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Current Openings 

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  • Friday, February 05, 2021 9:28 PM | Laura DeMuro (Administrator)

    Associate Director, Archives & Special Collections

    (February 5, 2021)

    Position Title - Associate Director, Archives & Special Collections

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director, Archives & Special Collections

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $66,000 - $75,000

    The Barnard Archives and Special Collections are seeking applicants for the role of Assistant Director; this is a re-opened search that was paused a year ago due to COVID-19. We’re excited to hear from archivists who think critically about their work and have experience in creating inclusive strategies and structures for collections, access, and programming. Applicants should be excited to work in a small (but vibrant and agile) liberal arts library community and collaborate on all aspects of managing archives operations, with a particular focus on digital records. We are especially hoping to see applications from archivists of color.

    The starting salary range for this position is $72,000-75,000 and includes Barnard’s administrative benefits package, as well as professional development funding. This is typically (and eventually will return to being) a primarily in-person position, but archives work is currently happening mostly remotely, with the director on-site one to two days a week. The archives staff can collaboratively determine in-person workloads/schedules and public health precautions (in addition to campus-wide precautions, testing, etc.), and support is provided for staff working remotely (flexible work schedules, hardware, etc.). The start date for this position is July 1, 2021.

    Applicants should submit their cover letters, resumes, and references through the Barnard jobs website but are invited to contact Martha Tenney (Archives Director, mtenney@barnard.edu) with any questions. Interested candidates should submit their applications by February 15, 2021 for priority review.

    Please submit applications via the Barnard jobs website (https://careers.barnard.edu/postings/4973); you can email mtenney@barnard.edu with any questions


  • Friday, February 05, 2021 9:20 PM | Laura DeMuro (Administrator)

    MLA Archivist (Volunteer) 

    (February 5, 2021)

    Organization: Music Library Association

    Date Posted: 2/1/2021

    Country: United States

    Primary Category: Open

    Description & Details

    The Music Library Association is seeking qualified candidates for the position of MLA Archivist. The MLA Archivist is a special officer of MLA whose principal responsibility is to oversee MLA’s archives activities. Please read description below for further details.

    Responsibilities

    Serve as MLA’s official contact with the Interim Curator of Special Collections in Performing Arts (SCPA), University of Maryland, College Park, owner and custodian of the MLA Archives;

    Collaborate with the Interim Curator of SCPA in the development of MLA policies and practices regarding the association’s archives program and the maintenance of its archives;

    While processing the MLA Archive will take place at UMD under local supervision, implement the policies & approach recommended by SCPA, with input from the archivist;

    Take the lead on encouraging the transfer electronic records generated by past and present officers, chairs, and others acting in an official capacity for MLA.

    Lead an outreach initiative to fill in record gaps by previous officers, chairs, and other official records creators.

    In the context of the association’s documents retention guidelines, assure that documents are assembled by the responsible incumbents and are conveyed to the MLA Archives within the time periods specified. “Documents” refers to any format in which the information may be stored: print, electronic or other;

    Prepare grant proposals in collaboration with the Interim Curator of SCPA, the MLA Board of Directors, and the MLA Development Officer, and when appropriate serve as principal investigator or its equivalent.

    Submit regular reports to the MLA Board (three “quarterly” and one annual report).

    Qualifications

    Required:

    Familiarity with archives work adequate to the duties of the position; experience with and knowledge of archival processing practices for digital and non-digital records, reference services, and web archiving; and awareness of national issues and trends in archives;

    Demonstrated leadership experience, the ability to meet deadlines, and effective communication skills;

    A thorough familiarity with MLA’s activities and administrative organization;

    Current membership in MLA

    Preferred:

    Professional experience in an archival setting,

    Knowledge of MLA’s history,

    An earned Master’s degree from an ALA-accredited institution and/or a Master’s degree or certification in Archival Studies,

    Web content management experience,

    Grant-writing experience

    Honorarium

    The special officer position receives gratis regular member MLA membership; gratis early registration for annual conference; and support for expenses necessary to carry out the responsibilities of the position including travel for an initial visit to the MLA Archives, subject to CDC COVID-19 recommendations for travel and University of Maryland operations restrictions during the COVID-19 pandemic.

    Appointment

    The duration of appointment is one year, beginning immediately following the upcoming MLA Annual Meeting, with annual reappointment possible (pending board approval) for a total of four years.

    Commitment to Diversity, Equity, and Inclusion

    The Music Library Association is strongly committed to diversity and seeks candidates who will contribute creatively to the Association's initiatives to increase diversity, equity, and inclusion in the field of music librarianship.

    How to Apply / Contact

    Deadline: February 18, 2021. The successful candidate will be announced on March 5, 2021.

    https://www.musiclibraryassoc.org/networking/apply_now.aspx?view=2&id=635215

    Please send the following by email attachment to Elizabeth Surles, elizabeth.surles@rutgers.edu:

    Letter of application

    Resume

    List of three professional references

    Diversity, Equity, and Inclusion statement (250-500 words), including how DEI relates to this position

    Other search committee members include:

    Matt Snyder, matthewsnyder@nypl.org

    Jen Wochner, wochnerj@mailbox.sc.edu


  • Tuesday, February 02, 2021 8:56 PM | Laura DeMuro (Administrator)

    Archives Fellow

    (February 2, 2021)

    Position Title - Archives Fellow

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Archivist

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - No

    Hourly wage range - $18- $25

    Tusk Holdings provides a variety of consulting services to clients. Our archives consultants build digital archives for individuals, philanthropic organizations, and corporations. Our digital archives facilitate access to critical materials and empower our clients to shape and protect their legacy. Archives projects vary based on client needs.

    We are currently looking for an assistant to help us complete a digitization project for a corporate archive.

    Responsibilities may include:

    – Measuring items and ordering supplies to rehouse items for long-term storage

    – Rehousing, labeling, and packing up items for long-term storage

    – Preparing shipments of materials for digitization and reviewing materials received back from digitization vendors

    – Assisting with quality control checks of digital files and metadata (including metadata remediation)

    – Assisting with the preparation of files for ingest into the corporation’s digital storage platform

    – Assisting with the preparation of the final collection inventory including: updating box information, adding detailed item information where necessary/lacking, and preparing a version of the inventory for upload into the corporation’s records management system

    Qualifications:

    – Attention to detail

    – Ability to carefully handle, move, and pack objects

    – Ability to work on-site in New York

    – Experience working in an archive with physical collections preferred

    – Experience working with a DAM preferred

    – 1-2 years of experience preferred

    – Current students or recent graduates welcome

    Application requirements:

    – Resume

    – Cover letter

    Time commitment:

    – Flexible, 15-20 hours a week (within a 9am-6pm, M-F work schedule)

    To apply, please send your resume and cover letter to hiring@tuskstrategies.com

    URL for Full Job Description

    https://www.linkedin.com/jobs/view/2373177688/?capColoOverride=true


  • Monday, February 01, 2021 4:11 PM | Laura DeMuro (Administrator)

    Special Collections Archivist

    (February 1, 2021)

    Position Title - Special Collections Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Executive Director of the Library & Archives

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $45,000 - $55,000

    The library at Cold Spring Harbor Laboratory is seeking a Special Collections Archivist to join our team. The Special Collections Archivist is responsible for processing and overseeing Special Collections including the Collections of the Genentech Center for the History of Molecular Biology and Biotechnology, the BGI Nobel Laureates Archives, and the Rare Book Collection.

    The Genentech Center for the History of Molecular Biology and Biotechnology and the BGI Nobel Laureates Archives include extensive collections of many well-known scientists. Through Special Collections visiting researchers can trace the development of modern molecular biology for the last 130 years. Some of the collections are still accruing new material annually. The Rare Books Collection includes books covering topics such as genetics, anthropology, plant biology, etc. This collection continues to accrue new collections, the Archivist will be responsible for processing new items and assisting scholars that utilize the collection.

    The position is a liaison between the Archives and the public, and is responsible for making the unique historical materials that constitute these collections accessible. Material from the collection is also utilized by scholars, educators, and publishers (textbooks, magazines, documentary films, etc.) as well as in-house by the CSHL Press, Public Affairs, Development, etc.

    This position works with interns and scholars and assists with outreach and the promotion of the archives’ special collections.

    Position Requirements

    Education: Masters in Library Science from an ALA accredited institution required.

    Experience: At least 3 years of professional experience in an archival setting including processing, arranging, describing, and providing reference for archival/manuscript collections required. Must also have experience with photo editing software such as Photoshop.

    Knowledge/Skills:

    - Must have strong computer skills, including working knowledge of Microsoft software suite.

    - Strong knowledge of descriptive standards such as Dublin Core, EAD and XML is required.

    - Experience with or demonstrated knowledge of current and emerging trends in rare books and manuscripts preferred.

    - Experience using a Content Management System such as ArchivesSpace, preferred.

    - Experience with a Digital Asset Management System, preferred.

    - Grant writing experience preferred.

    - Must have ability to organize and prioritize multiple projects and meet deadlines with minimal supervision.

    - Must have excellent oral and written communication skills.

    Please apply for the position via the CSHL careers website here:

    http://cshl.peopleadmin.com/postings/17120

    Position Number: 00485-E

    We offer a competitive salary and a comprehensive benefits package.

    This is an excellent opportunity for those living in or around New York City. Cold Spring Harbor Laboratory offers a free hourly shuttle from the train station as well as the option to use pre-tax dollars to cover commuting costs associated with the train. The shuttle only takes five minutes to arrive to campus from the Syosset train station.

    Founded in 1890, CSHL has helped shape contemporary biomedical research and education with today’s research endeavors encompassing cancer, neuroscience, plant biology and quantitative biology. CSHL is a private, not-for-profit institution in New York and has been home to eight Nobel Prize winners. Today, CSHL’s multidisciplinary scientific community is bolstered by more than 600 researchers and its Scientific Meetings & Courses Program, which hosts more than 9,000 scientists from around the world each year on its campus.

    For more information about CSHL, please visit us at www.cshl.edu.

    CSHL is an EO/AA Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability or protected veteran status.

    VEVRAA Federal Contractor


  • Wednesday, January 27, 2021 8:06 PM | Laura DeMuro (Administrator)

    Project Archivist 
    (January 27, 2021)

    Position Title - Project Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Artist Engagement & Archive Associate

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $25 - $30

    Compensation: $20 per hour. The Project Archivist position funding is provided by The Andrew W. Mellon Foundation’s Community-based Archives Grant.

    Summary: The Artist+ Registry and Archive Project is the largest online database and physical registry of artworks by multidisciplinary artists with HIV and AIDS. The Archive Project was founded in 1994 as a slide and research library to preserve the work of artists with HIV and AIDS. The online Artist+ Registry features new work added both by our Artist Engagement and Archive Associate and directly by living Artist Members and artist estates. The registry offers a greater forum for artists living with HIV to expose their work to a worldwide online audience, while preserving a legacy for artists lost to AIDS. The physical Archive Project houses over 560 artist member folders including un-cataloged physical ephemera representative of over 30 linear feet.

    Duties: The Archive Project includes over 30 linear feet of source material represented in the physical Archive Project located at the Visual AIDS office in Chelsea, NYC. The Project Archivist would

    Project management support with digitizing unprocessed collections of physical archival documents

    Preparing cataloging inventories, and research and direct-support assistance with upgrading collection care, preservation, and archival storage systems

    Assisting the Artist Engagement and Archive Associate with compiling information on Visual AIDS Artist Members, as well as assisting with the overall day-to-day activities of artist member profiles represented on the Visual AIDS Artist+ Registry

    Reports to the Artist Engagement and Archive Associate.

    The successful candidate will have the following qualifications:

    Applicants should live in the greater New York City area.

    Master in Information Sciences, Master in Library Sciences degree or Master in Arts degree

    Familiarity with archival collection management systems including ArchivesSpace

    2+ years experience of cataloging and digitizing physical ephemera of artist-related archival materials

    2+ years experience working with BIPOC and/or QTPOC intersectional artist communities

    Strong interest in learning about HIV and AIDS artistic communities in archives and activist contemporary cultures but previous HIV and AIDS work experience is not required.

    Related skills: Emotional intelligence, transparency, good communication, self-accountability, inquisitive and responsive feedback, and decent self-reflection skills.

    Dates of Term: Tentatively April- December 2021

    Application Deadline: Thursday, February 25, 2021 at midnight.

    Interviews will take place the first two weeks of March on ZOOM.

    Required Commitment: Part-time; 15-20 hours per week for a total of 600 hours of time until 2022. The ongoing work schedule is flexible and dependent on the ongoing COVID-19 pandemic with safety precaution considerations. Applicants will be expected to live in the NYC area and work directly at the Visual AIDS office once the position starts. The Visual AIDS office is a small 900 sq footage space. Staff members frequent the office about 1-2 times a week; schedules will be coordinated so that no more than 1-2 people are in the office at the same time. A HEPA air ventilation system filters the room daily.

    ***Black, Indigenous, POC, Queer, Trans/ Gender noncomforming, and HIV positive applicants are strongly encouraged to apply.

    To apply:

    In a single PDF, please send a cover letter, résumé, and a list of three references with contact information. Send digital materials addressed to Tracy Fenix, Artist Engagement & Archive Associate at jobs@visualaids.org

    Compensation: $20 per hour. The Project Archivist position funding is provided by The Andrew W. Mellon Foundation’s Community-based Archives Grant.

    Summary: The Artist+ Registry and Archive Project is the largest online database and physical registry of artworks by multidisciplinary artists with HIV and AIDS. The Archive Project was founded in 1994 as a slide and research library to preserve the work of artists with HIV and AIDS. The online Artist+ Registry features new work added both by our Artist Engagement and Archive Associate and directly by living Artist Members and artist estates. The registry offers a greater forum for artists living with HIV to expose their work to a worldwide online audience, while preserving a legacy for artists lost to AIDS. The physical Archive Project houses over 560 artist member folders including un-cataloged physical ephemera representative of over 30 linear feet.

    Duties: The Archive Project includes over 30 linear feet of source material represented in the physical Archive Project located at the Visual AIDS office in Chelsea, NYC. The Project Archivist would

    Project management support with digitizing unprocessed collections of physical archival documents

    Preparing cataloging inventories, and research and direct-support assistance with upgrading collection care, preservation, and archival storage systems

    Assisting the Artist Engagement and Archive Associate with compiling information on Visual AIDS Artist Members, as well as assisting with the overall day-to-day activities of artist member profiles represented on the Visual AIDS Artist+ Registry

    Reports to the Artist Engagement and Archive Associate.

    The successful candidate will have the following qualifications:

    Applicants should live in the greater New York City area.

    Master in Information Sciences, Master in Library Sciences degree or Master in Arts degree

    Familiarity with archival collection management systems including ArchivesSpace

    2+ years experience of cataloging and digitizing physical ephemera of artist-related archival materials

    2+ years experience working with BIPOC and/or QTPOC intersectional artist communities

    Strong interest in learning about HIV and AIDS artistic communities in archives and activist contemporary cultures but previous HIV and AIDS work experience is not required.

    Related skills: Emotional intelligence, transparency, good communication, self-accountability, inquisitive and responsive feedback, and decent self-reflection skills.

    Dates of Term: Tentatively April- December 2021

    Application Deadline: Thursday, February 25, 2021 at midnight.

    Interviews will take place the first two weeks of March on ZOOM.

    Required Commitment: Part-time; 15-20 hours per week for a total of 600 hours of time until 2022. The ongoing work schedule is flexible and dependent on the ongoing COVID-19 pandemic with safety precaution considerations. Applicants will be expected to live in the NYC area and work directly at the Visual AIDS office once the position starts. The Visual AIDS office is a small 900 sq footage space. Staff members frequent the office about 1-2 times a week; schedules will be coordinated so that no more than 1-2 people are in the office at the same time. A HEPA air ventilation system filters the room daily.

    ***Black, Indigenous, POC, Queer, Trans/ Gender noncomforming, and HIV positive applicants are strongly encouraged to apply.

    To apply:

    In a single PDF, please send a cover letter, résumé, and a list of three references with contact information. Send digital materials addressed to Tracy Fenix, Artist Engagement & Archive Associate at jobs@visualaids.org

    https://visualaids.org/blog/visual-aids-is-hiring-a-project-archivist


  • Monday, January 25, 2021 9:34 PM | Laura DeMuro (Administrator)

    Contract Archivist

    (January 25, 2021)

    Position Title - Contract Archivist

    Position Type - Full-time, term

    Benefits - No

    Hourly wage range - $25 - $30

    Contract Archivist

    The Lorenzo State Historic site, located in Cazenovia, NY, is seeking a contract employee to establish intellectual control over its archival holdings.

    The archive consists of about 280 linear feet of material, including land records from the Holland Land Company and family records covering more than 150 years of continuous residence at the mansion. Those include photos, maps, letters, clippings, cook books, and other materials.

    Project Description

    Incumbent will arrange the collections into usable record groups or collections to facilitate intellectual control and facilitate future digitization efforts. The incumbent will create EAD finding aids and make them available through EmpireADC for all archival holdings and the Friends website. These will serve as the primary access points for researchers to discover Lorenzo’s unique holdings. These tasks will involve:

    1. Establishing record groups/collection titles for archival materials to provide a hierarchical arrangement useful for cataloging and discovery.

    2. Establishing intellectual arrangements (does not require physically moving materials) for these record groups/collections to provide context among the records and create usable inventories.

    3. Creating inventories for the record groups/collections to at least the series level, but without going to the item level. Series or folder titles will be sufficient for the purposes of this project and arrangement and description work is most efficiently done at these levels. Item level description should be left for future digitization efforts.

    4. Creating Encoded Archival Description (EAD) finding aids for these Record Groups/Collections, using their free encoding tool. These finding aids can be hosted on the Friends of Lorenzo website and indexed in the EmpireADC for increased discoverability. Using a structural standard like EAD means these finding aids can be shared, migrated, and mined as data by many computer systems and for multiple uses.

    5. Identifying record groups/collections with sufficient informational and/or historical value to qualify for future digitization efforts.

    Email cover letter and vitae, including 3 professional references, to Lorenzo Director Michael Roets no later than February 15. Michael.Roets@parks.ny.gov

    Please write ARCHIVIST in the subject line. Applications must include a preliminary proposal covering timing and costs to complete the work described above. Applications will be considered on a rolling basis


  • Wednesday, January 13, 2021 6:49 PM | Laura DeMuro (Administrator)

    Archives Librarian

    (January 13, 2021)

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $66,000 - $75,000

    Summary

    The Archives Librarian will strategically lead the continued growth and ongoing preservation of the Cooper Union Archives and Special Collections. Reporting to the Director of the Library, they will take an active role in collecting, preserving, and providing access to the historical records of The Cooper Union and related special collections, promoting the use of existing collections to the campus community and the public, developing an archival digitization program, and implementing procedures for appraising, processing, preserving and providing access to physical and digital archival records of institutional, civic, state, and national importance.

    Key Responsibilities

    • Collects, organizes and preserves the official physical and digital records of The Cooper Union for the Advancement of Science and Art (The Cooper Union)
    • Collaborates with the Director to appraise and acquire books, manuscripts, ephemera, and other materials related to the history and mission of The Cooper Union
    • Develops, implements, and executes processes for the acquisition, description, preservation, access to and security of records and special collections according to accepted archival standards and procedures
    • Maintains documentation of accessions and usage rights of records, images, and other special collections
    • Conducts periodic assessment of physical archival and special collections and makes recommendations for preservation or curation interventions
    • Provides research, outreach and instructional services that promote the use of The Cooper Union Archives and Special Collections
    • Collaborates with colleagues at NYU Libraries to ensure that archival records and special collection finding aids and other records are searchable in the shared online catalog and other online research tools
    • Participates in the provision of general and subject-specific instruction and research services, working closely with faculty and students in Humanities and Social Sciences (HSS)
    • Identifies and pursues funding opportunities to support archival and special collection acquisition, preservation and digitization initiatives, and collaborates on the drafting of grant and donor proposals
    • Prepares periodic physical and online exhibits and facilitates exhibit loan requests
    • Performs special projects of institutional value for the Cooper Union community
    • Hires, trains, and supervises the work of student employees
    • Performs other job-related duties as assigned

    Required Qualifications

    • Demonstrated proficiency in archival theory and practice, especially accessioning, processing and description, including minimal and basic processing strategies
    • Experience using ArchivesSpace to manage archival collections
    • Knowledge of basic preservation and conservation issues as they relate to archival collections
    • Familiarity with library and archival descriptive and content standards including DACS, EAD, and MARC
    • Familiarity with HTML and/or XML
    • Knowledge of rights administration and management issues related to archival and special collections (e.g., FERPA, DMCA, etc.)
    • Ability to use advanced organizational and project planning skills to develop and implement effective programs and services, and complete complex projects
    • Demonstrated ability to work collaboratively and collegially with faculty, administrators, and other internal constituencies, as well as alumni, donors, and distinguished guests.
    • Ability to train, supervise and provide support for student staff and interns
    • Exceptional interpersonal skills, written and oral communications skills
    • Demonstrated commitment to the values of openness, diversity, inclusion, innovation, and social justice

    Education

    • MLS/MLIS with a concentration in archives or other graduate degree with Certificate in Archival Studies

    http://cooper.edu/work/employment-opportunities/archives-librarian

    To Apply: Please send CV, Cover Letter to hr@cooper.edu


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