Nominations Open for ART Board Elections

Submitted by: ART Membership and Nominating Committee

ART's newest bylaws were accepted by member vote on May 10, 2012. A copy of the ART bylaws is available for download here. As a result of our new bylaws, Board positions have been amended to better support our organization (descriptions of all positions may be found in the bylaws).

This realignment coincides with our elections for this year-- please find listed below the Board positions available for the 2012-2013 election, along with their descriptions (all positions are for two-year terms, excepting the President, Director of Education Committee, and Director of Programming for this year only, which will be one year):

President

The President shall be the chief executive officer of ART and shall have general supervision over the business of the organization, subject, however, to the control of the Board. The President shall be the official spokesperson for ART. The President shall, if present, preside at all meetings of the Board; shall be an ex officio member of all committees; and, in general, shall perform all duties incident to the office of President and such other duties as from time to time may be assigned by the Board.

Vice President

At the request of the President, or in the absence of the President, at the request of the Board, the Vice President shall perform all of the duties of the President and so acting shall have all the powers of and be subject to all restrictions upon the President. The Vice President shall solicit nominations for Director, officer and committee positions; inform the nominator and nominee of the nomination; prepare ballots with candidates’ biographies and statements; and appoint an independent election committee to receive and count the ballots. The Vice President shall serve as liaison with the President to national, regional and local professional associations; prepare a report for the Annual Business Meeting; and perform such other duties as from time to time may be assigned by the Board or by the President.

Director of the Communications Committee

The Director of the Communications Committee shall identify the communications requirements of ART; update and produce publications for ART, as needed, or as requested by the Board; communicate the concerns of ART on 9 various subjects as needed; and perform other duties applicable to the office as prescribed by the Board.

Director of the Outreach and Advocacy Committee

The Director of the Outreach and Advocacy Committee shall conduct outreach by coordinating community programs and promoting awareness of ART to other organizations and community groups, promote the archival profession to new audiences, advocate for the preservation and increased use of historical materials, and influence policy decisions that affect the archives profession.

Director of the Programming Committee

The Director Programming Committee shall recommend to the Board topics and venue locations for regular programs; distribute the notice of the program topics and venue locations to the Members; and make all arrangements for regular programs, including alternate arrangements, as necessary. The Programming Committee shall coordinate with other Members of ART to insure that at least one program per month will be offered between the months of September and June, or as otherwise determined by the Board.

Director of the Membership Committee

The Director of the Membership Committee shall encourage institutional and individual membership in ART; develop and update an orientation packet for new Members; collect and maintain personal information submitted by Members, and document the reasons Members have not renewed their membership.

Director of the Education Committee

The Director of the Education Committee shall determine the continuing educational needs of the archival community; make recommendations to the Board for both short-term and long-term projects for ART sponsorship; and propose topics and make arrangements for a minimum of three education programs annually. Education events may be offered in addition to the regular monthly or offered as the regular monthly program, but must be coordinated with the Programming Committee.

Secretary

The Secretary shall act as secretary of all meetings of the Board, and shall keep the minutes thereof; shall be custodian of the seal of ART and may seal with the seal of ART; shall have charge of the books, records and papers of ART relating to its organization and management as an organization, and shall see that the reports, statements and other documents required by law are properly kept and filed; shall manage the archives of the Archivists Round Table according to the Records Retention Policy and Schedule of the Corporation and shall, in general, perform all the duties incident to the office of Secretary and such other duties as from time to time may be assigned by the Board or by the President.

 

At this time, we would like to open nominations for the election to our members-- please contact us at membership@nycarchivists.org if you would like to nominate someone, including yourself, for a position on the Board, and that name will be included on the official ballot to be voted on at the annual business meeting in June. Serving on the ART Board offers numerous benefits, such as gaining leadership experience, the experience to manage committee projects, and most importantly serving as a representative for your colleagues and for ART membership.

If there are any questions about the open positions, or this year's election, feel free to contact the Membership and Nominating Committee at membership@nycarchivists.org.