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ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

Current Openings 

  • Thursday, March 10, 2022 8:06 PM | Laura DeMuro (Administrator)

    Librarian for Performing Arts 

    (March 10, 2022)

    Position Title - Librarian for Performing Arts

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Head of Humanities and Social Science

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $76,000 - $85,000

    New York University Division of Libraries is seeking a Librarian for Performing Arts to cover theater and drama, cinema studies, dance, acting, film and television, performance studies, and related programs at NYU’s Tisch School of the Arts; the Steinhardt School of Culture, Education, and Human Development; and across the University. This tenure-track faculty position leads efforts to support teaching and learning, research, scholarship, and creative and artistic activities through building collections and delivering a program of outreach, engagement, instruction, and consultation.

    This liaison librarian to performing arts disciplines at NYU will contribute to the development of distinctive, interdisciplinary, multi-format, and intersectional collections that serve the wide-ranging needs of students, artists, scholars, and researchers both locally and nationally. We seek a librarian who will build on existing public and research services and facilitate new modes of scholarly and artistic inquiry. We also seek a librarian who will collaborate with groups across NYU and New York City to develop outreach and engagement programs that build community and prioritize the needs of underrepresented communities.

    The Librarian will work closely with colleagues across NYU Libraries, including the Librarian for Music and the staff of the Avery Fisher Center for Music and Media; a core of other library liaisons who serve arts, humanities, and social sciences scholars; and the libraries subdivisions and departments focused on teaching and learning, collection development and description, and scholarly communication. This librarian will also represent NYU in professional consortia and associations locally and nationally.

    We would love to hear from you! To ensure consideration, submit your CV and letter of application, including the contact information of three professional references to http://apply.interfolio.com/103166 NYU Division of Libraries requires all candidates for this position to supply a statement demonstrating their dedication to inclusion, diversity, equity, and belonging as part of their application. Access the Diversity Statement prompt here https://nyu.box.com/v/diversity-statement Applications will be considered until the position is filled. Preference will be given to applications received by April 28th.

    EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity


  • Thursday, March 10, 2022 8:02 PM | Laura DeMuro (Administrator)

    Summer Intern 

    (March 10, 2022)

    Position Title - Summer Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Digital Collections Archivist

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly Wage Range - $18-$25

    NYC Department of Environmental Protection Archives Summer 2022 Internships

    Repository Description

    The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of drinking water daily, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees.

    The Records and Archives Management unit supports DEP in managing the agency’s records and information, and collects, organizes, protects, and provides access to records having long-term business and historical value to DEP and the City of New York. It is a valuable resource for information about DEP including the work of its predecessor agencies dating back to the 19th century. Our digitization and processing projects improve access to information and facilitate the planning of billion-dollar capital construction and rehabilitation projects including the Delaware Aqueduct Bypass Tunnel, Kensico-Eastview Connection, and Ashokan Century Program, as well as land use activities, facilities maintenance, and other operations.

    Internship Description

    Records and Archives Management Interns (3 positions): Selected candidates will work with the Records and Archives Management team to survey, process, and/or digitize records including engineering drawings and photographs related to the New York City water supply system. Projects will focus on improving access to records in high demand for research to support agency activities. Internships will provide experience with digitization, metadata creation, digital asset management, project planning, and quality control. Other responsibilities may include conducting research in support of user requests and creating social media content. This internship is an opportunity to work with vitally important archives and gain real-world knowledge of managing records that support local government.

    Preferred Skills

    - Interest in New York City history, government records, or civil engineering

    - Strong communication skills

    - Detail-oriented with excellent organizational skills

    - Self-motivated and able to work well following a project plan with minimal supervision

    - Capable of identifying and communicating project issues as they arise

    - Proficient in Microsoft Office suite of applications, particularly Excel

    Qualifications: Interns must be currently enrolled in a graduate degree program in information and library science, archival studies, history, or related field at an accredited college or university.

    Compensation and Duration: Interns will be paid $17/hour. The positions require a full-time commitment (Monday-Friday, 9am-5pm) for the duration of the summer internship: 10 weeks from June 6 through August 12, 2022.

    Work Location: East side of midtown Manhattan. All employees must work at the archive full-time. There is no teleworking option.

    To Apply: Find Job ID 515926 on https://www1.nyc.gov/jobs/. Include cover letter and resume. The application deadline is Friday, April 8, 2022, though we will start reviewing candidates earlier.

    For more information about NYC Environmental Protection, please visit www.nyc.gov/dep.

    DEP Archives on Flickr - https://www.flickr.com/photos/nycwater/sets/72157647118511120/

    Instagram - https://www.instagram.com/nycwater

    Facebook - https://www.facebook.com/nycwater

    Twitter - https://twitter.com/nycwater

    Urban Archive - https://www.urbanarchive.org/nycwater

  • Monday, February 28, 2022 9:14 PM | Laura DeMuro (Administrator)

    Archival Research Assistant

    (February 28, 2022) 

    Position Title - Archival Research Assistant

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Archivist and Special Projects Manager

    Position Type - Part-time, permanent

    Benefits - No

    Hourly wage range - $36 - $40

    The YIVO Archives is hiring Archival Research Assistants to support our reference services. Research Assistants may provide research support or scanning support. Research Assistants will be added to a listserv where patron requests will be shared, and will claim requests based on their capacity and ability to work on a particular project.

    Archival Research Assistants

    The YIVO Archives is hiring Archival Research Assistants to support our reference services. Research Assistants may provide research support or scanning support. Research Assistants will be added to a listserv where patron requests will be shared. Research Assistants can claim requests based on their capacity and ability to work on a particular project.

    Research Assistance:

    Research Assistants will come into YIVO and conduct archival research to assist with reference requests which are beyond the capacity of YIVO staff. Research plans will be created in collaboration with YIVO archivists, and the Research Assistant will be responsible for carrying them out. Tasks may include, but are not limited to:

    genealogy research

    searching unarranged or minimally arranged collections for particular types of documents

    searching for records of a particular individual, group, or institution across collections

    This role will not entail direct correspondence with patrons.

    Research assistance will be compensated at a rate of $40/hour.


    Research Assistants will come into YIVO and use an overhead document camera to photograph patron requests. Research Assistants will also be responsible for creating and depositing PDFs according to the YIVO Archives reference workflow (training will be provided).

    Scanning will be compensated at a rate of $25/hour. Scanning requests that are in practice research requests (e.g. “I want scans of all pages in this membership ledger that include the last name Rosenberg”) will be compensated as research requests.


    A minimum of intermediate reading ability of both printed and handwritten documents, in at least one of the following languages. We are seeking Polish, Russian, and Ukrainian readers in particular.

    — Yiddish

    — Hebrew

    — German

    — French

    — Spanish

    — Polish

    — Russian

    — Ukrainian

    Familiarity with archival research, either as a patron or an archivist. Familiarity with YIVO specifically is a bonus.

    Familiarity with Airtable.

    While we anticipate that most of the research projects will require coming to YIVO, applicants outside of New York City are welcome, as we do expect to have at least occasional requests regarding material which has been digitized.

    To Apply:

    Please send a resume and cover letter to Hallel Yadin, Archivist and Special Projects Manager, at hyadin@yivo.org.

  • Thursday, February 24, 2022 9:49 PM | Laura DeMuro (Administrator)

    Digital Archivist (Senior Librarian)

    (February 24, 2022)

    Position Title - Digital Archivist (Senior Librarian)

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - University Archivist

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    Digital Archivist, F/T, Thomas Jefferson University, Philadelphia.

    Thomas Jefferson University Archives and Special Collections seeks an experienced, service-oriented, and energetic individual to grow our digital archives and digital collections programs and support digital collections infrastructure and practices. This position is based at Jefferson’s Center City campus and reports to the University Archivist. The University Archives and Special Collections is a unit of the Jefferson Libraries. Learn more about the Archives here

    https://library.jefferson.edu/archives/ and the Jefferson Libraries here https://library.jefferson.edu/


    • Lead production responsibilities for the Jefferson Digital Commons, manage technical aspects of Digital Commons, content ingest and updating processes, metadata maintenance, and establishment of new collections.
    • Manage ongoing archiving of the university’s web presence and other born-digital university materials through Archive-It.
    • Work with Academic Commons and Office of Research Administration staff to provide support for compliance with data management and sharing mandates.
    • Produce quarterly or annual reports on progress in oversight areas.
    • Process archival materials creating inventories, guides, and other finding aids.
    • With University Archivist prioritize digitization projects of historical materials and manage digitization, meta-data creation, and ingestion to Jefferson Digital Commons.
    • Provide timely reference assistance to the university community and outside researchers using Archives and Special Collections, in person and remotely.
    • Participate in outreach and teaching activities for Archives and Special Collections, and the Jefferson Digital Commons.

    Required qualifications:

    • Master’s degree from an ALA-accredited graduate program with archives focus or advanced degree in History.
    • 2-years’ professional experience an archives or special collections setting
    • Experience with digital asset management, digital repository, and/or digital library systems.
    • Knowledge of archival standards and best practices, and digital preservation frameworks.
    • Demonstrated knowledge of relevant metadata standards for archival collections.
    • Excellent oral, written, and interpersonal communication skills.

    Preferred qualifications:

    • Experience with BePress’ Digital Commons
    • Experience with Archive-It
    • Experience supervising staff and/or student workers
    • Experience with archival research and/or guiding researchers and others in use of archive and special collections materials.
    • Experience creating exhibits and programs using archival objects and documents.


  • Wednesday, February 23, 2022 8:39 PM | Laura DeMuro (Administrator)


    (February 23, 2022)

    Position Title - Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Senior Director, Research & Archives

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $76,000 - $85,000

    Pace Gallery is a leading international art gallery representing some of the most influential contemporary artists and estates from the past century. Since its founding by Arne Glimcher in 1960, Pace has developed a distinguished legacy as an artist-first gallery that mounts seminal historical and contemporary exhibitions. Under the current leadership of President and CEO Marc Glimcher, Pace continues to support its artists and share their visionary work with audiences worldwide by remaining at the forefront of innovation. Today, Pace has nine locations worldwide including London, Geneva, a strong foothold in Palo Alto and two galleries in New York. Pace was one of the first international galleries to establish outposts in Asia where it operates permanent spaces in Hong Kong and Seoul. 

    Pace Gallery’s archival collections span over sixty years of print and digital records. The Archivist is responsible for collecting, appraising, processing, preserving, and providing access to these records and special collections of research, of historic or operational value. The Archivist will oversee day-to-day operations, development, and long-range planning of a digital strategy for the archives. This role requires commitment to providing careful and ethical stewardship for managing, using, and building collections by implementing best practices in organization, rehousing, and accurate and efficient capturing of data.

    What You’ll Be Doing:

    • Processing collections and arrangements of materials in all formats
    • Develop and maintain finding aids, databases and metadata to support research and access to the collections.
    • Coordinate and implement workflows and procedures that manage archives and apply preservation strategies.
    • Serve as project manager for archival projects while providing outreach activities including archival exhibits.
    • Serve on virtual reference desk providing real-time, online reference and research services using the library's and archive's collections and online resources to answer questions.
    • Prioritize, analyze, and complete the request process in a clear and concise manner
    • Manage offsite records with an online retrieval and pick-up system between the archives and storage depository.
    • Develop a records management program for physical and born-digital records.
    • Work collegially and collaboratively across all Pace departments and locations.
    • Supervise one archive associate and interns.
    • Keep up to date on current trends in archival practices
    • Other duties related to the archives as assigned.

    What You’ll Bring:

    • 5–7 years professional work experience in an archive environment acquiring, processing, preserving, and providing access to archival collections in both physical and digital formats.
    • Demonstrated understanding, application, and implementation of current archival theory, standards, and best practices including the ability to create policy.
    • Demonstrated knowledge of archival and library management systems as well as record management policies and procedures.
    • Knowledge of intellectual property issues related to archives, libraries, and special collections.
    • Strong organizational skills and attention to detail.
    • Knowledge of current conservation and preservation practices for archival collections in a variety of formats.
    • Flexibility processing various physical formats, including paper, sound recordings, video materials, and photographs
    • Experience curating exhibitions related to archival collections and developing and delivering talks and workshops.
    • Familiarity with applying cataloging and administrative, descriptive, and technical metadata such as MARC, EAD, DACS, MODs for digitized and born digital archival materials desirable but not required.
    • ALA-accredited master’s degree in library and information sciences with emphasis on archives or master’s in archival administration. Undergraduate degree in Art History, Museum Studies, or a related field preferred.
    • Familiarity and proficiency with library and/or museum collections management software and Microsoft Office suite, particularly Excel, scanning applications, and digital photography.
    • Must be able to lift and or move up to 40 pounds unassisted.

    In addition to an active and progressive work environment, Pace Gallery offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits. We encourage a healthy work/life balance and offer a generous vacation policy.

    Pace Gallery is proud to be an equal opportunity employer and will consider all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status.


    To Apply: Please send resume to hr@pacegallery.com

  • Friday, February 18, 2022 7:46 PM | Laura DeMuro (Administrator)

    Metadata Specialist II

    (February 18, 2022)

    Position Title - Metadata Specialist II

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Manager, Metadata Services Unit

    Position Type - FUll-time, Permanent

    Benefits - Yes

    Salary - $56,000 - $65,000


    Located within the New York Public Library’s Digital Research Division, the Metadata Services Unit (MSU) improves access and discovery of library resources through Digital Collections and strengthens data interoperability across the library through metadata production services, software development support, and metadata strategy. Our team supports and engages staff in efficient metadata creation for digitization, offering development and documentation of local standards and practices, project consultation, quality control, staff training, and works to raise awareness and connect stakeholders across NYPL concerning metadata. The MSU also supports the improvement and maintenance of our Metadata Management System (MMS) and online Digital Collections through data modeling, data mapping and enrichment, record assessment and cleanup, and staff user services.

    MSU seeks candidates enthusiastic about metadata and the future of libraries for the position of Metadata Specialist II. The Metadata Specialist II balances high productivity and high quality output to wrangle metadata across a corpus of more than a million metadata records. Strong interpersonal and written skills are key to supporting quality metadata creation and remediation across NYPL research library divisions and within a cooperative team environment. This role is a perfect opportunity for a proactive, reliably thoughtful individual with the ability to quickly synthesize complex information, invested in team cohesion and metadata futures.

    This role is eligible for a performance based upgrade in salary to $60,574 after one year of successful performance.

    Key Responsibilities

    Reporting to the Manager, Metadata Services, the Metadata Specialist II will:

    - Create, update, and enhance metadata for the Library’s digital collections

    - Liaise with metadata creators across NYPL divisions to support metadata project planning, training, guidance on standards, and the efficient creation/maintenance of high-quality metadata, specifically metadata related to Divisions with the Library of Performing Arts

    - Contribute to local metadata policies, procedures, and standards as well as technical requirements for NYPL’s Metadata Management System, digital repository, and other tools

    - Participate in large-scale and targeted remediation and enhancement projects to improve discovery and access to digital content

    - Keep up with current standards, trends, and technologies in the field

    Required Education & Experience

    - ALA-accredited Master's Degree in Library or Information Science

    - Two years relevant work experience

    Required Skills

    - Strong interpersonal, verbal, and written communication skills

    - Ability to work well collaboratively and independently on complex projects involving diverse participants, using informed judgment and clear communication to successfully complete tasks in a timely manner

    - Demonstrated organizational, analytical, and independent problem-solving skills, with the ability to process a large quantity of work while maintaining a consistently high degree of accuracy

    - Facility with rapidly synthesizing new information and new workflows

    - Aptitude for being organized, productive and effective while involved with a variety of simultaneous projects

    - Demonstrated knowledge of data and database structures, metadata standards, and encoding schemas, including MARC21, MODS, and EAD

    - Experience interpreting and applying descriptive content standards (such as RDA, DACS, CCO, etc.) in a non-MARC metadata environment

    - Basic understanding of Linked Data concepts and technologies

    Preferred Qualifications

    - Familiarity with scripting and querying languages such as Python, SQL, etc.

    - Experience working with special collections or academic libraries

    - Experience building positive and productive interdepartmental or interdisciplinary relationships

    - Coursework in dance, music, or theater

    - Experience working with library collections related to dance, music, or theater

    To Apply: Please go to https://nypl.pinpointhq.com/jobs/39241

  • Tuesday, February 15, 2022 7:08 PM | Laura DeMuro (Administrator)

    Special Collections Librarian (Librarian II) 

    (February 15, 2022)

    Position Title - Special Collections Librarian (Librarian II)

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Collections and Exhibitions Librarian

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    The Jerome Robbins Dance Division at the New York Public Library seeks a Special Collections Librarian (Librarian II) whose primary responsibility will be to provide high-quality public service in LPA’s Special Collections Reading Room on behalf of the Division, in addition to assisting with a range of collections projects designed to improve housing conditions and to increase the intellectual control we retain over our holdings.

    Starting salary: $55,027 / year. This role is eligible for a salary increase to $60,574 after one year of successful performance.

    Key Responsibilities

    - Provide reference and public service to researchers accessing materials in LPA’s Special Collections Reading Room

    - Coordinate and track all patron applications for the use of restricted Dance Division collections

    - Assist with the identification of collection materials for preservation or conservation treatment

    - Inventory legacy objects within the JRDD and oversee projects to describe and rehouse a broad range of archival materials

    - Serve as the JRDD point-of-contact for LPA’s Access Services team to troubleshoot issues relating to on- and off-site collection location, condition, and delivery

    - Triage and resolve issues with cataloging, materials ordering, circulation, and patron registration for the Dance Division’s Special Collections

    - Aid in the collection of statistical data related to JRDD Special Collections usage

    - Act as the Division’s primary liaison to NYPL’s Collection Emergency Response team

    Help track materials selected for JRDD exhibitions and interface with other related Library units, including the Registrar, Conservation, Exhibitions, Rights and Permissions, and Digital Research

    Required Education & Experience

    - MLS required

    - 2+ years working in an archival setting

    - 3+ years of work experience

    Required Skills

    - Demonstrated skill handling Special Collections materials

    - Demonstrated understanding of archival description standards for paper-based material (DACS, EAD) and knowledge of basic preservation and conservation strategies for archival materials

    - Ability to identify archival media types and knowledge of conservation issues related to at least one Special Collections format type (rare books, photographs, prints, drawings, etc.)

    - Excellent writing, reference, and interpersonal skills

    Preferred Qualifications

    - Performing arts background and knowledge of dance

    - Ability to read foreign languages a plus

    - Teaching and/or training experience a plus

    - Knowledge of Aeon, ArchiveSpace, or other collection management systems

    - Prior experience working with an ILS

    For more information and to apply, visit: https://nypl.pinpointhq.com/en/jobs/38139

  • Saturday, February 12, 2022 7:59 PM | Laura DeMuro (Administrator)

    Part-Time Cataloger Position for Historical Makeup Collection / Archive

    (February 12, 2022)

    Position Title - Part-Time Cataloger Position for Historical Makeup Collection / Archive

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Consulting Archivist, MLS MFA

    Position Type - Part-time, term

    Benefits - No

    Hourly Wage Range - $25 - $30

    Professional makeup artist, Erin Parsons, is hiring a part time archivist to catalog her extensive collection of historic makeup and related ephemera. Located in the Lower East Side, the collection includes approximately 3000 items that range from the 1700s to the 1990s, as well as an extensive library and press collection.

    The cataloging system for this collection has already been established by an experienced archivist. We are looking for an individual who can execute this detailed plan. The ideal candidate has cataloging experience, is highly organized, detail-oriented, and reliable. Excellent communication skills and ability to follow through are essential. Knowledge of makeup and/or beauty industry history is highly desired. The ideal candidate also has photography knowledge, digital imaging skills, and the ability to work on a Mac platform. An MLS or comparable degree is preferred but not required.

    Responsibilities include, but are not limited to:

    -Item level cataloging

    -Research of collections

    -Organizing and rehousing of collection materials

    -Inputting collection data into a spreadsheet

    -Photographic or video documentation of each item

    -Metadata creation for related assets

    -Ingest of data and assets into database/DAMS

    This is a part-time role for 20 hours per week divided over 3 days per week. We’re looking for a serious commitment for 6 months to a year with possibility for extension. The starting rate is $25/hr (with review after 3 successful months).

    About Erin Parsons:

    Erin Parsons is global makeup artist for Maybelline. She uses her love of old films and classic movie stars to inspire her work as both an artist and vintage collector. A native of Cleveland, Ohio, she got her start at makeup counters before going on to assist legendary makeup artist Pat McGrath.

    Please email a cover letter and resume as a single PDF JLB.Archival@gmail.com


  • Saturday, February 12, 2022 7:55 PM | Laura DeMuro (Administrator)

    Archive Intern

    (February 12, 2022)

    Position Title - Archive Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Archivist/Project Manager

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - No

    Hourly Wage Range - $18-$25

    Tusk Holdings provides a variety of consulting services. Our archiving consultants build digital archives for individuals, philanthropic organizations, and corporations. Projects vary based on client needs.

    The Archive Intern will assist the Archivist/Project Manager with two projects slated for completion in the Fall of 2022.

    Project 1: Sending a collection offsite and preparing final spreadsheets, digital files, and metadata for the client’s systems.

    Project 2: Building a reference collection of news content published about a client over a two to three year period that illustrates key moments and actions taken.

    Responsibilities may include:

    - Researching tools and techniques for acquiring reference-quality news content

    - Building a timeline of key actions, moments, subjects, and themes

    - Identifying news content/media that best illustrates the timeline (e.g. articles, videos, photographs, podcasts, etc.)

    - Acquiring news content

    - Contributing to or editing project progress documents

    - Creating high-level metadata

    - Labeling and tracking boxes before they are sent offsite

    - Conducting quality control checks of digital files and metadata (including metadata remediation)

    - Uploading files to digital storage platforms

    - Editing collection inventories

    Required qualifications:

    - Attention to detail

    - Ability to lift 40 pounds

    - Ability to work on-site in New York

    Preferred qualifications:

    - Enjoys research

    - Experience with cataloging and/or metadata

    - Strong writing and communication skills

    - 1-2 years of experience working in an archive or on an archive project (current students or recent graduates welcome)

    Application requirements:

    - Resume

    - Cover letter

    Time commitment:

    - Flexible, 15-20 hours a week (within a 9am-6pm, M-F work schedule)


    - $20/hr

    To apply, please send your resume and cover letter to hiring@tuskstrategies.com


  • Tuesday, February 08, 2022 9:02 PM | Laura DeMuro (Administrator)

    Information Management Officer, Project Manager, P3 

    (February 8, 2022)

    Position Title - Information Management Officer, Project Manager, P3 (Temporary)

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Information Management Officer

    Position Type Full-time, term

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    Posting Title: Information Management Officer, Project Manager, P3 (Temporary Job Opening)


    Department/Office: Department of Operational Support

    Duty Station: NEW YORK

    Posting Period: 04 February 2022 - 20 February 2022

    Job Opening Number: 22-Information Management Systems-DOS-173858-J-New York (X)

    Staffing Exercise N/A

    Org. Setting and Reporting

    This position is located in the Archives and Records Management Section (ARMS) of the Facilities and Commercial Activities Service (FCAS) with the Department of Operational Support (DOS). This is a project post related the movement of UN paper records and archives from the current repository to new premises. The incumbent will provide leadership for this move in coordination with other ARMS staff members.

    The Department of Operational Support was established to provide operational advisory services to operating entities across the Secretariat, including other departments, offices away from headquarters, field missions, and regional commissions.

    The Facilities and Commercial Activities Service (FCAS) operates the Headquarters complex, striving to provide effective and efficient planning, management, maintenance and operation for all existing physical facilities and assets at the UN Headquarters, New York. FCAS also supports office and conference facilities, property management, travel and transportation services, archives and records management, mail and pouch operations, catering, giftshop and the United Nations Postal Administration.

    The Archives and Records Management Section (ARMS) manages and preserves UN historical archives. Provide access to UN Archives to Member Sates, Staff and the public at large, both online through the archives portal https://archives.un.org and ARMS research room.

    Salary Range: 62,692- 80,963 (net)


    Within delegated authority, the Information Management Officer will be responsible for the following duties:


    • Serves as the main Lead for the project in consultation with Unit Chiefs, identifies requirements, resources, opportunities and risks based an existing analysis undertaken by the Section.
    • Develops project management documentation, including timelines and schedules for the move to the new repository.
    • Provides advisory services on recordkeeping practices include: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications.
    • Develops training materials and user manuals; trains staff and contractors in use of the recordkeeping system assigned.
    • Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal.
    • Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Section’s storage facilities meet environmental standards.
    • Manages archival processing activities by overseeing adherence to preservation, international bibliographic, description and database standards; produces descriptive inventories; prepares mark-up of descriptive inventories for electronic dissemination; and makes recommendations regarding the planning and prioritisation of preservation and description programme requirements.
    • Performs and supervises reference functions by advising internal and external users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff.
    • Evaluates adequacy of existing records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization.
    • Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
    • Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc.
    • Performs other related duties, as required.


    Professionalism: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

    Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

    Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


    Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

    Work Experience

    A minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related area is required.

    Previous work experience with large records/archives repositories required.

    Experience as a Team Leader for complex records/archives management projects desirable.


    English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.


    Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

    Special Notice

    This is a project post temporarily available for 9 months. The appointment or assignment and renewal thereafter is subject to the availability of the post or funds, budgetary approval or extension of the mandate. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

    While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

    Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

    This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

    Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

    Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

    Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

    At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

    United Nations Considerations

    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

    The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

    Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.


questions? communications@nycarchivists.org

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