Project Archivist

(May 20, 2024)

Position Title - Project Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Mission

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $45,000 - $55,000

GENERAL SUMMARY

The Project Archivist is responsible for maintaining all aspects of Dominican Sisters of Hope materials in the Archives, including appraising and accessioning new materials, arrangement and description of collections, identification of preservation issues, assisting researchers, responding to queries of offsite patrons, and conducting outreach activities to promote interest in the history and legacy of the Dominican Sisters of Hope and its three founding congregations.

PRINCIPAL DUTIES AND RESPONSIBILITES

1. Acquires materials by maintaining donor contacts, surveying records, appraisal, transferring and accessioning new collections.

2. Prepares collections for research by arranging/describing the contents and creating inventories and other descriptive tools.

3. Provides reference service to internal and external researchers – responding to queries received by telephone/fax/email/postal mail, and in person.

4. Create and maintain accessible, retrievable computer archives and digital technology, incorporating current advances in electronic information storage.

5. Preserve and make accessible electronic records, e.g. website, newsletters, etc.

6. Perform outreach activities through web-based content management program and other web-based initiatives.

7. Provides records management advice to operating departments to ensure important documents of Congregation are saved.

8. Prepare archives for transfer to third-party depository.

9. Oversees activities of any volunteers.

10. Maintains active presence in the archival profession; and remains updated on current practices.

11. Develop an annual budget and business plan.

12. Works with Online Communications & Programming Specialist for publications and displays concerning the Dominican Sisters of Hope.

13. Develops and implements policies and procedures for the Archives department.

14. Collaborates with OPSCC archivists in a mentor role.

15. Performs other tasks as requested.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• ALA Accredited MLS or MA in history with archives concentration preferred. Archival Certification a plus. Minimum 2 – 3 years previous experience.
• Demonstrate a strong interest in the history of Dominican life and mission as well as a commitment to preserving the heritage of the congregation.
• Knowledge of archival theory and practice, with processing experience.
• Strong organizational, analytical, written and interpersonal skills
• ability to handle multiple tasks;

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES (cont’d)

• ability to work independently and as a team member
• Detail oriented.
• Proficiency in computer applications in archives. Experience with Microsoft Access, databases and content management systems.
• Knowledge of Catholic Church history and global issues an asset.
• Demonstrate administrative ability, network with others both within and beyond the congregation, and supervise volunteers and/or staff members.
• Able to prioritize, create and implement plans and to adhere to established timelines.
• Appropriate vaccine(s), as required by the CDC and/or New York State.

WORKING CONDITIONS

• This is a full-time position with hours that must be flexible to meet the demands of the position.
• Must be able to lift, carry or climb ladders. Standing for long periods of time such as completing large photocopying requests.
• Working in a temperature-controlled environment.
• This position is eligible for remote work, as per DSH Employee Handbook Policy #1:10

ACCOUNTABILITY

Reports to the Executive Director for Mission.

DISCLAIMER

The above statements are intended to describe the general nature and level of work required of this position. This is not meant to be an exhaustive list of all responsibilities, duties and skills required.

SALARY RANGE & BENEFITS: $62,400 - $65,000 annually. We offer a comprehensive benefits package including medical, dental, vision & life insurance, 403-b retirement plan, long term disability, and paid time off.

To apply: send cover letter & resume to Careers@ophope.org