name (last name, first name) in the email subject line.

For questions, please email the WPI at info@wpi.art

https://drive.google.com/file/d/14Na48aK_ZndpnJ_tMDWc0LAjpaeLW1Xu/view?usp=sharing

Please submit a cover letter and resume to info@wpi.art. Please include your name (last name, first name) in the email subject line.

Voluntary Internship Program 

(March 18, 2025)

Position Title - Voluntary Internship Program

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Various Intern Supervisors

Position Type - Unpaid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - This is an unpaid internship or volunteer position

Spread the word! We are thrilled to announce that the application for the National Archives and Records Administration’s (NARA) Voluntary Internship Program for the Summer 2025 semester is officially open! Don't miss out —applications close on March 28, 2025.

NARA seeks students and recent graduates to complete 10-week internships at various facilities across the country. These internships require a commitment of 10 to 40 hours per week, with a minimum of 100 hours over the course of the semester. Interns will collaborate with their supervisors to determine their work schedules.

Vacancies in the following locations:

Atlanta, GA

Chicago, IL

College Park, MD

Dallas, TX

Grand Rapids, MI

San Bruno, CA

Washington, DC

Discover more about who we are and learn about the Voluntary Internship Program.

Check out our Summer 2025 internships and apply by Friday, March 28, 2025!

Please contact us at internships@nara.gov with any questions.

https://www.archives.gov/careers/internships/vip-opportunities-summer-2025

All voluntary internships require completion of an application form, a cover letter, resume, and an unofficial transcript with your GPA. Some opportunities may require a letter of recommendation, a writing sample, or references to be submitted if you are selected for an interview.

Intranet Consultant 

(March, 13, 2025)

Position Title - Intranet Consultant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Communications

Position Type - Part-time, term

Benefits - No

Hourly wage range - $56 - $60

Stardust is building an intranet to enhance information sharing and transparency. We are seeking an Intranet Consultant to provide strategic guidance during its implementation and development. This consultant will serve as a key thought partner, offering expert recommendations on best practices, content strategy, and platform structure, ensuring the intranet effectively meets our organizational goals for internal communication and community building.

The Intranet Consultant will collaborate closely with the Director of Communications to coordinate with key stakeholders, gather and organize all essential information and materials, schedule regular content collection meetings, and manage the project timeline to ensure timely delivery of all materials.

The ideal candidate will be highly organized, detail-oriented, and possess exceptional communication and collaboration skills. They should also demonstrate a strong understanding of intranet best practices and be capable of providing insightful recommendations to optimize our information gathering, sharing, and workflow processes.

This is a part-time, three-month project-based position (20-25 hours/week) scheduled from June to August 2025. The role requires both in-office work at Stardust's Soho location and occasional travel within the United States.

Key Responsibilities:

● Work closely with the Director of Communications and department leads to identify and gather necessary materials for the intranet, including assets, content, guidelines, documentation, and policies.

● Ensure timely collection and organization of all materials from departments. Review existing content to identify gaps and prioritize them based on organizational needs. ● Work with Support Services to establish and maintain a centralized, organized, and accessible repository for all intranet content.

● Facilitate regular meetings with stakeholders to gather content and provide updates on project progress.

● Establish best practices and protocols for the continued collection and management of information within the intranet repository.

Required Qualifications:

● At least 3 years of experience in knowledge management, website management, and/or intranet management, with a proven track record of successful intranet implementations. ● Excellent written and verbal communication skills to effectively collaborate with diverse stakeholders.

● Proven ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously, with a strong focus on strategic planning and execution.

● Meticulous attention to detail to ensure accuracy and consistency in content. ● Ability to handle sensitive information with the utmost confidentiality.

Additional Qualifications

● Familiarity with content management systems (CMS), Google Drive and other relevant tools.

● Familiarity with Workvivo is a strong plus.

● Knowledge of intranet best practices, including information architecture, and content governance.

Compensation

Hourly wage range: $50-$75, depending on experience

Position Type

Temporary, Project-based

Benefits

No

To Apply

Please submit a resume and cover letter to julie@weareallstardust.com with the subject line: Intranet Consultant.

Equal Opportunity Employer

Stardust is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, national origin, citizenship, color, creed, disability, gender identity or expression, marital or partnership status, pregnancy, caregiver status, race, religion, sex, sexual orientation, veteran status, military service, status as a victim of domestic violence, sexual abuse or stalking, genetic predisposition or carrier status, or any other characteristic protected by federal, state, or local law. Candidates of color are strongly encouraged to apply.

Reference and Outreach Archivist 

(March, 11, 2025)

Position Title - Reference and Outreach Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Collections

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

About the YIVO Institute for Jewish Research

The purpose of the YIVO Archives is to identify, acquire, preserve, and make accessible historically significant documents and other materials which reflect the Archives’ origins and development and enhance the Archives’ unique areas of expertise in documenting Jewish life. The YIVO Archives contains 24 million records. The 2,500 collections that make up the YIVO Archives include manuscripts, letters, printed ephemera, sheet music, posters, artworks and artifacts, photographs, film and videos, and sound recordings. These collections, which together represent the single largest and most comprehensive repository of materials on East European Jewish civilization in the world, focus on a number of important areas including Jewish history, language, literature, and culture in Eastern Europe; World War II and the Holocaust; Jewish educational, political, and labor organizations; and Jewish immigration to the United States, Israel, and other countries in the Diaspora.

The Reference and Outreach Archivist will be responsible for connecting the public with YIVO’s extensive collection.

Responsibilities

Manage reference requests made via email, Zoom reference appointments, and phone calls.

Manage requests for reference photographs of archive and library material.

Direct patrons to relevant resources within and outside of YIVO.

Increase the usability and discoverability of YIVO archives materials by creating research guides and finding aids for unprocessed collections.

Work with YIVO’s public programming and education departments to integrate archival material and instruction into YIVO’s outreach efforts.

Assist in archival research being performed by YIVO staff for a variety of projects.

Maintain usage statistics for reference services, materials accessed via the reading room, and digitized material accessed via YIVO’s digital assets management system.

Page material to the reading room.

Coordinate shipments of offsite archival and library materials for researchers.

Manage all aspects of outgoing and returned loans to outside institutions.

Required Qualifications

MLIS or equivalent.

Proficiency in Yiddish.

Background in history or Jewish studies.

4+ years of experience providing reference services in an archive or research library setting.

Ability to work effectively with a diverse public with varying levels of archival literacy.

Excellent oral and written communication skills.

Preferred Qualifications

Proficiency in Hebrew and/or a European language.

Graduate degree in Jewish history or Jewish studies.

Compensation

The salary range for this position is $59,000-$65,000 commensurate with experience.

YIVO offers a comprehensive benefits package, and excellent professional development and continuing education opportunities.

This is an in-person position.

To Apply

To apply, please email a cover letter and resume addressing the requirements of the position to Stefanie Halpern, Director of Collections at shalpern@yivo.org. Please include the title of the job you are applying for in the subject of the email.

https://yivo.org/Employment

Media and Press Researcher 

(March 11, 2025)

Position Title - Media and Press Researcher

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Collections

Position Type - Part-time, permanent

Benefits - No

Hourly wage range - $20 - $25

About the YIVO Institute for Jewish Research The purpose of the YIVO Archives is to identify, acquire, preserve, and make accessible historically significant documents and other materials which reflect the Archives’ origins and development and enhance the Archives’ unique areas of expertise in documenting Jewish life. The YIVO Archives contains 24 million records. The 2,500 collections that make up the YIVO Archives include manuscripts, letters, printed ephemera, sheet music, posters, artworks and artifacts, photographs, film and videos, and sound recordings. These collections, which together represent the single largest and most comprehensive repository of materials on East European Jewish civilization in the world, focus on a number of important areas including Jewish history, language, literature, and culture in Eastern Europe; World War II and the Holocaust; Jewish educational, political, and labor organizations; and Jewish immigration to the United States, Israel, and other countries in the Diaspora. The Media and Press Researcher will be responsible for providing all images and associated information to media and press contacts. This position answers directly to the Director of Collections and works closely with the Chief of Staff. Responsibilities Manage image requests from print and broadcast journalists. Create press packets using materials from YIVO’s archives and library collections. Perform research in YIVO’s collections for the purpose of finding stories of potential media interest. Assist with writing and editing press releases. Curate press contacts. Required Qualifications BA in Jewish Studies, History, or related field. Proficiency in Yiddish. Proven background performing archival research. Ability to take direction from a diverse group of individuals. Ability to work effectively alone. Excellent oral and written communication skills. Compensation This is a part-time position ranging from 10 to 20 hours per week based on project need. The salary for this position is $20/hour. This is an in-person position. To Apply To apply, please email a cover letter and resume addressing the requirements of the position to Stefanie Halpern, Director of Collections at shalpern@yivo.org. Please include the title of the job you are applying for in the subject heading of the email.

https://yivo.org/Employment

Archival and Historical Consultant 

(March 11, 2025)

Position Title - Archival and Historical Consultant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Research Analyst & Director of Development & Communications

Position Type - Part-time, term

Benefits - No

Hourly wage range - $36 - $40

Background:

United Neighborhood Houses (UNH), the membership organization for New York’s settlement houses, was founded by the leaders of New York City’s settlement house movement in 1900. As a gathering place for progressive thinkers and neighborhood workers from 1900 to today, UNH has played a key role in progressive policy campaigns to lift up New York’s working class, breaking the mold of late 19th century conservative thinking that blamed poverty on the alleged moral failings of the impoverished. Over the last 100 years, UNH and our settlement house members have played a key role in establishing many social service programs that continue to benefit New Yorkers, including early childhood education, public housing, afterschool programs, senior centers and Naturally Occurring Retirement Communities (NORCs), and the summer youth employment program.

From the beginning, UNH has told our story through the lens of our settlement house members, blurring the lines between their accomplishments and our own. While the rich history of settlement houses is worthy of repeated retellings, we are interested now in going back in time and reviewing our records–from our founding in 1900 onward–to uncover more of our own history to add to the story of the settlement house movement.

Project Description:

UNH seeks an individual who is passionate about New York City, progressive movements, and expanding the historical record to:

Phase 1: Archival Work (estimated 6 months)

- Review, organize, and catalog documents dating back to 1900 that are currently disorganized and stored in boxes in our office; and

- Identify documents that require special care and recommend/enact steps to preserve those documents.

Once documents are in order and a system is in place for the easy access of information going forward, this individual will then:

Phase 2: Historical Study (estimated 3 months)

- Review the records in UNH archives, UNH’s digital archive of board minutes, and –where necessary–our existing archives stored at University of Minnesota to develop a timeline of important events through our history;

- Develop a summary that tells the story of UNH from 1900–present with the level of detail that our budget allows.

Phase 3: Recommend next steps

At this moment, we do not know what is contained in the documents we have. Those we have reviewed are exciting and tell a fascinating story that we believe is worth further, professional examination. The ideal candidate for this role will be on the lookout throughout their work for opportunities to continue and expand this effort pending additional funding.

Compensation and Work Environment:

Compensation for this project will be $40/hour. The breakdown of time between phase one and phase two is negotiable based on how work progresses and the number of hours per week the selected candidate is available. A loose schedule including target hours per week will be agreed upon as part of contract negotiation.

As our archival and historical consultant, you will be given access to our offices at 45 Broadway at the hours most convenient to you. Our offices are officially open between 9-5 from Monday to Friday, but the building is accessible 24/7.

You will work in partnership with our Director of Development & Communications and our Research Analyst and ACLS Leading Edge Fellow with occasional input from our Executive Director.

Expected Outcomes:

At the completion of phase 1 and 2 of this project, we hope to have:

- Organized records

- A filing system for both historical and modern records

- A timeline of important events for our organization throughout the last century

- A summary of our story with as much detail as the remaining budget allows

- Ideally a polished product ready to share with the public

- Recommendations for next steps should there be facets of our history that are worth further examination/study

To Apply:

Send a resume and a brief cover letter outlining why you are interested in this project to J.T. Falcone at jfalcone@unhny.org with the subject line, “Historical Project Application” on or before Tuesday, April 1, 2025.

https://drive.google.com/file/d/16OGqt_Nwr_UD3T8Oxl8rOOsY1-hHsags/view?usp=sharing

Assistant Project Coordinator 

(February 26, 2025)

Position Title - Assistant Project Coordinator

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Manager, Special Archive

Position Type - Full-time, permanet

Benefits - Yes

Salary Range - $66,000 - $75,000

MTA Bridges and Tunnels, aka, Triborough Bridge and Tunnel Authority or “TBTA,” seeks a Special Archive & Library Specialist to assist in the preservation, organization, and accessibility of its historical collections. These collections include long-time Chairman Robert Moses' TBTA papers, engineering drawings, corporate records, artifacts, film footage, architectural models, and print and digital photographs. This role provides critical research support to internal departments such as the Internal Security Department (ISD), Maintenance, Office of the President, and Construction & Development Engineering teams by maintaining and retrieving historical records related to the planning and construction of the Authority's seven bridges and two tunnels.

The specialist will also catalog new acquisitions, apply basic preservation techniques, and ensure the archive continues to document the agency's evolving history. In addition, the role will be involved in programming, exhibit design, reference, and the provision of documentation to internal and external stakeholders.

JOB INFORMATION

Resume Due Date: March 12, 2025

Functional Job Title: Assistant Project Coordinator- Special Archive

Department/Division: Office of the President

Work Location: 2 Broadway

This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

COMPENSATION

Earnings Potential: $65,181- $84,813

Hay Points: 323

Overtime Eligibility: Not eligible for paid overtime in accordance with FLSA

RESPONSIBILITIES

MTA Bridges and Tunnels, aka, Triborough Bridge and Tunnel Authority or “TBTA,” seeks a Special Archive & Library Specialist to assist in the preservation, organization, and accessibility of its historical collections. These collections include long-time Chairman Robert Moses' TBTA papers, engineering drawings, corporate records, artifacts, film footage, architectural models, and print and digital photographs. This role provides critical research support to internal departments such as the Internal Security Department (ISD), Maintenance, Office of the President, and Construction & Development Engineering teams by maintaining and retrieving historical records related to the planning and construction of the Authority's seven bridges and two tunnels.

The specialist will also catalog new acquisitions, apply basic preservation techniques, and ensure the archive continues to document the agency's evolving history. In addition, the role will be involved in programming, exhibit design, reference, and the provision of documentation to internal and external stakeholders.

Key Responsibilities:

Conduct research and retrieve historical records for internal departments.

Maintain and organize archives dating from 1933 to the present.

Catalog new acquisitions, documents, artifacts, and photographs.

Apply basic preservation methods to protect historical materials.

Develop and implement a comprehensive digitization program aligned with industry standards.

Educate engineers, architects, and consultants on standards and practices for documentation.

Assist in historical exhibits, respond to reference requests, contribute to employee newsletters, and provide educational tours for students and staff.

This role plays a vital part in ensuring the preservation and accessibility of TBTA's historical legacy while supporting critical operational and engineering decisions.

QUALIFICATIONS

Bachelor’s degree in History (or related fields) and three (3) years professional experience as an archivist, with knowledge of archival and/or library best practices

Proficient in Microsoft Office Suite

Minimum of 2 years working with born-digital photographs, and hands-on experience using metadata schemas and application of Dublin Core standards

Knowledge of the life cycle of records.

Familiarity with professional concepts such as provenance, and the organization of institutional records

Knowledge of the preservation requirements for different records' formats, both physical and digital

Knowledge of best practices in cataloging and organizing data

Knowledge of best methods to acquire digital photographs-understanding of different methods of backing up digital files

Understanding of the life cycle of digital photographs

Knowledge of software and hardware platforms to manage digital photos

Ability to juggle multiple simultaneous requests in a timely manner

Ability to conduct meticulous, detail-oriented historical research

Ability to maintain proper paperwork documenting compliance with internal policies

Ability to communicate technology language and concepts to a non-technological audience

Excellent research skills, outstanding written, verbal and interpersonal communication skills.

Ability to manage time, competing deadlines, carry out long-term projects, and ability to work independently.

Ability to communicate in written and spoken English

Ability to organize and prioritize archival material

PREFERRED

Master’s degree in History or Library Science with a concentration/certification--i.e., formal training, in managing archival records

Facility with social media platforms and usage.

Knowledge of New York City history a plus.

OTHER INFORMATION

MTA Bridges and Tunnels is governed by the Civil Service Rules and Regulations administered by the Department of Citywide Administrative Services (DCAS).

Also, pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

HOW TO APPLY

MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link.

Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.