Archivist

(March 9, 2023)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Associate Director for Information Resources

Position Type - Full-time, term

Benefits - Yes

Salary Range - $76,000 - $85,000

The Stewart and Lynda Resnick Center for Holocaust and Genocide Studies at West Point and the USMA Library seek a Project Archivist to process and make available manuscript and other materials received from retired Canadian Lieutenant-General Roméo Dallaire related to the Rwandan genocide of 1994 and Dallaire’s time in Rwanda from 1993-1995. During that time, Lieutenant-General Dallaire was the commander of the United Nations Assistance Mission for Rwanda (UNAMIR). The collections include personal papers along with records from government and international agencies. The Project Archivist will be responsible for the entire process of acquiring, accessioning, appraising, processing, and digitizing the materials in this collection. The Project Archivist will also assist in planning the launch of the digital archive. Travel may be required in the process of acquiring the materials.

Preferred Qualifications for this Project

• Background in Holocaust and Genocide Studies and/or modern African history.
• Reading knowledge of the French language in addition to fluency in English.
• Familiarity with ArchivesSpace and associated XML schemas and XML editors
• Familiarity with ExLibris Alma.

Reporting to the Associate Director for Information Resources, the Project Archivist processes and makes available for use specific archival and/or manuscript collections and any related materials. The Project Archivist also creates descriptive tools for each collection of materials therein including MARC catalog records and Encoded Archival Description (EAD) finding aids. The incumbent may also be expected to provide outreach on behalf of USMA through the creation of exhibits based on the project and through the performance of reference assistance for research and use of these and other related collections.

The incumbent will:

• Create work plans which record basic information about the collection, suggest proposed arrangement schemes, project time estimates, and contribute to all decisions made during the project.
• Conduct appraisal of material within collections, a process by which the permanent, archival value of materials are evaluated.
• Perform initial preservation work such as removing rusty metal hardware, unfolding and flattening documents, and transferring material to new, acid-free folders and boxes.
• Assess and perform advanced preservation work as needed to stabilize any materials at high risk of degradation or loss.
• Along with USMA Library staff, identify and document any sensitive or classified material requiring restricted access based on national security interests or donor agreements.
• Write finding aids for each collection, describing the creator of the records, historical context, and subject content of the collection. Finding aids also include detailed box and folder inventories.
• Digitize materials from each collection according to professional standards set by the USMA Library. Upload digitized copies into USMA Library storage and retrieval systems with all appropriate metadata.
• Encode finding aids in XML according to the Encoded Archival Description (EAD) standard.
• Load and maintain appropriate records in USMA Library’s ArchivesSpace database.
• Create MARC format bibliographic records for each collection, which are included in both WorldCat and the library's local catalog.
• Produce other descriptive tools such as local indexes as needed.

All applications must be submitted through the USAJOBS website prior to March 20, 2023.

https://www.usajobs.gov/job/711085500

Archives Intern, Summer 2023 

(March 7, 2023)

Position Title - Archives Intern, Summer 2023

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Director of Archives

Position Type - Paid Internship

Does this position satisfy requirements for course credits?- Yes

Hourly Wage Range - $18-$25

Summary

Under supervision of the Director of Archives and the Digital Asset Specialist, the Summer 2023 internship will focus on library cataloging and storage, and the basic archival processing (arrangement and rehousing) of a collection of ephemera. Additional possible projects include assistance with digitization and metadata entry, preparing remote research request materials, and other duties as assigned.

Qualifications

Current or recent Master of Science in Library and Information Science student with coursework in archives

Knowledge of basic library and archival principles

Experience working with databases, scanning software, and/or library catalogues

Knowledge of modern art and Rauschenberg a plus

Location

Internship is onsite at the Foundation offices in NoHo.

The Rauschenberg Foundation has instituted protocols to ensure the health and safety of everyone who comes onsite, including a requirement that all staff and visitors be fully vaccinated against COVID-19, other than accommodations required by law for religious or disability objections.

Term

Up to 24 hours for 8- to 12-weeks between May – July 2023; exact start and finish dates are flexible. Preferred days are Tuesday, Wednesdays, and/or Thursdays.

Compensation

$20/hour

About Us

The Robert Rauschenberg Foundation expands the legacy of artist Robert Rauschenberg (1925–2008) who believed strongly in the power of art as a catalyst for social change. The Foundation delivers on its mission through on-going research and support for exhibitions, while sustaining the well-being of innovative artists and the work of socially engaged institutions that embody the same risk-taking, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors.

The Rauschenberg Foundation primarily supports small to midsize arts and socially engaged organizations that are contrarian and experimental, even courageous, in driving towards equity. In addition, the Foundation amplifies the creative life of artists and scholars across the disciplines through residencies, commissions, and accessible public platforms. Finally, the Foundation supports research, exhibitions, publications, academic partnerships, and special projects across the globe that promote the legacy of Rauschenberg’s joyful, responsive, and irreverent approach to making work while living an empathetic and meaningful life.

To Apply

Interested candidates should submit a cover letter and resume to employment@rauschenbergfoundation.org. Please indicate “Summer 2023: Archives Intern” in the subject of your email to ensure proper processing and review. Please do not deviate from this format as it may lead to your application being filtered out of consideration.

Deadline is Friday, April 15, 2023.

As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Rauschenberg Foundation strives to attract a diverse mix of talented people. Opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law. Individuals from historically underrepresented backgrounds in art organizations are strongly encouraged to apply.

https://www.rauschenbergfoundation.org/full-and-part-time-positions

Archives Intern 

(March 2, 2023)

Position Title - Archives Intern

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Archivist

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly Wage Range - $26-$30

The Mellon Foundation (“Foundation”) believes that the arts and humanities are where we express our complex humanity, and we believe that everyone deserves the beauty, transcendence, and freedom to be found there. Through our grants, we seek to build just communities enriched by meaning and empowered by critical thinking, where ideas and imagination can thrive. The Foundation makes grants in four core program areas (Higher Learning, Arts and Culture, Public Knowledge, and Humanities in Place), as well as through signature initiatives in the Office of the President. The Foundation seeks an Archives Intern to provide support in the Nathan Marsh Pusey Library. This is a 10-week, full-time position with a start date in June 2023.

Summary:

Working within the Foundation’s library, the intern will gain experience in web archiving by supporting a review of institutional web collections. The intern will also gain experience in project management and designing workflows using archival databases and software. No prior experience with web archiving is required; it is expected that the intern will learn on the job. This internship is ideal for a student seeking experience working with archives and records management in a nonprofit organization.

Position Details:

• Review collections in the Foundation’s Archive-It account and propose a high-level redescription of legacy materials
• Appraise links exported from grantee reports, perform test crawls, and draft collection summaries of the Foundation’s web archives
• Perform quality assurance on selected legacy collections and initiate patch crawls as needed
• Participate in a planning process to create ArchivesSpace accession records for all institutional web collections
• Create workflows and other materials to document web archiving processes
• Assist in other library and archives projects as needed

Qualifications:

The successful candidate will have the following qualifications:

• Current library and information science graduate student, preferably with a specialization in archives
• Willingness to learn web archiving processes on the job
• Strong interest in pursuing an archives and records management career in the nonprofit sector
• Knowledge of basic archival principles of processing, arranging, and describing collections
• Familiarity with basic preservation techniques for archives
• Familiarity with archival collection management systems
• Knowledge of or interest in philanthropy a plus
• Related skills: excellent verbal and written communication, attention to detail, strong organizational skills, and the ability to work independently

The Mellon Foundation is committed to providing compensation that is competitive and equitable within the philanthropic sector. The estimated hourly range for this role is $27-30 per hour. The amount of pay offered will be determined by a number of factors, including but not limited to qualifications, unique skills, credentials or experience that is expected to impact the candidate’s contribution to the role. We will also consider market data as well as the Foundation’s internal pay equity framework.

Please note that Mellon maintains a hybrid work schedule, with three days/week in person at the Foundation’s Manhattan offices.

Candidates should apply by submitting a thoughtful cover letter describing fit for the position together with a resume to recruitment@mellon.org.

The Foundation will consider each response carefully, but only contact those individuals it believes are most qualified for the position.

https://mellon.org/about/careers/archives-intern/

Part-time Archivist 

(February 23, 2023)

Position Title - Part-time Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Library Director

Position Type - Part-time, permanent

Benefits - No

Hourly wage range - $31 - $35

The O'Toole Library seeks a part time archivist to manage a small institutional archives. 18 hours per week. $35 per hour.

University Archivist

Campus Jersey City Campus

Department Library

Full Time, Part Time, Adjunct Part Time

Job Description

The University Archivist supports the mission of the O’Toole Library by

managing 150 years of Saint Peter’s University history contained in the university archives in

addition to the other holdings of the Guarini Center for Community Memory, including:

congressional papers, rare books, and other special collections.

Duties & Responsibilities

Duties:

● Oversee the University Archives, maintaining the physical order of the collections

housed there and providing onsite access and research support for students, faculty,

staff, and visiting scholars

● Collaborate with the Systems and Emerging Technologies Librarian to expand and

improve digital collections and to migrate archives holdings information to a new digital

platform

● Collaborate with University Communications, Athletics, and Alumni Relations to foster

internal and external engagement with university history

● Create engaging and meaningful employment opportunities for students assisting in the

archives

● Develop an archival management plan for born-digital records

Qualification Standards

Qualifications/ Experience:

● A fundamental understanding of archival principles and processes

● Familiarity with best practices for digitization, preservation, and archival description

● Strong communication and problem-solving skills

● Some knowledge of ArchivesSpace is preferred

Education

Required Education:

ALA-accredited Master’s degree in library and/or information science required

Physical Demands

Experience

Licenses (if applicable)

Working Conditions

Physical requirements

Posting Detail Information

Posting Number PS358P

Position Posting Date

Close Date

Open Until Filled No

Special Instructions to Applicants

https://saintpeters.peopleadmin.com/postings/3109

Collection and Archivist Intern, NYC Health + Hospitals, Arts in Medicine

(February 16, 2023)

Position Title - Collection and Archivist Intern, NYC Health + Hospitals, Arts in Medicine

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Director of Art Collection, Arts in Medicine

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $18- $25

About Arts In Medicine:

NYC Health + Hospitals curates the largest public art collection in New York City. We are committed to preserving more than 4,000 works of art and making them accessible to the public. Integral to the healing environment, the artwork appears throughout NYC Health + Hospitals’ 11 acute care hospitals, five nursing homes, six diagnostic and treatment centers, and more than 70 community-based primary care sites. Art represents the cultural values and identity that make up the NYC Health + Hospitals community. The art collection also reflects a commitment to supporting the international and local arts communities, as well as fostering an environment that encourages engagement and dialogue with diverse voices.

Summary of Duties and Responsibilities:

The Collection and Archivist Intern position includes an interest in fine art with an emphasis on collections management, archiving, and/or research. The Collections and Archivist Interns at NYC Health + Hospitals will assist with digitizing collections and incorporating images into collections database, re-housing collections, general object research, object care and maintenance, and cataloguing and processing art objects. This includes familiarizing yourself with the collection’s imagery and projects, sorting, labeling and organizing work, as well as assisting with database cleanup, such as completing preexisting records and conducting quality control on file names, translations, and attachments.

General tasks and responsibilities will include:

* Digitization of artwork accessioned by the collection, including ephemera; photographs of works, condition reports, insurance records, and other pertinent documentation

*Work with the Director of Art Collections on the database, standardize and supervise data entry consistent with city guidelines and industry best practices

* Input CMS related content to Bloomberg Connects Platform

Tasks as needed by Arts in Medicine Department

*Assignment will be 14 hours per week for 6 months*

Minimum Qualifications

Students entering graduate or professional studies (beyond a Bachelors degree) and subsequent years of study.

Department Preferences

Strong organizational skills and attention to detail

Passion for visual art and art history

Strong written and verbal communications skills

Awareness of culturally responsive collections management practices

How To Apply:

Apply at link here (Job ID 84626):

https://careers.nychhc.org/psc/hrtam/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_SCHJOB_FL&Action=U

Salary Range: $15-$25 per/hour

Please be advised that proof of Covid-19 vaccination is required prior to hire.

https://careers.nychhc.org/psc/hrtam/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_SCHJOB_FL&Action=U

Records Coordination and Processing Archivist 

(February 14, 2023)

Position Title - Records Coordination and Processing Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director, Archives and Special Collections

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $66,000 - $75,000

Reporting to the Director of the Archives and Special Collections and working in a team environment with Archives staff, the Records Coordination and Processing Archivist develops and executes records management workflows for the College to assist in the organization, maintenance, and transfer of records of enduring historical value to the Archives as well as the processing of all archival collections.

Applications received by March 19, 2023 will receive priority consideration.

Salary range is $68,000 - $73,000.

For more information and to apply, please see post on the Barnard Careers site. Email Martha Tenney (mtenney@barnard.edu) with any questions.

https://barnard.wd1.myworkdayjobs.com/en-US/Staff/details/Records-Coordination-and-Processing-Archivist_JR2329

Please submit all applications through the Barnard Careers site; email Martha Tenney (mtenney@barnard.edu) with any questions.

Applicants must submit resume or c.v. and cover letter.

Congregation Archivist

(February 10, 2023)

Position Title - Congregation Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Administrative Services

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $66,000 - $75,000

We are looking for a dedicated professional for the position of Congregation Archivist, to be located on the campus of St. Michael Villa in Englewood Cliffs, New Jersey.

This key position will hold overall responsibility for the archives collection and develop systems and plan for collection, preservation, and facilitation of the historical records of the Congregation. Included among principal tasks are those of acquisition, assessment, processing and reference, preservation, records management, planning, budget preparation and management, security, search and retrieval systems as well as related community outreach, oversight of the collections environment to ensure proper preservation of the collection. The archivist works directly with and for the Congregation Leadership Team and reports to the Director of Administrative Services.

Three to five years of professional archives experience and bachelor's degree required. Masters in library science, history or related field with graduate training in archives management preferred.

Closing date for application to be by 5:00 pm on Friday, March 3, 2023.

Apply via Indeed listing with a CV/Resume and Cover Letter

https://www.indeed.com/job/congregation-archivist-4eb0e83aae079b33

Archivist/Curatorial Information Manager 

(February 8, 2023)

Position Title - Archivist/Curatorial Information Manager

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Deputy Director/Chief Curator

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $66,000 - $75,000

Norman Rockwell Museum is seeking an Archivist/Curatorial Information Manager. This position is responsible for maintaining the daily operations, procedures, organization and preservation of the Norman Rockwell Museum’s collection of archival materials.

Our Mission

The Norman Rockwell Museum illuminates the power of American illustration art to reflect and shape society, and advances the enduring values of kindness, respect, and social equity portrayed by Norman Rockwell.

Equity Statement

NRM embraces the values of diversity, equity, access, and inclusion to create a successful workplace and a more equitable society. Our mission embodies these values. We are committed to building a team that represents a variety of identities, experiences, backgrounds, perspectives, and skills. We believe that the more inclusive we are, the more successful the organization, its employees, and our work in the world will be.

Norman Rockwell Museum is an equal opportunity employer that is committed to equity and inclusion. We make every effort to ensure equal opportunity for all applicants without regard to race, color, religion, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, veteran status or other legally protected characteristics. Norman Rockwell Museum is a drug-free workplace.

Key Responsibilities

Responsibilities include processing and preserving diverse archival collections; establishing and maintaining records; creating, consolidating, and standardizing finding aids; establishing a long-range conservation plan; management of archives databases; care of Rockwell’s personal library; and oversight of the Museum’s extensive Library of illustration-related books, recordings, and film-based materials.

Works with Museum staff to create appropriate collection and access policies, as well as processing and accession guidelines for the Archives.

Responsible for the management and development of the Museum’s digital collections and Collections Management System, establishes protocols and policies relating to the system, and serves as the liaison with the Museum’s IT Service Provider the Museum’s digital staff in relation to the management of this program.

Together with curatorial team, oversees the expansion and integration of database capabilities; the acquisition and ingest of new archival materials; and the continual maintenance of all collections database records. Coordinates internal and external access to archival materials and images.

Organizational Culture

We are a welcoming, high production, national art museum that values kindness, respect, equity, agility, and innovation. The organizational dress code is artful business casual, occasional event and business attire, in a setting surrounded by inspiring art, beautiful landscape and gardens, and historical architecture.

Application: Send resume and cover letter to Director of Human Resources, Employment@nrm.org.

For full position details and eligibility requirements: https://www.nrm.org/about/employment/

Processing Archivist 

(February 1, 2023)

Position Title - Processing Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Archivist

Position Type - Part-time, term

Benefits - No

Hourly wage range - $25 - $30

Position Description:

The Institute for Studies on Latin American Art (ISLAA) is seeking a Processing Archivist. This is a part-time and temporary position. Under the supervision of the Archivist, this position will be responsible for arranging, preserving, and describing ISLAA’s archival and special collections of varying formats, including digital-born, audiovisual, photography, and paper materials. The Processing Archivist will also assist with other duties related to preserving and providing access to ISLAA’s archival collections such as performing basic preservation work and occasional assisting with writing announcement texts to introduce a collection to public audiences.

ABOUT ISLAA

The Institute for Studies on Latin American Art (ISLAA) expands scholarship and public engagement with art from Latin America through its program of exhibitions, publications, lectures, and partnerships.

Position overview:

• Position title: Processing Archivist
• Compensation: $25-30 per hour (commensurate with experience and qualifications)
• Anticipated start: March 1, 2023 and beyond
• Schedule: 16 hours per week between Monday and Friday
• Benefits: As a part-time, freelance position, this role does not include benefits, including but not limited to health, dental, or 401K.
• Residency: Candidates must reside in the New York City area in order to perform work at our Library and Archives in New York City. This position is fully in-person, and cannot accommodate hybrid work or work from home.

Specific Duties:

• Process, arrange and describe materials according to processing plans.
• Prepare EAD- and DACS-compliant findings aid(s) using ArchivesSpace.
• Perform basic preservation work.

Qualifications:

• MLS, MLIS, MSLIS, or equivalent in a relevant field, or prior archival experience.
• Experience of arranging and processing archival collections (student, internship experience can be included).
• Experience with an archival management system such as ArchivesSpace.
• Knowledge of archival best practices and standards such as DACS, EAD and MODS.
• Ability to collaborate in a team environment.
• Reading proficiency in Spanish.
• Knowledge of art history is preferred.

This position involves lifting boxes weighing as much as 40lb.

To be considered for this position, please submit the following materials to archives@islaa.org with a subject line Processing Archivist:

• Cover letter
• Curriculum Vitae
• Sample finding aid
• Names of two [2] references (contact information only)

ISLAA seeks team members who reflect the diverse communities we engage with. Positions are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, HIV/AIDS status, veteran status, or any other characteristic protected by law. All are encouraged to apply.

Please send

Cover letter

• Curriculum Vitae
• Sample finding aid
• Names of two [2] references (contact information only)

to archives@islaa.org

DigITs Summer Internship in Library Science and Archives

(January 31, 2023)

Position Title - DigITs Summer Internship in Library Science and Archives

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Archivist

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $18- $25

The Library and Archives at Memorial Sloan Kettering Cancer Center is happy to announce that we have paid, remote/hybrid internship opportunities for summer 2023.

The projects (listed below) will each last 10 weeks from June 12-August 18, and we are part of the DigITs Summer Internship Program (the division through which the Library and Archives reports). For more information about compensation and other details, please see the MSK Careers Job Post.

Application deadline: February 3, 2023

Those interested in applying for an internship must apply through this MSK Careers Job Post (which is a general application for the DigITs Summer Internship Program).

If you are interested in this opportunity, we encourage you to apply as soon as possible. If you have any questions, feel free to reach out to Anthony Dellureficio (for the Research Data Management project) or Sheridan Sayles (for the Archives project).

Archival Project:

The Archives at the Memorial Sloan Kettering Cancer Center Library house records from 1885 to present that document the administrative and research history of Memorial Sloan Kettering and its predecessors. The Archives at MSK is in the midst of a transformation period; the Library hired its first full-time archivist in June of 2022 and is now focusing on moving from a purely closed access model to making the collections increasingly available online. In January of this year, the Archives launched its first instance of ArchivesSpace and is moving forward through increasing description of existing collections, processing new collections, and beginning to build digitization infrastructure.

Archival projects for Summer 2023 will build on the existing goals of the department by focusing on topics of arrangement and description, as determined in conjunction with the archivist and candidate. Types of projects can include:

processing of a mid-size collection

creation of name and subject authority files

creation of digital assets

Research Data Management Project:

This project will center around the questions:

What differences, commonalities, and standards exist between metadata structures of various FAIR repositories?

Can workflows be developed to enhance metadata sharing from repositories to institutional discovery platforms?

In March 2020, the Library launched the MSK Data Catalog, a searchable and browsable online collection of records describing the contents of datasets and providing access instructions for those wishing to explore the data for their own research. The catalog records consist of rich metadata conforming to schema.org standards, as well as utilizing controlled vocabularies, such as NLM medical subject headings (MeSH) and the MSK's Oncotree cancer taxonomy. You can read more about the project here: https://datacatalog.mskcc.org/about.

The records in our catalog primarily come from public, FAIR compliant repositories (such as cBioPortal, Gene Expression Omnibus, Dryad, Harvard Dataverse, figShare, Zenodo, etc) and complement our institutional publications database, Synapse, a public-facing resource tracking the intellectual output of MSK researchers.

The intern in this project will:

Prepare a description by repository of a search strategy to discover deposits affiliated with MSK (this strategy will be shared publicly for adoption by other institutions),

Document workflows and procedures for exporting metadata from these repositories,

Document workflows and procedures for massaging exported metadata records and ingesting them into our data catalog (with annotations to help replication of these procedures),

Create new catalog records for MSK generated datasets in the publicly accessible repositories mentioned above.

https://externaltalent-mskcc.icims.com/jobs/66503/msk-summer-internship%2c-digits-2023/job?mode=view&&mobile=false&&width=755&&height=500&&bga=true&&needsRedirect=false&&jan1offset=-300&&jun1offset=-240