The Board of Directors of the Archivists Round Table of Metropolitan New York, Inc. (A.R.T.) announces the official call for nominations for Board positions available for the 2014 - 2015 election year. Terms shall commence at the conclusion of the A.R.T. Annual Meeting, to be held in June, with the announcement of the election results.
Deadline for nomination submissions is Monday, 26 May 2014, midnight EST.
All current A.R.T. members are eligible for nomination. Nominations from colleagues and self-nominations are both welcomed.
Serving on the A.R.T. Board is a unique volunteer opportunity. As an A.R.T. Board member, you will gain skills and expertise beyond the scope of your past and present work commitments. Local leadership, project management, and networking are a few of the key benefits. Most importantly, you are serving as a representative for your colleagues and all A.R.T. membership.
Positions are two-year terms, with the exception of the Vice President, which is a one-year term, following which the Vice President becomes President without an election. After the nominations period closes, each candidate confirming acceptance of the nomination will be required to provide a short biography, candidate statement, and headshot for the ballot, due by Friday, 30 May 2014, midnight EST.
Open Board positions include:
Vice President (Two Year Term: 1 year Vice President, 1 Year President)
At the request of the President, or in the absence of the President, at the request of the Board, the Vice President shall perform all of the duties of the President and so acting shall have all the powers of and be subject to all restrictions upon the President. The Vice President shall solicit nominations for Director, officer and committee positions; inform the nominator and nominee of the nomination; prepare ballots with candidates’ biographies and statements; and appoint an independent election committee to receive and count the ballots. The Vice President shall serve as liaison with the President to national, regional and local professional associations; prepare a report for the Annual Business Meeting; and perform such other duties as from time to time may be assigned by the Board or by the President.
Secretary(Two Year Term)
The Secretary shall act as secretary of all meetings of the Board, and shall keep the minutes thereof; shall be custodian of the seal of the Corporation and may seal with the seal of A.R.T., or a facsimile thereof, all documents the execution of which on behalf of the A.R.T. under its corporate seal is authorized in accordance with the provisions of the By-laws; shall have charge of A.R.T.’s books, records and papers relating to its organization and management as a Corporation, and shall see that the reports, statements and other documents required by law are properly kept and filed; shall manage the A.R.T.’s archives according to the Records Retention Policy and Schedule, and shall, in general, perform all the duties incident to the office of Secretary and such other duties as from time to time may be assigned by the Board or by the President.
Director of the Outreach and Advocacy Committee(Two Year Term)
The Director of the Advocacy and Outreach Committees shall conduct outreach by coordinating community programs and promoting awareness of A.R.T. to other organizations and community groups, promote the archival profession to new audiences, advocate for the preservation and increased use of historical materials, and influence policy decisions that affect the archives profession.
Director of the Communications Committee(Two Year Term.)
The Director of the Communications Committee shall identify the communications requirements of A.R.T.; manage the A.R.T. website and online presence; update and produce publications, such as the Metropolitan Archivist, for A.R.T., as needed, or as requested by the Board; communicate the concerns of A.R.T. on various subjects as needed; and perform other duties applicable to the office as prescribed by the Board.
Director of the Membership Committee (Two Year Term.)
The Director of the Membership Committee shall encourage institutional and individual membership in A.R.T.; develop and update an orientation packet for new members; collect and maintain personal information submitted by members, and document the reasons members have not renewed their membership.
For further information about A.R.T.’s governance structure and the above positions, please see the by laws on the A.R.T. web site.
Nominations are officially open to all current A.R.T. members via the official nomination form:
https://nycarchivists.wufoo.com/forms/call-for-nominations-art-board-2014-2015/
Alternatively, you may email Ryan Anthony Donaldson, A.R.T. Vice President at veep@nycarchivists.org with subject line “A.R.T. Board Nomination” if you would like to nominate someone, including yourself, for a position on the A.R.T. Board. Please send submissions ASAP; the final deadline for nominations is Thursday, 29 May 2014, midnight EST.
If there are any questions about the open positions, or this year's election, please contact the A.R.T. Vice President: veep@nycarchivists.org
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