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ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

Current Openings 

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  • Friday, May 07, 2021 8:04 PM | Laura DeMuro (Administrator)


    (May 7, 2021)

    Position Title - BOOK CONSERVATOR

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - SUPERVISOR OF CONSERVATION

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $31-$35


    The New York City Municipal Archives Conservation Unit seeks a part-time (4 days/week), contract book conservator for an approximately 5-month term position to begin immediately. The successful candidate will participate in a grant-funded project to conserve a selection of the Archives’ “Old Town” ledgers dating from the 17th to early 20th century. Tasks will include full treatment of paper including treatment of deteriorated iron gall ink, rebinding of oversized ledgers in both cloth and leather, construction of drop-spine boxes, and other duties related to the conservation of bound volumes.


    • A master’s degree in conservation, or equivalent training and experience;
    • All candidates are required to have a minimum of a baccalaureate degree from an accredited college or university.
    • At least 3 years experience in the assessment and treatment of bound materials;
    • Experience with creating and implementing treatment plans and completing before, during, and after treatment documentation in accordance with the AIC Code of Ethics;
    • Ability to plan, prioritize, and meet deadlines;
    • Excellent communication and collaboration skills;
    • Ability to stand for hours at a time, lift and transport up to 30lbs, and work in areas that may include exposure to dust and/or mold

    To Apply: Please send COVER AND RESUME. EMAIL SUBJECT LINE: BOOK CONSERVATOR to recruit@records.nyc.gov

  • Friday, May 07, 2021 7:57 PM | Laura DeMuro (Administrator)

    Contract Archivist 

    (May 7, 2021)

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Collection manager

    Position Type - Full-time, term

    Benefits - No

    Hourly wage range - $25 - $30

    POSTING DATE: May 6, 2020

    JOB TITLE: Grant Funded Contract Archivist

    POSITIONS AVAILABLE: 1 (Temporary Contractor)

    LENGTH OF POSITION: Duration of grant project

    HOURS OF WORK: 9:00 AM – 5:00 PM Monday – Friday - Flexible schedule as required


    Friends of the New York Transit Museum has an opportunity for a grant funded contract Archivist for a cataloging, survey, and digitization collections care grant project awarded by the Robert D.L. Gardiner Foundation. The grant project will be in two parts, the first will focus on scanning and cataloging a collection of Early Long Island Railroad Real Estate Maps and records. The second part will focus on surveying museum collections with Long Island Transportation related materials and flagging items from these collections to catalog and digitize. The goal is to add roughly an additional 3000 individualized catalog records to the museums database and online portal focusing on the Long Island Region for internal use by the museum for exhibition purposes and for greater researcher access.

    The New York Transit Museum collects, preserves, and presents material relating to the region’s public transportation, past and present, focusing on the agencies of the Metropolitan Transportation Authority and their predecessor companies. Established in 1976, the Transit Museum currently holds a collection of more than 5300+ linear feet of historical records and approximately 8,000+ artifacts, including historical vehicles.


    • The Contract Archivist should have a master’s degree in museum studies, library & information science, archival studies, history or a closely related field.
    • Experience working with archival, photographic, and/or museum collections
    • Skilled in processing, cataloging, digitizing collections and creating finding aids
    • Knowledge of best practices in handling and preservation of archival material
    • Computer skills in Microsoft Office, Photoshop, and familiarity with Collection

    Management Systems

    • Knowledge and an interest in New York history, preferably transportation history
    • Excellent interpersonal, written, and verbal communication skills
    • Ability to work productively, both independently and in teams
    • Strong organizational skills, multi-tasking ability, and impeccable attention to detail


    The New York Transit Museum is the largest museum in the United States devoted to urban public transportation history, and one of the premier institutions of its kind in the world. The Museum explores the development of the greater New York metropolitan region through the presentation of exhibitions, tours, educational programs, and workshops dealing with the cultural, social, and technological history of public transportation. Since its inception 40 years ago, the Museum, housed in a historic 1936 IND subway station in Downtown Brooklyn, has grown in scope and popularity. As custodian and interpreter of the region's extensive public transportation networks, the Museum strives to share, through its public programs, this rich and vibrant history with local, regional, and international audiences.

    Compensation: The position will be 37.5 hours per week. Grant allows for compensation of $27.05/hour.

    Qualified individuals interested in this job opening must apply by e-mail. Resume and cover letter should be sent as .doc or PDF to Desiree Alden-Gonzalez, Collections Manager: desiree.alden@nyct.com. Specify subject as Grant Funded Contract Archivist Posting. Due to high volume of applicants, only those who qualify for an interview will be contacted.

    Submission Deadline: May 14, 2020

    Friends of the New York Transit Museum is an equal opportunity employer.


  • Thursday, April 29, 2021 7:16 PM | Laura DeMuro (Administrator)

    Audiovisual Archivist

    (April, 29, 2021)

    Position Title - Audiovisual Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Head of Collections Processing

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $66,000-$75,000

    Manages and coordinate the in-house digitization and reformatting of audiovisual materials on an as-needed basis for preservation and to fulfill requests for sound and video recordings for use by researchers, exhibits, and the Archives’ website and other products, and as part of a larger collections’ digitization program.

    Oversees outsourced preservation projects including: managing contracts with vendors for the preservation of audiovisual materials; budgeting; developing statements of work based on current best practices for preservation; packing and shipping of collection materials; quality assurance of preservation files and metadata; and tracking work, files, and original archival objects.

    Manages and document audiovisual collections management policies, procedures, best practices, archival standards, and workflows.

    Process archival collections, or portions of collections, that contain large quantities of audio and/or moving image materials.

    Participates in Smithsonian pan-institutional efforts related to archival audiovisual collection management, preservation, and access, including emerging efforts to develop a collaborative, pan-institutional workflow for scaling up audiovisual preservation in the form of mass digitization, and shared storage initiatives.

    Federal salary grade: GS 11

    Salary range: $72,750 - $94,581

    *You must apply for this position online*

    *Application deadline 05/13/2021*


    If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed: personal.email.address@si.edu

    Resume; If applicable: proof of Veteran status, unofficial school transcripts; proof of U.S. accreditation for foreign study

  • Tuesday, April 27, 2021 6:44 PM | Laura DeMuro (Administrator)

    Digital Librarian / Project Manager
    (April 27, 2021)

    Position Title - Digital Librarian / Project Manager

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Director of Curatorial and Preservation Affairs

    Position Type - Part-time term

    Benefits - Yes

    Hourly wage range - $20-$25

    Historic Huguenot Street (HHS) in New Paltz, New York, seeks to fill the position of DigitalLibrarian/Project Manager (DL/PM). The successful candidate will coordinate and manage the day-to-day workflow of a multi-year digitization project funded by the National Endowment for Humanities. The project focuses on the early documents of New Paltz, an important colonial settlement in New York’s majestic and historic mid-Hudson Valley, drawing on HHS own archival holdings, as well as early documents in the collection of the Town of New Paltz, the Reformed Church of New Paltz, and the Haviland-Heidgerd Historical Collection of the Elting Memorial Library. The focus of this job will be to process and digitize specific collections identified in the grant. The DL/PM will report to the HHS Director of Curatorial and Preservation Affairs (Project Director) and work closely with the HHS Archivist and project partner staff, as needed.


    • Manage processing and digitization workflow of grant-selected material.
    • Review and update catalogue information for archival items in coordination with project staff.
    • Create metadata with input from project staff to enhance searchability and discoverability of collections.
    • Coordinate with conservators and digitization vendor selected for the project concerning scheduling of services.
    • Keep careful record of transporting collections for conservation and digitization. Work with Archivist to document transport with release and receipt paperwork.
    • Ensure back up and redundancy of digital master and derivative files, once received from digitization vendor.
    • Export metadata and digital images to CONTENTdm. Compose items into collections and manage quality control. Work with Archivist to approve and index for upload to NYHeritag.org.
    • Work with project staff to develop content for website, social media, and press releases.
    • Take part in project related meetings. Prepare reports for the Project Director and the Advisory Committee and be prepared to answer questions regarding items included in the project.
    • Carry out related project duties as assigned

    Required Qualifications

    • Master's degree from, or student in, an ALA-accredited library program with a concentration in archival studies, or other relevant degree with coursework related to archives.
    • Experience working in an archive or special collection.
    • Knowledge of archival and library metadata standards, best practices, and workflows.
    • Experience with Microsoft Excel and other Microsoft Office programs (Word, Outlook, etc.). Knowledge of a collection management system such as Past Perfect.
    • Advanced organizational skills and excellent attention to detail.
    • Excellent communication skills and ability to work in a team and independently.
    • Strong time management skills and commitment to meeting project benchmarks.

    Preferred Qualifications

    • Experience with digital projects in a library, archive, or museum.
    • Experience with CONTENTdm or another digital asset management system.
    • Experience with Adobe Photoshop Elements and Bridge.
    • Ability to read hand-written script and transcribe original documents, as needed.
    • Familiarity and interest in early-American history.

    Travel: The position requires some travel using personal vehicle between New Paltz and Philadelphia to meet with vendors (up to four times per year). These trips will likely be shared with other project staff. A valid driver license and proof of insurance required. Travel costs, meals, and lodging to be reimbursed.

    Physical demands: The responsibilities of the job will be performed mostly at the HHS site in New Paltz, with occasional trips to nearby partner organizations. The physical demands of the HHS and partner organizations’ sites require the ability to walk up and down stairs and ramps and sometimes on uneven

    ground. The project requires the ability to lift 20 lbs. and otherwise function in a typical office environment.

    Position details: This grant-funded, three-year position is part-time (24 hours per week, flexible days during weekdays). Compensation is $2,500 a month. The grant period begins June 2021 and ends May 2024. The position may be extended if additional grant funding allows.

    To apply:

    Applications encouraged by May 1, 2021. In a single PDF file via email, please send cover letter, resume, and list of three academic and/job related references to: Josephine Bloodgood, Director of Curatorial and Preservation Affairs collections@huguenotstreet.org (no phone calls please)

  • Monday, April 26, 2021 8:38 PM | Laura DeMuro (Administrator)

    Curatorial Coordinator: Digital Archive Project 

    (April 26, 2021)

    Position Title - Curatorial Coordinator: Digital Archive Project

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists. - President of the Board

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $35-$30

    We seek a part-time Curatorial Coordinator to manage the grant-funded Digital Archive Project (DAP). The DAP is a new initiative with the goal of establishing a virtual resource in which to collect and preserve the rich history of Jersey City Reservoir #3 and make it accessible to all.

    This position is estimated to require 100 hours total over the course of FY 2021. (Continuation of the position is dependent upon acquisition of funding for FY 2022.) Last year was the first implementation of the DAP by Alliance volunteers with the support of a contracted web developer. This year we are looking for a Curatorial Coordinator to take charge of the project and implement its next phase of growth with support from new and established Alliance volunteers as-needed.

    Applicants should email a resume and cover letter to Sarah Burroughs (sarah@jcreservoir.org) with “Curatorial Coordinator” in the subject line to apply or with questions regarding this position. Applications will be accepted on a rolling basis. Start date is anticipated to be the end of May.


  • Tuesday, April 13, 2021 1:58 PM | Laura DeMuro (Administrator)

    Project Archivist 
    (April 13, 2021)

    Position Title - Project Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Project Archivist

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $25 - $30


    The Municipal Archives seeks an ambitious and collaborative individual to serve as Project Archivist for a grant-funded project to describe Old Town records, a collection of volumes created by the towns, villages and cities that existed in New York City’s outer boroughs prior to its consolidation in 1898. This is a short-term, part-time position, with an immediate start date. Working with the project manager and Head of Collections Management, the Project Archivist will be responsible for the description portion of the project. Description will include reviewing and improving legacy documentation and item-level description, performing item-level cataloging where necessary, and preparing a collection finding aid according to relevant standards and established local practice. Qualified candidates will have experience processing archival materials, appropriate knowledge and practiced application of archival theory and best practices, experience with archival management software, such as ArchivesSpace, and experience creating EAD finding aids and applying archival description standards to materials.

    This position will include moving and lifting heavy over-size cartons and books within and between the Archives headquarters and off-site facilities.


    1. A Master’s Degree from an accredited college in library science, archives management, American history, political science or a related field; or

    2. A baccalaureate degree from an accredited college and one year full-time professional experience in archival, records management or library work; or

    3. Education and/or experience equivalent to the above, however all candidates must have the baccalaureate degree from an accredited college.



    Visit our website to find out more about us: www.nyc.gov/records


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