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As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.


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ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!


Current Openings 

  • Tuesday, April 12, 2022 8:56 PM | Laura DeMuro (Administrator)

    Part-time Project Archivist

    (April 12, 2022)

    Position Title - Part-time Project Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Director of Archival Partnerships

    Position Type - Part-time, term

    Benefits - No

    Hourly Wage Range - $25 - $30

    The American Jewish Historical Society is seeking a part-time Project Archivist. 

    Reporting directly to the Director of Archival Partnerships with assistance from the Director of Collections and Engagement, the Project Archivist will arrange, describe and preserve collections of institutional records and personal papers in accordance with professional best practices and institutional guidelines; partner with archives staff  to determine project priorities, evaluate potential access restrictions, and resolve arrangement questions; recommend the selection of materials for digitization; assist with quality assurance procedures for digital assets; create EAD finding aids; and edit existing finding aids to reflect new accretions.

    Salary: $27-$32/hour

    Term of project: 3 months, with the possibility of extension

    Responsibilities include:

    Survey, arrange, describe, and rehouse archival collections and accretions to existing collections in accordance with best practices and AJHS-specific guidelines and vocabularies

    Assess confidentiality and privacy restrictions 

    Contribute to selection of materials for digitization and support digitization process 

    Create archival description using ArchivesSpace

    Produce social media and other content to raise public awareness of newly processed materials

    Contribute to documentation on processing, encoding, and preservation

    Participate in AJHS’ general reference work, including paging materials to the Reading Rooms for researchers

    Required Skills:

    Master’s Degree in Information and Library Science, Archival Studies, or a related field or equivalent professional experience with formal coursework in archival management

    2-4 years of processing experience, preferably on large institutional collections

    Knowledge of archival best practices and standards

    Familiarity with ArchivesSpace

    Ability to work flexibly, independently, and collaboratively in a complex organizational environment

    Familiarity with EAD and MARC standards

    Capacity to communicate effectively, both verbally and in writing

    Analytical skills and detail orientation

    Superb writing, proofreading, and editing skills 

    https://ajhs.org/careers

    To Apply: Please send Resume and cover letter to info@ajhs.org.


  • Monday, April 11, 2022 9:06 PM | Laura DeMuro (Administrator)

    Archival Intern 

    (April 11, 2022)

    Position Title - Archival Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Head of Archive

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly Wage Range - $18- $25

    Cai Studio is seeking a part-time Archival Intern. This is an excellent opportunity for those interested in working in a fast-paced contemporary artist studio and gaining hands-on experience building a growing archive.

    Under the direction of the artist, Cai Studio oversees the fabrication of original artworks, the coordination of public exhibitions, and the conception and production of related publications. The archive department is one of the three main departments (projects, archives, and collections) at the studio. This department is responsible for cataloging and maintaining photographs, videos, and printed documentation of artworks, the art making process, and exhibitions from the earliest stages of Cai’s career up to the present day. The team contributes to a wider understanding of the artist by supporting publications, exhibitions, and scholarship.

    Intern responsibilities include:

    - Digitizing archival materials such as slides, photographic prints, books, documents, and ephemera

    - Organizing and maintaining physical and digital libraries in the studio

    - Assisting the archives department on cataloging and data entry, including creating records for various types of archival materials

    - Assisting the archives department and other studio members with image requests and research as needed

    The ideal candidate will meet the following requirements:

    - Undergraduate degree in Library Science, Art History, Museum Studies or another related field (current students welcome to apply)

    - Must be detail-oriented and be willing to follow detailed instructions

    - Excellent organizational skills

    - Knowledge of archival digitization and metadata standards

    Preferred:

    - Bilingual speaking and reading skills in Mandarin Chinese and English

    - Working knowledge of Filemaker database software

    - Working knowledge of Collective Access database software

    - Experience using and applying the Chicago Manual of Style

    Please send your résumé and cover letter to Cai Studio at nystudio.search@gmail.com

    with “Archival Intern” in the subject line. Only selected applicants will be contacted.

    Compensation commensurate with experience.

    http://www.caiguoqiang.com/press/PDFforPress/ArchivalIntern_CaiStudio_2022.pdf

    To Apply: Please send résumé and cover letter to nystudio.search@gmail.com


  • Friday, April 08, 2022 9:12 PM | Laura DeMuro (Administrator)

    Archivist (Specialist II)

    (April 8, 2022)

    Position Title - Archivist (Specialist II)

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Senior Manager, Archival Processing

    Position Type - Full-time, term

    Benefits - Yes

    Salary Range - $45,000 - $55,000

    Overview

    Special Collections Processing (SCP) is the department within NYPL’s Preservation and Collections Processing that promotes access to the Library’s most distinctive collections by describing rare and unique materials and preparing them for preservation and use. We support collections in all of the Research Libraries, including the curatorial divisions at the Library for the Performing Arts, Schomburg Center for Research in Black Culture, and Stephen A. Schwarzman Building.

    Within SCP, the Archival Processing unit supports access to distinctive collections by arranging and describing archives and manuscripts and creating finding aids for research use. Staff process digital and analog collections in all formats, including personal papers, institutional records, visual materials, and sound and moving image recordings. They also support the assessment and transport of acquisitions and manage archival metadata and its movement across systems.

    The Archivist’s primary responsibilities are to arrange and describe archival collections of personal papers and organizational records.

    This position is grant funded for 3 years.

    Key Responsibilities

    Reporting to the Senior Manager, Archival Processing, the Archivist will:

    Arrange and describe archival collections of personal papers and organizational records, perform rehousing and other basic preservation needs, and prepare finding aids in accordance with local and national standards.

    Perform original cataloging for special collections in a variety of formats in accordance with local and national standards.

    Help develop and maintain cataloging routines which provide access to the library's newly acquired collections as well as any archival backlogs.

    Supervise interns, volunteers, and non-professional staff assisting in processing activities.

    Participate in the planning and execution of division-wide projects, especially those related to cataloging and collection management.

    Represent the Division through active participation in professional organizations.

    Perform related duties as required.

    Required Education, Experience & Skills

    Required Education & Experience

    ALA-accredited Master’s degree in library, archival or information studies or Master’s degree in liberal arts or humanities and successful completion of archival training.

    One to two years experience in an archives or manuscripts repository creating descriptive records for archival collections.

    Required Skills

    A strong background in archival theory and practice, especially regarding arrangement and description, as well as a familiarity with current approaches to born-digital materials.

    Demonstrated knowledge of current standards for archival description (APPM, DACS, LC subject headings, authority control, and MARC 21).

    Demonstrated experience in original and copy cataloging.

    Working knowledge of historical research methodology and experience with standard bibliographic tools.

    Excellent interpersonal, oral, and written communication skills.

    Successfully demonstrated initiative, accuracy, attention to detail, judgment, analytic and organizations.

    Ability to work well independently and collaboratively in a production-oriented, team environment.

    Preferred Qualifications

    Experience in EAD markup.

    Experience using ArchivesSpace or Archivists' Toolkit.

    Reading knowledge of at least one foreign language.

    Experience supervising and training non-professional staff.

    Please Note: Effective August 2, 2021, absent a qualifying exception for medical or religious reasons, newly hired employees of the New York Public Library must present proof of receipt of a COVID-19 vaccination and may not begin employment at the Library until 14 days after their receipt of their second dose of either the Pfizer or Moderna vaccines or 14 days after their first dose of the Johnson & Johnson vaccine. Newly hired employees who need additional time to receive their vaccination prior to their start date may request an adjournment of their start date with their hiring manager. The Library will consider such requests on a case by case basis, depending upon the Library’s operational needs, among other factors. The Library will further consider exemptions for prospective employees who cannot become vaccinated due to a qualifying medical condition or a sincerely held religious belief or practice. Candidates who receive a conditional offer of employment and who seek a medical or religious exemption to the Library’s vaccination policy will be provided with additional instructions at the time of the conditional offer.

    Core Values

    All team members are expected and encouraged to embody the NYPL Core Values:

    Be Helpful to patrons and colleagues

    Be Resourceful in solving problems

    Be Curious in all aspects of your work

    Be Welcoming and Inclusive

    Physical Duties

    Limited physical effort is required

    Light lifting required

    Lifting up to 40 lbs. required

    May require travel within NYC

    Physical Required?

    No

    Union/Non Union

    Local 1930

    FLSA Status

    Non-Exempt

    Schedule 35 hours per week

    Please apply at https://nypl.pinpointhq.com/en/jobs/44407


  • Saturday, April 02, 2022 9:03 AM | Laura DeMuro (Administrator)

    Archivist 

    (April 2, 2022)

    Position Title - Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Director of Communications

    Position Type - Part-time, permanent

    Benefits - No

    Hourly wage range - $36 - $40

    City and Country School seeks a part-time Archivist to oversee, maintain, and develop the School’s archives that document over 100 years of progressive education and Greenwich Village history. The City and Country School Archives contain an extensive collection of documents, photographs, and student work related to the School’s pedagogy and history, as well as the evolution of education in America. Many of these original writings and artifacts are irreplaceable and invaluable to the study of progressive education.

    The C&C Archives serve the school and the progressive education community by collecting, preserving, providing access to, and interpreting primary resource material on the work and history of the school and New York City. Read more about the C&C Archives here.

    The Archivist oversees and is responsible for:

    -Maintaining the current collection–both physical and digital formats.

    -Maintaining and updating the finding aid.

    -The acquisition, processing and cataloging of new materials.

    -Maintaining and updating the digital archive of photos.

    -Assessing preservation needs of the collection.

    -Maintaining and updating archives policies and administrative materials.

    -Providing access and support to school staff, students and families for various needs such as: exhibits, events, communications, reference inquiries.

    -Supporting external researchers.

    -Collaborating with external archivists and historians in the wider progressive education and Greenwich Village community.

    -Overseeing volunteers as needed.

    -Effectively collaborating and communicating with the Board Archives Committee.

    The Archivist will ideally bring:

    -Demonstrated understanding, application, and implementation of current archival theory, standards, and best practices including the ability to create policy.

    -Demonstrated knowledge of physical and digital record management policies and procedures.

    -Knowledge of current conservation and preservation practices for archival collections in a variety of formats.

    -Flexibility processing various physical formats, including paper, photographs, film/video materials, and art objects.

    -Knowledge of intellectual property issues related to archives, libraries, and special collections.

    -Knowledge of metadata standards and archival database software: currently C&C Archives utilizes Omeka Software with Dublin Core standards for the digital archive.

    -Ability to collaborate and communicate with a variety of community members and outside professionals.

    -Experience curating exhibitions related to archival collections and developing and delivering talks and workshops.

    -ALA-accredited master’s degree in library and information sciences with emphasis on archives or master’s in archival administration or equivalent degree/experience.

    -A working knowledge of progressive education in general and C&C in particular, and the history of Greenwich Village

    -Must be able to lift and or move up to 40 pounds unassisted.

    The position is part-time: 8-10 hours per week, with opportunity for a flexible schedule. The compensation range is $35-$50/hour.

    City and Country School is an Equal Opportunity Employer with interest in developing diversity within the faculty, staff, and student body. City and Country School does not discriminate on the basis of race, religion, color, age, gender identity, gender expression, sexual orientation, marital or familial status, national origin, citizenship, or disability.

    https://www.cityandcountry.org/about-us/careers/

    To Apply: Send cover letter and resume JenniferM@cityandcountry.org


  • Thursday, March 31, 2022 9:37 PM | Laura DeMuro (Administrator)

    Knowledge Management Project Coordinator

    (March 31, 2022)

    Position Title - Knowledge Management Project Coordinator

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Director, Knowledge Management

    Position Type - Full-Time, Permanent

    Benefits - Yes

    Salary Range - $66,000 - $75,000

    Snøhetta is an international, interdisciplinary architecture and landscape architecture firm with seven studios world-wide. The US offices are working on architectural, interior, and landscape projects associated with libraries, performance spaces, master plans, academia, museums, park planning, and public plazas throughout the Americas.

    Summary

    We are looking for a Knowledge Management Project Coordinator to join our team in New York. The Knowledge Management (KM) Project Coordinator is responsible for projects and assignments that support the daily activities of Information and Knowledge Management for Snøhetta’s U.S. offices. Under the direction and supervision of the Director of Knowledge Management, the KM Project Coordinator not only leads and supports KM projects, they may also coordinate and develop initiatives to forward the goals set by the Executive Team together with the Director of Knowledge Management.

    The KM Project Coordinator supports the Director of Knowledge Management in reporting on KM projects and initiatives to the Executive Team as well as performing typical administrative activities, including but not limited to document and file organization, process documentation, and schedule coordination with consultants and vendors.

    https://web106.reachmee.com/ext/I020/762/job?site=6&lang=UK&validator=83f187b6a1fc05eedd0e6135a310a4c1&job_id=154

    To Apply: Please send Resume, Cover Letter to jay@snohetta.com


  • Thursday, March 31, 2022 9:33 PM | Laura DeMuro (Administrator)

    Chinese Processing Archivist

    (March 31, 2022)

    Position Title - Chinese Processing Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Processing Archivist

    Position Type - Full-time, term

    Benefits - Yes

    Salary Range - $66,000 - $75,000

    Description

    Columbia University Libraries seeks a Chinese Processing Archivist to arrange and describe archives and manuscript material in all formats held by the C.V. Starr East Asian Library according to local and national practices. This position is uniquely situated in that it plays a principal, integral role in both technical services and access services for Starr Library's operation. This position manages a student employee.

    *This is a three (3) year temporary position from date of hire with possibility for extension*

    Responsibilities

    Processing: Arrange and describe manuscript material and archival collections in all formats (paper, photographic, electronic, audiovisual, etc.). Develop processing plans for collections, including determining level of granularity at which to process, assure appropriate housing of materials, identify and recommend materials for conservation treatment, write and edit finding aids according to DACS (Describing Archives: a Content Standard) specifications.

    Technical Services: Upload finding aids to ArchivesSpace. Maintain metrics on processing and submit regular reports on the ongoing processing and cataloging work. Create item-level metadata for digital objects relating to archival collections as appropriate. Triage unprocessed collections for possible use by researchers upon request.

    Public Service: Provide reference assistance related to the archives in process, including answering reference queries (email, telephone), and participate in supervising the Special Collections reading room.

    Training, Instruction, and Supervision: Train and supervise the work of a student working on archival projects.

    Professional Involvement and Development: participate in unit-wide, library-wide, and profession-wide planning and committee activities

    Administrative Tasks: Participate in staff meetings for the general staff and various smaller groups.

    Qualifications

    Minimum Degree Required:

    Master’s Degree in Library Science or equivalent combination of education and experience.

    Minimum Qualifications:

    Comprehensive knowledge of archival theory and practice with at least one or more years of processing collections.

    Knowledge equivalent to a minimum of one graduate level course in cataloging and metadata.

    Familiarity and experience with ArchivesSpace or similar software equivalent to six months to two years

    Thorough command of the Chinese language.

    Strong writing and editing skills.

    Project management skills.

    Strong interpersonal skills.

    Preferred Qualifications:

    Graduate degree in an academic discipline.

    Working knowledge in at least one additional East Asian language.

    Some familiarity with other relevant metadata standards, including Dublin Core, VRA Core, METS, and MODS.

    Previous experience providing reference services.

    Some supervisory experience, including students.

    Some experience working with born-digital archival content.

    Minimum salary: $71,000

    https://apply.interfolio.com/104234


  • Wednesday, March 30, 2022 8:25 PM | Laura DeMuro (Administrator)

    Archive Intern

    (March 20, 2022)

    Position Title - Archive Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Project Archivist

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits?- Yes

    Hourly wage range - $18- $25

    The Archive Intern will participate in an IMLS-funded project to catalog the Vertebrate Paleontology Archive in order to broaden access to the collection. The intern will work in a team of two, under the supervision of the Project Archivist and AMNH collections and Research Library staff, on processing tasks to meet the goals of the work plans set for various areas of the project. These tasks will include cataloging unprocessed materials; assisting with the creation of finding aids; working through materials to flag them for future conservation, re-housing and digitization in future grant projects; and contributing to social media outreach.

    The internship period runs for 24 months; this position requires a minimum commitment of 15 consecutive weeks, working one day a week. Work on this internship can only be performed onsite at the AMNH.Preference may be given to candidates who can commit to more than one consecutive semester.

    Apply Online: https://careers.amnh.org/postings/2822


  • Tuesday, March 29, 2022 8:28 PM | Laura DeMuro (Administrator)

    Archives Intern

    (March 29,2022)

    Position Title - Archives Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Director of Archives

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - No

    Hourly wage range - $18- $25

    Under supervision of the Director of Archives, the Archives Intern will focus on library cataloguing and basic archival processing (arrange, describe, rehouse) of the newspaper clipping files. Additional possible projects include assistance with digitization and metadata entry, preparing remote research request materials, and other duties as assigned.

    Qualifications

    • Current or recent Master of Science in Library and Information Science student with coursework in archives
    • Knowledge of basic library and archival principles
    • Experience working with databases, scanning software, and/or library catalogues
    • Knowledge of modern art and Rauschenberg a plus

    Location

    Internship is onsite in the temporary Foundation offices in lower Manhattan

    The Rauschenberg Foundation has instituted protocols to ensure the health and safety of everyone who comes onsite, including a requirement that all staff and visitors be fully vaccinated against COVID-19, other than accommodations required by law for religious or disability objections.

    Term

    Up to 16 hours for 8- to 12-weeks between May – July 2022; exact start and finish dates are flexible. Preferred days are Tuesday, Wednesdays, and/or Thursdays.

    Compensation

    $20/hour

    About Us

    The Robert Rauschenberg Foundation expands the legacy of artist Robert Rauschenberg (1925–2008) who believed strongly in the power of art as a catalyst for social change. The Foundation delivers on its mission through on-going research and support for exhibitions, while sustaining the well-being of innovative artists and the work of socially engaged institutions that embody the same risk-taking, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors.

    The Rauschenberg Foundation primarily supports small to midsize arts and socially engaged organizations that are contrarian and experimental, even courageous, in driving towards equity. In addition, the Foundation amplifies the creative life of artists and scholars across the disciplines through residencies, commissions, and accessible public platforms. Finally, the Foundation supports research, exhibitions, publications, academic partnerships, and special projects across the globe that promote the legacy of Rauschenberg’s joyful, responsive, and irreverent approach to making work while living an empathetic and meaningful life.

    https://www.rauschenbergfoundation.org/full-and-part-time-positions

    Application deadline is Friday, April 15, 2022.

    Interested candidates should submit a cover letter and resume to employment@rauschenbergfoundation.org. Please indicate “Summer 2022: Archives Intern” in the subject of your email to ensure proper processing and review. Please do not deviate from this format as it may lead to your application being filtered out of consideration.


  • Saturday, March 19, 2022 10:24 AM | Laura DeMuro (Administrator)

    Chief Archivist

    (March 19, 2022)

    Position Title - Chief Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Chief Archivist

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $86,000 - $95,000Position Focus:

    The Yale Center for British Art seeks a museum archivist to lead and manage the Center’s Archives as a professional repository dedicated to the histories of British art, Paul Mellon, and the Yale Center for British Art. Reporting to the Deputy Director for Research in the Research Division, the Chief Archivist will be responsible for all aspects of the Archives, including records management, collection development, accessioning, description, preservation, and access to the Center’s archival holdings. The Chief Archivist will manage and execute these activities in accordance with current national archival standards and practices and will refine and implement policies and procedures in support of the collections.

    The Chief Archivist will develop a dynamic museum archives fully integrated into all of the museum’s functions. The postholder will work in tandem with the museum’s curatorial departments on acquisitions and cataloging initiatives and in consultation with its Conservation department on preservation-related activities. The postholder will forge programmatic relationships to further share and promote the Center’s archival collections by way of exhibition and publication opportunities, the Center’s visiting scholars program, and its educational programs. The Chief Archivist will work closely with the Center’s IT department to implement technology-related initiatives, including those pertaining to records management, born-digital records, and digital preservation, and assist with the Archives’ use of shared archives systems such as ArchivesSpace and Preservica. The postholder will also coordinate with staff members in the Collections Information and Access, Communications, Imaging, and Study Room departments to provide access to and promote the Center’s archival collections to diverse audiences.

    The Chief Archivist will directly supervise staff members, graduate research assistants, interns, and student assistants. The postholder will be responsible for the department’s annual budget and for establishing priorities and fulfilling goals for the department as well pursuing funding opportunities, including grants. The postholder will manage the storage and transport of archival collections across the Center’s buildings and off-site storage locations and will ensure that policies and protocols are in place for their care. The postholder will provide reference and research services related to the archival collections. The Chief Archivist will employ creative strategies along with rigorous standards to advance the mission of the Archives.

    Yale University offers substantial opportunities for collaboration, including working with other special collections units across Yale. The postholder also will liaise with institutions outside of Yale including those associated with Paul Mellon.

    https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25053&siteid=5248#jobDetails=1528775_5248


  • Tuesday, March 15, 2022 9:03 PM | Laura DeMuro (Administrator)

    Project Archivist

    (March 15, 2022)

    Position Title - Project Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - College Archivist

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $20 - $25

    Project Archivist Position at Brooklyn College

    Brooklyn College Archives and Special Collections seeks an archivist fluent in Italian for a part-time, temporary position to process manuscript collections. The collections are related to the Italian invasion of Ethiopia in the 1930’s. The collections to be processed include both documents and photographs. The processing includes the creation of finding aids, using ArchivesSpace.

    The job begins May 16. Hours are 15-19 hours per week, up to 225 hours overall, with the possibility of additional hours available in the fall. Rate of pay is $25/hr. There is no overtime, and the work must be done onsite M-F, between 9am and 5pm.

    Required:

    - M.A. in Archives Administration or similar

    - Previous archival processing experience

    - Demonstrated fluency in written Italian

    - Demonstrated ability to read handwritten documents in Italian

    Preferred:

    - M.A. in History

    - Knowledge of Italian colonial history in Ethiopia

    - Familiarity with ArchivesSpace and Encoded Archival Description

    Applications accepted until April 15, 2022.

    Questions and applications may be directed to Prof. Colleen Bradley-Sanders, Head of Archives and Special Collections, at: C.Bradley-Sanders17@brooklyn.cuny.edu



questions? communications@nycarchivists.org

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