Collections Assistant 

(August 21, 2024)

Position Title - Collections Assistant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Collections Manager

Position Type - Part-time,term

Benefits - No

Salary Range - $30,000 annually

Weeksville Heritage Center is seeking a part-time Collections Assistant, with focus on data management, to support the initiatives of the Collections department. This is an ideal opportunity for a rising museum professional with a specialty in digital platforms who is passionate about increasing access to historical collections. The Collections Data Assistant will expand and enhance the CatalogIt collections management system through data ingestion and a sustained inventory project and will provide overall support to the Collections Department.

This role is part of the Collections Department and reports to the Collections Manager.

Primary Responsibilities

Creates and maintains records in CatalogIt collections management system (CMS)

Assesses born-digital files for migration to CMS while reducing redundancy and streamlining folder structure on Organization’s shared drive

Co-executes collections inventory process and ongoing assessment

Keeps current with/oversees all required database upgrades and executes staff/user training

Implements a standardized method for data entry and controlled vocabularies

Assists planning for the long-term storage, organization, and preservation of digital assets including time-based media

As needed

Implements emergency protective measures and maintenance of storage and gallery spaces

Collaborates with the Collections Manager to develop, update, and review Collections procedures, workflows, and standards

Assists with coordinating the shipping or receiving of collection or loaned objects

Responds to collection inquiries from staff, scholars, or the general public

Provides guidance to interns

Other duties as assigned

Required Skills, Knowledge, and Qualifications

2+ years of relevant experience

Master’s degree in museum studies, library & information science, archival studies, history, digital humanities or a closely related field

Experience working with archival and/or museum collections creating descriptive records for archival collections

Skilled in processing, cataloging, and digitizing collections

Ability to appropriately handle fragile and sensitive objects

Knowledge of metadata standards used in digital collections a plus

Demonstrated photographic experience a plus

Excellent organizational and interpersonal skills; ability to work within a team and self-manage sustained projects

Preferred candidates will display a commitment to serving the needs of diverse community stakeholders, as well as curatorial insight as to what collection holdings merit the most visibility

Knowledge of African-American history and familiarity with metadata justice in cataloging is preferred.

https://www.weeksvillesociety.org/about-us/join-us/

To Apply: Please send Resume and cover letter - inquiries@weeksvillesociety.org