Research and Processing Archivist 

(April 26, 2023)

Position Title - Research and Processing Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director, Records and Archives Management

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $66,000 - $75,000

Job Description

The Department of Environmental Protection (DEP) protects public health and the environment by supplying clean drinking water, collecting and treating wastewater, and reducing air, noise and hazardous materials pollution. The Department manages the City’s water supply, which provides more than one billion gallons of high quality drinking water daily to more than half the population of New York State. It builds and maintains the City’s water distribution network, fire hydrants, storm and sanitary sewage collection systems and Bluebelt and green infrastructure systems and manages 14 in-City wastewater resource recovery facilities as well as seven wastewater resource recovery facilities in the upstate watershed. DEP also implements federal Clean Water Act rules and regulations, handles hazardous materials emergencies and toxic site remediation, oversees asbestos monitoring and removal, enforces the City’s air and noise codes, bills and collects on approximately 836,000 water and sewer accounts and manages citywide water conservation programs.

Records and Archives Management (RAM), within the Bureau of Business Information Technology, collects, organizes, protects, and provides access to records having long-term business and historical value to the agency and the City of New York. It is a valuable resource for information about DEP including the work of predecessors that planned and built the city’s water supply and delivery systems dating back to the 19th century. RAM supports the agency and its employees to manage records effectively and in compliance with DEP and citywide policies. The team’s ongoing projects improve access to information and facilitate the planning of billion-dollar capital construction and rehabilitation projects, as well as land use activities, facilities maintenance, and other operations.

Reporting to the Director of Records and Archives Management, major responsibilities of the Research and Processing Archivist include directing research services to fulfill Information Requests received from internal and external clients, creating research and subject guides, and digitizing records on demand. This position will assist to plan and carry out projects to process and digitize collection records. There will be opportunities to participate in outreach and engagement activities with DEP employees, such as hosting site visits to the archive.

This position will be based at the DEP Archive in midtown Manhattan with the requirement to travel periodically to DEP headquarters in Queens and occasionally to offices and plants around the city and upstate to survey records and meet with employees.

Responsibilities

1. Direct and coordinate unit research services to fulfill internal and external Information Requests.

2. Conduct research using collections and available resources within DEP to locate records and information; may delegate research to colleagues.

3. Log and maintain complete documentation about research activities in Information Request database and other data trackers.

4. Update and create standard procedures to support research services.

5. Maintain and report metrics on research activities that demonstrate collection use, work progress and the merits of the unit’s research services.

6. Digitize records on demand to produce deliverables for Information Requests in coordination with Digital Collections Archivist.

7. Promote research services to DEP employees; strive to improve and expand research services and promote the value of records and archives.

8. Develop a broad knowledge of DEP and DEP predecessor agency records and history.

9. Propose collection processing and digitization priorities based on research activities.

10. Create research and subject guides and fact sheets to make research more efficient, to improve access to our collections, and to increase knowledge about DEP history for unit and clients.

11. Arrange, describe, manage, and house records according to established procedures using professional archival standards and best practices.

12. Develop detailed project plans to process, describe and digitize collection records.

13. Oversee and assure the quality of processing and digitization projects performed by yourself and by others under your supervision.

14. Assist to plan and carry out surveys of records in the field and to prepare records for transfer to archive or storage.

Minimum Qualification Requirements

1. A master's degree from an accredited college in Library Science, Archival Science, American History, Political Science or a related area, plus two years of full-time experience in archival or library science, one year of which must have been in a supervisory capacity of incumbents performing at a professional level; or

2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree from an accredited college and the one year of supervisory experience as described in "1" above.

Preferred Skills

• Desire and ability to work in a highly collaborative environment.
• Strong organizational and analytical skills.
• Attention to detail and superior problem-solving skills.
• Aptitude for learning new skills and systems.
• Ability to work independently, prioritize work assignments across multiple projects and/or activities, and manage multiple deadlines.
• Ability to communicate information and ideas verbally and in writing, and professionally with a high attention to detail and accuracy.

Additional Information

• This is a physically active job that requires ability to push, lift and shelve boxes of records up to 30lbs, bending and kneeling and using step ladders, and moving wide-format drawings in and out of flat files.
• Ability to remain stationary for extended periods of time, operating computers and scanning equipment.
• May on occasion be required to use personal protective equipment (PPE) such as hard hat, eye protection, and/or gloves when surveying records at some DEP facilities.
• Archive is located in a warehouse environment with collection storage and offices.

DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce.

To Apply: Find Job ID 573785 on https://www1.nyc.gov/jobs/.

For more information about NYC Environmental Protection, please visit www.nyc.gov/dep.

Instagram - https://www.instagram.com/nycwater

Facebook - https://www.facebook.com/nycwater

Twitter - https://twitter.com/nycwater

DEP Archives on Flickr - https://www.flickr.com/photos/nycwater/sets/72157647118511120/

Urban Archive - https://www.urbanarchive.org/nycwater

Digital Collections Archivist 

(April 26, 2023)

Position Title - Digital Collections Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director, Records and Archives Management

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $66,000 - $75,000

Job Description

The Department of Environmental Protection (DEP) protects public health and the environment by supplying clean drinking water, collecting and treating wastewater, and reducing air, noise and hazardous materials pollution. The Department manages the City’s water supply, which provides more than one billion gallons of high quality drinking water daily to more than half the population of New York State. It builds and maintains the City’s water distribution network, fire hydrants, storm and sanitary sewage collection systems and Bluebelt and green infrastructure systems and manages 14 in-City wastewater resource recovery facilities as well as seven wastewater resource recovery facilities in the upstate watershed. DEP also implements federal Clean Water Act rules and regulations, handles hazardous materials emergencies and toxic site remediation, oversees asbestos monitoring and removal, enforces the City’s air and noise codes, bills and collects on approximately 836,000 water and sewer accounts and manages citywide water conservation programs.

Records and Archives Management (RAM), within the Bureau of Business Information Technology, collects, organizes, protects, and provides access to records having long-term business and historical value to the agency and the City of New York. It is a valuable resource for information about DEP including the work of predecessors that planned and built the city’s water supply and delivery systems dating back to the 19th century. RAM supports the agency and its employees to manage records effectively and in compliance with DEP and citywide policies. The team’s ongoing projects improve access to information and facilitate the planning of billion-dollar capital construction and rehabilitation projects, as well as land use activities, facilities maintenance, and other operations.

Reporting to the Director of Records and Archives Management, major responsibilities of the Digital Collections Archivist include administration of the Digital Asset Management system (Extensis Portfolio), directing digitization projects, acquiring and processing born-digital records, and implementing a strategy for preserving digital assets. This position will monitor system hardware and storage needs and interface with the agency’s Information Technology group on behalf of the unit.

This position will be based at the DEP Archive in midtown Manhattan with the requirement to travel periodically to DEP headquarters in Queens and occasionally to offices and plants around the city and upstate to survey records and meet with employees.

Responsibilities:

• Administer digital asset management system including service contracts and software upgrades.
• Develop, document, and implement workflows and procedures for accessioning and processing digital content.
• Accession and process born-digital records from agency creators (including public affairs photography, capital construction photography, and publications); lead efforts to locate and transfer high value digital records from agency creators to archive.
• Develop and document digitization workflows. Plan and direct digitization projects and perform ad-hoc scanning as required. Oversee in-house and vendor-provided digitization.
• Responsible for digitization equipment maintenance, calibration, service contracts, and replacement over time.
• Hire, train, and supervise student workers, including quality assurance, troubleshooting scanning and software issues, and ensuring deadlines are met.
• Perform quality control of digitized materials and metadata records.
• Apply metadata schemas and produce metadata guidelines when needed.
• Collaborate on the development of metadata schemas and controlled vocabularies.
• Implement a strategy to preserve digital assets.
• Oversee hardware and software needs such as servers, storage, and support contracts; plan for growth and replacement.
• Responsible for data backup system implementation and improvement.
• Maintain and report metrics on digitization projects, born-digital acquisitions, and other significant information that demonstrates work progress and the merits of the unit’s digital program.
• Fulfill agency obligation to Local Law 11 of 2003 which requires city agencies to transfer electronic copies of required reports to the Department of Records and Information Services.

Minimum Qualifying Requirements

1. A master's degree from an accredited college in Library Science, Archival Science, American History, Political Science or a related area, plus two years of full-time experience in archival or library science, one year of which must have been in a supervisory capacity of incumbents performing at a professional level; or

2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree from an accredited college and the one year of supervisory experience as described in "1" above.

Preferred Skills

• Desire and ability to work in a highly collaborative environment.
• Demonstrated experience writing and editing detailed collection guides, procedures, and other work documents using plain language that is clear, concise, organized and appropriate for the intended audience.
• Strong planning and organizational skills.
• Creative thinker with superior problem-solving skills.
• Aptitude for learning new skills and systems.
• Strong sense of accountability.
• Ability to communicate effectively on technology issues with technical and non-technical staff.
• Organized, detailed and able to manage workload across multiple projects to meet deadlines.
• Ability to communicate information and ideas verbally and in writing, and professionally with a high attention to detail and accuracy.
• This is a physically active job that requires ability to push, lift and shelve boxes of records up to 30lbs, bending and kneeling and using step ladders, and moving wide-format drawings in and out of flat files.
• Ability to remain stationary for extended periods of time, operating computers and scanning equipment.
• May on occasion be required to use personal protective equipment (PPE) such as hard hat, eye protection, and/or gloves when surveying records at some DEP facilities.
• Archive is located in a warehouse environment with collection storage and offices.

DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce.

To Apply: Find Job ID 580340 on https://www1.nyc.gov/jobs/.

For more information about NYC Environmental Protection, please visit www.nyc.gov/dep.

Instagram - https://www.instagram.com/nycwater

Facebook - https://www.facebook.com/nycwater

Twitter - https://twitter.com/nycwater

DEP Archives on Flickr - https://www.flickr.com/photos/nycwater/sets/72157647118511120/

Urban Archive - https://www.urbanarchive.org/nycwater

CUNY-HSI Archivist

(April 13, 2023)

Position Title - CUNY-HSI Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Head of Archives and Special Collections

Position Type - Full-time, term

Benefits - Yes

Salary Range - $66,000 - $75,000

The CUNY Haitian Studies Institute (HSI), housed in Brooklyn College’s School of Humanities and Social Sciences, is seeking an archivist. They will be responsible for creating and building the HSI archive, formulating collection development and acquisition policies, a budget and future staffing needs. They will identify and acquire collections, processing them according to archival standards, with guides ultimately going into ArchivesSpace. The archivist will promote the archive. They report to the Head of Archives and Special Collections. This is a two-year position, with reappointment dependent on funding.

https://careers.archivists.org/jobs/18385321/cuny-haitian-studies-institute-archivist

To Apply Please send cover letter, resume to C.Bradley-Sanders17@brooklyn.cuny.edu

Processing Archivist, Part-Time 

(April 13, 2023)

Position Title - Processing Archivist, Part-Time

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Head of Cataloging and Archives

Position Type - Part-time, permanent

Benefits - No

Hourly wage range - $31 - $35

The 9/11 Memorial & Museum’s permanent collection is an unparalleled repository consisting of material evidence, first-person testimony, and historical records of response to the February 26, 1993 and September 11, 2001 terrorist attacks and their ongoing repercussions. To date, the Museum has acquired more than 74,000 artifacts and digital media documenting the lived experiences of victims, survivors, and responders. Additionally, the Museum holds approximately 40 archival collections ranging in size from half a linear foot to over 90 linear feet and has begun to assemble an institutional archive documenting the organization’s history.

Under the direction of the Head of Cataloging and Archives, the Processing Archivist will develop a prioritized list of unprocessed archives and then rehouse, arrange, and describe these respective collections. The Processing Archivist will create finding aids using the collections management system, CollectiveAccess, with the goal of making these resources publicly available on the Museum’s online catalog, Inside the Collection. Work will take place primarily at the Museum’s lower Manhattan offices with some projects occurring at the Museum’s off-site collection storage facility in Jersey City, New Jersey

This is a permanent, part-time position. Due to total weekly hours, the position does not include institutionally supported benefits, including but not limited to health, dental, or retirement. This position cannot accommodate fully remote work, but hybrid work may be an option, at times, depending on tasks and supervisor’s approval.

ROLE & RESPONSIBILITIES

- Process, arrange, and describe materials according to the Collections Department’s Archival Processing Guide.

- Prepare DACS-compliant finding aids using CollectiveAccess.

- Perform basic preventive preservation and rehousing documents.

- Assist the Head of Cataloging & Archives with preparing records and selected finding aids to publish to the Museum’s online catalog, Inside the Collection

https://www.911memorial.org/jobs/ProcessingArchivistPT

To Apply Please send Cover letter and resume to 911mmcollectionsjobs@911memorial.org

Digital Archivist 

(April 10, 2023)

Position Title - Digital Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Head of Content

Position Type - Part-time, term

Benefits - No

Salary Range - $45,000 - $55,000

Digital Archivist (Contract)

RESPPOSITION DESCRIPTION

Pioneer Works is seeking a Digital Archivist to help establish a long term archival and digital asset management strategy for the institution. This person will spend time learning about how the organization functions and how the archive has been managed to date. They will work towards conceptualizing and implementing an institution-wide digital asset management system, including ingesting, tagging, cataloging, organizing assets, and refining workflows.

RESPONSIBILITIES

Develops a born-digital archival strategy that includes policies and procedures for ingesting, preserving, and managing electronic records.

Oversees the collection of assets, ranging in file type from raw video and photo to text files and audio, from multiple departments within the institution

Advises on folder structures, file formatting, and naming conventions.

Integrates information from various sources and databases.

Determine the appropriate metadata strategy based on the needs of the organization

Collaborates with internal teams on the on strategy for developing a public facing archive

Identifies and secures the necessary software for archival management

Maintains documentation and staff training materials for proper digital asset management usage and workflows.

Assists with asset organization and distribution for staff

REQUIREMENTS

A graduate degree in library science or a field with demonstrated knowledge of digital archives, such as Certified Archivist, is preferred. Current master’s candidates who have made significant progress towards a degree are encouraged to apply.

A minimum of five to seven years of experience as an archivist or digital asset manager.

Experience with database management, including creating organizational file structures, advanced searches, and batch processes.

Demonstrated knowledge of archival theory and practice, including experience processing archival records.

Experience with digital asset taxonomy and metadata with knowledge of relevant standards for archival description including DACS, EAD and EAC-CPF

Extensive knowledge of digital file formats used for photo, video and audio

Previous experience with a variety of computer operating systems, storage media, and NAS systems such as Synology.

Experience with Collective Access, ArchivesSpace, Archivist Toolkit, or a similar archives collection management software

Experience with r scripting languages preferred

Ability to work independently, as a team member, and across organizational boundaries

Apply

Please send a cover letter and resume via email to: jobs@pioneerworks.org with “Digital Archivist_[Applicant Name]” in the subject heading. Please do not call to inquire about your application. Should you match our needs, we will be in contact with you.

Policy

Pioneer Works is committed to a diverse and inclusive workforce, one that reflects the varied global community we serve.

Pioneer Works is an Equal Opportunity Employer and does not discriminate on the basis of an individual’s sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics

Records Management Intern 

(April 10, 2023)

Position Title - Records Management Intern

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Records Management Officer (I have an MLIS)

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $18- $25

Job Description

The NYC Department of Buildings is responsible for ensuring the safe and lawful use of buildings and properties by enforcing the NYC Construction Codes, Energy Code and Zoning Resolution. We facilitate compliant development with integrity, efficiency, and professionalism. We are committed to becoming a premier municipal building organization, dedicated to enhancing the quality of life for all New Yorkers and making our city safer. We are committed to improving our performance and developing procedures that are streamlined, understandable and transparent.

About the team

The Records Management unit is responsible for the development of and monitoring compliance with standards and procedures for the timely maintenance, preservation, servicing, and disposal or transfer of all records created by the Department.

Responsibilities

• Revision of the Records Retention Schedule
• Developing digital records programs
• Inventorying and digitizing historical records
• Researching and preparing grant opportunities
• Preparing items for off-site storage
• Coordinating with the Department of Records and Information Services (DORIS) and other entities

Benefits

• Gain hands-on experience from a regulatory city agency
• Work closely with professionals who have years of industry experience
• Build your professional network and resume
• Learn new technical and analytical skills

**Must be enrolled in a graduate program**

**Application deadline: April 19, 2023**

https://www.nyc.gov/jobs/ search for Job ID 581133

To Apply Please send Cover letter and resume to ersaunders@buildings.nyc.gov

Archivist

(March 23, 2023)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Processing Archivist

Position Type - Part-time, term

Benefits - No

Hourly wage range - $25 - $30

Job Title: Archivist (Part-time, Department of Vertebrate Paleontology)

Responsibilities and Duties:

The Archivist will participate in the day-to-day care of the Vertebrate Paleontology Archive, and in an IMLS-funded project to catalog the Vertebrate Paleontology Archive in order to broaden access to the collection. Duties include assessing and analyzing unprocessed materials, creating and updating catalog records, creating finding aids, selecting and documenting materials for future conservation, performing basic preservation work, responding to researchers’ inquires for information from the Archive, assisting visitors to the Archive collection, and other duties as assigned.

The position is part-time, with a schedule of 20 hours per week, onsite at the AMNH, requiring active involvement with the archive material. Salary range is $28-$33/hour.

Position Information

Position Title Archivist

Department Vertebrate Paleontology - 019

Position Summary

The Archivist will participate in the day-to-day care of the Vertebrate Paleontology Archive, and in an IMLS-funded project to catalog the Vertebrate Paleontology Archive in order to broaden access to the collection. Duties include assessing and analyzing unprocessed materials, creating and updating catalog records, creating finding aids, selecting and documenting materials for future conservation, performing basic preservation work, responding to researchers’ inquires for information from the Archive, assisting visitors to the Archive collection, and other duties as assigned.

The position is part-time, with a schedule of 20 hours per week, onsite at the AMNH, requiring active involvement with the archive material.

The expected salary for the Archivist is $28.00/hour – $33.00/hour. This position is overtime eligible.

Pay will be determined based on several factors. The hiring range for the position at commencement is based on the type of work and the scope of responsibilities. The salary and placement offered is based on a number of individualized factors, including, but not limited to, skills, knowledge, training, education, credentials, areas of specialization and depth and scope of experience.

Required Qualifications

Applicants should be enrolled in, or a graduate of, an ALA-accredited master’s degree in library and information science or equivalent, with formal training in archival theory and practice, and have at least two years professional archival processing experience, preferably in a museum or academic setting.

Demonstrated success in arranging, describing, and processing archival collections, writing finding aids while leveraging legacy arrangement and description.

Experience working with physical archives, especially delicate physical collections, experience with flat files, maps, and/or art.

Familiarity with basic preservation of archival materials, including proper handling, housing, and storage.

Proficiency working in archival content management systems, such as ArchivesSpace with knowledge of archival description standards, including DACS, EAD, EAC.

Proficiency in the use of PC and Mac based software.

Ability to work well both independently and in a collaborative environment.

Strong written, verbal, and interpersonal communication skills.

Excellent organizational skills including accuracy and a strong attention to detail.

Preferred Qualifications

Comfort taking the initiative in new settings and knowing when to ask adept questions.

Experience managing support staff, interns, or volunteers in archive setting.

Experience with or interest in digitization projects.

Awareness of current developments, trends and emerging technologies in the field of archives and records management.

Experience working in museum collections and/or scientific archives is a plus.

Physical Demands

Ability to climb ladders and stairs.

Ability to lift and carry 30lbs.

Category Part-Time/Term

Total Number of Scheduled Hours Per Pay Period 40

Union Status Non-Union

FLSA Non-Exempt

Expected Salary Minimum $28/hour

Expected Salary Maximum $33/hour

EEO Statement

The American Museum of Natural History is an Equal Opportunity/Affirmative Action Employer. The Museum does not discriminate with respect to employment, or admission or access to Museum facilities, programs or activities on the basis of race, creed, color, religion, age, disability, marital status, partnership status, gender, sex, sexual orientation, gender identity, gender expression, genetic information, pregnancy, alienage or citizenship status, current or former participation in the uniformed services, status as a veteran, or national or ethnic origin, or on account of any other basis prohibited by applicable City, State, or Federal law. Additional protections are afforded in employment based on arrest or conviction record, status as a victim of domestic violence, stalking and sex offenses, unemployment status, and credit history, in each case to the extent provided by law. If special accommodations are needed in applying for a position, please call the Office of Human Resources.

Quick Link https://careers.amnh.org/postings/3595

Posting Detail Information

Posting Number GS626P

Open Date 03/22/2023

Close Date

Open Until Filled Yes

Special Instructions to Applicants

For best consideration, applications should be received no later than April 21, 2023.

Applications cannot be accepted via email or snail mail Please use website https://careers.amnh.org/postings/3595

Please Note: Due to the volume of applications, we are not able to respond to email inquires regarding the status of an application; applicants will only be notified if they have been selected for an interview

https://careers.amnh.org/postings/3595

Assistant Commissioner for Archives and Records in the New York State Archives 

(March 21, 2023)

Position Title - Assistant Commissioner for Archives and Records in the New York State Archives

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Monica Gray

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $116,000 or more

Candidates must possess a master’s degree in history, government, business administration, public administration, political science, American studies, library and information science, or archival administration AND 6 years of post-degree professional experience as a director of an archival repository or records management program; or in a senior management position in a state or local government archival or records management program. A doctoral degree may substitute for one year of qualifying experience. Two years of this experience must have been at a managerial level. Candidates must demonstrate a record of national or regional leadership in archives or records management and must be able to communicate a clear understanding of the challenges of government archives and records management programs and demonstrate a record of a collaborative leadership style.

The New York State Education Department is seeking candidates for the position of Assistant Commissioner for Archives and Records in the New York State Archives, a component of the Office of Cultural Education within the New York State Education Department. Reporting directly to the Deputy Commissioner of Cultural Education, the Assistant Commissioner will serve as the State Archivist and lead the operations of the New York State Archives. The incumbent will direct New York’s state and local government records management programs including the State Records Center, coordinate the State Historical Records Advisory Board, and serve as the Executive Officer of the New York State Archives Partnership Trust. The incumbent will have oversight responsibility for a staff of approximately 70 professional, technical and support staff, an operations budget of approximately $6.5 million, and grant programs of approximately $6.5 million each year, primarily to local governments.

The State Archives offers a comprehensive and innovative array of records related programs and services to state agencies, local governments, non-government historical records repositories, community organizations, and individuals. These programs and services span the boundaries of New York State and include technical assistance, training, publications, and grants to address archives and records management issues and to promote the use of historical records in the classroom to help students develop analytical and creative thinking skills. The State Archives operates a stewardship facility in Albany where more than 270 million colonial and state government records are preserved and made available for use. Through its Documentary Heritage Program, the Archives supports programs to ensure that the history of all New Yorkers is collected and saved for future generations.

In the capacity of Executive Officer of the Archives Partnership Trust, the incumbent is responsible for acquiring resources through public/private partnerships designed to raise endowment and special project resources to supplement State operations funding. The Executive Officer manages a staff of 4 and a budget of just over $1 million.

Other duties of this position include, but are not limited to, the following:

• Work with the Board of Regents and stakeholders across the State to lead a policy and regulatory environment that supports records management services;
• Establish goals and objectives for the State Archives to efficiently carry out its mission, meet its mandated functions, and effectively serve State government and the people of New York;
• Contribute to the State Education Department’s strategic plan to ensure that the role of the State Archives is incorporated into the overall mission of the Department;
• Direct the organizational development of the State Archives, ensuring a balanced and effective organizational structure with trained staff to support its mission;
• Ensure that the Archives’ programs and staffing reflect established and newly evolving technologies, programs and procedures, and lead change to ensure that the State Archives continues to provide innovative resources and services over time; and
• Establish and carry out a statewide communication program to promote State Archives programs, resources, and services through appearances, written reports, webinars, and use of social media.

https://statejobs.ny.gov/public/vacancyDetailsView.cfm?id=126609

When applying, please include box number "OCE-1326/26000" in the Subject Line. Please include a Cover Letter and Resume to oecjobs@nysed.gov.

Archivist

(March 18, 2023)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director, Music Library and Archives

Position Type - Full-time, Permanent

Benefits - No

Salary Range - $65,000 - $80,000

From our first downbeat as a summer concert series at Lincoln Center in 1987, to the fully orchestrated achievement of opening the world’s first venue designed specifically for jazz in 2004, we have celebrated this music and these landmarks with an ever-growing audience of jazz fans from around the world. Over the past four decades, Jazz at Lincoln Center (JALC) has become an important advocate for jazz, culture, and arts education globally.

Jazz at Lincoln Center seeks an experienced Archivist to facilitate assembling its Archives department. The Archivist will report to the Director of Music Library and Archives and will collaborate with departments organization-wide to achieve a successful adoption of archival and records management practices that will support JALC’s mission, goals, and objectives.

Responsibilities

Assess and implement archival policies, protocols, and workflows for JALC materials in conventional and digital formats.

Draft and maintain clear documentation of Archive policies.

Oversee archival ingest, access, and preservation workflows.

Identify, process, and catalogue the backlog of JALC’s archival documentation in conventional and digital formats, including the accessioning and de-accessioning of archival materials

Coordinate with the cross-departmental staff to achieve standardized, loss-less, reliable, and effective preservation of and access to born digital and digitized assets (including visual and moving images and audio recordings) regardless of original format.

Prioritize work to support internal and public access to JALC Archives and historical data.

Interface with staff, researchers, musicians, and the general public, providing reference and research services for activities related to achieving work associated with JALC’s mission.

Supervise volunteers, interns, and part-time staff working on archive projects.

Work closely with Music Library and Archives and Development staff to shape additional grant-funded projects and assist with drafting proposals and reports.

Develop annual and multi-year work plans. Create a rubric for assessing the plan and report on outcomes each year.

Manage data capture concerning the Archives’ collections for inclusion in JALC’s information management program.

Manage physical security and preservation of the Archives collections.

Revise policies, procedures, and standards in order to sustain the Archives’ collections and make them available as needed in support of JALC’s mission.

Manage the preservation and administration of archival records at all levels across organization and in any form, including the collection of artistic, administrative, legal, and fiscal documents, not currently in use.

Collaborate as needed to provide the adoption of basic records management protocols.

Facilitate ongoing preparation and updating of inventories, guides, and other retrieval aids in accord with accepted archival standards.

Requirements

Graduate degree in Archives Management or MLIS with archival focus, or other graduate degree with a Certificate in Archives Management.

Demonstrated project management experience, including concurrent management of multiple projects with multiple stakeholders.

Knowledge of archival and preservation needs of a variety of materials, including paper documents and materials, photographs, audio-visuals, and digital born assets.

Minimum of 6 years of experience in archival work and management, including experience in file and document organization and management, electronic databases and documents, and database management.

Minimum of 2 years digital asset management experience or comparable databases, including asset ingest, export, and metadata creation.

Academy of Certified Archivists Certification a plus.

Ability to work both independently and part of a team.

Familiarity with user rights matters preferred.

Familiarity with jazz preferred.

https://www.jazz.org/careers/archivist/

To apply please send Resume, cover letter to careers@jazz.org

Archivist

(March 9, 2023)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Artistic Associate

Position Type - Part-time, term

Benefits - No

Hourly wage range - $25 - $30

About Theatre for a New Audience:

Theatre for a New Audience (TFANA), founded in 1979 by its Artistic Director Jeffrey Horowitz and led by Horowitz and Managing Director Dorothy Ryan, is an award-winning off-Broadway LORT- C theatre whose mission is to develop and vitalize the performance and study of Shakespeare and classic drama alongside other new work. TFANA is dedicated to building a culturally diverse and equitable environment and strongly encourages applications from underrepresented populations. The position will remain open until a diverse and qualified pool of candidates is identified.

Archivist:

The Archivist will work in close collaboration with TFANA’s Artistic Associate, other TFANA staff, and database / web-development vendors to construct a public-facing digital archive showcasing the Theatre’s 40+ years of history. In addition, the Archivist will create protocols, a manual, and training for existing TFANA staff for archiving future material as it is generated, so that the Theatre can maintain and build upon the work of this project.

Responsibilities include:

- Producing a comprehensive timeline of the Theatre’s history.

- Creating inventories, catalog records, and finding aids of the collection utilizing archival

metadata and description standards.

- Digitizing materials in-house and supervising off-site digitization of materials including stills, audio, film and video from live performances; marketing materials; production designs; press clippings; educational materials; select correspondence; etc.

- Arranging for physical preservation and storage of select materials.

- Curating virtual exhibits/features showcasing topics in TFANA’s collection and history, e.g., the foundation of the Theatre, major affiliated artists, building Polonsky Shakespeare Center, etc.

- Establishing archival policies and procedures, writing training materials, and training TFANA staff on archival best practices for new material.

- Securing permissions and licensing additional materials from TFANA-affiliated artists.

- Other duties as assigned.

Qualifications and Traits:

Note: We know that many great candidates may not have all of the qualifications listed below but possess fully transferable skills. We encourage submissions regardless of whether they meet all criteria.

- ALA-accredited Masters degree in Library Science, or equivalent professional experience in the archival field.

- 2+ years professional experience as an archivist in the arts/cultural field; theatre and other performing arts institutions a plus.

- Proficiency with archival content management systems, databases, and reference ticketing systems; proficiency with Collective Access software is preferred, and such proficiency should be described in your application cover letter.

- Familiarity with digital best practice standards.

- Motivated, detail-oriented team player and problem-solver.

- Outstanding communication skills (verbal and written).

- Ability to climb an 8’ ladder and carry a 30 lb. box in order to access materials.

This would be a great opportunity for you if:

- You are excited by the potential of digital public archives to tell compelling stories about an arts institution; to reflect institutional values through an archive’s curation and design; and to bring to the fore historically marginalized voices and perspectives.

- You appreciate the disparate needs of the anticipated stakeholders / end users for a not-for-profit theatre company’s archive: academics, young students, artists, patrons, and the institution itself (for marketing, development, and artistic purposes).

- You want to hone your digital project management skillset. This project is made possible by a grant from the Bloomberg Digital Accelerator Program, which is committed to developing and sharing best practices around technology investments.

- You enjoy a structured process that entails significant autonomy. The archivist in this role will need to realistically assess the institution’s medium- and long-term goals, collaborate on a detailed timeline for execution, be self-directed in much of the day-to-day work, and reliably report progress and setbacks to the project lead and team.

- You have an interest in interpretations of work by playwrights as varied as William Shakespeare, Christopher Marlowe, Henrik Ibsen, Alice Childress, Samuel Beckett, Maria Irene Fornes, Richard Maxwell, Jackie Sibblies Drury, Will Eno, Adrienne Kennedy and Thornton Wilder.

This is a part-time position (~20 hours/week). The start date is May 17, 2023 (with some flexibility) and the anticipated term of the position is through the launch of the archive in August 2024. Most work will take place at TFANA’s administrative offices in Manhattan (West Village), with some remote work possible. All TFANA staff are required to be fully vaccinated against COVID-19.

Compensation:

Salary: $30/hour.

To Apply:

Applicants for this position should send a detailed cover letter and chronological resume in a single, combined PDF to jobs@tfana.org with “Archivist” in the subject line.

Theatre for a New Audience is committed to attracting, hiring and retaining employees who reflect the cultural diversity of our community. We believe that every employee has the right to work in a respectful environment that is free from discrimination, consistent with our commitment to diversity, equity, inclusion and respect. This commitment extends to all aspects of the employment relationship.

https://www.tfana.org/about/workwithus/archivist