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Thursday, February 01, 2024 10:30 PM | Laura DeMuro (Administrator)

Project-Based Digital Archivist

(February 1, 2024)

Position Title - Project-Based Digital Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Director of Communications

Position Type - Part-time, term

Benefits - No

Hourly wage range - $36 - $40

Project-Based Digital Archivist


Stardust Arts seeks a part-time digital archivist to survey, establish, and develop the

organization’s archive of digital collections and materials. The role involves conducting thorough assessments of current digital assets, identifying their formats, pinpointing their current file locations, and determining suitable preservation and filing strategies. Additionally, they will be tasked with devising and implementing standards aimed at streamlining the filing and retrieval processes of digital materials. These standards will be designed to enhance efficiency and accessibility, ensuring that the organization's members can navigate the archive and retrieve digital assets seamlessly.

Collaboration with members of Stardust Arts is a key aspect of the role. The ideal candidate

should have experience in establishing new digital archives and be capable of recommending optimal strategies to enhance the workflow and management of the organization’s digital collection and materials. Demonstrating a proactive attitude, along with flexibility in their work schedule, is essential.

This position is temporary and project-based, continuing until the completion of the archival

project. It will be for a minimum of three months, and will be a hybrid role with work done

remotely and in Stardust’s offices in Soho.

Key Responsibilities

Assessment and Strategy

● Conduct comprehensive assessments of existing digital assets, identifying formats and

determining preservation strategies.

● Develop and provide a detailed project timeline that includes proposed project stages for

the archival project and expected completion dates.

● Develop and implement policies and procedures for efficient organization and retrieval,

including any descriptive, administrative, and technical information.

● Formulate file naming conventions and folder structure guidelines for consistent


● Identify opportunities for overlapping organizational strategies between the digital and

physical archives.

Collaboration and Policy Development

● Collaborate with departments or teams to develop and implement policies and

procedures for digital preservation and organization.

● Provide guidance on file naming and folder structure adherence to maintain a

standardized approach across the organization.

● Create a standards guideline.

Digital Asset Management

● Establish and maintain a structured folder hierarchy within digital asset management

systems for efficient storage and retrieval.

● Work with the physical archives coordinator to develop digitization best practices.

Training and Documentation

● Develop documentation for the organization that outlines digital filing and archiving

standards to uphold best practices.

● Train relevant team members on new systems and practices, as needed.

Required Qualifications

● MLIS or equivalent degree from an ALA-accredited degree program and/or archivist

certification, or demonstrated comparable skills

● At least two years of experience working in archives, with a preference for digital

archiving experience and/or training

● Demonstrated success in completing large-scale multi-format archival processing


● Desire and willingness to collaborate

● High level of confidentiality and discretion

Additional Qualifications

● Excellent verbal and written communication skills and strong interpersonal skills

● Excellent organizational skills, with a keen attention to detail

● Excellent time management skills, with a proven ability to meet deadlines

● Knowledge of contemporary art preferred but not required


Hourly wage range: $35-$50, depending on experience

Position Type

Temporary, Project-based



To Apply

Please submit a resume and cover letter via Airtable at this link.


Equal Opportunity Employer

Stardust is proud to be an equal opportunity employer. All qualified applicants will receive

consideration for employment without regard to age, ancestry, national origin, citizenship, color, creed, disability, gender identity or expression, marital or partnership status, pregnancy, caregiver status, race, religion, sex, sexual orientation, veteran status, military service, status as a victim of domestic violence, sexual abuse or stalking, genetic predisposition or carrier status, or any other characteristic protected by federal, state, or local law. Candidates of color are strongly encouraged to apply.

About Stardust Arts

Stardust Arts is a collection of programs and initiatives committed to innovative,

socially-engaged art and community-led storytelling. We work to challenge the systems and

structures that inhibit the participation and power of excluded and exploited people. Stardust Arts is part of Stardust, a forward-thinking family office working towards a future where all women and girls can fulfill their potential. Stardust Arts serves as the manager of a professional artist’s studio by developing, executing, and managing all of its strategic, operational, and management needs. Stardust Arts also functions as a department within Stardust by stewarding its impact-related arts, culture, and media programs and initiatives, by providing art collections and archives-related client services, and by setting strategy for and overseeing Stardust’s communications.


Questions? communications@nycarchivists.org

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