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Current Openings 

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  • Tuesday, August 09, 2022 9:24 PM | Laura DeMuro (Administrator)

    Staff Assistant - Archivist

    (August 9, 2022)

    Position Title - Staff Assistant - Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Assistant Director

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    Under general supervision, an incumbent of this class is responsible for assisting in the identification of archival records stored at the County Archives and Records Center and in County Offices; evaluating the potential historical and other long-term uses of the records (legal, fiscal or administrative); and the transfer of selected records to the Archives facility. Responsibility also involves the preservation, description, arrangement and storage of documents. Work involves considerable contact with the public and public officials in locating information and conducting research in archival records. Supervision may be exercised over a small number of subordinate personnel and volunteers. Does related work as required.CSEA Job: Staff Assistant (Archivist)

    Posted and filing deadline dates.

    Posted: August 08, 2022Filing Deadline: August 19, 2022

    Control No.

    280-22

    Title

    Staff Assistant (Archivist)

    Job Group

    VIII

    Class

    C

    If you apply for this job opening, your application (XD10 Form) must be submitted to the following location by the Filing Deadline: August 19, 2022 :

    Mailing Location

    Donna Montera

    Department of Information Technology

    (914) 995-4995

    Mailto: ITJobs@westchestergov.com

    Located in the Department of Information Technology – Elmsford: Under general supervision, an incumbent of this class is responsible for assisting in the identification of archival records stored at the County Archives and Records Center and in County Offices; evaluating the potential historical and other long-term uses of the records (legal, fiscal or administrative); and the transfer of selected records to the Archives facility. Responsibility also involves the preservation, description, arrangement and storage of documents. Work involves considerable contact with the public and public officials in locating information and conducting research in archival records. Supervision may be exercised over a small number of subordinate personnel and volunteers. Does related work as required.

    Required

    A Bachelor's Degree and one year of experience where the primary function of the position was in the identification and description of documents for archiving, or working with a manuscript collection in a library or other educational or government facility.

    Substitutions

    A Master’s Degree in History or Library Science may be substituted for the one year of experience; and a certificate in Archiving may be substituted for six months of the experience.

    Notes

    (1) The number of years of experience required in the minimum qualifications is based upon the presumption of full-time employment. Part-time experience will be prorated based on a 35 hour workweek. (2) Verified and documented volunteer (unpaid) experience will only be credited when specifically allowed by the job description or examination announcement.

    Special Notes

    Education beyond the secondary level must be from an institution recognized or accredited by the Board of Regents of the New York State Department of Education as a post-secondary, degree-granting institution.

    Filing an application for a posting does not substitute or relieve you of the requirement to file appropriate application and fee when the civil service exam may be announced.

    Salary: $56,070 - $69,890

    Submit: Application (XD-10)

    Include the control number of this job posting on your application (XD-10). An application fee is not required at this time. Please submit an application (XD-10).

    https://humanresources.westchestergov.com/job-seekers/current-job-openings/203-current-csea-jobs/2951-csea-job-staff-assistant-archivist


  • Saturday, July 30, 2022 9:19 AM | Laura DeMuro (Administrator)

    Archives Graduate Fellowship 

    (July, 30, 2022)

    Position Title - Archives Graduate Fellowship

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Director and Associate Director, Archives and Special Collections

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly wage range - $26 - $30

    The Barnard Archives and Special Collections offers fellowships working under the supervision of the Director and Associate Director of the Archives and Special Collections, in a two-person fellowship cohort. This year, the Archives Processing Fellows will gain hands-on experience in an academic institutional archives and special collections, with a focus on processing archival collections. Fellows are also encouraged in the latter half of their fellowship to develop independent projects; options for projects this year include digital collections (UX or metadata) work, outreach and teaching, exhibition curation, and/or collaborative projects with the academic centers at the Milstein Center such as the Barnard Center for Research on Women.

    Duration: Mid-September 2022 - June 30, 2023; scheduling is flexible but typically 10 hours a week for 34 weeks during the academic year (September 2022-April 2023); 20 hours/week for 9 weeks in early summer 2023 (May-June 2023)--assuming some time off.

    Compensation is $30/hour.

    See the Barnard Careers site for more information and to apply, and direct any questions to archives@barnard.edu. Please submit applications by August 16, 2022.

    Job Summary:

    The Barnard Archives and Special Collections offers fellowships working under the supervision of the Director and Associate Director of the Archives and Special Collections, in a two-person fellowship cohort. This year, the Archives Processing Fellows will gain hands-on experience in an academic institutional archives and special collections, with a focus on processing archival collections. Fellows are also encouraged in the latter half of their fellowship to develop independent projects; options for projects this year include digital collections (UX or metadata) work, outreach and teaching, exhibition curation, and/or collaborative projects with the academic centers at the Milstein Center such as the Barnard Center for Research on Women.

    Job Description:

    Duration: Mid-September 2022 - June 30, 2023; scheduling is flexible but typically 10 hours a week for 34 weeks during the academic year (September 2022-April 2023); 20 hours/week for 9 weeks in early summer 2023 (May-June 2023)--assuming some time off.

    Compensation: $30/hr

    About the positions: The Barnard Archives and Special Collections offers fellowships working under the supervision of the Director and Associate Director of the Archives and Special Collections, in a two-person fellowship cohort. This year, the Archives Processing Fellows will gain hands-on experience in an academic institutional archives and special collections, with a focus on processing archival collections. Fellows are also encouraged in the latter half of their fellowship to develop independent projects; options for projects this year include digital collections (UX or metadata) work, outreach and teaching, exhibition curation, and/or collaborative projects with the academic centers at the Milstein Center such as the Barnard Center for Research on Women.

    As in previous years of the Barnard Archives fellowship, participants will start their time at Barnard by processing collections and accruals using ArchivesSpace. We will then tailor the fellows' work together based on their interests in learning specific skills, working with specific types of materials, or focusing on topical areas.

    Collections management and processing work may include:

    Accessioning and processing (appraisal, basic conservation, arrangement, and description) of material in all formats (analog, paper, digital), including institutional papers, manuscript collections, photographs and A/V materials, and web archives

    Revision and creation of processing workflows and documentation

    Processing accruals and updating existing finding aids

    After building a foundation in archival processing, participants in the fellowship may continue to process larger collections or are encouraged to conceive of and complete independent projects in other areas of archival work with the support of Director and Associate Director and other archives and library staff.

    Independent projects will be self-directed by fellowship participants and may include:

    Digital collections/UX or metadata work

    Outreach and teaching with archives

    Collaborative projects with the academic centers

    Archival exhibition development and curation

    The overall goals of the fellowship will be determined by the participants in conjunction with the Director and Associate Director. Participants in the fellowship will plan and direct their own independent projects, or may also elect to continue with processing work (or build a project based around processing).

    The fellowship is intended to give fellows a foundation in processing and an introduction to other topics in archival work, including reference work, teaching, acquisitions and donor relations, outreach, budgets and advocacy, managing open source software, preservation, and project management.

    About the collections, the Archives, and our office:

    The Barnard Archives and Special Collections consist of over 450 distinct collections. We document the history of the College and collect special collections materials that relate to broader histories of feminism and dance and advance the mission of the College by collaborating in teaching and learning. Highlights of the collections include the Ntozake Shange Papers, the Sabra Moore NYC Women’s Art Movement Collection, the Kathryn Kolbert Planned Parenthood v. Casey records, Special Collections zines from the Barnard Zine Library, the records of the Barnard Dance Department, the records and collections of the Barnard Center for Research on Women, and many more.

    The Barnard Archives commits to work that is equitable and anti-oppressive, and encourages and supports work which centers voices, knowledge, and memory-making practices historically excluded from the archival record. Our community agreements describe some of the ways in which we are committed to upholding values of inclusivity, privacy, and support.

    The archives fellowship is primarily in-person, at the Barnard Archives and Special Collections on Barnard’s campus (at 3009 Broadway, New York, NY 10027), with opportunities for remote work as possible. Our offices are accessible to individuals with mobility disabilities. We have bathroom facilities available for all gender identities. We are open Monday-Friday, 10 AM - 6 PM.

    While employed at Barnard, you will be given access to the Library’s resources.

    Skills, Qualifications & Requirements:

    To Qualify:

    Must be currently enrolled in a graduate-level program in archival management, library sciences, or related fields.

    Must be available to work weekdays.

    Must make a commitment to work, on average, 10 hours of work a week, with time off for winter and spring vacation, and increased hours if desired in early summer or throughout the fellowship. Work schedules are flexible and can be adjusted as needed–for example, participants can choose to work more hours and complete the fellowship in a compressed time frame.

    Preferred demonstrable skills include:

    Desire to work both collaboratively and independently; excellent organizational, research, and communication skills; critical analysis of archives or the archives profession (e.g. bringing a critical race, feminist, disability justice, and/or queer theoretical lens to archival work); and strong attention to detail. We welcome applicants to discuss how these preferred skills have been utilized and honed in areas of their life outside of their professional or academic work.

    The Barnard Archives especially encourages applications from women, people of color, persons with disabilities, LGBTQ people, and individuals from other underrepresented groups. Barnard College is an Equal Opportunity Employer and is actively committed to creating a diverse and inclusive community.

    Please submit resume and cover letter with your applicatio

    Company:

    Barnard College

    Time Type:

    Part time

    https://barnard.wd1.myworkdayjobs.com/en-US/Staff/job/Archives-Fellow_JR1602

    Please apply via the Barnard Careers site, and direct any questions to archives@barnard.edu


  • Monday, July 25, 2022 9:49 PM | Laura DeMuro (Administrator)

    Digital Asset Specialist 

    (July 25, 2022)

    Position Title - Digital Asset Specialist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Director of Archives

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $66,000 - $75,000

    In its stewardship of Rauschenberg’s artistic legacy, the Robert Rauschenberg Foundation cares for and manages the thousands of artworks and archival materials. The Foundation is currently working on several large projects including the first catalogue raisonné dedicated to the sixty-year career of this protean artist whose practice is marked his use of wide-ranging and often unconventional art materials. Several domestic and international museum exhibitions are planned to celebrate the artist’s centennial in 2025. In support of this work, the Foundation now seeks a full-time Digital Asset Specialist. This position reports to the Director of Archives and works closely with the Catalogue Raisonné, Art Services, and Curatorial teams.

    The Digital Asset Specialist performs duties that require working knowledge of archives and digital asset management principles to create, ingest, organize, describe, retrieve, and disseminate born-digital and digitized materials related to the Robert Rauschenberg Catalogue Raisonné project as well as historical materials in the Robert Rauschenberg Foundation Archives. The ideal candidate will have experience with digital photography and related technology as well as creating workflows, standards, and systems. Candidates must have an attention to detail, the ability to work independently, to prioritize, and to manage multiple projects.

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    Asset Management

    -Responsible for broad oversight of still and audiovisual digital assets, with a focus on assets related to the catalogue raisonné project.

    -Perform postproduction editing including cropping, color correction, and light retouching in -Photoshop, Bridge, and/or Premier Pro.

    -Perform file analysis, create inventories, form collections, and create metadata.

    -Ensure database of record accuracy by standardizing metadata and other clean-up as needed.

    -Assist in artwork photography and video campaigns; track, receive, ingest, create metadata, and manage deliverables.

    -Assists in on demand scanning and high-volume copy stand digitization projects, as needed.

    -Assist in research, selection, and implementation of a digital asset management system.

    Quality Control

    -Responsible for quality control for both digital and print outputs, including assets featured on the RRF website, in the digital catalogue raisonné, and in print publications.

    -Responsible for color management according to industry standards; maintain color calibrated workstations.

    -Create and file color matching reference prints for artwork reproductions.

    -Assist in licensing and permissions requests.

    Guidelines & Standards

    -Maintain and suggest revisions for best-practice documentation, naming conventions, metadata models, and taxonomies.

    -Refine and maintain photographic guidelines to be shared with RRF-commissioned photographers as well as third parties submitting assets to the Foundation.

    -Assist with training users and create training documents and quick guides.

    Interns

    -Creates projects for and supervises interns, as needed, including project overviews, regular check-ins, and timesheets.

    QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED

    M.L.I.S. or M.A. with concentration in Archival Studies, Digital Curation, Data Science, Photography, related discipline, or equivalent experience.

    At least two years of relevant cataloging or data entry experience, such as creating and updating information in a digital asset management system, digitizing, or applying metadata to digital objects.

    Intermediate to advanced proficiency with image scanning and photo editing tools; experience with Photoshop and Bridge.

    Intermediate to advanced proficiency with audiovisual postproduction; experience with Premier Pro desired.

    Advanced research proficiency with demonstrated accuracy and attention to detail.

    Ability to plan and execute long-term projects without extensive supervision. Skill in organizing resources and establishing priorities with a thorough and detail-oriented approach to all tasks.

    Knowledge of 20th Century art and art historical research methodologies.

    Excellent written and oral communication skills; excellent time management skills.

    ADA SPECIFICATIONS

    Requires the ability to use a computer and office equipment traditionally found in office settings.

    The ability to move items weighing up to 40 lbs for various needs.

    The ability to traverse stairs and ladders.

    Requires the ability to work in multiple locations (New York City and Westchester, New York).

    EQUAL OPPORTUNITY

    As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Rauschenberg Foundation strives to attract a diverse mix of talented people. Individuals from historically underrepresented backgrounds in arts organizations are strongly encouraged to apply.

    COMPENSATION

    Compensation is expected to be between $70,000 – $75,000, commensurate with experience, and includes a competitive benefit package.

    ABOUT US

    The Robert Rauschenberg Foundation expands the legacy of artist Robert Rauschenberg (1925–2008) who believed strongly in the power of art as a catalyst for social change. The Foundation delivers on its mission through ongoing research and support for exhibitions, while sustaining the well-being of innovative artists and the work of socially engaged institutions that embody the same risk-taking, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors.

    The Foundation primarily supports small to midsize arts and socially engaged organizations that are contrarian and experimental, even courageous, in driving towards equity. In addition, the Foundation amplifies the creative life of artists and scholars across the disciplines through residencies, commissions, and accessible public platforms. Finally, the Foundation supports research, exhibitions, publications, academic partnerships, and special projects across the globe that promote the legacy of Rauschenberg’s joyful, responsive, and irreverent approach to making work while living an empathetic and meaningful life.

    APPLICATION INSTRUCTIONS AND DEADLINE

    Please email letters of interest, including salary expectations, along with your cover letter, resume, and three professional references to employment@rauschenbergfoundation.org. Please indicate “Application for Digital Asset Specialist” in the subject of your email.

    The application deadline is Friday, August 19, 2022. Qualified applicants will be contacted in September.

    https://www.rauschenbergfoundation.org/full-and-part-time-positions#das


  • Monday, July 25, 2022 9:45 PM | Laura DeMuro (Administrator)

    Assistant Archivist 

    (July 25, 2022)

    Position Title- Assistant Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Director of Archives

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    As part of its stewardship of Rauschenberg’s artistic legacy, the Robert Rauschenberg Foundation cares for, manages, and provides access to the Robert Rauschenberg Foundation Archives, which consists of several collection forming the most comprehensive body of information on the artist’s life and career. The Assistant Archivist, working under and in collaboration with the Director of Archives, assists in the preservation of, the cataloging of, providing access to, and promoting use of the Archives, with a focus on supporting research and Foundation initiatives. Upcoming projects include the first catalogue raisonné dedicated to the sixty-year career of this protean artist whose practice is marked his use of wide-ranging and often unconventional art materials, domestic and international museum exhibitions planned to celebrate the artist’s centennial in 2025, and the reopening of the archives for outside research including the Archives Research Residency program which sponsors up to eight international researchers for two-week research intensives. The ideal candidate will have a good understanding of archives and archival theory, strong written and verbal skills, attention to detail, experience with researchers/the public, and an interest in all aspects of archival practice.

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    Archives & Library Collection Care

    -Assist in arranging and describing archival materials in all formats; re-housing and applying basic preservation measures when appropriate; creating database records and finding aids.

    -Assists in standardizing legacy database records, including adding additional descriptive information, adding components and storage locations, researching rights, and linking related records.

    -Maintains the library including the ordering, cataloguing, and processing library books.

    -Assists with on demand and outsourced digitization projects, including the preparation of selected materials; the creation of item level catalogue records; and onsite scanning of materials, as needed.

    -Monitors and purchases archival supplies.

    Research Support

    -Supports in-house staff research, including an expanding catalogue raisonné team, by providing hands-on research assistance, answering reference questions, and providing staff access to materials.

    -Assists in providing onsite reference services to external researchers and participants in the Archives Research Residency program including responding to queries, supervising researchers on-site, providing access to materials, maintaining calendar for research visits, and fulfilling digitization requests.

    -Assists in providing remote reference services including responding to queries, researching within the collection, and digitizing materials for remote access.

    -Researches and provides digitized archival materials and content for website, online initiatives, and social media; liaises with appropriate staff as needed.

    -Assists in licensing requests for artwork under RRF’s fair use policy and archival materials including research, permissions, and agreements.

    -Assists with research and loan of archival materials related to exhibitions and other initiatives, as appropriate.

    -Assists with class visits and tours to the archives as needed.

    Interns

    -Under the guidance of the Director of Archives, supervises interns including project overviews, regular check-ins, and timesheets.

    QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED

    Master’s degree in Library and Information Science or a related field and at least one years’ experience in a professional setting.

    Knowledge of professional standards and best practices for archives; understanding of metadata standards such as Dublin Core, VRA Core, MARC, EAD, DACS, and controlled vocabularies such as LCSH and Getty AAT.

    Knowledge of 20th Century art and art historical research methodologies.

    Proficiency and ease with Mac-based computer systems; experience with ArchivesSpace and FileMaker Pro databases a plus.

    Proficiency with image scanning and digitization; experience with digital asset management and Photoshop a plus.

    Ability to plan and execute long-term projects without extensive supervision.

    Excellent written and oral communication skills; excellent time management skills; detail-oriented approach.

    Please note that the Rauschenberg Foundation has instituted protocols to ensure the health and safety of everyone who comes onsite, including a requirement that all staff and visitors be fully vaccinated against COVID-19, other than accommodations required by law for religious or disability objections.

    ADA SPECIFICATIONS

    Requires the ability to use a computer and office equipment traditionally found in office settings.

    The ability to move items weighing up to 40 lbs for various needs.

    The ability to traverse stairs and ladders.

    Requires the ability to work in multiple locations.

    EQUAL OPPORTUNITY

    As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Rauschenberg Foundation strives to attract a diverse mix of talented people. Individuals from historically underrepresented backgrounds in arts organizations are strongly encouraged to apply.

    COMPENSATION

    Compensation is expected to be between $55,000 – $65,000, commensurate with experience, and includes a competitive benefit package.

    ABOUT US

    The Robert Rauschenberg Foundation expands the legacy of artist Robert Rauschenberg (1925–2008) who believed strongly in the power of art as a catalyst for social change. The Foundation delivers on its mission through ongoing research and support for exhibitions, while sustaining the well-being of innovative artists and the work of socially engaged institutions that embody the same risk-taking, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors.

    The Foundation primarily supports small to midsize arts and socially engaged organizations that are contrarian and experimental, even courageous, in driving towards equity. In addition, the Foundation amplifies the creative life of artists and scholars across the disciplines through residencies, commissions, and accessible public platforms. Finally, the Foundation supports research, exhibitions, publications, academic partnerships, and special projects across the globe that promote the legacy of Rauschenberg’s joyful, responsive, and irreverent approach to making work while living an empathetic and meaningful life.

    APPLICATION INSTRUCTIONS AND DEADLINE

    Please email letters of interest, including salary expectations, along with your cover letter, resume, and three professional references to employment@rauschenbergfoundation.org. Please indicate “Application for Assistant Archivist” in the subject of your email.

    The application deadline is Friday, August 19, 2022. Qualified applicants will be contacted in September.

    https://www.rauschenbergfoundation.org/full-and-part-time-positions#Assistant%20Archivist


  • Monday, July 25, 2022 9:43 PM | Laura DeMuro (Administrator)

    Archives Intern, Fall 2022

    (July 25, 2022)

    Position Title - Archives Intern, Fall 2022

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Director of Archives/Assistant Archivist

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly wage range - $18- $25

    Under supervision of the Director of Archives and/or the Assistant Archivist, the Fall 2022 internship will focus on library cataloguing, digitization of interview transcripts, and basic archival processing (arrange, describe, rehouse) of the newspaper clipping files. Additional possible projects include assistance with digitization and metadata entry, preparing remote research request materials, and other duties as assigned.

    QUALIFICATIONS

    Current or recent Master of Science in Library and Information Science student with coursework in archives

    Knowledge of basic library and archival principles

    Experience working with databases, scanning software, and/or library catalogues

    Knowledge of modern art and Rauschenberg a plus

    TERM AND COMPENSATION

    $20 per hour. Internship will be 2-3 days per week (16-24 hours ) for up to 12-weeks between mid-September – December 2022; exact start and finish dates are flexible. Preferred days are Tuesday, Wednesdays, and/or Thursdays.

    The internship will be in person at the Foundation offices in lower Manhattan. The intern will be expected to reside in or around New York.

    The Rauschenberg Foundation has instituted protocols to ensure the health and safety of everyone who comes onsite, including a requirement that all staff and visitors be fully vaccinated against COVID-19, other than accommodations required by law for religious or disability objections.

    ADA SPECIFICATIONS

    Requires the ability to use a computer and office equipment traditionally found in office settings.

    The ability to move items weighing up to 40lbs for various needs.

    The ability to traverse stairs and ladders.

    EQUAL OPPORTUNITY

    As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Rauschenberg Foundation strives to attract a diverse mix of talented people. Individuals from historically underrepresented backgrounds in arts organizations are strongly encouraged to apply.

    ABOUT US

    The Robert Rauschenberg Foundation expands the legacy of artist Robert Rauschenberg (1925–2008) who believed strongly in the power of art as a catalyst for social change. The Foundation delivers on its mission through on-going research and support for exhibitions, while sustaining the well-being of innovative artists and the work of socially engaged institutions that embody the same risk-taking, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors.

    The Rauschenberg Foundation primarily supports small to midsize arts and socially engaged organizations that are contrarian and experimental, even courageous, in driving towards equity. In addition, the Foundation amplifies the creative life of artists and scholars across the disciplines through residencies, commissions, and accessible public platforms. Finally, the Foundation supports research, exhibitions, publications, academic partnerships, and special projects across the globe that promote the legacy of Rauschenberg’s joyful, responsive, and irreverent approach to making work while living an empathetic and meaningful life.

    APPLICATION INSTRUCTIONS AND DEADLINE

    Interested candidates should submit a cover letter, resume, and three references to employment@rauschenbergfoundation.org. Please indicate “Archives Intern: Fall 2022” in the subject of your email.

    The application deadline is Friday, August 12, 2022. Qualified applicants may be contacted prior to the deadline.

    https://www.rauschenbergfoundation.org/full-and-part-time-positions#archives%20intern


  • Thursday, July 21, 2022 8:35 PM | Laura DeMuro (Administrator)

    Librarian

    (July 21, 2022)

    Position Title - Librarian

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Donna Gloeckner, Ashton Wingate, Kayla Jenkins

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $51 - $55

    Part-time Library and Research Associate (NYC)-- librarian to provide research and reference support to LDF staff.

    The NAACP Legal Defense & Educational Fund, Inc. (LDF) is the country’s first and foremost civil and human rights law organization. Founded in 1940 under the leadership of Thurgood Marshall, who subsequently became the first Black U.S. Supreme Court Justice, LDF was launched at a time when the nation’s aspirations for equality and due process of law were stifled by widespread state-sponsored racial inequality. From that era to the present, LDF’s mission has been transformative–to achieve racial justice, equality, and an inclusive society.

    LDF’s litigation, policy advocacy, organizing, and public education programs in the substantive areas of criminal justice, economic justice, education and political participation seek to ensure the fundamental and basic human rights of all people to quality education, economic opportunity, the right to vote and fully participate in democracy, and the right to a fair and just judicial system.

    In 2015, LDF celebrated its 75th anniversary with the launch of the Thurgood Marshall Institute. The Thurgood Marshall Institute at LDF is a collaborative hub within LDF that combines a multidisciplinary approach to advocacy with LDF’s traditional litigation strengths to advance a modern vision of racial justice. The Institute’s goal is to advance racial equity, justice and a more inclusive democracy through research and public education, targeted policy reform advocacy and communication campaigns.

    The Thurgood Marshall Institute at LDF seeks a Library and Research Associate. The Associate will report to the Director of Archives and Records. This position can be based in LDF’s New York office and may require occasional travel to the Washington, D.C. office. This is a part-time position anticipated at 17.5 hours per week.

    As of March 7, 2022, LDF transitioned to a hybrid work environment. Any candidate selected for this position should be prepared to work in the office location assigned up to two days per week.

    Responsibilities:

    Providing reference services to attorneys and other staff, including both immediate reference and in-depth research.

    Facilitating staff access to legal records, historical documents, social science materials, government information, and other resources.

    Supporting case research using LDF’s internal archives, the LDF and NAACP records at the Library of Congress, and outside sources.

    Conducting biographical research on civil rights leaders and their connections to LDF.

    Updating the Library and Archives Intranet site and tracking usage statistics.

    Training staff, especially new employees, on the use of available research tools.

    Leveraging archival material and other historical information to support Communications projects.

    Developing and writing historical content for website and social media

    Providing research support for interdepartmental special projects, including major anniversaries

    Managing and cataloging acquisitions of print titles, digital resources, and relevant databases

    General library maintenance including shelving books and monitoring circulation

    Monitoring and reporting on library and research expenditures and assisting in annual budget process

    Creating and updating a library collection development policy

    Documenting the usage of library resources and compiling metrics

    Promoting library and archives resources and services to staff; initiating new outreach opportunities

    Undertaking any other duties as requested by the Director of Archives and Records

    Qualifications:

    Commitment to the racial justice mission of LDF

    Master’s degree in Library and Information Science or related field

    Three years of relevant library experience

    Familiarity with legal research methods and resources

    Knowledge of Library of Congress Classification

    Excellent communication skills

    This is not an exhaustive list of all responsibilities, duties, skills, efforts or requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This description does not constitute a contract of employment and LDF may exercise its employment-at-will rights at any time.

    Please note that LDF requires all employees to be fully vaccinated, including a booster shot against COVID-19 as a condition of employment. Accordingly, successful candidates must be fully vaccinated, including the booster shot against COVID-19, and submit proof of vaccination prior to the commencement of employment unless they qualify for a reasonable accommodation for bona fide medical or religious reasons.

    https://www.naacpldf.org/about-us/careers/thurgood-marshall-institute-library-research-associate/?fbclid=IwAR2yh8oI5OsXQemnScycc71gSoqaruxTwigKh_gpGXTOHY2YgUj-L5-QSAU

    Please submit your Resume/CV to archives@naacpldf.org


  • Thursday, July 21, 2022 8:31 PM | Laura DeMuro (Administrator)

    Assistant Archivist 

    (July 21, 2022)

    Position Title - Assistant Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Donna Gloeckner. Ashton Wingate, Kayla Jenkins

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range- $56,000 - $65,000

    Assistant Archivist (NYC)-- early-career archivist / liberatory memory worker who will be involved in all aspects preserving & activating documentation of LDF's 82-year legacy of fighting for racial justice.

    The NAACP Legal Defense & Educational Fund, Inc. (LDF) is the country’s first and foremost civil and human rights law organization. Founded in 1940 under the leadership of Thurgood Marshall, who subsequently became the first Black U.S. Supreme Court Justice, LDF was launched at a time when the nation’s aspirations for equality and due process of law were stifled by widespread state-sponsored racial inequality. From that era to the present, LDF’s mission has been transformative–to achieve racial justice, equality, and an inclusive society.

    LDF’s litigation, policy advocacy, organizing, and public education programs in the substantive areas of criminal justice, economic justice, education and political participation seek to ensure the fundamental and basic human rights of all people to quality education, economic opportunity, the right to vote and fully participate in democracy, and the right to a fair and just judicial system. This work is undergirded by LDF’s Thurgood Marshall Institute (Institute), a multidisciplinary center within LDF that complements the organization’s traditional litigation, strengthening it through innovative research and publications, targeted advocacy, and public education campaigns.

    Housed within the Institute, the Archives and Records Department serves three major functions: building and managing an archival repository of LDF’s historic records, providing library services including research support, and coordinating the process by which records become part of the LDF Archives. LDF is undertaking a major effort to organize, preserve, digitize, and provide public access to a substantial portion of our 8,000 boxes of rich historical case files and institutional records. Under the supervision of the Manager, Archives, the Assistant Archivist will support general operations in the department, with a particular focus on archival processing and digital preservation.

    As of March 7, 2022, LDF transitioned to a hybrid work environment. Any candidate selected for this position should be prepared to work in the office location assigned at least two days per week.

    Responsibilities:

    Process archival collections according to professional and departmental standards, including rehousing, arranging, and describing materials;

    Prepare records for digitization, including minimal processing tasks, creating folder list registry for the digitization vendor, and compiling special instructions for fragile materials;

    Transfer digitized and born-digital records into Preservica using established workflows, assigning metadata to digitized items;

    Survey unprocessed case files and institutional records and update box-level descriptions in the FileTrail collection management database;

    Assist with background research for oral history interviews, and help review final interviews to identify content for use on the archives website;

    Curate collection items to include on the archives website;

    Maintain onsite Archives storage spaces and ensure the professional and secure storage and handling of collection materials;

    Support organization-wide information management initiatives, including a document management system implementation project;

    Facilitate pickups and deliveries of Archives boxes from offsite storage;

    Participate in the ongoing assessment and updating of departmental policies, procedures, and workflows in collaboration with other Archives staff;

    Assist LDF staff with archival research requests, including small in-house digitization projects;

    Occasional travel to LDF’s Washington, D.C. office; and

    Other responsibilities as assigned.

    Qualifications:

    Graduate degree in Library and Information Science or related field, including archival coursework;

    Demonstrated understanding of the basic principles of archival appraisal, arrangement and description, as well as current trends in digital archives;

    Experience with any of the following tools is a plus: Preservica, FileTrail, NetDocuments, Archive-It, and digital asset management systems;

    A collaborative, communicative, and adaptable approach;

    Commitment to the racial justice mission of LDF and civil rights.

    https://www.naacpldf.org/about-us/careers/assistant-archivist/

    Please submit resume/CV and Cover Letter to archives@naacpldf.org

  • Thursday, July 21, 2022 8:27 PM | Laura DeMuro (Administrator)

    Archives Project Manager 

    (July 21, 2022)

    Position Title - Archives Project Manager

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Donna Gloeckner

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $76,000 - $85,000

    Archives Project Manager (NYC or Washington DC)-- experienced PMP, ideally with nonprofit or archives experience, to manage digitization, oral history, and website projects.

    The NAACP Legal Defense & Educational Fund, Inc. (LDF) is the country’s first and foremost civil and human rights law organization. Founded in 1940 under the leadership of Thurgood Marshall, who subsequently became the first Black U.S. Supreme Court Justice, LDF was launched at a time when the nation’s aspirations for equality and due process of law were stifled by widespread state-sponsored racial inequality. From that era to the present, LDF’s mission has been transformative–to achieve racial justice, equality, and an inclusive society.

    LDF’s litigation, policy advocacy, organizing, and public education programs in the substantive areas of criminal justice, economic justice, education and political participation seek to ensure the fundamental and basic human rights of all people to quality education, economic opportunity, the right to vote and fully participate in democracy, and the right to a fair and just judicial system. This work is undergirded by LDF’s Thurgood Marshall Institute, a multidisciplinary center within LDF that complements the organization’s traditional litigation, strengthening it through innovative research and publications, targeted advocacy, and public education campaigns.

    Housed within the Institute, the Archives and Records Department serves three major functions: building and managing an archival repository of LDF’s historic records, providing library services including research support, and coordinating the process by which records become part of the LDF Archives. LDF is undertaking a major effort to organize, preserve, digitize, and create a website featuring a substantial portion of our 8,000 boxes of rich historical case files and institutional records. LDF is also launching an oral history initiative. Under the supervision of the Director of Archives and Records, the Archives Project Manager keeps projects such as the digitization, website, and oral history projects on track by coordinating workflows among project teams, managing timelines, securing resources, monitoring budgets, facilitating meetings, and documenting progress.

    As of March 7, 2022, LDF transitioned to a hybrid work environment. Any candidate selected for this position should be prepared to work in the office location assigned at least two days per week.

    Responsibilities:

    Create long and short-term plans to ensure the projects meet their goals and deadlines;

    Assess risk and provide strategies to avoid or mitigate identified risks;

    Facilitate meetings related to the projects, including preparing the agenda, circulating materials, leading the conversation, and recording key takeaways and action items;

    Record and assign project tasks, deliverables, staff assignments and deadlines in appropriate project management tracking tool;

    Document and evaluate workflows/procedures for archival processing, digitization, document review, and website content creation;

    Provide progress reports for LDF leadership and funders;

    Assess project timelines and adjust and document when deliverable schedules change;

    With Archives team, manage relationships with project contractors, including the oral history partner, digitization vendor, and website vendor;

    Assist with recruiting Archives staff and contractors;

    Secure project tools and resources and ensure that they are used to the highest potential;

    Guide all project-related contracts through LDF’s contract review process;

    Liaise with other LDF departments including Communications, Development, and Litigation;

    Collaborate with the Library of Congress, which holds a portion of LDF’s archival records;

    Provide quality control review of all project deliverables;

    Guide periodic review of project goals;

    Lead project evaluations and assessments;

    Other responsibilities as assigned.

    Qualifications:

    Project Management Professional certification;

    5+ years of relevant experience, preferably managing projects in a non-profit setting;

    Bachelor’s degree and/or its equivalent;

    Commitment to the racial justice mission of LDF;

    Proven success working with all levels of management;

    Familiarity with civil rights history, archives, digital collections, and/or publication;

    Excellent written and oral communication skills;

    Experience coordinating and collaborating with colleagues from different departments and at different levels in the organization;

    Excellent organizational and project management skills, including risk assessment and attention to detail;

    Self-motivated and goal oriented, with the ability to work independently and with a team;

    Experience in legal or cultural heritage sectors preferred; and

    Experience with project management software preferred.

    This is not an exhaustive list of all responsibilities, duties, skills, efforts or requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This description does not constitute a contract of employment and LDF may exercise its employment-at-will rights at any time.

    Please note that LDF requires all employees to be fully vaccinated, including a booster shot against COVID-19 as a condition of employment. Accordingly, successful candidates must be fully vaccinated, including the booster shot against COVID-19, and submit proof of vaccination prior to the commencement of employment unless they qualify for a reasonable accommodation for bona fide medical or religious reasons.

    https://www.naacpldf.org/about-us/careers/archives-project-manager/

    Please submit resume/CV and cover letter to archives@naacpldf.org


  • Thursday, July 21, 2022 8:25 PM | Laura DeMuro (Administrator)

    Assistant Archivist 

    (July 21, 2022)

    Position Title - Assistant Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

    Position Type - Part-time, term

    Benefits - Yes

    Hourly wage range - $20 - $25

    Vacancy Announcement

    Job Title: Assistant Archivist (College Assistant) (Hourly – 1 Anticipated Vacancy)

    Location: LaGuardia Community College

    Full/Part Time: Part-Time

    Regular/Temporary: Temporary

    The LaGuardia and Wagner Archives was established in 1982 to collect, preserve, and make available primary materials documenting the social and political history of New York City. The Archives serves a broad array of researchers: journalists, students, scholars, exhibit planners and policy makers examining the history of Greater New York. The Archives also produces public programs exploring that history.

    The LaGuardia and Wagner Archives seeks to hire one part-time Assistant Archivist (College Assistant) to perform the following duties under the supervision of the Archivist:

    -Arrange, describe, and rehouse archival materials in a variety of formats. (This will include completing the processing of a prominent Women Journalist’s Papers.)

    -Perform preservation work as needed.

    -Assist with the accessioning of archival materials, including selecting, boxing, and moving records.

    -Perform various clerical, administrative, and/or other tasks as assigned.

    Minimum Qualifications:

    -High School diploma or GED

    Qualifications:

    -Demonstrated knowledge of current archival and/or records management practices.

    -Ability to collaborate as part of a team as well as work independently.

    -Ability to lift and move boxes up to 40 lbs.

    Preferred Qualifications:

    -Demonstrated experience processing and/or accessioning complex archival collections.

    -Knowledge of digital file formats and digital preservation concerns.

    -Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Access).

    -Basic knowledge of New York City politics and/or political history.

    Application deadline: August 31, 2022

    Please email a cover letter and resume to David Mezick: dmezick@lagcc.cuny.edu


  • Tuesday, July 19, 2022 7:43 PM | Laura DeMuro (Administrator)

    TEMPORARY PART-TIME ARCHIVIST 

    (July 19, 2022)

    Position Title - TEMPORARY PART-TIME ARCHIVIST

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Archives Librarian

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $31 - $35

    Reporting to the Library Director but working under the direction of the Archives Librarian, the Temporary Part-Time Archivist works on-site 20 hours week and participates in all aspects of archival services, including processing physical and digital archival materials, digitizing materials for web hosting, serving material to researchers, and conducting research for off-site patrons. Position begins September 1, 2022 and terminates December 15, 2022.

    TEMPORARY PART-TIME ARCHIVIST

    Posted On: July 19, 2022

    Hours: Part Time

    Description:

    JOB SUMMARY:

    Reporting to the Library Director but working under the direction of the Archives Librarian, the Temporary Part-Time Archivist works on-site 20 hours week and participates in all aspects of archival services, including processing physical and digital archival materials, digitizing materials for web hosting, serving material to researchers, and conducting research for off-site patrons. Position begins September 1, 2022 and terminates December 15, 2022.

    RESPONSIBILITIES

    • Arrange, describe, and otherwise process collections, as assigned by the Archives Librarian,

    according to local and professional standards

    • Digitize and upload archival material using appropriate standards and metadata
    • Perform routine procedures to arrange for preservation of the materials
    • Compile, input and format data on collection material and collection activities
    • Coordinate and assist in collection-specific activities and functions
    • Serve as a support person for answering reference requests
    • Aid with other archives-related projects and activities as needed

    SKILLS/REQUIREMENTS:

    • Excellent organizational skills with attention to detail
    • The ability to work independently, extremely reliable and dependable
    • Confidence working with web-based tools
    • Experience working with archival collections preferred
    • Experience with Collective Access, ArchivesSpace, and/or ExLibris ILS, preferred but not

    required. Training will be provided.

    EDUCATION:

    Bachelor's Degree required; MLIS candidates preferred

    This is a unionized position.

    The Cooper Union for the Advancement of Science and Art is an Equal Opportunity Employer.

    Submit resume and cover letter to:

    Human Resources

    30 Cooper Square, 7th Floor

    New York, NY 10003

    Or email CV and cover letter to: hr@cooper.edu

    https://cooper.edu/work/employment-opportunities/temporary-part-time-archivist


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