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Current Openings 

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  • Tuesday, August 17, 2021 7:11 PM | Laura DeMuro (Administrator)

    Barnard Archives Fellowship 2021-22: Archival Processing and Pedagogy

    (August 17, 2021)

    Position Title - Barnard Archives Fellowship 2021-22: Archival Processing and Pedagogy

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Associate Director and Director, Archives and Special Collections

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly wage range - $26 - $30

    We'll be hiring two graduate students to work in paid, part-time positions as part of a cohort. Participants in this year's fellowship will learn about and work on archival processing, as well as create independent projects focused on primary source pedagogy and teaching with archives.

    Please apply via the Barnard job website: https://careers.barnard.edu/postings/5808.

    Position Title Barnard Archives Fellowship 2021-22: Archival Processing and Pedagogy

    Type of Position Administrative

    Job Function

    The Barnard Archives and Special Collections offers fellowships working under the supervision of the Directors of the Archives and Special Collections, in a two-person fellowship cohort. This year, the Archives Processing and Pedagogy Fellows will gain hands-on experience in an academic institutional archives and special collections, focusing on processing archival collections and teaching with archives.

    Department Library - Archives

    Reports to Title Director and Associate Director, Barnard Archives and Special Collections

    Full or Part Time Part Time

    Number Of Months 10

    Work Schedule

    Scheduling is flexible but typically 10 hours a week during the academic year (September 2021-April 2022); 20 hours/week for 9 weeks in early summer 2022 (May-June 2022)

    Position End Date (if temporary) 06/30/2022

    Posting Number 2021 -01953- AS

    Essential Duties Summary

    As in previous years of the Barnard Archives fellowship, participants will start their time at Barnard by processing collections and accruals using ArchivesSpace. We tailor this work together based on participant interests in learning specific skills, working with specific types of materials, or focusing on topical areas.

    Collections management and processing work may include:

    Accessioning and processing (appraisal, basic conservation, arrangement, and description) of institutional papers, manuscript collections, photographs and A/V materials, and web archives in analog, paper and digital formats

    Revision and creation of processing workflows documentation

    Processing accruals and updating existing finding aids

    After building a foundation in archival processing, participants in the fellowship will conceive of and complete independent projects with the support of Directors and other archives and library staff. This year, independent projects in the fellowship will focus on teaching with archives and developing resources for archival and primary source pedagogy at Barnard.

    Teaching and pedagogy projects will be self-directed by fellowship participants and may include:

    Creating outreach materials to reach the general public (inclusive of but not limited to Barnard and Columbia undergraduates, staff, and faculty; local K-12 students and teachers; graduate students and other researchers) and promote teaching and learning with archival materials

    Developing lesson plans, assignments, and teaching resources (such as research guides or instructional videos) for teaching with materials from the Barnard Archives or with Barnard Archives audiences

    Conducting outreach to student groups and activists and providing instruction in archiving group activities, documentation and records and personal digital archiving

    Teaching and consultation with students, researchers, and broader public audience

    Participating in teaching and outreach activities for exhibits in the archives and the Milstein Center, including Undesign the Redline at Barnard

    Other activities as defined by participants, with support and collaboration from Archives Directors, Archives Student Associates, Barnard personal librarians and Instruction Working Group members, and faculty and staff across Barnard and Columbia

    The overall structure of the fellowship will be determined by the participants in conjunction with the Directors of the Barnard Archives. Participants in the fellowship will plan and direct their own independent projects.

    NOTE: Preference will be given for candidates who apply before August 27, 2021.

    Knowledge, Skills, and Abilities

    Preferred demonstrable skills include: desire to work both collaboratively and independently; excellent organizational, research, and communication skills; critical analysis of archives or the archives profession (e.g. bringing a critical race, feminist, disability justice, and/or queer theoretical lens to archival work); and strong attention to detail. We welcome applicants to discuss how these preferred skills have been utilized and honed in areas of their life outside of their professional or academic work.

    Required Qualification Summary

    Must be currently enrolled in a graduate-level program in archival management, library sciences, or related fields.

    Must be available to work weekdays.

    Must make a commitment to work, on average, 10 hours of work a week, with time off for winter and spring vacation, and increased hours if desired in early summer or throughout the fellowship. Work schedules are flexible and can be adjusted as needed.

    Preferred Qualification Summary

    Physical Demands Summary

    Salary Range $30/hour; may include professional development funding as budgets permit

    Preference will be given for candidates who apply before August 27, 2021.

    Please apply via the Barnard job website: https://careers.barnard.edu/postings/5808. Any questions can be directed to Martha Tenney (mtenney@barnard.edu) and/or Archives Associate Director Obden Mondésir (omondesir@barnard.edu).

  • Wednesday, August 11, 2021 7:35 PM | Laura DeMuro (Administrator)

    Research Informationist in Life Science and Science Data

    (August 11, 2021)

    Position Title - Research Informationist in Life Science and Science Data

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Executive Director of Library and Archives

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    Are you a trained scientist looking to step away from the bench, but want to stay involved with the research community? The Cold Spring Harbor Laboratory (CSHL) Library & Archives seeks a highly motivated, collaborative, and enthusiastic Research Informationist in Life Science & Science Data to join our team of information professionals supporting research at the forefront of cancer, neuroscience, genomics, quantitative biology, and plant biology. We are seeking a candidate that has a passionate interest in current life sciences research and experience in science communication.

    The candidate will work with CSHL researchers to provide expert guidance and instruction on research data management including implementation in grant proposals, the creation and application of metadata standards, data analysis and data visualization.

    The ideal applicant will become an effective asset to our research teams and improve research output at CSHL. The Research Informationist in Life Science & Science Data reports to the Executive Director of the Library & Archives.

    Duties and responsibilities:

    · Lead the Laboratory’s Open Science and Open Access initiatives

    · Create and support the campus infrastructure for findability, accessibility, interoperability, and reusability (FAIR) standards for scientific data

    · Support rigor, reproducibility and integrity efforts

    · Train and consult with researchers on research data management plans

    · Investigate research practices and remain current with information resources related to data planning, use, organization, management, storage, and curation

    · Provide metrics on CSHL scholarly output

    · Create and maintain external and internal institutional faculty profiles such as Elements, ORCID, Google Scholar, etc.

    · Serve as liaison to our research laboratories by forging relationships with faculty and researchers

    · Provide services throughout the research life cycle in all 5 of CSHL’s key subject areas

    · Provide expertise in utilizing databases such as PubMed, NCBI, Scopus, and Web of Science

    · Participate in a new project incorporating artificial intelligence and our library

    · Help facilitate science journal club program for high school students

    · Supervise and mentor interns

    · Other duties and responsibilities as assigned


    · Advanced degree in life science, data science, or computer science


    · 1-3 years’ experience working in an academic environment


    · Familiarity with research and teaching information needs in the life sciences

    · Must be strongly computer literate

    · Knowledge of the publication process in the sciences

    · Familiarity and skill with, and the ability to train others on the various platforms provided by the Library, including research information management systems, databases (PubMed, Scopus, etc.), etc.

    · Ability to work with people from diverse cultural backgrounds

    · Excellent interpersonal, multitasking, verbal, and written communication skills

    · Demonstrated strength in statistical analysis and methods

    Highly desired:

    · Data visualization skills

    · Knowledge of programming languages such as R, SPSS, or Python

    · Familiarity with a variety of life-science topics

    · Experience in machine learning

    Interested candidates should apply via the CSHL Careers website at: https://cshl.peopleadmin.com/postings/17929

  • Friday, August 06, 2021 8:00 PM | Laura DeMuro (Administrator)

    Processing Archivist 

    (August 6, 2021)

    Position Title - Processing Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Archivist

    Position Type - Full-time, term

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    Dear colleagues,

    We’re hiring at the Medical Historical Library, part of the Cushing/Whitney Medical Library at Yale University! Join us for a 1-year processing archivist position to help arrange and describe archival collections related to plastic surgery and medicine. This is a great position for someone wanting to branch into medical archives and who wants more experience working in ArchivesSpace. Please go to the website for full information about the position and to apply. Feel free to share this announcement with others.

    Under the supervision of the Lead Archivist, you would:

    -Process archival collections in the field of plastic surgery and medicine, including developing a project plan for accomplishing the work in the allotted time and estimates of resources needed.

    -Identify potentially sensitive and HIPAA protected material.

    -Prepare EAD encoded finding aids according to established local practice using ArchivesSpace.

    -Create or update MARC catalog records in accordance with archival and library standards for entry into national and local databases.

    -Plan, direct, and review work of staff and student assistants.

    -Assist in the preservation assessment of collections, in the selection of materials for conservation treatment, and coordinating the copying or reformatting of materials for preservation and access.

    This position will be assigned a rank of Librarian 1 to Librarian 2. Librarian ranking information can be found at http://bit.ly/YULRanksPromotions.

    The pay range is $61,000 – $69,000, dependent on skills and experience.

    Please send any questions to your colleagues at the Historical Library at historical.library@yale.edu

    To Apply: Please go to https://bit.ly/3iphtS9

  • Saturday, July 24, 2021 2:56 PM | Laura DeMuro (Administrator)

    Processing Archivist
    (July 24, 2021)

    Position Title - Processing Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Consulting Archivist

    Position Type - Part-time, Term

    Benefits - No

    Hourly wage range - $25 - $30

    Processing Archivist

    JOB TYPE: Part-Time (6 month position with the possibility for extension)

    NYC-based with in-person and remote work

    SALARY: $30/hour for 20-30 hours/week

    SITI is currently in the process of a comprehensive Legacy Plan which seeks to preserve the Company’s body of work for future generations. SITI Company is committed to anti-racism, diversity, equity, inclusion, and the creation of safe spaces for all artists to create work; and for all artists and employees to work in an environment that respects all aspects of their identity including, age, race, sex, gender, religion, national origin, sexual orientation, marital status, and ability. In furtherance of these goals, SITI highly encourages candidates from diverse backgrounds to apply.


    SITI Company seeks a detail-oriented and dynamic individual to work closely SITI Archive Consultant, along with SITI’s Producing Director and Executive Director on Phase 1 of the SITI Living Archive.


    The successful candidate will have the ability to work independently, take initiative, prepare professional quality documents, and advance the Company’s mission through their everyday work on the SITI Living Archive. Strong analytical and organizational skills, attention to detail, the ability to work with imagination and determination when facing obstacles, impeccable written and verbal communication skills, and computer literacy are essential.


    • A genuine interest in SITI’s artistic work and legacy to the field;
    • Master of Library and Information Sciences or Archival Studies from an ALA-accredited institution;
    • Minimum 2 years of related experience;
    • Practical knowledge of archival theory and best practice;
    • Knowledge of professional principles and best practices;
    • Ability to work independently and meet deadlines, as well as manage multiple projects simultaneously;
    • Excellent organizational, time, and project management skills;
    • Ability to learn and use dynamic database, as well as a basic understanding of Microsoft Office Suite;
    • The willingness and curiosity to engage in the life and activities of SITI Company;
    • Familiarity with current trends, issues, and ever-evolving standards and best practices in the field.


    • Demonstrated project management experience;
    • Working understanding of performance-based archives;
    • Knowledge of web based relational databases used for description;
    • Understanding of SITI training methodologies and work.

    To apply, please email a letter of interest, resume, and a sample finding aid (each in Word or PDF format) to: SITI Search Team at jobs@siti.org. Please put Processing Archivist in the subject line. SITI is looking to fill the position in August 2021.

  • Saturday, July 10, 2021 9:38 AM | Laura DeMuro (Administrator)

    Director of Archives and Records Management 

    (July 10, 2021)

    Position - Director of Archives and Records Management

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Deputy Chief Information Officer, Icahn School of Medicine at Mount Sinai

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $96,000 - $105,000

    Mount Sinai IT

    Director of Archives & Records Management

    June 23, 2021

    HR Title: Director of Archives & Records Management

    Department: Academic Research and Informatics, IT

    Group: Management and Professional

    Term: Ongoing / Full time

    Reporting to Deputy Chief Information Officer, the Director of The Arthur H. Aufses, Jr., MD Archives & Mount Sinai Records Management Program leads the classification and management of both physical and digital records within the Mount Sinai Health System and Icahn School of Medicine at Mount Sinai, as well as the identification and preservation of institutional records of archival value. The Director of the Aufses Archives & Records Management programs supports a variety of mission critical initiatives including oversight of the management of all Mount Sinai records throughout their lifecycle, while directly supporting senior leadership and the broader institution by providing historical knowledge management. This role possesses a strong commitment to innovative access to the archival collection for business support, research and scholarly pursuits.


    1. Identifies and establishes goals and objectives of the Archives and Records programs to support the missions of the Mount Sinai Health System and Icahn School of Medicine.

    2. Provides a management role for assigned staff, leading various personnel activities, including performance evaluations, weekly staff meetings, and team development. Evaluates staff career development plans through periodic reviews and provides mentoring to improve staff effectiveness and skills.

    3. Works with Records Manager to ensure the creation, management, scheduled retention, and appropriate disposition, including permanent retention of comprehensive, reliable, and authentic archival records.

    4. Acquires, preserves, and maintains intellectual control over Mount Sinai’s historical records, regardless of format, using an online archival management system and ensure these tools adhere to archival and IT best practices for access and security. Provides reference services about Mount Sinai history to internal and outside researchers.

    5. Manages archival records that are in an electronic format and develop a digital-forward archival strategy. Current state includes a web archiving component, as well as a back-end preservation system for electronic material.

    6. Provides expertise and advice to the organization to maintain records compliance and promote efficiencies through the use of the Records Management and Archives programs, and champions the programs to senior management to heighten their awareness of information management as a key business function.

    7. Plans and implements all outreach programs for the Aufses Archives as a foundation for teaching and discovery, including creating exhibitions, writing articles, blog and social media posts, and making presentations on Mount Sinai history.

    8. Develops appropriate metrics and creates periodic reports related to the Archives and Records Management programs.

    9. Maintains current knowledge of trends in archival management related to the preservation, access, organization and digitization of source materials, including metadata schemas, digital media processes, institutional repositories, and other open access initiatives.

    10. Maintains current knowledge of trends in records and information management including but not limited to the role of technology in information creation, storage, access and disposition.

    11. Participates in institutional events and committees as requested.

    12. Plans for and manages the process for acquiring goods and services needed by the Records and Archives programs, including specialized software and hardware needs.

    13. Performs other duties as assigned.


    • Excellent oral and written communication, organizational, and planning skills
    • Excellent interpersonal skills, with ability to work independently and in a collaborative team environment
    • Possess the ability to work with staff from all levels of the organization
    • Excellent analytical, problem-solving and decision-making skills
    • Excellent ability to multi-task, keeping priorities aligned
    • Excellent customer service and support skills.
    • Intermediate knowledge of Microsoft products as well as web-based and enterprise-class business applications
    • Intermediate knowledge of archival management systems with a preference for AtoM and Archivematica, as well as library cataloging systems.

    Educational and other requirements

    • Graduate degree (Masters/PhD) in information/library sciences, history or a related field, with specialized training in archival management.
    • Knowledge of preservation issues and techniques for paper and non-paper media.
    • A strong track record of managing teams.


    • At least 6 years’ experience and a proven track record of managing an archives program.
    • Experience with records management principles and programs.

    To Apply: Please send Cover letter and resume to Thi.Trinh@mssm.edu

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