Institutional and Reference Archivist

(November 20, 2025)

Position Title - Institutional and Reference Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Metadata & Discovery Services

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $66,000 - $75,000

The newly created Institutional and Reference Archivist position will provide both archival management of the Center’s historical records and reference services to internal stakeholders. This position supports the preservation, arrangement, and accessibility of the Center’s physical and digital holdings on behalf of senior leadership. The institutional archive is the singular collection held by the Center and reflects over 30 years of documentation related to the creation and operation of the Center. The successful candidate will play an integral role maintaining intellectual control of a unique institutional archive that informs the decision making and understanding of senior leadership, development, and operations teams as the Center celebrates its 25th anniversary.

Part of the Institute for Advanced Research, the archivist reports jointly to the Director of Research and the Director of Metadata & Discovery Services. It is an on-site role with responsibilities divided between the Library Systems and Reference Services.

Salary: $62,000-$75,000

Responsibilities include, but are not limited to:

Institutional Archive Management & Stewardship (70%)

-->Stewardship and management of the Center’s physical and digital materials that comprise the institutional archive, ensuring proper arrangement and accessibility to an internal audience.

-->Verify, develop, and maintain component level description of the archive, adhering to professional standards and best practices.

-->Provide dedicated, unparalleled reference services to a varied internal audience of senior leadership and Center staff (development, finance, operations, board cultivation, etc.)

-->Oversee digital preservation activities that contribute to the long-term stewardship of born-digital and digitized materials.

-->Identify and earmark digital and physical materials, within the archive, of special interest or strategic value to Center board members, senior leadership, and potential donors.

-->Support grant writing, progress reporting, and budgeting related to the further growth and preservation of the archive.

-->Differentiate restricted, internal documents from unrestricted materials to potentially intellectually separate institutional holdings that can be made available to a wider, external audience.

Reference and Research Services (Reading Room) (30%)

-->Guide users in navigating library catalogs, archival databases, and research tools.

-->Maintain familiarity with the Center’s Partner collections and institutional histories to deliver accurate and efficient reference support.

-->Collaborate cross-departmentally with collections, research, or technical staff to enhance institutional goals and project outcomes.

Required Qualifications

-->Master’s in Library and Information Science from an ALA-accredited library school, accredited graduate degree in archival science, or with a specialization in archives.

-->Minimum of two years of professional experience in a public, corporate, or non-profit archival settings.

-->Demonstrated proficiency in archival processing and description of both digital and physical institutional materials.

-->Strong understanding of archival standards and principles (e.g., DACS, EAD, EAC-CPF) as documented and expressed in the archival management system, ArchivesSpace.

-->Excellent organizational, analytical, and project management skills.

-->Outstanding communication and interpersonal abilities with a strong service orientation.

-->Ability to work with discretion across multiple departments with varied missions and priorities.

-->Lifting of boxes and archives is required, 40+ pounds.

Preferred Qualifications

-->Previous experience working with institutional archives, corporate archives, or special collections.

-->Familiarity with audiovisual and/or born-digital archival materials.

-->Digital Archives Specialist (DAS) certification from Society of American Archivists.

-->Knowledge or strong interest in Jewish history and culture.

https://cjh.org/about/employment-opportunities

To apply, please send cover letter and resume to jobs@cjh.org. No phone calls please.