Records Analyst 

(July 19, 2024)

Position Title - Records Analyst

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Records Analyst

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $66,000 - $75,000

The Department of Records & Information Services (DORIS) is seeking a highly responsible individual to serve as a Records

Analyst in the Municipal Records Management Division (MRMD). DORIS is responsible for establishing and implementing

City-wide records management policies and protocols. The experienced records analyst who will be part of an expert team

working with New York City agencies to plan for the transition to digital records management and implementation of an

enterprise-wide Electronic Records Management System. The records analyst will be tasked with assisting with establishing

guidelines and developing best practices around Information and Records Management in order to implement the Mayoral

Directive on records management. The Records Analyst will work closely with the Director of Municipal Records Management

to implement, maintain, enhance, and troubleshoot records management applications; research records management (RM) best

practices; analyze data, create reports, and assist in other MRMD operations and functions. The candidates for these positions

will be expected, under supervision, to perform duties that include but are not limited to the following: Serve as a trusted source

of records management information for client agencies and promote compliance with records management policies and

procedures. Assist with the management and maintenance of city-wide electronic records system applications. Proactively

troubleshoot and resolve application issues related to records management systems. Perform testing and quality assurance work

as needed. Document technical procedures and developing technical training materials as needed. Assist with city-wide records

surveys, data collection and analysis, including designing surveys, questionnaires, polls, etc. specific to research requirements.

Engage in research assignments as directed, using efficient and effective research processes. Contribute technical expertise to

various records management projects. Develop and maintain reports as required. Work independently, with appropriate

supervision, and exercise a high degree of judgment, tact, and initiative.

https://www.nyc.gov/assets/records/pdf/jobs/Job%20ID%20615335%20-%20Records%20Analyst.pdfAll current City Employees may apply by going to Employee Self Service (ESS) http://cityshare.nycnet/ess Click on Recruiting Activities/Careers and Search for Job ID #615335 All other applicants, please go to www.nyc.gov/careers/search and search for Job ID #615335

Director of Municipal Library 

(July 19, 2024)

Position Title - Director of Municipal Library

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Municipal Library

Position Type - Full-time, permanent

Benefits - Yes

Salary Range -$66,000 - $75,000

The Municipal Library is the official depository library for New York City agency publications in hard copy and digital formats.

The collection contains over 400,000 items dating from the 18th century to the present. The bulk of the collection is from the

20th Century. The Library utilizes these databases and platforms: Koha open-source software for cataloging and searching the

Library collection OCLC WorldCat, making the Library holdings visible to other libraries and their patrons ArchiveSocial/Civic

Plus archive of official social media postings from city government accounts. This collection is maintained by the Municipal

Library Operates and maintains the Government Publications Portal (GPP). The GPP is an online repository for electronic city

agency publications. All agencies are required by section 1133 of the NY City Charter to submit reports to the GPP. Library staff

approve publications, update the GPP and work with city agency submitters on concerns.

All current City Employees may apply by going to Employee Self Service (ESS) http://cityshare.nycnet/ess Click on Recruiting Activities/Careers and Search for Job ID #639495 All other applicants, please go to www.nyc.gov/careers/search and search for Job ID # 639495

Archivist

(July 19, 2024)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

Position Type - Full-time, permanent

Benefits - yes

Salary Range - $56,000 - $65,000

The Department of Records/Municipal Archives seeks a responsible individual to join its team. Under general supervision, with

wide latitude for the exercise of independent judgment and action, the Associate Public Records Officer analyzes archival

procedures and protocols; implements improvements to comply with industry standards and/or best practices; and has proficient

knowledge of management and operation of archival management and digital preservation systems. The Associate Public

Records Officer contributes to work and activities that raise the profile of the archives such as presentations and talks, creating

web-related content, and other outreach activities. The candidate may support work related to collections management, appraisals

and accessions, digital labs, conservation and preservation, and reference and research services. In addition, the candidate may

supervise staff, monitor, and report on performance measurements, and identify and support professional development

opportunities. The position will include moving and lifting heavy oversize cartons and books.

https://www.nyc.gov/assets/records/pdf/jobs/Job%20ID%20611177%20-%20Archivist.pdf

All current City Employees may apply by going to Employee Self Service (ESS) http://cityshare.nycnet/ess Click on Recruiting Activities/Careers and Search for Job ID # 611177 All other applicants, please go to www.nyc.gov/careers/search and search for Job ID # 611177

Procurement Analyst

(July 19, 2024)

Position Title - Procurement Analyst

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Procurement Anlyst

Position Type - Full-time, permanent

Benefits - yes

Salary Range - $45,000 - $55,000

The Department of Records and Information Services is seeking to hire a Procurement Analyst to work in the

Administration division.

The duties for this position will include but are limited to:

Purchasing & Payments:

• Preparing procurement documentation for the agency including purchase requisitions, memos, and personal

expense reimbursement.

• Processing payments for all accounts payable.
• Updating of Trust & Agency accounts, processing purchases and royalties for these accounts.
• Utilizing FMS reports to monitor payments and spending.

Contracts:

• Preparing bid and/or pre solicitation review documents;
• Obtaining the necessary market and/or vendor data in support of bid preparation;
• Participating in the review, tabulation, and the analysis of bids;
• Participating in on-site inspections as necessary.
• Tracking and reporting the status of all pending contracts to the supervisor on a routine basis.
• Notifying supervisor of potential problems and offering potential solutions.
• Establishing and maintaining contracting cycles and ensuring there is no gap in contracted services.
• Maintaining and augmenting database of Division registered contracts when necessary and appropriate.
• Monitoring and ensuring divisional compliance with the contracting process as directed by ACCO.

This position is open to permanent Procurement Analyst or candidates reachable on the current civil service list.

https://www.nyc.gov/assets/records/pdf/jobs/Job%20ID%20637016%20-%20Procurement%20Analyst.pdf

All current City Employees may apply by going to Employee Self Service (ESS) http://cityshare.nycnet/ess Click on Recruiting Activities/Careers and Search for Job ID # 637016 All other applicants, please go to www.nyc.gov/careers/search and search for Job ID # 637016

Museum Registrar

(July 11, 2024)

Position Title - Museum Registrar

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Collections & Archives

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $45,000 - $55,000

Under the supervision of the Director of Collections & Archives, the primary function of this

role is to assist with the logistics of collections management from moving artifacts and artwork, documentation, and preparing incoming and outgoing loan agreements.

JOB TITLE: Museum Registrar, Cultural & Historic Affairs

CIVIL SERVICE TITLE: Key Boarding Clerk 1 This is a non-union position

SALARY / HOURS: $40,000 Salary / Full-Time Permanent

SCHEDULE: Tuesday – Saturday / 9:00am – 5:00pm

JOB DESCRIPTION: Under the supervision of the Museum Curator and Director of the Department of Cultural & Historic Affairs, the primary function of this role is to assist with the logistics of collections management from moving artifacts and artwork, documentation, and preparing incoming and outgoing loan agreements.

DUTIES/RESPONSIBILITIES:

• Performs varied, secretarial clerical work;
• Management of the Department’s PastPerfect Museum database through for creating, organizing and maintaining all records relating to the permanent collections and records relating to incoming and outgoing artifact loans;
• Create records for artifacts/pieces in the County’s collections, photographs the items, and sometimes prepare inspection/damage reports;
• Assist in moving items from and to different historic sites or storage for the purpose of exhibitions, displays, or rehousing;
• Prepares administrative correspondence, memoranda, and statements on behalf of the Director/Senior Staff as authorized;
• Prepares meeting agendas, attends meetings and records minutes for the Department’s Collections Committee;
• Provides general, routine information in person or over the telephone;
• May assist in requisitioning, storing, and distributing of collection/artifact/museum supplies and artifact restoration work;
• Greets and directs visitors at the main office;
• Assist in promotion of collection work and restoration efforts via social media and the web;
• May assist in planning special events and exhibits; and
• Conducts special projects as requested.

QUALIFICATIONS / ELIGILBITY:

• Three to five (3-5) years of experience in the capacity of a secretary to an executive or administrative official in a public or private organization;
• Successful completion of a two-year program in secretarial science at an accredited college or university may be substituted for two (2) years of the above experience;
• Given the nature of the Department, those enrolled or graduated from an accredited college or university with a Bachelor's degree in history, anthropology, art history, museum studies, or related field may be considered a substitute.
• Previous experience in museums, cultural programs, art spaces, etc. are preferred but not required;
• Previous knowledge of the theories and practices of proper preservation techniques used on historical artifact; knowledge of the methodologies of historical research, archival management and the legal ramifications of historical artifacts within a museum.; and general knowledge of the proper methods and techniques of researching, preparing and disseminating historical information is preferred; but not required.
• Proficient computer skills including but not limited to: Office, Photoshop, Adobe Illustrator;
• Passaic County residency is preferred
• New Jersey residency is required.

PHYSICAL REQUIREMENTS:

• Must be physically able to operate a variety of automated office machines, which include a computer, calculator, typewriter, etc.; Must be able to walk or stand for extended periods of time;
• Must be able to operate a variety of visual and audio aids;
• Must be able to lift, carry, push, and pull or otherwise move objects, up to 30 lbs. Physical demands are for light work.

Please send cover letter and resume as a PDF attachment to: kellyr@PassaicCountyNJ.org

https://www.passaiccountynj.org/home/showpublisheddocument/8569

Digital Image Archivist 

(July 1, 2024)

Position Title - Digital Image Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

Position Type - Full-time, term

Benefits - Yes

Salary Range - $56,000 - $65,000

Judd Foundation seeks a two-year contract Digital Image Archivist to work with the Foundation’s collection of digital images. The Digital Image Archivist will be responsible for revising and implementing metadata and content standards, assessing and updating current workflows for digital image assets, cataloging image backlogs, and remediating existing image records. Reporting to the Archivist, they will work with a dedicated Project Intern and liaise with Foundation Departments. The position is based at the Marfa, Texas office of the Foundation.

Digital Image Archivist

Marfa, Texas

The Judd Foundation Archives is the premier center for the study of the life and work of Donald Judd, containing the primary holdings of the artist, his studio, and key collaborators. The Archives maintains collections containing published and unpublished writings, correspondence, photographs, moving image material, drawings, museum, gallery and exhibition files, exhibition ephemera, publications, and substantial digital holdings.

Judd Foundation seeks a two-year contract Digital Image Archivist to work with the Foundation’s collection of digital images. The Digital Image Archivist will be responsible for revising and implementing metadata and content standards, assessing and updating current workflows for digital image assets, cataloging image backlogs, and remediating existing image records. Reporting to the Archivist, they will work with a dedicated Project Intern and liaise with Foundation Departments. The position is based at the Marfa, Texas office of the Foundation.

Responsibilities

Evaluating current cataloging methods including basic description, ingestion, preservation and access policies.

Creating and implementing revised guidelines and workflows for metadata creation, description, and long-term preservation.

Collaborating with the Foundation’s FileMaker Pro vendor and IT service provider.

Cataloging the Foundation’s digital image backlog and remediating existing records.

Training staff on how to effectively use the Foundation’s image database.

Training and managing a six-month Project Intern.

Qualifications

Master’s degree from an ALA-accredited library or information science program.

Experience working with digital collections, including experience with metadata creation and managing digital assets.

Familiarity with current trends in metadata and digital preservation standards.

Experience with FileMaker Pro, Excel, Adobe Creative Cloud.

Experience cataloging photographic materials.

Excellent research, writing, and communication skills (both written and verbal).

Detail-oriented and ability to be flexible.

Self-directed project management skills.

Strong organizational skills with demonstrated initiative to complete projects within deadlines.

Interest in Art History.

Interest in supporting junior professionals and sharing research with larger archives professional community.

This position is full-time, 40 hours per week with competitive benefits including full individual healthcare. The annual salary range for the position is $55,000-$60,000 for a fixed term of two years.

Judd Foundation is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, age, gender identity or expression, sexual orientation, religion, national origin, disability status, familial status, or any other category protected under applicable federal, state or local law. We strongly encourage individuals of all backgrounds to apply.

Procedure for Application

To apply, please send a cover letter and resume to Judd Foundation at archives@juddfoundation.org with “Digital Image Archivist” as the subject line. No phone calls, please. Due to the number of submissions, only candidates selected for interview will be contacted.

https://juddfoundation.org/foundation/about/

Project Archivist 

(June 12, 2024)

Position Title - Project Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Collections Manager

Position Type - Parti-time, term

Benefits - No

Hourly wage range - $25 - $30

The Tenement Museum seeks a temporary project archivist to process the Joyce Mendelsohn collection. Joyce Mendelsohn was a local historian, preservationist, and the Tenement Museum’s first Director of Education. Her collection documents her extensive research, career, and many contributions to historic preservation in New York City. The collection consists of five bankers boxes of materials with a preliminary folder list prepared by the New York Preservation Archive Project.

The collection contains a range of physical papers, photographs, slides, and audio recordings and video recordings in various formats. The Project Archivist will work onsite at the Tenement Museum and will research, organize, describe, and rehouse the collection to integrate it into the Museum’s archive. The project will take an estimated five weeks to complete, with the project archivist working 16 hours each week. The project will be supervised by the Tenement Museum’s Collections Manager, under the direction of the Senior Director of Curatorial Affairs.

The goals of this project are (1) gaining intellectual control over the Joyce Mendelsohn collection, (2) making the collection accessible to Tenement Museum staff and visiting researchers, and (3) improving the long-term preservation of the collection’s content.

Qualifications

• Hold an ALA-accredited MLS or MA degree focused on archives and records management
• Knowledge of archival theory and practice with 1-3 years of processing, arrangement, and description experience
• Knowledge of best practices in handling and preservation of archival material.
• Experience working with institutional archives and collections preferred
• Ability to work well independently and collaboratively in a team environment.
• Ability to lift and move 40lb boxes on and off shelves.

How to Apply: Please submit a resume and cover letter via our career portal at tenement.org

https://www.tenement.org/jobs/project-archivist/

Assistant Curator, Manuscripts, Archives, and Rare Books

(June 6, 2024)

Position Title - Assistant Curator, Manuscripts, Archives, and Rare Books, Schomburg Center

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Curator, Manuscripts, Archives, and Rare Books, Schomburg

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $76,000 - $85,000

Assistant Curator, Manuscripts, Archives, and Rare Books, Schomburg Center

Overview

Founded in 1925 and named a National Historic Landmark in 2017, the Schomburg Center for Research in Black Culture is one of the world’s leading cultural institutions devoted to the collection, preservation, and study of materials focused on African American, African Diaspora, and African experiences. The Schomburg Center, featuring diverse programming and collections spanning over 10 million items, has for over nine decades illuminated the richness of black history, arts, and experience worldwide. As a key part of one of the largest public library systems in the world, the Schomburg Center is committed to maximizing free and public access to its collections, exhibitions, educational activities, and much of its programming.

The Manuscripts, Archives and Rare Books (MARB) Division enables researchers to work directly with original, rare, and unique source materials. Beginning with rare treasures from Arturo Alfonso Schomburg's personal holdings, the collection has grown since Arturo Schomburg's collection was acquired in 1926. Today, the Division holds more than 5,000 rare books, over 1,000 manuscript collections, and 15,000 pieces of sheet music and rare printed material, with more added annually.

The Assistant Curator of MARB, works in tandem with the MARB Curator to support the strategic growth and use of the Division’s collection holdings through collection development, outreach, exhibition and programming, and collection management.

We are looking for someone we can count on to:

Own:

The strategic growth of the Manuscript, Archives, and Rare Books Division, with a focus on expanding the diversity of holdings.

A vision of inclusive outreach to a broad range of researchers.

Teach:

Schomburg colleagues, as well as colleagues across NYPL to provide thoughtful instruction opportunities for teachers and students.

The holdings and mission of the Schomburg Center at conferences, external programs, and other forms of professional development.

Learn:

About the Schomburg Center’s collections and ways they can support cutting-edge scholarship

Grants related to collection development, digitization, processing, and interpretation of Manuscripts, Archives, and Rare Books Division collections

Improve:

Interdepartmental collaboration and communication by serving as a liaison with MARB’s partners

Some expectations for this role are that within:

1 month, this person will:

Understand the division’s responsibilities and the range of services it provides, both internally and externally

Begin building knowledge of the Manuscripts, Archives, and Rare Book division’s collection holdings and related collection systems

3 months, this person will:

Be familiar with the key departments with which our department collaborates

Begin to assist with collection development responsibilities and strengthening departmental workflows

6 months and beyond, this person will:

Establish and maintain relationships with key department collaborators throughout the institution

Begin assisting in outreach endeavors and promoting the division’s holdings

Responsibilities

Reporting to the Curator of Manuscripts, Archives, and Rare Books, the Assistant Curator will:

Assist on all aspects of collection development for the Manuscripts, Archives, and Rare Books division, including identification of important acquisitions, donor relations, proposal writing and acquisition description, and documentation oversight

Raise awareness of the collections and cultivate new communities of users, including a supportive donor base, to support the needs of the collections and new initiatives

Support the Center's teaching, outreach, and scholarship initiatives by contextualizing the collections in a variety of ways, including through exhibitions, publications, class instruction as well as donor and membership tours, and public programs

Assist with internal and external loan requests in collaboration with the Curator, NYPL Registrar's Office, and Preservation Division

Administer the Short-Term Fellowship Program in the division, including serving as contact for fellows

Provides occasional reference service and research consultations to library users

Collects and maintains statistics and produces reports related to collection use

Participate in Library-wide initiatives through membership on committees and task forces Participate in professional development activities by attending local and national conferences and meetings and maintains memberships in relevant professional organizations

In the absence of the Curator, assume responsibility for the Division

Perform other related duties as required

Required Education, Experience & Skills

Required Education & Certifications

ALA accredited Master's degree in Library and Information Studies preferred; or Master’s degree or higher in humanities field and relevant experience will be considered

Subject area expertise or educational background in any of the following: African American History/Studies/Literature, Africana Studies, or cultural studies.

Required Experience

3-5 years of research library or archives experience, with positions of increasing responsibility

Experience with special collections research and collection development

Demonstrated commitment to providing outstanding public services and a track record of promoting the use of special collections.

Knowledge of archival theory, practice, and national and international standards and best practices that govern the arrangement and description of primary source materials.

Successfully demonstrated experience managing and realizing projects.

Knowledge of rights issues pertaining to archival collections and rare books.

Outstanding interpersonal, oral, and written communications skills, including the ability to work effectively with all levels of staff and users.

Experience or willingness to speak publicly is required.

Required Skills

Strong organizational skills and attention to detail; ability to manage multiple responsibilities at once and meet deadlines

Demonstrated ability to work with a diverse range of humanities scholars, students, and independent researchers with varying levels of experience

Demonstrated commitment to promoting diversity, equity, and inclusion in collection development and outreach

Excellent interpersonal skills, including the ability to deal effectively and tactfully with donors, researchers, and colleagues

Up-to-date understanding of themes, debates, and trends in the field of special collections, especially archives, manuscripts, and rare books

Excellent writing and public speaking skills

Managerial/Supervisory Responsibilities

Yes

Preferred Qualifications

Advanced degree in any of the following: African American History/Studies/Literature, Africana Studies, or cultural studies

Demonstrated supervisory and team-building skills, including the ability to motivate, develop, and mentor others

Experience processing, arranging, and describing archival and manuscript material

Familiarity with digitization and metadata standards, technologies, and digital workflows

Grant writing and/or proven ability to develop and foster relationships with donors, collectors, and other institutions

More...

Core Values

All team members are expected and encouraged to embody the NYPL Core Values:

Be Helpful to patrons and colleagues

Be Resourceful in solving problems

Be Curious in all aspects of your work

Be Welcoming and Inclusive

Work Environment

Research library/office setting

Will occasionally have to visit private homes and storage facilities

Physical Duties

Light lifting up to 15 lbs required

Sitting and standing for periods of time

Daily use of a computer

Pre-Placement Physical Required?

No

Union/Non Union

Non-Union

FLSA Status

Exempt

Schedule

35 hours per week to be scheduled Monday-Saturday, 10am-6pm

This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.

The New York Public Library Salary Statement

At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.

Union Salaries are determined by collective bargaining agreement(s).

About The New York Public Library

The New York Public Library is a free provider of education and information for the people of New York and beyond. With 92 locations—including research and branch libraries—throughout the Bronx, Manhattan, and Staten Island, the Library offers free materials, computer access, classes, exhibitions, programming and more to everyone from toddlers to scholars, and has seen record numbers of attendance and circulation in recent years. The New York Public Library serves more than 18 million patrons who come through its doors annually and millions more around the globe who use its resources at www.nypl.org.

https://nypl.pinpointhq.com/en/postings/f5754bd2-93ac-4abd-9342-af13146272a1