Manager, Archival Processing 

(September 14, 2024)

Position Title - Manager, Archival Processing

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Senior Manger, Archival Processing

Position Type - Full-time,permanent

Benefits - Yes

Salary Range - $86,000 - $95,000

The Special Collections Processing (SCP) department within NYPL’s Preservation and

Collections Processing (PCP) division promotes access to the Library’s most distinctive collections by describing rare and unique materials and preparing them for preservation and use. SCP supports the processing of collections across all Research Libraries, including the curatorial divisions at the Library for the Performing Arts, Schomburg Center for Research in Black Culture, and the Stephen A. Schwarzman Building.

Within SCP, the Archival Processing unit supports access to distinctive collections by

arranging and describing archives and manuscripts and creating finding aids for research use. Staff processes digital and analog collections in various formats, including personal papers, institutional records, visual materials, and sound and moving image recordings. Additionally, SCP supports the assessment, transport, and accessioning of acquisitions and manages archival metadata.

We are looking for someone we can count on to:

Own the day to day operations, descriptive standards, and departmental documentation of the Archival Processing unit in collaboration with the Senior Manager.

Teach and take responsibility for training staff in archival systems, descriptive best practices, and departmental workflows.

Learn the unique needs of the research centers and public service staff to ensure that the Archival Processing unit’s workflows and policies align with each center’s priorities.

Improve training on standards and systems to ensure all staff are meeting these expectations and have a shared understanding of these goals.

(all applications should be submitted online, not via email) https://nypl.pinpointhq.com/en/postings/bead079a-5e56-454d-b600-7f628d6f45a3

Chief Archivist - Yale Center for British Art - Research and Education 

(August 26, 2024)

Position Title - Chief Archivist - Yale Center for British Art - Research and Education

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Deputy Director for Academic Affairs, Education, and Research

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $96,000 - $105,000

Position Focus:

The Yale Center for British Art (YCBA) seeks a museum archivist to lead and manage the YCBA’s Archives, a professional repository dedicated to the histories of British art, Paul Mellon, and the Yale Center for British Art. Reporting to the Deputy Director for Academic Affairs, Education, and Research, the Chief Archivist will be responsible for all aspects of the Archives, including records management, collection development, accessioning, description, preservation, and access to the YCBA’s archival holdings. The Chief Archivist will manage and execute these activities in accordance with current national archival standards and practices and will refine and implement policies and procedures supporting the collections.

The Chief Archivist will develop a dynamic museum archives fully integrated into all of the museum’s functions. The postholder will work in tandem with the museum’s curatorial departments on acquisitions and cataloging initiatives and in consultation with its Conservation department on preservation-related activities. The postholder will forge programmatic relationships to further share and promote the YCBA’s archival collections by way of exhibition and publication opportunities, the YCBA’s visiting scholars program, and its educational programs. The Chief Archivist will work closely with the YCBA’s IT department to implement technology-related initiatives, including those pertaining to records management, born-digital records, and digital preservation, and assist with the Archives’ use of shared archives systems such as ArchivesSpace and Preservica. The postholder will also coordinate with staff members in the Collections Information Access, Imaging, Marketing and Communications, and Study Room departments to provide access to and promote the YCBA’s archival collections to diverse audiences.

The Chief Archivist will directly supervise staff members, graduate research assistants, interns, and student assistants. The postholder will be responsible for the department’s annual budget and for establishing priorities and fulfilling goals, as well as pursuing funding opportunities, including grants. The postholder will manage the storage and transport of archival collections across the YCBA’s buildings and off-site storage locations and will ensure that policies and protocols are in place for their care. The postholder will provide reference and research services related to the archival collections. The Chief Archivist will employ creative strategies along with rigorous standards to advance the mission of the Archives.

Yale University offers substantial opportunities for collaboration, including working with other special collections units across Yale. The postholder also will liaise with institutions outside of Yale, including those associated with Paul Mellon.

https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25053&siteid=5248&PageType=JobDetails&jobid=1590175

Collections Assistant 

(August 21, 2024)

Position Title - Collections Assistant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Collections Manager

Position Type - Part-time,term

Benefits - No

Salary Range - $30,000 annually

Weeksville Heritage Center is seeking a part-time Collections Assistant, with focus on data management, to support the initiatives of the Collections department. This is an ideal opportunity for a rising museum professional with a specialty in digital platforms who is passionate about increasing access to historical collections. The Collections Data Assistant will expand and enhance the CatalogIt collections management system through data ingestion and a sustained inventory project and will provide overall support to the Collections Department.

This role is part of the Collections Department and reports to the Collections Manager.

Primary Responsibilities

Creates and maintains records in CatalogIt collections management system (CMS)

Assesses born-digital files for migration to CMS while reducing redundancy and streamlining folder structure on Organization’s shared drive

Co-executes collections inventory process and ongoing assessment

Keeps current with/oversees all required database upgrades and executes staff/user training

Implements a standardized method for data entry and controlled vocabularies

Assists planning for the long-term storage, organization, and preservation of digital assets including time-based media

As needed

Implements emergency protective measures and maintenance of storage and gallery spaces

Collaborates with the Collections Manager to develop, update, and review Collections procedures, workflows, and standards

Assists with coordinating the shipping or receiving of collection or loaned objects

Responds to collection inquiries from staff, scholars, or the general public

Provides guidance to interns

Other duties as assigned

Required Skills, Knowledge, and Qualifications

2+ years of relevant experience

Master’s degree in museum studies, library & information science, archival studies, history, digital humanities or a closely related field

Experience working with archival and/or museum collections creating descriptive records for archival collections

Skilled in processing, cataloging, and digitizing collections

Ability to appropriately handle fragile and sensitive objects

Knowledge of metadata standards used in digital collections a plus

Demonstrated photographic experience a plus

Excellent organizational and interpersonal skills; ability to work within a team and self-manage sustained projects

Preferred candidates will display a commitment to serving the needs of diverse community stakeholders, as well as curatorial insight as to what collection holdings merit the most visibility

Knowledge of African-American history and familiarity with metadata justice in cataloging is preferred.

https://www.weeksvillesociety.org/about-us/join-us/

To Apply: Please send Resume and cover letter - inquiries@weeksvillesociety.org

Collections Internship 

(August 20, 2024)

Position Title - Collections Internship

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Collections Manager

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - No

Hourly wage range - This is an unpaid internship or volunteer position

The Interns for the Collections team at Weeksville Heritage Center will work closely with the Collections Manager and Collections Assistant to execute a collection-wide inventory project and support other significant initiatives to improve the care and conservation of its museum collections and increase access to the collections and associated data.

Primary Responsibilities

Supports a collection-wide inventory project: documenting, processing, rehousing, and digitizing WHC permanent collection objects as directed

Assists movement and consolidation of objects from various locations on the WHC campus

Supports preservation maintenance of historic houses, employing safe cleaning techniques to slow deterioration of the 19th-century structures

Audits digital assets on the organization’s shared drive and reorganizes for improved access

Culls duplicative material from administrative archives and assists in processing

Catalogs reference book collection

Compiles and streamlines inventory-related spreadsheets

Supports research requests from scholars and members of the public, as assigned

Perform other Collections-related duties, as assigned

Required Skills, Knowledge, and Qualifications

● Preference will be given toward candidates that have or are working towards a Bachelor’s and/or Master’s degree in any of the following areas of study: Historic Preservation, African American History/Studies, Africana Studies, Fine Art or Art History, Museum, Heritage or Archival studies, Archaeology, Cultural Studies and/or Anthropology; will also consider coursework in these areas or decorative arts or material culture

● Strong office, administrative, data processing, and organizational skills

● Excellent written and verbal communication skills

Ability to appropriately handle fragile and sensitive objects

● Ability to work both independently and in a team environment

● Organized and detail oriented along with being a self-motivated worker

● Knowledge of African-American and Brooklyn history preferred

To apply: Please send Resume and cover letter to inquiries@weeksvillesociety.org

2024 MoMA 12-Month Internship 

(August 14, 2024)

Position Title - 2024 MoMA 12-Month Internship

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- The Rona Roob Head of Archives Services

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - No

Hourly wage range - $18- $25

About the 12-Month Internship Program

Full-time, 12-month internships with stipends are offered for recent college graduates interested in pursuing a museum career. The focused departmental training is integrated with the fall, spring, and summer lecture series and complemented with financial provisions for the interns to create a research trip related to their field of interest. Additionally, monthly activities are designed specifically for this cohort to receive greater exposure to the museum and art fields.

Curatorial Department Interns will be a part of a larger cohort of interns from various MoMA departments. Twelve-month internships provide training in specific museum fields through close work with professional staff members, familiarity with modern and contemporary art through seminars and discussions, and an educational program that exposes interns to the workings of the Museum as a whole, while considering the role of museums in the broader cultural context.

More about Curatorial Departments

Interns will assist with exhibition and collection research, processing collection documentation or curatorial files, archiving and other duties as assigned. The ideal candidate should have demonstrated experience with and interest in research and writing within Art History or a similar discipline. Candidates should be confident, organized, articulate, and professional. Proficiency in Microsoft Word and PowerPoint is required, as is the ability to perform basic functions in Excel. Excellent written and verbal communication skills are critical. Must be detail-oriented and conscientious and have the ability to multitask.

Placement

Each Intern will be placed into a different curatorial department based on need, areas of interest and experience. Applicants will be asked to list a preference during the application process but candidates may be considered for departments other than their first preference. Below are the participating departments. Additional departments may be added.

Archives, Libraries, and Research Collections

Film

Painting & Sculpture (Master's Degree is preferred)

Photography

Publications

Multiple vacancies are available for this position.

Required Commitment

This program will run from approximately October 2024 to September 2025. This program requires a full-time commitment (Monday-Friday, 9:30am to 5:30pm).

Eligibility

Recent graduates of bachelor’s or master’s degree programs. The Museum encourages

candidates from diverse backgrounds and academic disciplines to apply. International

candidates are eligible to apply.

As a sponsor of the J-1 visa program, the Museum is committed to providing opportunities for international students and emerging professionals to learn about the practices and organizational systems of an American museum.

Stipend

$42,000 stipend (gross), subject to applicable tax withholdings. Health benefits, two weeks paid

vacation, and an additional $2,000 to cover travel expenses for an approved research trip

related to the intern’s field of interest.

Application Deadline

Priority consideration will be given to applications submitted by August 12, 2024. Additional applications will be reviewed on a rolling basis, as vacancies become available.

How to Apply

Application Requirements

The following items are required as part of your online application through MoMA's UKG Recruiting Portal:

A résumé/curriculum vitae in PDF format

At least 1 letter of recommendation, in PDF format, directly uploaded to your application

A transcript, in PDF format, directly uploaded to your application (unofficial transcripts are accepted).

A essay submitted in PDF format. Essay should be no longer than 650 words and answer the prompt below as follows:

Why are you interested in participating in an internship at The Museum of Modern Art? In response, be sure to address both:

a) The role of museums and how you envision their potential for evolution.

b) Individual or an experience that has influenced your perception of the arts.

If you have any questions or concerns regarding your application, please reach out to internships@moma.org.

Equal Employment Opportunity Policy Statement: Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”).

https://recruiting.ultipro.com/MUS1002MOMA/JobBoard/9dbfa465-a36a-46c3-b31e-4929830ab266/OpportunityDetail?opportunityId=cb8149a3-398e-4d78-8896-03fda553b0b2

A résumé/curriculum vitae in PDF format At least 1 letter of recommendation, in PDF format, directly uploaded to your application A transcript, in PDF format, directly uploaded to your application (unofficial transcripts are accepted). A essay submitted in PDF format. Essay should be no longer than 650 words and answer the prompt below as follows: Why are you interested in participating in an internship at The Museum of Modern Art? In response, be sure to address both: a) The role of museums and how you envision their potential for evolution. b) Individual or an experience that has influenced your perception of the arts.

Digital Intern 

(August 5, 2024)

Position Title - Digital Intern

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Digital Asset Specialist

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $18- $25

OVERVIEW

The Robert Rauschenberg Foundation expands the legacy of artist Robert Rauschenberg (1925–2008) who believed strongly in the power of art as a catalyst for social change. The Foundation delivers on its mission through ongoing research and support for exhibitions, while sustaining the well-being of innovative artists and the work of socially engaged institutions that embody the same risk-taking, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors. The Foundation primarily supports small to midsize arts and socially engaged organizations that are contrarian and experimental, even courageous, in driving towards equity. In addition, the Foundation amplifies the creative life of artists and scholars across the disciplines through residencies, commissions, and accessible public platforms. Finally, the Foundation supports research, exhibitions, publications, academic partnerships, and special projects across the globe that promote the legacy of Rauschenberg’s joyful, responsive, and irreverent approach to making work while living an empathetic and meaningful life.

The Archives & Digital team seeks qualified candidates for a Fall 2024 Digital Intern.

RESPONSIBILITIES

Under supervision of the Digital Asset Specialist, the Fall 2024 Digital internship will focus on digitization, image ingest, and metadata entry for a collection of photographic materials. Additional possible projects include assistance with library cataloging and maintenance, preparing research request materials, and other duties as assigned.

QUALIFICATIONS, KNOWLEDGE, SKILLS REQUIRED

Current or recent Master of Science in Library and Information Science student with coursework in archives, digital humanities, or equivalent experience

Knowledge of basic library and archival principles

Experience working with databases, scanning software, and / or library catalogues

Knowledge of modern art and Rauschenberg a plus

ADA SPECIFICATIONS

As the Robert Rauschenberg Foundation is located in a historic building, entrance to the office requires the ability to walk up 13 steps.

While largely sedentary, this position requires the ability to sit, stand, lift up to 50 lbs, as well as speak, and hear, sometimes for extended periods of time.

Requires the ability to use a computer and office equipment traditionally found in office.

TERM AND COMPENSATION

September – December (Fall), 16–24 hours per week in-person, with the option to extend into Spring session by mutual agreement (February – May)

$20–$25 per hour commensurate with education and experience

APPLICATION INSTRUCTIONS AND DEADLINE

Interested candidates should submit a cover letter and resume to employment@rauschenbergfoundation.org. Please indicate “Fall 2024: Digital Intern” in the subject of your email to ensure proper processing and review. Please do not deviate from this format as it may lead to your application being filtered out of consideration.

Deadline is Friday, August 16, 2024.

As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Rauschenberg Foundation strives to attract a diverse mix of talented people. Opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law. Individuals from historically underrepresented backgrounds in art organizations are strongly encouraged to apply.

https://www.rauschenbergfoundation.org/full-and-part-time-positions

Archives Intern 

(August 5, 2024)

Position Title - Archives Intern

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Archives Assistant

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $18- $25

OVERVIEW

The Robert Rauschenberg Foundation expands the legacy of artist Robert Rauschenberg (1925–2008) who believed strongly in the power of art as a catalyst for social change. The Foundation delivers on its mission through ongoing research and support for exhibitions, while sustaining the well-being of innovative artists and the work of socially engaged institutions that embody the same risk-taking, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors. The Foundation primarily supports small to midsize arts and socially engaged organizations that are contrarian and experimental, even courageous, in driving towards equity. In addition, the Foundation amplifies the creative life of artists and scholars across the disciplines through residencies, commissions, and accessible public platforms. Finally, the Foundation supports research, exhibitions, publications, academic partnerships, and special projects across the globe that promote the legacy of Rauschenberg’s joyful, responsive, and irreverent approach to making work while living an empathetic and meaningful life.

The Archives & Digital team seeks qualified candidates for a Fall 2024 Archives Intern.

RESPONSIBILITIES

Under supervision of the Archives Assistant, the Fall 2024 Archives internship will focus on basic archival processing, including arrangement, description, and rehousing of a collection of newspaper clipping files. Additional possible projects include assistance with digitization and metadata entry, preparing research request materials, and library cataloging and maintenance.

QUALIFICATIONS, KNOWLEDGE, SKILLS REQUIRED

Current or recent Master of Science in Library and Information Science student with coursework in archives, digital humanities, or equivalent experience

Knowledge of basic library and archival principles

Experience working with databases, scanning software, and / or library catalogues

Knowledge of modern art and Rauschenberg a plus

ADA SPECIFICATIONS

As the Robert Rauschenberg Foundation is located in a historic building, entrance to the office requires the ability to walk up 13 steps.

While largely sedentary, this position requires the ability to sit, stand, lift up to 50 lbs, as well as speak, and hear, sometimes for extended periods of time.

Requires the ability to use a computer and office equipment traditionally found in office.

TERM AND COMPENSATION

September – December (Fall), 16–24 hours per week in-person, with the option to extend into Spring session by mutual agreement (February – May)

$20–$25 per hour commensurate with education and experience

APPLICATION INSTRUCTIONS AND DEADLINE

Interested candidates should submit a cover letter and resume to employment@rauschenbergfoundation.org. Please indicate “Fall 2024: Archives Intern” in the subject of your email to ensure proper processing and review. Please do not deviate from this format as it may lead to your application being filtered out of consideration.

Deadline is Friday, August 16, 2024.

As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Rauschenberg Foundation strives to attract a diverse mix of talented people. Opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law. Individuals from historically underrepresented backgrounds in art organizations are strongly encouraged to apply.

https://www.rauschenbergfoundation.org/full-and-part-time-positions

Archives Fellow

(July 19, 2024)

Position Title - Archives Fellow

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Director and Associate Director, Archives and Special Collections

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $31 - $35

The Barnard Archives and Special Collections is seeking applications for two part-time fellowships working under the supervision of the Directors of the Archives and Special Collections and with the guidance of the Records Coordination and Processing Archivist. This year, the Archives Fellows will gain hands-on experience in archival processing, outreach, and instruction, with a focus on processing institutional records and subsequently producing research guides, lesson plans, and/or workshops based on these collections.

These positions are paid and run from September 2024-June 2025. Learn more and apply on the Barnard jobs website: https://barnard.wd1.myworkdayjobs.com/Staff/job/New-York-City-NY/Archives-Fellow_JR3819

Priority date for applications: July 31, 2024. Email Martha Tenney (mtenney@barnard.edu) with any questions.

Apply on the Barnard jobs website

https://barnard.wd1.myworkdayjobs.com/Staff/job/New-York-City-NY/Archives-Fellow_JR3819

STATIONARY ENGINEER

(July 19, 2024)

Position Title - STATIONARY ENGINEER

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists. - STATIONARY ENGINEER

Position Type - Full-time, permanent

Benefits - Yes

Hourly wage range - $61 or more

The Department of Records and Information Services seeks to hire a Stationary Engineer to operate, monitor, and maintain

the HVAC system and related utilities in our newly opened archival climate-controlled warehouse facility. Typical tasks

include but are not limited to the following:

• Operates, maintains, and adjust boilers, engines, pumps, heat exchangers, equipment for heating, lighting, and

associated equipment in public buildings.

• Makes periodic inspections of equipment and repairs to such equipment as necessary.
• Performs preventative maintenance, including filter changes.
• May operate control consoles in control rooms.
• Reads and logs meters, gauges, and other recording devices.
• Keeps records and makes reports.
• Monitors and adjusts building management system (BMS)
• Prepare spare parts and inventory lists.
• Schedules and tracks required service calls and inspections of equipment: fire suppression, etc.
• Not a watch position; hours will be Mon-Fri 8-4:30 but may need to be available for emergencies; must be able

to climb ladder, lift 50 pounds, etc. Other duties as assigned.

Dual Employment is not available for this position.

https://www.nyc.gov/assets/records/pdf/jobs/Job%20ID%20637019%20-%20Stationary%20Engineer.pdf

All current City Employees may apply by going to Employee Self Service (ESS) http://cityshare.nycnet/ess Click on Recruiting Activities/Careers and Search for Job ID # 637019 All other applicants, please go to www.nyc.gov/careers/search and search for Job ID # 637019

Warehouse Staff 

(July, 19, 2024)

Position Title - Warehouse Staff

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Warehouse Staff

Position Type - Part-time, permanent

Benefits - Yes

Hourly wage range - $20 - $25

The Department of Records is seeking to hire eight (8) warehouse staff person to work at the Municipal Records Center,

located in Middle Village, Queens. The candidate for this position will be expected, under direct supervision, to receive, store,

distribute and care for records, supplies, and equipment. The is a temporary assignment that is scheduled to last approximately

18 months.

They will perform duties including but not limited to:

• Conduct pick-ups, deliveries and/or distribution as needed, including loading, and unloading boxes at the Municipal

Records Center or at the point of pick-up, delivery, or distribution.

• Operate necessary equipment required to load and unload records, materials, and supplies, including slim-lines or

forklifts.

• As necessary, support Facilities and assist with moving boxes, materials, equipment, etc.
• Remove record boxes from shelves to fill agency requisitions, or disposal work orders, lifting and carrying boxes

when necessary.

• Pack, unpack, count, weigh and measure materials, supplies, and equipment.
• Maintain reports and assist with the preparation of inventories.
• Compare materials received against invoices to records signs of damage and discrepancies in quantity. Handle boxes

in an orderly fashion

• Under supervision, organize boxes by series or bar-code numbers.
• Perform box inventory checks as required by supervisor.
• Coordinate in a professional and productive manner with supervisor and warehouse team.
• Maintain document security and confidentiality.
• Keep storage facilities and materials clean and orderly.
• Data entry or data verification as needed. Successful candidates must be detail oriented, organized, self-motivated,

and capable of handling documents with care.

• Experience working in a warehouse environment is preferred.

The position will involve standing, climbing ladders, and requires the ability to lift boxes weighing from 25 to 60

pounds.

https://www.nyc.gov/assets/records/pdf/jobs/Job%20ID%20639502%20-%20Warehouse%20Staff.pdf

All current City Employees may apply by going to Employee Self Service (ESS) http://cityshare.nycnet/ess Click on Recruiting Activities/Careers and Search for Job ID #639502 All other applicants, please go to www.nyc.gov/careers/search and search for Job ID #639502