Archives Intern (Fall Semester) 

(August 3, 2023)

Position Title- Archives Intern (Fall Semester)

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Ashton Wingate, Manager of Digital Archives

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $18- $25

LDF is seeking a current or recent graduate student in Library and Information Studies for a Fall 2023 Archives Internship. Working closely with LDF archivists, the Archives Intern will primarily assist with surveying, arranging, and describing physical and digital records related to the ongoing fight for racial justice. This is a paid internship, at a rate of $20/hr, for a minimum of 120 hours over one semester. The Archives Intern will primarily work onsite in LDF’s New York office, with potential for a hybrid schedule alternating between onsite and remote work. The intern’s onsite work must be scheduled for Tuesdays, Thursdays, or Fridays.

About LDF and the LDF Archives:

The Legal Defense Fund (LDF) is America’s premier legal organization fighting for racial justice. Using the power of law, narrative, research, and people, we defend and advance the full dignity and citizenship of Black people in America. The Thurgood Marshall Institute is a multidisciplinary center within LDF that complements the organization’s traditional litigation, strengthening it through innovative research and publications, targeted advocacy, and public education campaigns.

Housed within the Thurgood Marshall Institute, the Archives and Records Department serves three major functions: building and managing an archival repository of LDF’s historic records, providing library services including research support, and coordinating the process by which records become part of the LDF Archives. LDF is undertaking a major effort to organize, preserve, digitize, and create a website featuring a substantial portion of our 8,000 boxes of rich historical case files and institutional records.

LDF Archives Internship:

LDF is seeking a current or recent graduate student in Library and Information Studies for a Fall 2023 Archives Internship. Working closely with LDF archivists, the Archives Intern will primarily assist with surveying, arranging, and describing physical and digital records related to the ongoing fight for racial justice. The intern may also assist with tasks such as research for the LDF Oral History Project, curating content for the Archives website, ingesting files into Preservica, assisting with developing or updating archives policies and procedures, general research and writing about LDF’s history, and other projects. This internship will be a great fit for a collaborative and detail-oriented student interested in legal history and archival program development at a dynamic nonprofit organization.

This is a paid internship, at a rate of $20/hr, for a minimum of 120 hours over one semester. The Archives Intern will primarily work onsite in LDF’s New York office, with potential for a hybrid schedule alternating between onsite and remote work. The intern’s onsite work must be scheduled for Tuesdays, Thursdays, or Fridays.

Intern Qualifications:

Current or recent Master of Science in Library and Information Studies student with a specialization in archives;

Understanding of basic principles of archival appraisal, arrangement, and description;

Strong project management skills; and

Commitment to the racial justice mission of LDF.

To Apply:

Send a resume and cover letter to archivesteam@naacpldf.org with “Internship Application” in the subject line. Please include the following in the cover letter: relevant coursework, work experience, and why you want to work in the LDF Archives.

Application deadline is August 28, 2023.

Please note that LDF requires all employees to be fully vaccinated, including a booster shot against COVID-19 as a condition of employment. Accordingly, successful candidates must be fully vaccinated, including the booster shot against COVID-19, and submit proof of vaccination prior to the commencement of employment unless they qualify for a reasonable accommodation for bona fide medical or religious reasons.

https://www.naacpldf.org/about-us/fellowships-internships/legal-defense-fund-fall-2023-archives-internship/

Dance Archivist 

(August 3, 2023)

Position Title - Dance Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Dr. Mark DeGarmo, Founder, Executive, and Artistic Director, and Lead Archivist

Position Type - Part-time, term

Benefits - No

Hourly wage range - $41 - $45

Mark DeGarmo Dance, an NYC-based nonprofit providing high quality,

interdisciplinary arts programming for NYC public elementary school students who live in

economically challenged and disenfranchised communities, has a history spanning more than thirty years. The purpose of this phase of the Archive Project is to safeguard the legacy of MDD by assessing and beginning to implement the systems for organizing and describing the collection. The primary components of the project are: 1) a comprehensive archives

assessment; 2) research and relationship building with potential institutional repositories; and 3) development of the systems for inventorying and organizing the materials (i.e., developing a metadata schema, controlled vocabulary, processing plan, etc.).

Responsibilities: The Dance Archivist will coordinate all aspects of the project and be

responsible for meeting deadlines and tracking deliverables to ensure timely and thorough

completion of project activities. In close collaboration with the organization, the Archivist will:

● Conduct a thorough assessment of analog and digital archival materials, identifying

preservation concerns, organizational needs, scope of materials, etc.;

● Develop schema for inventory and description of AV and non-AV collections, working

with content specialists to ensure accurate, complete, and high-quality metadata will be

captured in accordance with established project standards;

● Support the creation of manuals, workflows, and protocol that document MDD’s

archiving systems and practices;

● Research and communicate with institutional repositories identified as possible fits for

acquiring the collection. The Archivist will assist the organization in selecting a repository

partner and in ensuring that any systems put in place will align with institutional needs;

● Manage budget and track expenses.

Other responsibilities may include:

● Assist with the selection and curation of materials for digitization;

● Supervise project assistants and interns performing inventory, scanning, filing,

cataloging, and other tasks;

● Liaise with vendors to manage the batching, tracking, transfer, and return of tapes and

other materials for digitization.

Required qualifications:

● ALA-accredited Master’s in Library Science;

● Demonstrated success in completing large-scale multi-format archival processing

projects;

● Project management experience: ability to track progress toward multiple goals, meet

milestones, supervise assistants and work as part of a team;

● Strong grasp of metadata and content standards; familiarity with archival database

design, platforms, cataloging, and data migration;

● Familiarity with analog video formats and digital file formats, strong grasp of audiovisual

and digital preservation standards and best practices in digital asset management;

● Excellent communication skills and attention to detail;

● Knowledge of and interest in dance and issues in documentation and preservation of

dance or performing arts preferred.

Note on the project’s 3 phases: This position entails multiple phases. There is the potential to stay on in the future phases, if desired: Phase 1: MDD Dance Archivist works for 1 year Sep. 1, 2023 – Aug. 31, 2024. Phase 2: Sep. 1 2024 – Aug. 31, 2025. Phase 3: Dates to be determined, currently projected to start Sep. 1, 2025 for 2-3 years through Aug. 31, 2027 or 2028. Phase 1 is the preparatory work to support Phase 2. Phase 2 outcomes include a descriptive inventory and a digitization and processing plan with a process manual so that new staff can update the descriptive inventory as the collection expands. Phase 3 outcomes include implementing Phase 2’s outcomes, including the collection’s accessioning by an institutional repository.

Application Instructions: Qualified candidates should email cover letter, résumé, and 3

professional references of previous supervisors noting candidate’s relationship to each to:

search@markdegarmodance.org

MARK DEGARMO DANCE IS AN EQUAL OPPORTUNITY EMPLOYER. All qualified applicants

will receive consideration without regard to race, color, national origin, marital status, religion, gender, age, disability, sexual orientation, personal appearance, family responsibilities, political affiliation, or enrollment in a college, university, technical school, or adult education.

All inquiries are kept confidential. No calls.

https://markdegarmodance.org

Archivist

(August 2, 2023)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Chief Operating Officer

Position Type - Full-time, term

Benefits - Yes

Salary Range - $66,000 - $75,000

Judd Foundation seeks an Archivist to lead and manage the Foundation’s Archives as a professional repository dedicated to the life and work of the artist Donald Judd. Located in the Marfa, Texas offices of the Foundation, the position reports to the Chief Operating Officer. The Archivist will be responsible for all aspects of the Archives, including description, preservation, and access to the Foundation’s archival holdings; records management; collection development; and research. Additionally, the Archivist will manage the Foundation’s Special Collections of photography, audio and video material and drawings and must have proficiency in cataloging and metadata standards associated with these materials. The Archivist will manage and execute these activities in accordance with current national archival standards and practices and will implement policies and procedures in support of the collections.

The Archivist will be able to lead the Archives Department and work collaboratively with Foundation colleagues in the Collections and Operations Departments to maintain the unique holdings of Judd Foundation. The Archivist will support the programs, research, and communications functions of the Foundation.

Qualifications

• Master's degree from an ALA-accredited library school or equivalent accredited degree, with formal training in archival theory and practice.
• Competitive candidates will have at least 3-5 years of relevant work experience, including the supervision of archives staff or interns.
• Demonstrated job or school experience with preservation and conservation standards for archival and manuscript collections.
• Knowledge of Donald Judd, contemporary art, and art history is preferred.
• Demonstrated excellent oral, written, and interpersonal communication and analytical ability.
• Proficient use of FileMaker Pro, Adobe Creative Suite, and Excel.
• Flexible and comfortable shifting between priority tasks, as necessary.

Responsibility and Duties

Primary responsibilities:

• Manage archival material in all formats, including selection, arrangement, description, preservation, access, research, and outreach.
• Identify priorities for preservation and access to the diverse set of holdings.
• Manage projects related to the Special Collections of the Judd Foundation Archives including drawing and photography cataloging projects.
• Implement and maintain a Foundation-wide record retention policy.
• Oversee internal and external research queries.
• Supervise Archives staff and interns.

Other responsibilities include:

• Engage in the expansion of the Archives' resources through a variety of digital initiatives, such as social media, website content enhancement, research guides, and digitization projects.
• Support the work of the Foundation in planning new storage and research facilities.
• Participate in archives and research planning and committee work.
• Perform other duties as assigned.

ADA Specifications

• Prolonged sitting at a computer station.
• Ability to climb step stools to retrieve and replace boxes weighing up to 35 pounds without assistance.
• Must be able to lift and carry up to 35 pounds while using appropriate lifting techniques and following all safety rules.

Salary and Hiring

This position is full-time, 40 hours per week, in Marfa, Texas with competitive benefits including full individual healthcare. Two-year contract (renewable). Relocation expenses available. The annual salary range for the position is $67,500-$75,000, commensurate with experience.

Judd Foundation is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, age, gender identity or expression, sexual orientation, religion, national origin, disability status, familial status, or any other category protected under applicable federal, state or local law. We strongly encourage individuals of all backgrounds to apply.

Procedure for Application

To Apply: Please send a cover letter and resume with 3 references to Judd Foundation Human Resources at hr@juddfoundation.org with “Archivist” as the subject line. No phone calls, please. Due to the number of submissions, only candidates selected for interviews will be contacted.

https://juddfoundation.org/foundation/about/#opportunities

Oral History Project Manager

(July 28, 2023)

Position Title - Oral History Project Manager

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Archivist

Position Type - Part-time, term

Benefits - No

Hourly wage range - $25 - $30

Temporary part-time, based in Beacon, New York

$20,000, 1-year appointment, September 2023–August 2024

Background

Based in New York, Dia Art Foundation is committed to advancing, realizing, and preserving the vision of artists. A nonprofit founded in 1974, Dia collects the work of some of the most renowned artists of the last half century; presents long-term, site-specific projects; executes new commissions; and produces scholarly publications related to its exhibitions and collection.

Position Summary

The Project Manager is responsible for the research, coordination, and production of interviews conducted for Dia Art Foundation’s Oral History Project. The project captures the voices of those who played a vital role in the organization and its activities and includes artists, founders, directors, staff, board members, and community members living or working near Dia’s locations and sites. The position is key to the success of the project and requires the ability to adapt to changing schedules and the needs of artists and curators. The Project Manger will assume the production of robust, consistent, high-quality scholarly resources for the Archives, and that may additionally be deployed on Dia’s website, social media channels, and publications.

In anticipation of the Foundation’s 50th-anniversary programming, the next phase of the Oral History Project aims to substantially increase the number and scope of interviews in the Archives. Working under the supervision of the Archivist and in close collaboration with the Curatorial, Communications, and IT departments, the Project Manager will undertake the coordination of 15 to 20 interviews and produce transcripts, excerpts, finding aids, and other public-facing materials to enhance the accessibility of archival documents related to Dia’s history and that center the contributions of artists.

Supported by the Archivist and Assistant Archivist, the Project Manager will be given full access to the Dia Archives for project-related research. Archival research will be conducted on-site at the Dia Beacon location 2–3 days per week.

This position is for an independent contractor; pay schedule to be confirmed upon contract signing.

Essential Job Duties and Responsibilities:

• Conduct preliminary research on prospective interviewees and their relationship with the Foundation; produce overview materials and hold reference appointments, as needed, with Curatorial staff
• Identify archival documents, photography, and other media for inclusion in transcripts; liaise with the Archives Assistant regarding timely digitization requests, as needed
• Schedule interviews in coordination with Curatorial, Communications, and IT staff; reserve locations, equipment, and technical support for recording interviews
• Generate automated transcripts of interviews; copyedit and fact-check
• Liaise with Curatorial to secure final approvals of transcripts from interviewees
• Recommend excerpts of interviews and related archival documentation for publicity materials and online features related to the Dia Art Foundation’s 50th anniversary, as needed

Knowledge, Skills, and Abilities

• Ability to manage project deadlines and deliverables
• Demonstrated experience and/or thorough familiarity with oral history project management and ethics
• Art historical research background; emphasis on postwar and contemporary art, strongly preferred
• Experience conducting archival research and fact-checking within an arts context
• Excellent communication skills and ability to work collaboratively with multiple stakeholders
• Video, audio, and/or photography editing and production experience, strongly preferred
• Experience with archival digitization and cataloging workflows, a plus

Working Conditions and Physical Demands

Work is performed in a hybrid environment with no fewer than 2 days at the Beacon office; typically, prolonged periods of sitting, use of computers and standard office equipment is required to accomplish work objectives.

Please note that to provide a safe workplace free of recognized hazards and to take every possible step to reduce the transmission of COVID-19 among our employees, Dia requires proof of COVID-19 vaccination upon hire, except for those who obtain an exemption due to a medical condition, a religious belief, or pregnancy.

Qualified candidates are invited to apply by completing the online job application and attaching a resume and letter of interest.

Dia provides a competitive salary and comprehensive benefits package with significant employer contributions towards the cost of healthcare premiums. The 401(k) plan provides 100% employer match up to 4% of the employee’s deferral and immediate vesting. Paid time‐off benefits include three weeks of vacation, ten days of sick leave, thirteen holidays, and a generous parental leave program. Work-related travel expenses are fully covered. Additionally, staff ID badges gain reduced or free admission to most American museums and arts organizations.

Dia Art Foundation is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, Dia will provide reasonable accommodations for qualified individuals with disabilities and supports an equitable, inclusive, and neurodiverse workplace.

https://diaart.org/about/employment-internships-and-opportunities/oral-history-project-manager

To Apply please go to https://diaart.wufoo.com/forms/z17b6o6n1ck19ys/

Archives Assistant, 50th Anniversary Digitization Project 

(July 28, 2023)

Position Title - Archives Assistant, 50th Anniversary Digitization Project

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

Position Type - Part-time, term

Benefits - Yes

Hourly wage range - $25 - $30

Temporary part-time position based in New York, New York

$25 per hour, 15 hours per week, 40 weeks

Background

Based in New York, Dia Art Foundation is committed to advancing, realizing, and preserving the vision of artists. A nonprofit founded in 1974, Dia collects the work of some of the most renowned artists of the last half century; presents long-term, site-specific projects; executes new commissions; and produces scholarly publications related to its exhibitions and collection.

Position Summary

The Archives Assistant supports the digitization and cataloging of archival materials to expand the breadth and depth of visual materials available to the institution, and enhances access and searchability in support of the Dia’s 50th-anniversary programming, publicity, and projects.

By scanning in accordance with preservation standards and adding descriptive metadata into NetX, the project ensures the preservation of key resources and will significantly amplify the Archives’ capacity to respond quickly to internal and external research requests.

The digitization project will focus on photographs that document Dia’s exhibitions and sites.

Essential Job Duties and Responsibilities:

• Cleaning and prepping photographic materials and scanning equipment
• Scanning materials to meet preservation standards (minimum FADGI 3-star)
• Making minimal adjustments to preservation masters, such as straightening and cropping
• Embedding IPTC/Dublin Core descriptive and preservation metadata in files
• Administering bulk imports and metadata extraction in NetX, while ensuring their quality
• Coordinating color correction with appropriate parties and uploading approved files to NetX
• Creating alt text to enhance accessibility of public-facing images
• Rehousing photographic originals in archival housings, as needed

Education, Certifications, and Experience

• MLS/MSIS in archives and/or library science, comparable professional experience, or coursework toward a degree
• Art-historical research background, with an emphasis on postwar and contemporary art, preferred

Knowledge, Skills, and Abilities

• Demonstrated experience in archiving photography collections and digital archiving
• Proficiency in streamlining digitization workflows while maintaining preservation standards
• Proficiency in IPTC/Dublin Core metadata editing and transformation in enterprise DAMS; demonstrated experience working in NetX, a plus
• Experience editing photography and/or video in Adobe Creative Suite, a plus
• Experience conducting rights research and administering copyright and reproductions permissions, a plus
• Experience drafting alt text in a visual and/or performing arts context, a plus
• Excellent communication skills and ability to work collaboratively with multiple stakeholders
• Ability to manage project deadlines and deliverables

Working Conditions and Physical Demands

Work is performed in-person in the Chelsea office; typically, prolonged periods of sitting and use of computers and standard office equipment are required to accomplish work objectives.

Please note that to provide a safe workplace free of recognized hazards and to take every possible step to reduce the transmission of COVID-19 among our employees, Dia requires proof of COVID-19 vaccination upon hire, except for those who obtain an exemption due to a medical condition, a religious belief, or pregnancy.

Qualified candidates are invited to apply by completing the online job application and attaching a resume and letter of interest.

Dia Art Foundation is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, Dia will provide reasonable accommodations for qualified individuals with disabilities and supports an equitable, inclusive, and neurodiverse workplace.

https://diaart.org/about/employment-internships-and-opportunities/archives-assistant-50th-anniversary-digitization-project

Apply at https://diaart.wufoo.com/forms/z17b6o6n1ck19ys/

Reference Services Librarian 

(July 26, 2023)

Position Title - Reference Services Librarian

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Director of Public Services

Position Type - Full-time, permanent

Benefits -Yes

Salary Range - $45,000 - $55,000

The Center for Jewish History seeks a Reference Services Librarian to assist researchers in the Lillian Goldman Reading Room.

The Center for Jewish History welcomes researchers, scholars, and visitors of all backgrounds. The Lillian Goldman Reading Room, often described as the heart of the Center, is the gateway for exploring the diverse history of the Jewish people through the collections of our five onsite partner organizations—American Jewish Historical Society, American Sephardi Federation, Leo Baeck Institute, Yeshiva University Museum, and YIVO Institute for Jewish Research. The successful applicant will join a dynamic team of forward-thinking and professionally engaged Public Services librarians in the Lillian Goldman Reading Room and Ackman & Ziff Family Genealogy Institute.

The Reference Services Librarian, under the supervision of the Director of Public Services, will work closely with other members of the CJH Public Services staff and partner organizations to coordinate the use of Center resources and collections. This individual is part of the team overseeing the day-to-day operation of the Reading Room and assisting researchers both on-site and remotely. The Reference Services Librarian provides bibliographic instruction to patrons and staff, demonstrates proper handling of rare books and documents, explains Reading Room policies and procedures, and collaborates with other CJH departments and partner organizations on special projects to advance institutional and departmental goals.

This is a full-time position requiring at least 4 days per week onsite.

Salary: $55,000

Responsibilities include, but are not limited to:

• Acting as an exemplary emissary for the Center for Jewish History in interactions with researchers of all levels of expertise.
• Learning all aspects of reference services at CJH, including the shared online catalog, ArchivesSpace, and Aeon, a special collections workflow software.
• Managing the requests in the Aeon system to ensure that patrons receive their material in a timely fashion.
• Responding to user inquiries via in-person and remote reference interviews, phone, and email.
• Greeting and supervising researchers in the Reading Room.
• Disseminating and enforcing Reading Room and CJH partner policies and procedures.
• Assisting patrons with research.
• Providing instruction in the handling of archival, manuscript, and rare materials.
• Paging material from the stacks.
• Assisting patrons/staff and troubleshooting usage of Reading Room technologies, including digital microfilm readers and public computers.
• Coordinating reproduction requests from researchers.
• Developing and updating online research guides.
• As needed, assisting researchers in the Ackman & Ziff Family Genealogy Institute, adjacent to the Reading Room.
• Curating small Reading Room exhibitions and writing blog posts to promote partner collections.
• Continually expanding knowledge of collections and relevant history to better assist researchers, staff, and the broader Center community.
• Assisting with departmental outreach as needed, including in-person and online tutorials and workshops for visiting students, and promoting primary source literacy.

Required Qualifications:

• MLIS/MA degree from an ALA-accredited program with a specialization in archives or rare books OR equivalent combination of education and work in archives or manuscripts environment.
• Strong interpersonal skills and ability to work in a collaborative setting.
• Strong organizational skills and attention to detail.
• Experience implementing standards and procedures for stewardship of materials in an archives or special collections setting.
• Ability to lift/move 40-pound boxes.

Preferred Qualifications:

• Knowledge of Yiddish and/or Hebrew.
• Knowledge of Jewish history.

Company Benefits:

• 15-21 federal and religious holidays off each year in addition to generous vacation, sick and personal days.
• Full health benefits (medical, dental and vision) with minimal employee contributions.
• Free life insurance and long-term disability coverage.
• Flexible spending account and commuter benefits.
• Generous 403b retirement benefits.

The Center for Jewish History is committed to diversity and inclusion. Qualified individuals who bring diverse perspectives to the workplace are especially encouraged to apply.

https://www.cjh.org/about/employment-opportunities

To Apply please send cover letter, resume, and contact information for three references to lgilbert@cjh.org

Archivist

(July, 12, 2023)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Executive Director

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $76,000 - $85,000

JOB DESCRIPTION

The Institute for Studies on Latin American Art (ISLAA) seeks a Archivist to oversee the Library and Archives, and to lead its continued efforts toward processing collections and facilitating access to researchers from our study center.

This job has enormous room for growth as we seek to expand the operations of our Library and Archives in order to have more materials available according to industry best practices. As such, the Archivist is encouraged to grow the team through hires of part-time processing archivists. This position is well suited to someone invested in expanding their management skills, as the Archivist is responsible for coordinating the activities of direct reports to meet well-defined priorities established in dialogue with department heads.

The Archivist will lead the development of ISLAA’s digital research access, including digitized collections and related web features. Reporting to the Executive Director, this position will frequently weigh in on related ISLAA programs in order to connect researchers, curators, and audiences to our unique offerings.

The ideal candidate is methodical, forward-thinking, and able to work efficiently on multiple projects. As a growing arts organization, we value the ability to toggle between immediate priorities and long-term vision. To reiterate, this an growing position with enormous room to advance the candidate’s professional development and gain additional responsibilities and expertise in a supportive environment. The ideal candidate will welcome the opportunity to significantly increase research engagement with a leading collection of Latin American rare books and archives.

KEY ROLES

Supervises operations for public services (including reviewing requests, scheduling appointments, coordinating research visits, managing registration procedures, staffing the reference desk, managing the reading room and reproduction requests.

Fields inbound research questions, information requests and makes recommendations

Oversees the processing of special collections with an emphasis on greater accessibility both internally and for researchers; establishes processing goals and plans project schedules.

Interfaces between ISLAA’s internal teams, reporting newly processed materials and suggesting new programming and initiatives related to incoming acquisitions

Advises Collections team on organization and information management, tracks research visits

Reconciles CRM and collection databases on a regular basis, working directly with developer to create code patches if necessary

Maintains consistency across metadata in website, CRM, collection databases, et al.

Works with Collections team to select database provider(s) and manage art collection and networked archives/library

Designs and implement a call system for ISLAA’s rare books and volumes

Coordinates with Collection Manager to coordinate physical storage of archives and library volumes

Works with Editorial Program Manager to develop archival curated selections for the website

Works with Exhibition and Curatorial Manager and visiting curators to develop archival components for ISLAA’s gallery space

REQUIREMENTS

- Completed MLIS degree

- 5+ years cumulative full-time experience working with rare books and archives

- Specialization in art history or artist-related materials is preferred

- Advanced Spanish or higher (reading and spoken). Portuguese is helpful but not required

- Please note this position will entail lifting objects weighing up to 25 pounds

ABOUT ISLAA

Founded in 2011 and based in New York City, the Institute for Studies on Latin American Art (ISLAA) expands scholarship, public engagement, and the international visibility of art from Latin America through our program of exhibitions, publishing, research, and partnerships. These programs frequently engage our collection of modern and contemporary Latin American art, which is in dialogue with the ISLAA Library and Archives.

ISLAA’s collection of twentieth- and twenty-first century Latin American art is reflective of our mission to expand scholarship, public engagement, and the international visibility of art from Latin America and by doing so, tell more expansive narratives of Latin American Art.

ISLAA’s research and scholarship initiatives—much of which are based in our Library and Archives—are central to our organization. We offer funding and support to emerging and established scholars, including access to physical and digitized materials from our Library and Archives via our Writer in Residence program. The Library and Archives are very much at the heart of our programming: As a research institute, we believe that archival access is necessary to holding incisive and expansive conversations, whether in the classroom or the gallery.

https://www.jobs.art/posts/archivist-institute-for-studies-on-latin-american-art-islaa

Please send a resume and cover letter to jobs@islaa.org, attn: Ostap Kin. We look forward to hearing from you!

Consulting Archivist

(July 12, 2023)

Position Title - Consulting Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Development

Position Type - Full-time, term

Benefits - No

Hourly wage range - $31 - $35

About the National Book Foundation

The National Book Foundation (NBF) is a leading champion for books and book culture and the administrator of one of the country’s most prestigious literary awards, the National Book Awards. Founded in 1950, the National Book Awards has a stellar record of identifying and rewarding quality writing, and has honored many of the authors who have helped shape the foundation of American literature.

About the Archive

The National Book Foundation archives are an important repository of material related to one of the nation’s oldest and most prestigious literary honors. Materials include National Book Awards ephemera such as programs, invitations, promotional materials; transcripts of speeches; photographs (prints and negatives); press; and audio and video recordings. Materials also include print and digital assets of the National Book Foundation, which was established to administer the Awards in the late 1980s, including organizational documents, programmatic materials, and correspondence..

Consulting Archivist Position

The National Book Foundation is looking to contract with a consulting archivist to assess the contents and condition of the National Book Foundation archive, and provide a basic level of processing, in preparation for an expected acquisition.

This is a temporary contract position, with an ideal start date in August 2023. This is a full-time, grant-funded, project-based consulting position with an expected duration from August 2023 to approximately June 2024 (exact schedule to be determined collaboratively). The position will be based at the offices of the National Book Foundation in lower Manhattan, with the requirement to travel to an offsite storage facility in New Jersey, and other local travel as needed.

Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.

The National Book Foundation is committed to inclusivity and does not discriminate on the basis of race, religion, ethnicity, age, gender identity, sexual orientation, socio-economic status, nationality, marital status, parental status, military service, or disability.

Deliverables include:

A comprehensive survey of the analog and digital contents of the National Book Foundation archive

A comprehensive historical timeline of the National Book Awards/National Book Foundation

Report on the contents and condition of the archive that would include: an inventory and collection guide, and proposed processing and digitization priorities (in collaboration with NBF staff)

Curate (in collaboration with NBF staff) a selection of approximately 20-25 items that would be of particular interest to readers for a mini-exhibit

Author/estate outreach for permissions as needed

Development of guidelines for NBF staff for the creation and retention of archive materials as well as the destruction of materials

Interaction with Archive Committee and NBF Board as required

Other duties as assigned

Qualifications

ALA-accredited Masters degree in Library Science, or equivalent professional experience in the archival field

5+ years of professional experience as an archivist in the art/cultural field, preferably literary arts

Proficiency with archival content management systems and database management

Experience with both analog and digital archives and understanding of digital best practice standards

Demonstrated experience in the literary sphere and appreciation of literature

Exceptional written and verbal communication skills

Additional Skills

Desire and ability to work in a highly collaborative environment

Strong organizational and analytical skills

Attention to detail and superior problem-solving skills

Ability to work independently, prioritize work assignments across multiple projects and/or activities, and manage multiple deadlines

Additional Information

This is a physically active job that requires the ability to push, lift and shelve boxes of records up to 30lbs, bending and kneeling and using step ladders.

Ability to remain stationary for extended periods of time, operating computers and scanning equipment.

Compensation:

This is a contracted, hourly full-time position based in New York City. Salary range is $30-36/hour, depending on experience.

https://www.nationalbook.org/about-us/careers/

Please send resume and cover letter as a single pdf to jobs@nationalbook.org with the subject line Consulting Archivist. Review of applications will begin immediately and continue until the position is filled. Position begins in August/September 2023. No phone calls.

Digitization/Cataloging Project Archivist 

(July 7, 2023)

Position Title - Digitization/Cataloging Project Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Acting Collections Manager

Position Type - Full-time, term

Benefits - No

Hourly wage range - $25 - $30

POSTING DATE: July 6, 2023

JOB TITLE: Digitization/Cataloging Project Archivist

POSITIONS AVAILABLE: 1 (Temporary Contractor)

LENGTH OF POSITION: Duration of grant project (approx. July 2023 – March 2024)

HOURS OF WORK: 9:00 AM – 5:00 PM Monday – Friday - Flexible schedule as required

SUMMARY:

Friends of the New York Transit Museum has an opportunity for a grant funded contract Archivist for a cataloging, survey, and digitization collections care grant project awarded by the Robert D.L. Gardiner Foundation. The grant project will focus on surveying museum collections with Long Island Transportation related materials and flagging items from these collections to catalog and digitize. The goal is to add roughly an additional --- individualized catalog records to the museums database and online portal focusing on the Long Island Region for internal use by the museum for exhibition purposes and for greater researcher access.

The New York Transit Museum collects, preserves, and presents material relating to the region’s public transportation, past and present, focusing on the agencies of the Metropolitan Transportation Authority and their predecessor companies. Established in 1976, the Transit Museum currently holds a collection of more than 5300+ linear feet of historical records and approximately 8,000+ artifacts, including historical vehicles. QUALIFICATIONS AND REQUIREMENTS

• The Contract Archivist should have a master’s degree in museum studies, library & information science, archival studies, history or a closely related field.
• Experience working with archival, photographic, and/or museum collections
• Skilled in processing, cataloging, digitizing collections and creating finding aids
• Knowledge of best practices in handling and preservation of archival material
• Computer skills in Microsoft Office, Photoshop, and familiarity with PastPerfect Museum Software Knowledge and interest in New York history, preferably transportation history

ABOUT THE TRANSIT MUSEUM:

The New York Transit Museum is the largest museum in the United States devoted to urban public transportation history, and one of the premier institutions of its kind in the world. The Museum explores the development of the greater New York metropolitan region through the presentation of exhibitions, tours, educational programs, and workshops dealing with the cultural, social, and technological history of public transportation. Since its inception 40 years ago, the Museum, housed in a historic 1936 IND subway station in Downtown Brooklyn, has grown in scope and popularity. As custodian and interpreter of the region's extensive public transportation networks, the Museum strives to share, through its public programs, this rich and vibrant history with local, regional, and international audiences. Compensation and Project Timeline: The position will be 37.5 hours per week. Grant allows for compensation of $27.05/hour, from approximately July 2023 through March 2024.

Application:

Qualified individuals interested in this job opening must apply by e-mail. Resume and cover letter should be sent as .doc or PDF to Daniel Brenner, Acting Collections Manager: daniel.brenner@nyct.com. Specify subject as Digitization/Cataloging Project Archivist. Due to high volume of applicants, only those who qualify for an interview will be contacted.

Submission Deadline: Friday, July 31, 2023

Friends of the New York Transit Museum is an equal opportunity employer.

https://www.nytransitmuseum.org/about/careers/

Collections Researcher 

(June, 30, 2023)

Position Title - Collections Researcher

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Executive Director, Cultural Assets

Position Type - Part-time, term

Benefits - No

Hourly wage range - $25 - $30

Reporting to the Leader of the Cultural Assets Department, the Collections Researcher will develop and execute a research plan to update GSUSA’s Bridge to the Future report utilizing the GSUSA Collection & Archive. Components will include identifying appropriate records related to DEIA topics within the collection, digitizing those records, and organizing the records for future analysis.

Location: Manhattan or Westchester, NY

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