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Current Openings 

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  • Saturday, February 12, 2022 7:55 PM | Laura DeMuro (Administrator)

    Archive Intern

    (February 12, 2022)

    Position Title - Archive Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Archivist/Project Manager

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - No

    Hourly Wage Range - $18-$25

    Tusk Holdings provides a variety of consulting services. Our archiving consultants build digital archives for individuals, philanthropic organizations, and corporations. Projects vary based on client needs.

    The Archive Intern will assist the Archivist/Project Manager with two projects slated for completion in the Fall of 2022.

    Project 1: Sending a collection offsite and preparing final spreadsheets, digital files, and metadata for the client’s systems.

    Project 2: Building a reference collection of news content published about a client over a two to three year period that illustrates key moments and actions taken.

    Responsibilities may include:

    - Researching tools and techniques for acquiring reference-quality news content

    - Building a timeline of key actions, moments, subjects, and themes

    - Identifying news content/media that best illustrates the timeline (e.g. articles, videos, photographs, podcasts, etc.)

    - Acquiring news content

    - Contributing to or editing project progress documents

    - Creating high-level metadata

    - Labeling and tracking boxes before they are sent offsite

    - Conducting quality control checks of digital files and metadata (including metadata remediation)

    - Uploading files to digital storage platforms

    - Editing collection inventories

    Required qualifications:

    - Attention to detail

    - Ability to lift 40 pounds

    - Ability to work on-site in New York

    Preferred qualifications:

    - Enjoys research

    - Experience with cataloging and/or metadata

    - Strong writing and communication skills

    - 1-2 years of experience working in an archive or on an archive project (current students or recent graduates welcome)

    Application requirements:

    - Resume

    - Cover letter

    Time commitment:

    - Flexible, 15-20 hours a week (within a 9am-6pm, M-F work schedule)

    Salary:

    - $20/hr

    To apply, please send your resume and cover letter to hiring@tuskstrategies.com

    https://www.tuskholdings.com/


  • Tuesday, February 08, 2022 9:02 PM | Laura DeMuro (Administrator)

    Information Management Officer, Project Manager, P3 

    (February 8, 2022)

    Position Title - Information Management Officer, Project Manager, P3 (Temporary)

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Information Management Officer

    Position Type Full-time, term

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    Posting Title: Information Management Officer, Project Manager, P3 (Temporary Job Opening)

    Job Code Title: INFORMATION MANAGEMENT OFFICER

    Department/Office: Department of Operational Support

    Duty Station: NEW YORK

    Posting Period: 04 February 2022 - 20 February 2022

    Job Opening Number: 22-Information Management Systems-DOS-173858-J-New York (X)

    Staffing Exercise N/A

    Org. Setting and Reporting

    This position is located in the Archives and Records Management Section (ARMS) of the Facilities and Commercial Activities Service (FCAS) with the Department of Operational Support (DOS). This is a project post related the movement of UN paper records and archives from the current repository to new premises. The incumbent will provide leadership for this move in coordination with other ARMS staff members.

    The Department of Operational Support was established to provide operational advisory services to operating entities across the Secretariat, including other departments, offices away from headquarters, field missions, and regional commissions.

    The Facilities and Commercial Activities Service (FCAS) operates the Headquarters complex, striving to provide effective and efficient planning, management, maintenance and operation for all existing physical facilities and assets at the UN Headquarters, New York. FCAS also supports office and conference facilities, property management, travel and transportation services, archives and records management, mail and pouch operations, catering, giftshop and the United Nations Postal Administration.

    The Archives and Records Management Section (ARMS) manages and preserves UN historical archives. Provide access to UN Archives to Member Sates, Staff and the public at large, both online through the archives portal https://archives.un.org and ARMS research room.

    Salary Range: 62,692- 80,963 (net)

    Responsibilities

    Within delegated authority, the Information Management Officer will be responsible for the following duties:

    General

    • Serves as the main Lead for the project in consultation with Unit Chiefs, identifies requirements, resources, opportunities and risks based an existing analysis undertaken by the Section.
    • Develops project management documentation, including timelines and schedules for the move to the new repository.
    • Provides advisory services on recordkeeping practices include: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications.
    • Develops training materials and user manuals; trains staff and contractors in use of the recordkeeping system assigned.
    • Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal.
    • Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Section’s storage facilities meet environmental standards.
    • Manages archival processing activities by overseeing adherence to preservation, international bibliographic, description and database standards; produces descriptive inventories; prepares mark-up of descriptive inventories for electronic dissemination; and makes recommendations regarding the planning and prioritisation of preservation and description programme requirements.
    • Performs and supervises reference functions by advising internal and external users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff.
    • Evaluates adequacy of existing records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization.
    • Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
    • Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc.
    • Performs other related duties, as required.

    Competencies

    Professionalism: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

    Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

    Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

    Education

    Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

    Work Experience

    A minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related area is required.

    Previous work experience with large records/archives repositories required.

    Experience as a Team Leader for complex records/archives management projects desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

    Assessment

    Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

    Special Notice

    This is a project post temporarily available for 9 months. The appointment or assignment and renewal thereafter is subject to the availability of the post or funds, budgetary approval or extension of the mandate. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

    While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

    Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

    This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

    Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

    Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

    Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

    At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

    United Nations Considerations

    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

    The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

    Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

    https://careers.un.org/lbw/jobdetail.aspx?id=173858&Lang=en-US


  • Thursday, January 27, 2022 9:18 PM | Laura DeMuro (Administrator)

    Dance/USA 2022 Archiving & Preservation Fellow

    (January 27, 2022)

    Position Title - Dance/USA 2022 Archiving & Preservation Fellow

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Imogen Smith (Dance/USA Director of Archiving & Preservation)

    Position Type - Full-time, Fellowship

    Benefits - No

    Hourly wage range - $20 - $25

    Dance/USA, the national service organization for professional dance, invites applications for the Dance/USA 2022 Archiving and Preservation Fellowship Program from master's degree students in library and information sciences and related fields. The theme of this round of Fellowships, generously supported by funding from The Andrew W. Mellon Foundation, is Preserving Cultural Heritage, Supporting Communities.

    The goal of the Archiving and Preservation Fellowship Program is to develop an engaged, passionate, and well-trained next generation of archivists in the dance ecosystem and to advance models for community-based archiving assistance to regional dance communities. Dance/USA invites applicants who are committed to advancing a more equitable and inclusive archives field that reflects and supports the true diversity of voices, practices, and identities within dance communities. Applicants should be interested in learning and applying archiving methods that are culturally sensitive and rooted in community practice.

    Dance/USA will award six Fellowships for the Summer of 2022. The Fellows will work with the following dance organizations: Ballethnic Dance Company, Charya Burt Cambodian Dance, Dancing Wheels Company, Dayton Contemporary Dance Company, Guadalupe Cultural Arts Center, and TeMaTe Institute for Black Dance and Culture. The Fellowships will be in-person or hybrid, unless health and safety concerns require a complete shift to remote work. Each Fellow will receive a stipend of $10,000. The deadline to apply is 11:59pm EST on February 28, 2022.

    "For the complete job listing including descriptions of the host organizations, required duties and responsibilities, and more: https://www.danceusa.org/fellowships"

    If you have any questions, please contact Imogen Smith, Dance/USA Director of Archiving & Preservation (ismith@danceusa.org), and Hallie Chametzky (hchametzky@danceusa.org), Dance/USA Archiving Specialist.

    Submit a Vision, Values, and Goals Statement explaining what the applicant hopes to contribute to and gain from the Fellowship and how this opportunity aligns with career goals and personal values, a resume, and a list of references.

    Please send Vision, Values, and Goals statement, resume, and contact and relationship (e.g. professor, supervisor) information for 3 references as one PDF named “Lastname_Firstname.pdf” to Hallie Chametzky, Archiving Specialist, hchametzky@danceusa.org.


  • Wednesday, January 19, 2022 8:47 PM | Laura DeMuro (Administrator)

    Information Management Assistant, G6

    (January 19,2022)

    Position Title - Information Management Assistant, G6

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Information Management Officer

    Position type - Full-time, permanent

    Benefits - Yes

    Salary Range - $45, 000 - $55,000

    Org. Setting and Reporting

    This position is located within Archives Management Unit, Archives and Records Management Section (ARMS), Facilities and Commercial Activities Service (FCAS), Division of Administration (DOA) in the Department of Operational Support. Information Management Assistants reports to the Unit Chief.

    The Department of Operational Support was established to provide operational advisory services to operating entities across the Secretariat, including other departments, offices away from headquarters, field missions, and regional commissions.

    The Facilities and Commercial Activities Service (FCAS) operates the Headquarters complex, striving to provide effective and efficient planning, management, maintenance and operation for all existing physical facilities and assets at the UN Headquarters, New York. FCAS also supports office and conference facilities, property management, travel and transportation services, archives and records management, mail and pouch operations, catering, giftshop and the United Nations Postal Administration.

    The Archives and Records Management Section (ARMS) identifies, preserves and provides access to those records that document the history of the United Nations. ARMS is responsible for all aspects of UN record-keeping, ranging from measures to ensure that United Nations officials create records in the course of their duties, through the management of records in United Nations offices, to preserving and making records of continuing value accessible as United Nations archives.

    Responsibilities

    Within delegated authority, the Information Management Assistant will be responsible for the following duties:

    • Supports archival arrangement and description operations by identifying, planning and overseeing projects in consultation with Section archivists and/or in liaison with contractual archivists.
    • Undertakes archival arrangement and description projects by researching administrative histories and providing records content analysis for purposes of series description preparation and appraisal determinations; arranges records and prepares archival descriptions according to standards and database protocols.
    • Oversees reference and research operations by servicing on-site and remote researchers, including the supervision of reference staff in records identification, retrieval and reproduction and digitization services.
    • Provides curatorial and database management for artworks and archival photograph collections.
    • Coordinates access and declassification reviews by screening records for security-classified materials, preparing declassification review requests and updating the Section’s database.
    • Facilitates the periodic transfer of scheduled records into the Archives by liaising with Secretariat and overseas offices; ensures the completeness and accuracy of transfer documentation; and provides assistance to Secretariat staff in transfer preparations.
    • Oversees records accessioning operations by supervising staff in receiving transfers; applies retention schedules and links to previous accessions; and breaks accessions into records series and registers identifiers in the Section’s database.
    • Oversees records center operations by overseeing space allocations and associated accessions and database updating; responds to emergency disasters; and monitors environmental quality controls and arranges for the resolution of problems.
    • Oversees disposals by liaising with relevant Secretariat staff and off-site storage and paper recycling companies; prepares background information for the review of archivists and implementing retention schedules; supervises the staging of records for disposal; and updates the Section database.
    • Oversees contractually stored records by facilitating the establishment of contracts and monitoring compliance; prepares and arranges records for transfer to commercial storage; applies retention schedules and initiating reappraisals and disposals in consultation with archivists; registers actions in the Section database; and provides reference service.
    • Maintains statistics on service and workload measures.
    • Guides and supervises more junior General Service staff.
    • Provides administrative support for the section and unit chiefs and undertakes other duties as assigned.

    Competencies

    Professionalism Knowledge of electronic record keeping and relevant information systems and networks. Ability to undertake independent research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Ability to identify and assess issues and develop accurate retrieval tools for relevant records. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

    Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

    Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

    Education

    High school diploma or equivalent is required.

    Work Experience

    Minimum 7 years of experience in archives, electronic records management, or related area is required.

    Experience working as a processing archivist is desirable.

    Experience providing archival reference services is desirable.

    Experience working with the records of an international organization is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desriable.

    Assessment

    Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

    Special Notice

    Appointment or assignment against this position is for an initial period of one year.

    This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

    Passing the Global General Service Test (GGST) is a prerequisite for selection consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test.

    At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

    United Nations Considerations

    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

    The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

    Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

    To Apply: Please go to https://careers.un.org/lbw/jobdetail.aspx?id=172192&Lang=en-US


  • Wednesday, January 19, 2022 8:45 PM | Laura DeMuro (Administrator)

    Information Management Assistant, G5 

    (January 19, 2022)

    Position Title - Information Management Assistant, G5

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Information Management Officer

    Position type - Full-time, permanent

    Benefits - Yes

    Salary Range - $45, 000 - $55,000

    This position is located within the Archives and Records Management Section (ARMS), Facilities and Commercial Activities Service (FCAS), Division of Administration (DOA) in the Department of Operational Support. Information Management Assistants are under the overall supervision of the Unit Chief.

    The Department of Operational Support was established to provide operational advisory services to operating entities across the Secretariat, including other departments, offices away from headquarters, field missions, and regional commissions.

    The Facilities and Commercial Activities Service (FCAS) operates the Headquarters complex, striving to provide effective and efficient planning, management, maintenance and operation for all existing physical facilities and assets at the UN Headquarters, New York. FCAS also supports office and conference facilities, property management, travel and transportation services, archives and records management, mail and pouch operations, catering, giftshop and the United Nations Postal Administration.

    The Archives and Records Management Section (ARMS) identifies, preserves and provides access to those records that document the history of the United Nations. ARMS is responsible for all aspects of UN record-keeping, ranging from measures to ensure that United Nations officials create records in the course of their duties, through the management of records in United Nations offices, to preserving and making records of continuing value accessible as United Nations archives.

    Responsibilities

    Within delegated authority, the Information Management Assistant will be responsible for the following duties:

    • Supports external reference services by scheduling research appointments, drafting routine responses to enquiries for approval of the Section archivists.
    • Supports all aspects of the digitization of archival records conducted by ARMS under the guidance and supervision of the Section’s archivists.
    • Participates in maintaining the Section’s reference database.
    • Creates and maintains manual accession records and provides information to other Section staff in support of reference and archival arrangement and description activities.
    • Oversees internal records retrieval, loan, digitization and staff clearance operations.
    • Registers the Section’s incoming and outgoing records in electronic record keeping system.
    • Maintains the Section’s paper-based and electronic central file system by creating new folders, applying disposition instructions and tracking file circulation.
    • Participates in records and archives management projects in Secretariat offices, assembles records and creates electronic file lists in preparation for records transfer and arranges for their transportation from offices to non-current storage.
    • Assists in accessioning, disposition, description, and database updating activities as they relate to the Section records and archives related projects.
    • Performs clearinghouse functions concerning maintenance of accession, disposal and location elements of the Section database.
    • Supports disposition operations by liaising with records-originating offices on transfer procedures and documentation; and analyzes retention schedules and precedents in support of disposition decisions.
    • Liaises with document processing services with respect to preparation, reproduction and distribution of documents and publications.
    • Orders and follows-up on shipment of documents, reference materials, stationery and necessary equipment to various sites.
    • Provides document delivery services as required.
    • Conducts research as requested by more senior staff.
    • Provides relevant technical support to users of information services.
    • Provides administrative support for the Unit and Section Chiefs and undertakes other duties as assigned.

    Competencies

    Professionalism :Knowledge of electronic record keeping and relevant information systems and networks. Ability to undertake research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

    Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

    Education

    High school diploma or equivalent required.

    Job - Specific Qualification

    Passing the Global General Service Test (GGST) is a prerequisite for selection consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test

    Work Experience

    Minimum 5 years of experience in archives, electronic record management or related area is required.

    Experience working with permanent archival records is desirable.

    Experience supporting archival reference services is desirable.

    Experience working with the records of an international organization is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.

    Assessment

    Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview

    Special Notice

    Appointment or assignment against this position is for an initial period of one year.

    This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

    At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

    United Nations Considerations

    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

    The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

    Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

    To Apply: Please go to https://careers.un.org/lbw/jobdetail.aspx?id=172178&Lang=en-US


  • Saturday, January 15, 2022 8:37 PM | Laura DeMuro (Administrator)

    Paper Conservator

    (January 15, 2022)

    Position Title - Paper Conservator

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Head of Preservation, Conservation

    Position Type - Part-time, term

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    Hourly wage range - $31 - $35

    Job Description

    The New York City Municipal Archives Conservation Unit seeks a paper conservator for a 4-day/week term position of up to 3 years. The successful candidate will participate in a grant-funded project to conserve a collection of drawings detailing the construction of the Brooklyn Bridge. The paper conservator will use standard methods to assess and document condition, formulate and implement appropriate treatments with a high degree of independence, and document their work in accordance with AIC standards. Treatments may include: dry and aqueous cleaning, adhesive and tape removal, stain reduction and solvent treatment, humidifying and flattening, lining, and mending using appropriate adhesives.

    Minority candidates encouraged to apply. Please submit applications by 1/27/22.

    Minimum Qual Requirements

    1. A Masters degree from an accredited college in Library Science, Archival Science, American History, Political Science, or a related area; or

    2. A baccalaureate degree form an accredited college and one year full-time professional experience in archival, records management or library work; or

    3. Education and/or experience equivalent to "1" or "2" above. However, all candidates must have the baccalaureate degree from an accredited college.

    Preferred Skills

    1. A Master's degree in Paper Conservation, or equivalent training and experience;

    2. Demonstrated knowledge and skill in the analysis and treatment of paper-based materials;

    3. Experience with creating and implementing treatment plans and completing before, during, and after treatment documentation in accordance with AIC standards;

    4. Ability to plan, prioritize, manage time appropriately, and meet deadlines;

    5. Excellent communication and collaboration skills, and the ability to work well as part of a team;

    6. Ability to stand for hours at a time, lift and transport up to 35lbs, and work in areas that may include exposure to dust and/or mold

    Additional Information

    Grant Funded Position

    To Apply

    Click "Apply Now" https://a127-jobs.nyc.gov/psc/nycjobs/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_SCHJOB_FL&Action=U

    NO E-MAILS, PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED. NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

    APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT AND BUDGET (OMB) APPROVAL.

    Hours/Shift

    Part-time. Due to the necessary duties of this position, candidate may be required to be on call and/or work various shifts such as weekends and/or evening shifts.

    Work Location

    31 Chambers Street, Manhattan and offsite facility in Sunset Park, Brooklyn

    Residency Requirement

    New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.


  • Thursday, January 13, 2022 7:39 PM | Laura DeMuro (Administrator)

    Archives Intern 

    (January 13, 2022)

    Position Title - Archives Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Digital Archivist & Archives Manager

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly Wage Range - $18-$25

    Archives Intern

    Hauser & Wirth Institute

    New York City

    Position Type: Part-time, term

    Hourly wage: $25/hour, 14 hours per week

    Start Date/End Date: February through May/June 2022 (start and end dates may be adjusted if the applicant’s school schedule requires it)

    ABOUT HAUSER & WIRTH INSTITUTE

    Hauser & Wirth Institute’s mission is to foster innovation and advance equity in the field of artists' archives. The Institute nurtures diversity and transformation in the field by funding archival research and providing grants to archives professionals; engages in collaborations and forms partnerships that advance innovation and increase access to archives; and produces public programs that enliven and expand conversations around artistic legacies.

    POSITION SUMMARY

    Hauser & Wirth Institute is seeking a part-time, limited-term Archives Intern. The position will begin remotely with the potential for in-person work at our processing facility in Long Island City. The Intern will primarily assist the Digital Archivist & Archives Manager with an audiovisual preservation project by describing digitized video recordings from an artist’s archive. They will also assist in processing born-digital content and other archives projects as needed. If onsite work becomes possible, the Archives Intern will assist with processing and preservation activities for born-digital content stored on optical media in an artist’s archive.

    Under the supervision of the Digital Archivist & Archives Manager, the Archives Intern’s duties will include:

    - Viewing and describing digitized audiovisual recordings

    - Recommending intellectual arrangement for the audiovisual recordings

    - Creating records for audiovisual materials in ArchivesSpace

    - Assisting with born-digital archives projects

    If invited to work onsite, duties will also include:

    - Rehousing and creating an item-level inventory of optical media

    - Transferring born-digital content stored on optical media

    - Assisting with preservation reformatting of analog materials

    The position will be up to 14 hours per week between Monday and Friday, and up to a total of 40 7-hour days.

    REQUIRED QUALIFICATIONS

    - Coursework and/or experience with archival arrangement and description

    - Excellent organizational skills and attention to detail

    - Excellent writing and communication skills

    - Ability to work independently and with minimal supervision after initial training period

    - Experience working with Microsoft Excel and/or Google Sheets

    - Ability to be flexible and adapt to changing circumstances

    PREFERRED QUALIFICATIONS

    - Currently working toward a MLIS or MA with a concentration in archives or a recent graduate

    - An interest in art history

    - An interest in digital archiving

    TO APPLY

    Interested candidates should email their resume and cover letter to info@hauserwirthinstitute.org. Please include your name and the position title in the email subject line. The position will remain open until filled.

    COVID-19 VACCINE REQUIREMENT

    As a condition of employment, the individual hired for this position must be fully vaccinated against COVID-19, barring a valid exemption. The individual must provide proof of vaccination prior to their start date.


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